Volume 1, Edition 1, Revision 05 July 2014 Copyright 2014 Edupoint Educational Systems, LLC Document Number: SISTHAG-010103 Synergy ® SIS Test History Administrator Guide Edupoint Educational Systems, LLC 1955 South Val Vista Road, Ste 210 Mesa, AZ 85204 Phone (877) 899-9111 Fax (800) 338-7646
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This edition applies to Synergy® SIS software and all subsequent releases and modifications until indicated with new editions or revisions.
The Edupoint Synergy Student Information System (SIS) software and any form of supporting documentation are proprietary and confidential. Unauthorized reproduction or distribution of the software and any form of supporting documentation is strictly prohibited and may result in severe civil and criminal penalties.
Information in this document is provided in connection with Edupoint Educational Systems products. No license to any intellectual property rights is granted by this document.
The screens, procedural steps, and sample reports in this manual may be slightly different from the actual software due to modifications in the software based on state requirements and/or school district customization.
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Synergy and Edupoint are registered trademarks of Edupoint Educational Systems, LLC.
* Other names and brands may be claimed as the property of others.
Copyright 2014, Edupoint Educational Systems, LLC. All rights reserved.
Modifying Lookup Tables ............................................................................... 7 Defining Test Categories ................................................................................ 9
Adding Test Subcategories ....................................................................................... 10 Setting up Score Types ................................................................................ 11
Associating Scores with a Score Type ...................................................................... 12 Understanding Test Definitions .................................................................... 13
Defining a Part-Based Test ....................................................................................... 13 Defining an Objective-Based Test............................................................................. 21 Defining a Combination Test ..................................................................................... 29 Copying a Test Definition .......................................................................................... 32
Creating Test Groups for Analysis ............................................................... 33 Adding Test Analysis Group Parts ............................................................................ 33 Mapping Group Parts to Test Parts ........................................................................... 34
Defining Test Groups ................................................................................... 36 Adding Test Parts to a Test Group Definition ........................................................... 38
Importing Test Results ................................................................................. 41 Creating a Test Import Definition .............................................................................. 41 Configuring Translation of Raw Scores..................................................................... 45 Translating Grade Levels .......................................................................................... 47 Uploading a Results File and Importing the Results ................................................. 47
Setting Permission Levels ............................................................................ 50 Setting Default Permission Levels for Tests ............................................................. 50 Setting Permission Levels for User Groups .............................................................. 51 Defining Tests a User Group Can Administer ........................................................... 51 Setting Permission Levels for an Individual User ...................................................... 52
Setting Security for Specific Screens ........................................................... 53 Setting Security for the Objective Setup screen ....................................................... 53 Setting Security for the Score Type Setup Screen ................................................... 53 Setting Security for the Test Definition screen .......................................................... 54 Setting Security for the Test Group Analysis screen ................................................ 60 Setting Security for the Class Test Analysis screen ................................................. 61 Setting Security for the Test Group Definition screen ............................................... 62 Setting Security for the Test Import screen ............................................................... 63 Setting Security for the Student Test screen ............................................................ 64
Setting Security for Test History Reports ..................................................... 67
INDEX ...................................................................................... 68
ABOUT THIS GUIDE SOFTWARE AND DOCUMENT HISTORY Date Volume Edition Revision Content
August 2009 1 1 1 Initial release of this document March 2010 1 1 2 Update to include changes from the
November 2009 release and the February and March 2010 patches
May 2011 1 1 3 Update to include changes from November 2010 release and subsequent patches
April 2013 1 1 4 Update to version of 8.0.0.0 July 2014 1 1 5 Updated to version 9.0.1.0
CONVENTIONS USED IN THIS GUIDE Bold Text Bold Text - Indicates a button or menu or other text on the screen to
click, or text to type.
Tip – Suggests advanced techniques or alternative ways of approaching the subject.
Note – Provides additional information or expands on the topic at hand.
Reference – Refers to another source of information, such as another manual or website
Caution – Warns of potential problems. Take special care when reading these sections.
BEFORE YOU BEGIN
Before using any of the Edupoint family of software products, please make sure the computer hardware and software meet the minimum requirements.
