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SYLLABUS PLUS - ENTERPRISE COURSE PLANNER (CP)
Syllabus Plus Enterprise Course Planner is used to enter the
data required to generate the University’s timetable.
ACCESSING SYLLABUS PLUS ENTERPRISE COURSE PLANNER 1. Access the
URL for Syllabus Plus Enterprise Course Planner. For
training/testing:
https://timetabletest.flinders.edu.au/Scientia/Portal/Main.aspx
2. Enter your FAN and password.
3. Select Enterprise Course Planner. The ‘Dashboard’
displays.
4. The first time you login – you will need to select your
departments (Teaching Programs).
https://timetabletest.flinders.edu.au/Scientia/Portal/Main.aspx
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The Dashboard is broken into the following sections:
Section Description
Programmes of Study This information is based on the Course Rule
and/or Study Plans provided
Pathways A pathway ensures that a clash-free path exists for
students to take the appropriate specified activities
Modules (Topic Availabilities) Base information imported from
Student Two. Used to modify the expected number of students to
enrol.
Templates (Activities) Base information imported from Student
Two. Used to specify requirements which are to apply to all classes
generated for an activity.
Student Sets These create clash free combinations based on
pathways. One pathway could have 10 student sets.
Activities (Classes) Classes are generated based on the
information provided at the Template level
Students Not used at Flinders
Yellow coloured rows indicate the sections used by you to
enter/modify data. Steps on how to modify this data are detailed in
these notes.
There are 4 main tasks that need to be undertaken to ensure data
is ready for timetabling:
1. Check all Modules (S2 topic availabilities) are listed for
your College as per the availability sheet
2. Check planned sizes for Modules (S2 topic availabilities)
3. Enter Template (S2 activities) data and create activities (S2
classes)
4. Edit individual Activities (S2 classes) where necessary
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REFRESH AND SAVE The refresh and save functions are an important
part of using CP.
• If you have left the system dormant for some time, before
commencing any work you should refresh. This will update your
system to be in-sync with the main database.
• After updating data (clicking on ‘Apply’), and closing out of
a section, you should Refresh and Save. This will refresh your data
(without losing any ‘applied’ changes) and then save your data back
to the main database.
If you have made changes in a section and the Dashboard is
showing old data, click Dashboard > Refresh All .
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MODULES The Modules section includes topic availability
information as imported from Student Two. You use this section
to:
• Check to ensure all availabilities have been imported • Modify
the expected number of students to enrol
1. In the Modules section, click on the Show button.
2. Information displays in a grid format. Add/remove columns as
required to ensure the following columns display:
Column Description
Name Topic Code_Location_Semester_Availability
Description Topic Name
User Text 2 Topic Coordinator imported from the availability. Do
not update this column.
Total Size Expected number of students to enrol in the topic.
This column can be changed if required.
User Text 4 Optional – Record brief notes on the checking
process eg. once data has been checked and updated, enter a ‘Y’. If
follow-up is required, enter ‘Pending’.
User Text 3 This column displays the current number of
enrolments as recorded on the first import date for the previous
year. eg. for 2019, it will be the enrolment number as of 20th June
2018. Do not update this column.
User Text 5 Displays the most recent date that data was updated
from student Two. Do not update this column.
Department Teaching Program that the topic belongs to
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Modifying the Total Size and User Text 4 columns
1. Update Total Size and User Text 4 columns as required.
2. Click on Apply**
3. To close out of the screen press OK.
**If you make an error, you can click on Discard or Cancel
(before clicking on Apply).
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TEMPLATES The Templates section is used to specify requirements
which are to apply to all classes generated for an activity.
1. In the Templates section, click on the Show button.
2. Information displays in a grid format. Add/remove columns as
required to ensure the following columns display:
Column Description
Name Topic Code_Location_Semester_Availability_Activity Type
Description Topic Name
Activity Type Eg. Lecture
Duration Duration of the Activity in hours
Planned Size Number of students you wish to register into each
class. Module Size Expected number of students to enrol in the
topic. This can only be updated in
the Modules section (Total Size).
Required Activities The number of classes the system will
generate based on Module Size and Planned Size
Existing Activities The number of classes already generated
Need to Generate The number of activities still to generate
based on Required Activities and Existing Activities.
Weeks Teaching Week Pattern for all the classes.
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Zone Location where the class is held. Most used is Bedford
Park, Tonsley and Adelaide CBD-Victoria Square
Location Requirement
Specify room suitabilities or fixed room if it is a specialised
space managed by your area.
User Text 3 Class Comments (Optional) - shows to students in the
Student Information System. There is a limit of 280 characters,
more than this will stop the information from importing to Student
Two.
Staff Requirement Staff member who is teaching the classes
Tags Select a tag related to any special requirements
User Text 4 If a Tag is specified, additional text may be
required. Refer to Appendix 2 for further details.
User Text 1 Optional – Record brief notes on the checking
process eg. once data has been checked and updated, enter a ‘Y’. If
follow-up is required, enter ‘Pending’.
Department Teaching Program that the Topic belongs to
User Text 5 Displays the most recent date that data was updated
from student Two. Do not update this column.
3. Make changes as required, referring to the information below
for each column.
4. Click on Apply and OK.
Planned Size Enter the number of students you wish to register
into each class as follows:
1. If you only want one class, enter the module size.
2. If multiple classes are required, enter the size of each
class.
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Weeks
1. Pre-set week patterns are available for selection (see
Appendix 1). Select the appropriate option.
2. If a pre-set pattern does not suit requirements, manually
select the weeks as follows:
• Tick the box ‘Use custom availability’
• Select/deselect the boxes in the Teaching Week Pattern as
required. Note: Do not touch the Week Pattern for Constraints
section
• Grey out the timeslots 6-8am, 6- 1pm and Saturday/Sunday
(unless it is held during these restricted times)
3. Close the window by clicking on the ‘X’ in the bottom left
hand corner.
