Synopsis HP HotelManagement

6/10/2014

HOTEL MANAGEMENT SYSTEM Project Proposal (Synopsis)

Harsh Parashar 115164078

1 | I n t e r n a t i o n a l H a r s h I N N Harsh Parashar

TABLE OF CONTENTS

1. Title of the Project …(i)

2. Introduction of the Project …(2)

3. Objectives of the Project …(4)

4. Project Category …(6)

5. Analysis (DFDs, ER Diagrams/ Database designs etc.)

a. DFDs …(7)

b. ER Diagrams …(12)

c. Database Design …(13)

6. A complete structure which includes: …(16)

a. Number of Modules and their descriptions

b. Data Structures as per the

Project Requirement for all modules.

c. Process Logic of each module

7. Tools/ Platforms, Hardware and

Software Requirement Specifications …(20)

8. Are you doing this Project for any

Industry/Client? Mention Yes/No. …(20)

9. Future Scope and further Enhancement

of the Project. …(21)


INTRODUCTION

This is a Project work undertaken in context of fulfilment of BCA

Project. I have tried my best to make the complicated process of HOTEL

MANAGEMENT SYSTEM (International Harsh Inn) as simple as possible

using Structured and Modular technique & Menu oriented interface. I

have tried to design the software in such a way that user may not have

any difficulty in using this package & further expansion is possible

without much effort. Even though I cannot claim that this work to be

entirely exhaustive, the main purpose of my exercise is perform each

Employee’s activity in computerized way rather than manually which is

time consuming.

I am confident that this software package can be readily used by non-

programming personal avoiding human handled chance of error. This

project is used by:

Hotel Staff

o Administrator

o Manager

o Receptionist

o Room-Service Incharge

Administrator can maintain daily updates in the Hotel Records. When

Receptionist wants to change any record, a request is forwarded to

Admin, Only if approved change could be made. Also, to add a new entry

in Hotel Staff is done by Administrator.


Manager here seeks Report from Admin and/or Receptionist about

daily working of Hotel. Also he/she has to look after the financial loss or

profit of Hotel.

The very purpose of Receptionist is to perform front-end operations of

Hotel like

o Check-In of Customer

o Print Payment Slip

o Check Out of Customer

o Forward Service Request to Room Service Incharge

o Check Room Availability

o Compute Bill(Invoice)

o Edit Self Details

o Forward Edit Request to Admin

Room Service Incharge here has to constantly view the ‘Open’

Requests forwarded by Receptionist for the given Room Number.

The main aim of the entire activity is to automate the process of day

to day activities of Hotel like Room activities, Admission of a New

Customer, Assign a room as per Availability, checkout of a computer and

releasing the room and finally compute the bill etc.

The limited time and resources have restricted us to incorporate, in this

project, only the main activities that are performed in a HOTEL

Management System, but utmost care has been taken to make the

system efficient and user friendly. “HOTEL MANAGEMENT SYSTEM” has

been designed to computerize the functions that are maintained in the

Hotel using Register.


OBJECTIVES

During the past several decades personnel function has been

transformed from a relatively obscure record keeping staff to central and

top level management function. There are many factors that have

influenced this transformation like technological advances,

professionalism, and general recognition of human beings as most

important resources.

A computer based management system is designed to handle all the

primary information required to calculate monthly statements. Separate

database is maintained to handle all the details required for the correct

statement calculation and generation.

This project intends to introduce more user friendliness in the various

activities such as record updation, maintenance, and searching.

The searching of record has been made quite simple as all the details of

the customer can be obtained by simply keying in the identification of that

customer.

Similarly, record maintenance and updation can also be accomplished

by using the identification of the customer with all the details being

automatically generated. These details are also being promptly

automatically updated in the master file thus keeping the record

absolutely up-to-date.


The entire information has maintained in the database or Files and

whoever wants to retrieve can’t retrieve, only authorization user can

retrieve the necessary information which can be easily be accessible from

the file.

The main objective of the entire activity is to automate the process of

day to day activities of Hotel like:

1. Room activities

2. Admission of a New Customer

3. Assign a room according to customer’s demand

4. Checkout of a customer and releasing the room

5. Finally compute the bill etc.

6. Room service request

7. List of Regular customers.

8. Room Availability (on selected date)

9. Searching Customer by CustID, Name

This project have some more features:

No data duplication

No Paper Work Required

Time & Cost Efficient

Automatic data validation

User friendly environment

Data security and reliability

Fast data insertion & retrieval

Easy performance check

Calendar & Calculator


PROJECT CATEGORY

This Project is coupled with material on how to use the various tool, sub

sets available in .NET C#(4.5) and Microsoft SQL server(Express Edition

2008). The need of today’s software development is competence in a

GUI based front-end tool (Visual Studio C# .NET), which can connect to

Relational Database engines (SQL server). This gives the programmer

the opportunity to develop front-end commercial applications. These

applications give users the power and ease of a GUI with the multi user

capabilities of RDBMS engines such as SQL server .All the important

coding techniques used by programmers, in OOPS based coding is

brought out in full and in great details.