Caution: The Edupoint family of software does not support the use of pop-up blockers or third-party toolbars in the browser used to access Synergy SIS. Please disable any pop-up blockers and extra toolbars in the browser before logging in to any Edupoint product.
OVERVIEW This guide covers the setup of Test History, where the results of student tests can be recorded. Any test can be recorded here, from state-mandated test to college entrance exams or school-created tests.
The security options available for the Test History screens are also described here. The companion guide, the Synergy SIS – Test History User Guide, illustrates how to enter and modify test history information and print related reports.
The configuration of specific state-mandated tests is explained in a separate guide.
NAVIGATION 1. Open the Synergy SIS Navigation Tree by clicking the Tree icon (top of the page.)
Figure 1.1 – Synergy SIS Navigation Tree
2. Click Synergy SIS in the PAD tree.
3. Expand branches to locate Synergy SIS > Test History > Grade Book Admin Login.
Figure 1.2 – Test History in the PAD tree
Note: In the rest of the manual, the location of a screen or report in the Navigation Tree (also referred to as the PAD tree) is indicated using “>”. The example above would be indicated as Synergy SIS > Test History. This would mean go to the Navigation Tree, click on the Synergy SIS folder, and then click on the Test History folder.
IMPLEMENTATION CONSIDERATIONS You can record almost any type of test result in Synergy SIS, from state-mandated tests to college entrance exams to course-specific assignments. The system adds the results to reports such as the student transcript.
Prior to setting up the test history module, please gather a list of the tests you want the system to track, as well as the details of how you want the results reported, such as the types of scores and the test sections.
Typically Synergy SIS screen have several dropdown fields where you can select a value from a list. You populate the values available on the dropdown list from lookup tables.
You can modify most lookup tables on the Lookup Table Definition screen. Some lookup tables are “product-owned.” The values in product-owned tables are hard-coded into Synergy SIS, and you cannot change them.
The following is a list of lookup tables that you can modify for the Test History module. The values used by these tables need to be gathered before setting up the Test History screens as outlined in this guide.
• Performance Level – descriptions of the possible levels of performance. This table is used throughout most of the test screens.
• Test Type – the possible types of tests, which could be seasonally based or list types such as college entrance.
• Test Group – to assist with analysis, tests may be grouped for comparison. This table lists the possible groups, such as AP or college entrance.
• Test Compare Types – for reporting and analysis, this table lists the possible comparison codes to be used.
• NCLB Proficiency Level – descriptions of the levels of performance defined by the No Child Left Behind Act.
• Test Part Compare Types – similar to the overall test comparison code, this code categorizes each test part for comparison.
• NCLB Type – the name of the equivalent part for NCLB.
• Pass/Fail Indicator – terms used at the district to describe a pass/fail rating.
• Waiver Outcome – the result of an application for a waiver or exemption.
Modifying Lookup Tables ► Defining Test Categories ► Setting up Score Types ► Understanding Test Definitions ► Creating Test Groups for Analysis ► Defining Test Groups ► Importing Test Results ►
MODIFYING LOOKUP TABLES Below are directions for modifying lookup tables on the Lookup Table Definition screen. These are general instructions. If a particular lookup table requires a specific value such as an alt code 3 value or a state code, the instructions follow this section. .
1. Navigate to Synergy SIS > System > Setup > Lookup Table Definition.
2. On the Lookup Table Definition screen, locate the table you want to modify. You can find most of the lookup tables for the test-related screens under the K12.TestInfo.node
3. Click Add. A new row displays in the Lookup Values grid.
Figure 2.1 – Performance Levels Lookup Table
4. Enter the following values in each row you add.
• ListOrder – This is the order in which the values display in the dropdown field. If the numbers in the ListOrder field are the same or are all-blank, the sorts the values by the Code, and then by the Description.
• Code - This value must be unique. The system uses it to link tables in the database. Codes can be up to five characters. It can be the same as the code used by the state but it can also be your district’s own coding structure.
• Description – This is the description of the value.