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Zone After selecting the Zone from the drop down list, press Tab
to ‘select and exit’
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Location Requirements
1. Enter a Requirement Number. This specifies how many rooms you
want for each class. Leaving a zero will result in the class being
scheduled without a location.
2. Select the following in the Suitabilities section, and click
on the ‘squirt’ button Hint: You can type the first few letters
(eg. room) to quickly access options
• AV requirements
• room type
• Sub-zone
• Seating or any other requirements
3. If you require a specific location, see instructions specific
to Special Requirements in Appendix 2.
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User Text 3 (Class Comments) Optional – this text displays to
students in the Student Information System
Staff Requirement Select the staff member that is to be applied
to all generated classes. This can be changed on individual classes
once they have been generated.
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TAGs (Special Requirements) If special requirements apply for
the activity, enter details as follows (further details on Tags can
be found in Appendix 2):
• Choose the appropriate Special Req and ‘squirt’ to right
• The Special Req chosen may need further information to be
entered in User Text 4 or a form provided.
User Text 4 If a TAG has been entered, then further details may
need to be specified in the User Text 4 field. Refer to Appendix 2
for details.
User Text 1 Optional – Record brief notes on the checking
process eg. once data has been checked and updated, enter a ‘Y’. If
follow-up is required, enter ‘Pending’.
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GENERATING CLASSES Before generating classes, ensure you have
applied any changes you have made to the activities.
When all changes have been applied, the Apply button is greyed
out.
Set Generation Settings This process needs to be done only once
per computer and must be done prior to generating any classes.
1. Click on the button at the top of the window.
2. Set the parameters as per the screenshot above and click on
Save.
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Generating classes
1. Select the activity for which you wish to generate
classes.
Result:
2. The Activities To Generate box will show how many it is
creating.
3. Click on the ‘Generate’ button.
4. Click on Apply.
Note: Only click the Generate button once before clicking on the
Apply button. Clicking the Generate button multiple times before
clicking on Apply, results in the generation processing being
performed multiple times.
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EDITING CLASSES
You may need to edit some class details if they are not all the
same. Details you can edit here are:
• Planned Size (class size)
• Zone (if you change the zone, you may need to update
suitabilities in Syllabus Plus ‘Classic’)
• User Text 3 (Class Comments)
• Tags (Special Requirements – refer to Appendix 2)
• User Text 4 (text to support Tags - refer to Appendix 2)
Note: You may need to add the columns to your grid layout.
1. Make changes as required.
2. Click on Apply.
3. Click on OK to exit the window.
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DELETING CLASSES
1. Select the class you wish to delete.
2. Click on the ‘-‘ button at the bottom of the window.
3. Click on Apply.
4. Click on OK to exit the window.
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SYLLABUS PLUS - CLASSIC Changes to staff and location
suitabilities on generated classes needs to be performed in
Syllabus Plus Classic.
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Location Requirements: Removing Location Requirements (eg. for
an online class of the lecture):
1. Select the class, then click on the Resource tab.
2. Deselect the Suitabilities (CTRL and Mouse Click) and change
the Location to ‘0’
3. Click on the Modify button (bottom right).
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Changing the Zone Eg. where multiple classes are at Bedford
Park, but 1 or 2 classes are held at Vic Sq
1. Select the class, then click on the Resource tab.
2. Change the Zone – you may notice the choice of rooms
disappear.
3. Update the Suitabilities as required.
4. Click on the Modify button (bottom right).
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Staff Member Requirements
Eg. changes to staff on individual classes.
1. Select the class, then click on the Resource tab.
2. Select the staff member.
3. Click on the Modify button (bottom right).
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Closing out of Classic After clicking on Modify for each change,
you need to write your changes back to the database as follows:
1. Select Database from the main menu.
2. Click Write-back.
3. Exit from Syllabus Plus Classic by clicking the X in the top
right hand corner.
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Appendix 1: NAMED AVAILABILITIES (Week Patterns)
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Appendix 2: SPECIAL REQUIREMENTS
TAG User Text 4 (examples) Form required
A.Special Req - Joint Activity Yes
A.Special Req - Multiple Days ‘All week', or specify day/s
required, or 'Any '2' days' No
A.Special Req - Sequencing:Lecture First ‘1 day before' or 'back
to back' or 'same day' No
A.Special Req - Sequencing:Other Yes
A.Special Req - Set Day ‘Monday' No
A.Special Req - Set Location No – Can select
Space in CP
A.Special Req - Set Time ‘after 3pm' or '1pm' No
A.Special Req – Stream Yes
Special Requirements: Set Location Where you have an activity
that requires a set location (managed space), you can select from
the preset list below. This negates the need for adding any
location suitabilities. You cannot set a General Teaching Space or
Lecture space. If a managed space is NOT available to you, it is
because that space is not ‘shared with’ the department that your
topic belongs to.
1. Click on Location Requirement.
2. Selected preset room.
3. Squirt to the right.
Accessing Syllabus Plus Enterprise Course PlannerREFRESH AND
SAVEMODULESModifying the Total Size and User Text 4 columns
TEMPLATESPlanned SizeWeeksZoneLocation RequirementsUser Text 3
(Class Comments)Staff RequirementTAGs (Special Requirements)User
Text 4User Text 1
Generating ClassesSet Generation SettingsGenerating classes
Editing ClassesDeleting ClassesLocation Requirements:Changing
the ZoneClosing out of ClassicAppendix 1: NAMED AVAILABILITIES
(Week Patterns)Appendix 2: SPECIAL REQUIREMENTSSpecial
Requirements: Set Location