PROJECT ANALYSIS

Data Flow Diagrams

o DFD at Level 0 (Context level)


o DFD at Level 1 (ROOM BOOKING)


o DFD at Level 1 ( EDIT/DELETE CUSTOMER’S DETAILS)


o DFD at LEVEL 1 (ROOM SERVICE REQUEST)


o DFD at LEVEL 2 ( CHECK – OUT OF CUSTOMER)


ENTITY RELATIONSHIP DIAGRAM


DATABASE DESIGN

Login Table

FIELDS TYPE

UserID int

UserType Nvarchar(50)

UserName Nvarchar(50)

PassWord Nvarchar(50)

Customer Table

FIELDS TYPE

CustID Int

CustFName Varchar(50)

CustLName Varchar(50)

Age Int

Gender Varchar(15) ContactNum Bigint

AltContactNum Bigint

Address Nvarchar(50)

City Varchar(50)

Country Varchar(50)

Occupation Varchar(50)

VeriID Nvarchar(50)

VeriIDNum Bigint

CheckIn Datetime

ExpCheckOut Datetime

CheckOut Datetime

Adult Int

Children Int Class Varchar(5)

RoomNumber Int

Amount Bigint


Advance Bigint

Paid Bigint

Pending Bigint

Modified Date Int

LastPayment Datetime

Remark Nvarchar(200) Discount Int

EmpID Int

Payable Bigint

Status Varchar(10)

Charges Bigint

Employee Table

FIELDS TYPE

EmpID Int

Name Varchar

Designation Varchar

Address Nvarchar

Gender Varchar

Contact Num Bigint

Age Int

DOB Datetime

DOJ Datetime

Email Nvarchar

Net Salary Int Current Shift int


Administrator Update Table

FIELDS TYPE

EmpID Int

EmpName Varchar

CustID Int

CustName Varchar

Operation Varchar

Earlier Nvarchar

Modify Nvarchar

Reason Nvarchar

Date Datetime

Status Varchar

AdminID Int


MODULES DESCRIPTION

The basic objective of HOTEL MANAGEMENT SYSTEM is to generalize

and simplify the monthly or day to day activities of Hotel like Check in

of New Customer, Check out of customer, Assigning a room according

to Availability, Room Service Request, Finding Availability of Room

and finally compute the bill etc. which has to be performed repeatedly

on regular basis. To provide efficient, fast, reliable and user-friendly

system is the basic motto behind this exercise.

Let us now discuss how different functions handle the structure and

data files:

1. Password

In this module, User/ Employee enters a

password and the software checks its

validity. If the password is valid then User

is given access and further user can change

password, otherwise “Invalid

User/Password” message is displayed.

There is an option for password recovery,

log out, login. The Administrator can

update changes in the system after login.


2. Function

ROOM_AVAIL()

The Room Availability can

be checked in two ways:

1) Today’s

2) Selected Date

3. Function

CHECKIN_CUSTOMER()

This function is used to admit a

customer in our Hotel after entering his

all personal details like Name, Address,

Phone, Gender and then he/she is

assigned a room from ROOM_AVAIL()

function.

4. Function

CHECKOUT_CUSTOMER()

This function is used to check out the

customer and change the status to

‘OUT’ from CUSTOMER database.

When the user inputs room number,

the same room number will be

checked in the database, if the room

number is matched in the database,

then the customer will be check-out

from the database after receiving

‘Pending Amount’.


5. Function GENERATE_BILL()

When any customer check-out,

his/her bill is generated automatically

by calculated check-out date minus

check-in date and getting multiplied it

by daily room charge plus other

charges and the bill has to be saved in

the table in the database with all the

basic details required.

6. Function

DISPLAY_RECORD()

This function is used to display

all the transaction including the

customer name, address,

phone, Room Number, Amount

pending. This is a global report

to display all the transaction

records in the screen in a

GridBox.

7. Validation of Data Entered by the User & Error

Handling

In this function, the validity of data entered by the user during the various

business processes is checked through various validation checks. For

example, there should not be any characters entered in the numeric


fields, likewise if there is any error occurs than it should handle that

particular error and give the required messages.

8. Searching

In this function, a present customer or

earlier stayed customer can be

searched by CustID or by Customer First

Name from the database according to

their authentications.

9. ‘Alter Request’ Forwarding to Admin

When a Receptionist, alters self or any

Customer’s details, the same alter request is

forwarded to Admin for review. Only After

Approval of Admin changes get permanent else

changes are rolled back.


SYSTEM REQUIREMENTS

Hardware Requirements

Requirements CPU Pentium 4 1.5 GHz or Athlon XP 1500+

processor or high Memory 1 GB RAM Hard Drive 1 GB of free Hard Disk space Graphics Hardware Not needed Sound Hardware DirectX 9.0c compatible sound card Hardware VDU, Mouse, Keyboard Optional Hardware Printer, Card Swipe Machine

Software Requirements

Requirements Operating System Windows XP, Vista, 7 or 8 .NET Framework 4.5 Windows Installer 4.5 SQL Server SQL Server 2008 Express Edition Video File Video File to be saved in Disc D to

launch on Startup

DISCLAIMER This Project (International Harsh Inn) is totally designed by me

and have not been submitted to either any Client or any Institution. The

Name of Hotel and other Assets used in this Project are Imaginative.


Scope of Future Application

This project can be used in the hotel after adding some more

useful modules in the project for which hotel are providing

services.

Utmost care and back-up procedures must be established

to ensure 100% successful implementation of the

computerized hotel system. In case of system failure, the

organization should be in a position to process the

transaction with another organization or if the worst

comes to the worst, it should be in a position to complete

it manually.

Scope of Improvement

Now a days hotel are providing many other facilities, this

project can also be improved with the improvement in the

Hotels.

Also, Hotel can enhance the business by automating the

process online by building a website and connecting to the

Central Hotel Database which could get in touch with

customers easily.

Synopsis HP HotelManagement

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