• Other SIS –If your school is converting data from another student records system, this is the code used for this value in the old system. (optional)
• State Code –This is the state required code (if different from the Code entered) for this value and used in state reporting. (optional)
• Alt Code 3 –This code is an alternative code and used for specific reporting functions. This and other manuals will specify if an Alt Code 3 value is required. (optional)
• Alt Code SIF and Ed-Fi Code - These codes are typically only used if your school participates in a specific program or uses a specific feature. This and other manuals specify when an Alt Code SIF or Ed-Fi Code is required. (optional)
• Status - If appropriate, a start date and end date may be entered for the code in the column to activate or deactivate the code for a particular year. If a code is inactive, it shows in data already entered but it is not available for selection for new records. For example, if a code is no longer valid for records beginning FY2011, select 2011 for the end year.
5. Click Save.
Tip: To delete a code, click the box under the X column, and click Save.
The lookup tables used in Test History are:
Synergy SIS > System > Lookup Table Definition Description
K12.TestInfo
NCLB Proficiency Level The levels of performance defined by the NCLB Act.
NCLB Types The name of the equivalent part for NCLB.
Pass Fail Terms used at the district to describe a pass/fail rating.
Performance Levels The possible levels of performance.
Test Compare Types For reporting and analysis, this table lists the possible comparison codes to be used.
Test Groups
To assist with analysis, tests may be grouped for comparison. This table lists the possible groups such as AP or college entrance.
Test Part Compare Types Similar to the overall test comparison code, this code categorizes each test part for comparison.
Test Type Types of tests, which could be seasonally based or list types such as college entrance.
Waiver Outcomes The result of the application for a waiver or exemption.
Test Name Code The code required for reporting in some states.
Caution: Do not change or remove table code values that are already in use. If a code is no longer used for state reporting, remove the state code value and use the fields Year Start and Year End to deprecate codes that will no longer be used.
DEFINING TEST CATEGORIES Test categories are a specific type of test, such as high school exit exams, college entrance exams, English language learner exams, and advanced placement
1. Navigate to Synergy SIS > Test History > Setup > Test Categories.. The Test Category screen displays.
Figure 2.2 - Test Category screen
2. Click Add. The Test Category (Add) screen displays.
Figure 2.3 - Test Category (Add) screen
3. Enter a Category Name.
4. Enter a State Code.
5. Click Save. The system returns you to the Test Category screen.
UNDERSTANDING TEST DEFINITIONS You can define three types of tests in Synergy SIS. The first is a part-based test. A part-based test tracks student scores on the defined parts of the test. An example of a part-based is a college entrance exam such as the SAT since it report scores for each part including Math, Writing, and Critical Reading
The second is an objectives-based test. An objective-based test tracks student scores based on the defined objectives covered in the test. A test created by a teacher to measure a student’s progress towards meeting a state standard for math such as “Compare and order real numbers” would be considered an objective-based test. The questions that address each objective are mapped in the test definition so that the performance on each objective can be tracked.
You can also create a combined definition that tracks both parts and objectives.
Defining a Part-Based Test
1. Navigate to Synergy SIS > Test History > Setup > Test Definition.
3. Enter the following information in the appropriate fields.
• Test Name - the name of the test.
• School Year - the first year the test was in use.
• Test Description - the description of the test.
• Test Definition Code – the type of test. Select Parts.
• Test Type - indicates such things as the season in which the test is administered or a required test such as ELL (English Language Learners) or ECE (Early Childhood Education).
• Test Level - use a district-specific value to indicate the grade level in which the test is administered, or if it is an honors-level test.
• Test Form - If a form is associated with a test, enter the name of the form.
• Test Group - a group to assign to the test from the list. This is a district-specific list that can be used to group together tests such as by subject or by a type of test such as all the college entrance exams.
• Test Name Code – the code required for state reporting.
• Test Compare Code -a group of tests used for comparison against the current test from the list. This is a district-specific list that used to group tests together for comparison by grade level, or subject, or other type.
• Calculate Scores - used for objective-type tests, and should be left blank for part-based tests.
• Test Category – indicates the type of test this is, such as a high school exit exam or an English language learner exam.
• Test Subcategory – indicates the part or section of test category, such as math or composition
• Auto Tally All Summary Parts - If there is an overall score that consists of a total of other test parts, this option automatically totals them.
Note: The score type must also be set to Auto Total.
• Hide Test in Student Test History – This option hides the test scores on the Student Test screen.
Note: This is primarily used for the ELL and ECE tests that are entered in the English Language Learners screen and the Childhood Assessments screen.
• Require Student Test ID - This option requires unique student identifiers for tests.
Note: This check box appears only if configured to do so at the district level, by means of the Display Student Test ID check box on the System tab of Synergy SIS > System > Setup > District Setup.
4. Click Save.
Defining Score Types for Parts Based Tests
Once the test has been saved, use the Scores tab to define which score types are used by this test.
1. Select the Score tab.
Figure 2.10 – Test Definition Screen, Scores Tab
2. Click Add on the Test Scores grid. Enter the following information in the new row.
Figure 2.13 – Test Definition Screen, Scores Tab, Detail Screen
4. Select the NCLB Proficiency Level. 5. In the Minimum Score Cutoff field, enter the minimum score required to attain this
proficiency level.
6. Click Save
Defining Test Parts
1. Scroll to or find the test definition.
2. Select the Parts tab.
Figure 2.14 – Test Definition Screen, Parts Tab
3. Click Add on the Test Parts grid. A new row displays in the grid.
4. Enter the following information in the new row.
• Part Number – Give each part of the test a number. Each number must be unique.
• Add to Test Part – If one of the parts is an overall total of the scores attained in other parts, enter the number of the overall part in this column
For example, in the grid shown below the Composite part is made up of the English, Math, Reading, and Science parts.
Figure 2.15 - Add to Test Part Example
• Part Description - the name of the test part.
• Compare Code - If this part can be compared to parts in other tests, select the part from the list. This is a district-defined list specific to the parts, which is different from the Test Compare Code that is used to compare entire tests.
• NCLB Type - If this part can be compared to a test part defined by No Child Left Behind, select the type from the list.
• Total Part Questions The column can only be edited in the detail screen of the parts.
5. Select the Performance Levels to use for the test parts.
6. Click Save.
Adding Test Part Details 1. Select the part from the Test Parts grid on the Parts tab of the Test Definition
• Add To Test Part – if you would like two or more test parts added together to show a sum, indicate which test part this part should be added to.
• Part Description – the name of the part as it appears in Student Test History.
• Total Part Questions – the total number of questions for the part.
• Long Description - A longer description for the part.
• Short Description - An abbreviated name for the part.
• State Part Code - a code has been assigned to the part by the state.
4. If this part does not use one of the score types defined for the test, select the score type in the Test Part Exception List section. The option selection this score type is unavailable for this part on the Student Test screen so the score cannot be added for the part.
5. Click Save.
Reference – Instructions on how to setup the English Language Learners test and the Childhood Assessment test are covered in individual State Reporting Guides since these test configurations are unique.
3. Enter the following information in the appropriate fields.
• Test Name - the name of the test.
• School Year - the first year the test was in use.
• Test Description - the description of the test.
• Test Definition Code – the type of test. Select Objectives.
• Test Type - indicates such things as the season in which the test is administered or a required test such as ELL (English Language Learners) or ECE (Early Childhood Education).
• Test Level - use a district-specific value to indicate the grade level in which the test is administered, or if it is an honors-level test.
• Test Form - If a form is associated with a test, enter the name of the form.
• Test Group - a group to assign to the test from the list. This is a district-specific list that can be used to group together tests such as by subject or by a type of test such as all the college entrance exams.
• Test Name Code – the code required for state reporting.
• Test Compare Code -a group of tests used for comparison against the current test from the list. This is a district-specific list that used to group tests together for comparison by grade level, or subject, or other type.
• Calculate Scores - used for objective-type tests, and should be left blank for part-based tests.
• Test Category – indicates the type of test this is, such as a high school exit exam or an English language learner exam.
• Test Subcategory – indicates the part or section of test category, such as math or composition
• Auto Tally All Summary Parts - If there is an overall score that consists of a total of other test parts, this option automatically totals them.
Note: The score type must also be set to Auto Total.
• Hide Test in Student Test History – This option hides the test scores on the Student Test screen.
Note: This is primarily used for the ELL and ECE tests that are entered in the English Language Learners screen and the Childhood Assessments screen.
• Require Student Test ID - This option requires unique student identifiers for tests.
Note: This check box appears only if configured to do so at the district level, by means of the Display Student Test ID check box on the System tab of Synergy SIS > System > Setup > District Setup.
• School Year - the first year the test was in use.
• Test Description - the description of the test.
• Test Definition Code – the type of test. Select Objective and Parts.
• Test Type - indicates such things as the season in which the test is administered or a required test such as ELL (English Language Learners) or ECE (Early Childhood Education).
• Test Level - use a district-specific value to indicate the grade level in which the test is administered, or if it is an honors-level test.
• Test Form - If a form is associated with a test, enter the name of the form.
• Test Group - a group to assign to the test from the list. This is a district-specific list that can be used to group together tests such as by subject or by a type of test such as all the college entrance exams.
• Test Name Code – the code required for state reporting.
• Test Compare Code -a group of tests used for comparison against the current test from the list. This is a district-specific list that used to group tests together for comparison by grade level, or subject, or other type.
• Calculate Scores - used for objective-type tests, and should be left blank for part-based tests.
• Test Category – indicates the type of test this is, such as a high school exit exam or an English language learner exam.
• Test Subcategory – indicates the part or section of test category, such as math or composition
• Auto Tally All Summary Parts - If there is an overall score that consists of a total of other test parts, this option automatically totals them.
Note: The score type must also be set to Auto Total.
• Hide Test in Student Test History – This option hides the test scores on the Student Test screen.
Note: This is primarily used for the ELL and ECE tests that are entered in the English Language Learners screen and the Childhood Assessments screen.
• Require Student Test ID - This option requires unique student identifiers for tests.
Note: This check box appears only if configured to do so at the district level, by means of the Display Student Test ID check box on the System tab of Synergy SIS > System > Setup > District
• See Defining Score Types for Parts Based Tests. The process is the same for combination tests.
Defining Test Parts for Combination Tests
• See Defining Test Parts. The process is the same for combination tests.
Defining Questions for Combination Tests
• See Defining Questions. The only setup needed for a combination test that is different from the parts or objectives setup is found on the Questions tab.
Figure 2.29 – Test Definition Screen, Questions Tab
1. In the Test Part column, select the Part that belongs to each question from the list.
CREATING TEST GROUPS FOR ANALYSIS Creating a test group for analysis allows you and other users to see a quick overview of students’ scores on a particular test by section. The test groups are used on both the Class Test Analysis screen and in the TeacherVUE software.
1. Navigate to Synergy SIS > Test History > Setup > Test Group Analysis.
Figure 2.32 – Test Group Analysis Screen
2. Click Add. A new Test Group Analysis screen opens.
Figure 2.33 – Test Group Analysis Screen, Adding
3. Enter the Name of the test group.
4. Assign the group a number in the Group Order field. This is the order in which the test groups display.
5. Click Save. The system returns you to the Test Group Analysis screen.
Adding Test Analysis Group Parts
1. Click Add on the Test Analysis Group Parts grid. A new line displays in the grid. Edupoint recommends adding enough lines for each part of the test to be analyzed.
2. Enter the Name of each part.
3. Assign the parts a number in the Order field. This is the order in which the parts display.
DEFINING TEST GROUPS You can group tests that are used to meet graduation requirements for your district by using Verified Credit. You can select and process the test groups using the Student Course History Verified Credit Update screen.
1. Navigate to Synergy SIS > Test History > Setup > Test Group Definition.
Figure 2.39 - Test Group Definition Screen
2. Click Add. The Test Group Definition screen opens.
Figure 2.40 – Adding a Test Group Definition
3. Enter the Test Group Name.
4. Select the Test Type. This can be either Part-Based or Objective-Based.
5. Click Save. The system returns you to the Test Group Definition screen.
6. Select the Group Logic Type. For a student to meet the requirements of the test group, they: Must Pass All Test Rules – meaning they are required to attain a passing score for all tests in the group. OR Must Pass One Test Rule – meaning they are required to pass just one test.
7. Select the Test Display Type. This determines which test displays if the student has taken the selected tests multiple times. Show Most Recent - shows the test most recently taken. Show Highest Score - shows the test with the highest score. Show Highest Perf Lvl, Most Recent - shows the test with the highest performance level or the most recent. Show Highest Perf Lvl, Highest Score - shows the test with the highest performance level or the one with the highest score Show All - displays all tests.
5. Select the test. The Test Name field populates with the selected test.
Figure 2.45 – Completed Test Requirement Part Definition
6. Select the Part. 7. Enter the beginning date in the Admin Begin field and/or the last date in the Admin
End field to filter the tests’ eligibility by date range. (optional) These options filter tests based on the date the student took the test as entered on the Student Test screen. These dates may also be selected at the time the test group is processed in the Student Course History Verified Credit Update screen.
8. Specify the performance criteria used for this test part. Select a Score Type and enter the minimum passing score in the Test Req Min Score field.
Note: The score types are defined during the Test History set up in Synergy SIS > Test History > Setup > Score Type Setup.
OR Select Performance Level(s) for all performance levels that are considered passing. OR Select the Pass Fail option that is considered passing .
Note: If more than one passing criteria is defined, the student is considered passing if they meet at least one of the types of the criteria defined. They do not have to match all defined criteria types.
9. Specify the grade or ranges of grades to which this requirement applies in the Grade Begin and Grade End fields. For example, the test may need to be passed by the end of the 10th grade so the beginning grade would be 11 and the end grade would be 12.
10. Click Save.
Reference: For more about Verified Credit and its use in calculating graduation requirements, please see the Synergy SIS – Course History Administrator Guide and the Synergy SIS – Course History User Guide .
IMPORTING TEST RESULTS If your district or school receives test results in electronic files, you can import them directly into Synergy SIS. You can import them using the Generic Data Conversion software (please see instructions in the Synergy SIS - Data Conversion Guide.) You can also import them using the Test Import function within Test History.
In order to import test results using Test Import, you must first create a Test Import Definition. In many cases, you will then use the same test import definition each time you receive results for the corresponding type of test.
Creating a Test Import Definition
1. Navigate to Synergy SIS > Test History > Setup > Test Import.
• Part Filter Column – For a delimited layout and one row per score, if the test has multiple parts, which column starts the part to import.
• Replace Type – whether existing data is updated or replaced.
• Delimiter – If the import file is a delimited file, the delimiter used.
• Custom Delimiter – If Delimiter is User Defined, the custom delimiter.
• Has Header Row – Check the box if the test import file has headers.
• Total Length of Row – For a fixed layout, the total characters in a row.
• Total Number of Columns – For a delimited layout, the number of columns in the data file.
• Test Date Import Type – date to use as the date of the test.
• Test Date Default – if Test Date Import Type is Default to Value, the date to use.
• Test Date Format – Specify the date format used in the import. Century (C), year (Y), month (M), and day (D) variables, along with delimiters can be used.
• Test Date Column – For a delimited layout, if the test date is contained in the import file, the column in which it appears.
• Test Date Start – For a fixed layout, the position in the row where the date of administration starts.
• Test Date Length – For a fixed layout, the length of the date.
• Test Filter Column – For a delimited layout, if more than one test is included in the file, which column starts the test to import.
• Test Filter Start – For a fixed layout, if more than one test is included in the file, the position in the row where the test name starts.
• Test Filter Length – For a fixed layout, if more than one test is included in the file, the length of the field that contains the name of the test to import.
• Test Filter Value – If more than one test is included in the file, the name of the test to import.
• Grade Level Column – For a delimited layout, the column number where the student’s grade level is stored.
• Grade Level Number Start – For a fixed layout, the position in the row where the grade level starts.
• Grade Level Number Length – For a fixed layout, the length of the grade level.
• School Code Column – For a delimited layout, the column where the school code is stored.
• School Code Number Start – For a fixed layout, the position in the row where the school code starts.
• School Code Number Length – For a fixed layout, the length of the school code.
• Pass/Fail Column – For a delimited layout, the column where the pass/fail indicator is stored.
• Pass/Fail Start – For a fixed layout, the position in the row where the pass/fail indicator starts.
• Pass/Fail Length – For a fixed layout, the length of the pass/fail indicator.
• SIS Number Column – For a delimited layout, the column where the SIS number for the student is stored.
• SIS Number Start – For a fixed layout, the position in the row where the student’s SIS number starts.
• SIS Number Length – For a fixed layout, the length of the SIS number.
• State Number Column – For a delimited layout, the column where the state ID for the student is stored.
• State Number Start – For a fixed layout, the position in the row where the student’s state ID starts.
• State Number Length – For a fixed layout, the length of the state ID.
• Student Test ID Column – For a delimited layout, the column where the Student Test ID is stored. This is only available if the district has enabled student test IDs.
• Student Test ID Start – For a fixed layout, the position in the row where the student’s test ID starts. This is only available if the district has enabled student test IDs.
• Student Test ID Length – For a fixed layout, the length of the student test ID. This is only available if the district has enabled student test IDs.
• Last Name Column – For a delimited layout, the column where the last name of the student is stored.
• Last Name Start – For a fixed layout, the position in the row where the where the student’s last name starts.
• Last Name Length – For a fixed layout, the length of the last name.
• First Name Column – For a delimited layout, the column where the first name of the student is stored.
• First Name Start – For a fixed layout, the position in the row where the student’s first name starts.
• First Name Length – For a fixed layout, the length of the first name.
• Birthdate Column – For a delimited layout, the column where the birthdate of the student is stored.
• Birthdate Start – For a fixed layout, the position in the row where the student’s birthdate starts.
• Birthdate Length – For a fixed layout, the length of the birthdate.
SETTING PERMISSION LEVELS You can designate which staff members have the ability to add, modify, or delete test scores as a result of error, appeal, or parent requests. You can set security by test (e.g. A user can modify the SOL test but not the SAT). This affects the Student Test screen and the Assessments tab of the ELL screen.
Setting Default Permission Levels for Tests
1. Navigate to Synergy SIS > System > Setup > District Setup.
2. Select the System tab.
Figure 3.1 - District Setup screen, System tab
3. In the Test to Administer Default section, set the default permission levels in the Update, Add, and Delete fields.
SETTING SECURITY FOR SPECIFIC SCREENS The rest of the security for the screens discussed in this guide are defined by two options: the PAD Security screen and the Security Definition screen. Both screens are found under Synergy SIS > System > Security. How each of these screens works and how security is defined is covered in detail in the Synergy SIS - Security Administrator Guide. This chapter outlines where security is defined in the Security Definition screen.
Setting Security for the Objective Setup screen
The adding and editing of objectives in Synergy SIS > Test History > Setup > Objective Setup is controlled by this security node:
K12.TestInfo.Setup.TestDefObjective
The Performance Levels grid of the screen is controlled by this security node:
K12.TestInfo.Setup.TestDefObjLevel
Figure 3.6 – Objective Setup Screen
Setting Security for the Score Type Setup Screen
The main part of Synergy SIS > Test History > Setup > Score Type Setup is controlled by this security node:
The detail screen of each score type, the Drop List Values, is controlled by this security node:
K12.TestInfo.Setup.TestScoreDefintionDrpVals
Figure 3.8 - Score Type Setup Screen, Detail Screen
The following security node does not provide a visible change in security on the screens:
• K12.TestInfo.Setup.TestScoreDefintionUI
Setting Security for the Test Definition screen
Each tab in Synergy SIS > Test History > Setup > Test Definition is controlled by a different security node or nodes. The Basic Information tab is controlled by this security node:
K12.TestInfo.Setup.Test
Figure 3.9 – Test Definition Screen, Basic Information Tab
The detail screen of the test parts is controlled by two security nodes. The Test Part and Test Part Details sections are controlled by the same security node that controls the Test Parts section in the main screen:
K12.TestInfo.Setup.TestPart
The bottom section, the Test Part Exception List, is controlled by this security node:
K12.TestInfo.Setup.TestPartScoreExcept
Figure 3.13 – Test Definition Screen, Parts Tab, Detail Screen
The detail screen of the Objectives tab is controlled by two security nodes. The Performance Levels section at the top is controlled by this security node:
K12.TestInfo.Setup.TestObjectiveLevel
The Test Questions section at the bottom is controlled by this security node:
K12.TestInfo.Setup.TestObjectiveQuestion
Figure 3.16 – Test Definition Screen, Objectives Tab, Detail Screen
The following security nodes do not provide a visible change in security on the screens:
Setting Security for the Test Group Analysis screen
Synergy SIS > Test History > Setup > Test Group Analysis is controlled by three security nodes. Adding, deleting, and editing the test groups are controlled by this security node:
K12.TestInfo.Setup.TestGroupAnalysis
The Test Analysis Group Parts section is controlled by this security node:
K12.TestInfo.Setup.TestGroupAnalysisPart
Figure 3.17 – Test Group Analysis Screen
In the detail screen of each part, the Part Tests section is controlled by this security node:
K12.TestInfo.Setup.TestGroupAnalysisPartTest
Figure 3.18 – Test Group Analysis Screen, Detail Screen
The following security node does not provide a visible change in security on the screens:
Setting Security for the Test Group Definition screen
Synergy SIS > Test History > Setup > Test Group Definition is controlled by the security node:
K12.TestInfo.Setup.TestGroup
Figure 3.20 – Test Group Definition Screen
The K12.TestInfo.Setup.TestGroupTest node controls the Part Tests grid and most of the Test Requirement Part Definition screen.
The K12.TestInfo.Setup.TestGroupTestDetail node also controls the test name, part, admin begin, and admin end fields on the Test Requirement Part Definition screen.
Figure 3.21 – Test Requirement Part Definition Screen
The K12.TestInfo.Setup.TestGroupTestPerfList node controls the Passing Performance Levels section on the Test Requirement Part Definition screen.
The Questions tab of the detail screen is controlled by this security node:
K12.TestInfo.StuTestQuestionGrid
Figure 3.27 – Student Test Detail Screen, Questions Tab
The scores for the ELL and Early Childhood Educations tests, as outlined in the state data reporting guide, are controlled by the node K12.TestInfo.StudentTestPartScore.
The following security nodes do not provide a visible change in security on the screens:
SETTING SECURITY FOR TEST HISTORY REPORTS While report security options are available on the Security Definition screen, it is recommended to use only the PAD tree security to control access to reports.
Permission Levels setting, 50 setting for individual users, 52 setting for user groups, 51 setting test defaults, 50
Score Type Setup screen setting security for, 53
Score Types setting up, 11
Security defining user groups permissions to
administer a test, 51 setting for Objective Setup screen, 53 setting for Score Type Setup screen, 53 setting for Test History reports, 67 setting for the Class Test Analysis screen,
61 setting for the Student Test screen, 64 setting for the Test Definition screen, 54
setting for the Test Group Analysis screen, 60
setting for the Test Group Definition screen, 62
setting for the Test Import screen, 63 setting pemission levels for user groups, 51 setting permission levels, 50 setting permission levels for individual
users, 52 setting permission levels for tests, 50
Student Test screen setting security for, 64
Test Categories adding subcategories, 10 defining, 9
Test Definition screen setting security for, 54
Test Definitions copying, 32 defining a combination test, 29 defining an object-based test, 21 understanding, 13
Test Group Analysis screen setting security for, 60
Test Group Definition screen setting security for, 62
Test Groups adding group parts, 33 adding test parts to group definition, 38 creating for analysis, 33 defining, 36 mapping group parts to test parts, 34
Test History Reports setting security for, 67
Test Import creating a definition, 41 importing results, 47 importing test results, 41 translating grade levels, 47 translating raw scores, 45 translating scores to pass fail, 46 translating scores to perfomance levels, 45 uploading results file, 47
Test Import screen setting security for, 63
Tests defining which user groups can administer,
51 importing results. See Test Import setting permission levels, 50