Support of Fundraising at Universities DTU Aqua Research Secretariat August 2012 Kirsten Thomsen
Feb 03, 2016
Support of Fundraising at Universities
DTU Aqua Research Secretariat
August 2012Kirsten Thomsen
2 DTU Aqua, Danmarks Tekniske Universitet
External Research Funding Cycle
Strategic foundation (Strategy and Research Committee)
Before application
Lobbyactivities directed towards EU og national programmes
Information about funding opportunities and guidelines
Internal coordination
Applications
Support (e.g. administrative, coordination, review)
Facilitate support from AFI and ØCNord
During project implementation
Support (e.g. coordination, reporting, meetings) Facilitate support from AFI and ØCNord etc.
After application and implementation
Evaluation and follow-up
3 DTU Aqua, Danmarks Tekniske Universitet
Strategic foundation
What research topics do we apply for?
Research Strategy of University/Institute
How are resources allocated to the application process?
Priorisation, incentives, co-funding and practical support
Are (major) applications coordinated at University/Institute level?
Policies for internal competition/collaboration
4 DTU Aqua, Danmarks Tekniske Universitet
Before applying
Lobby activities (Example: EU framework projects)
International networks including collaboraters from previous applications/projects
Access to EC/project officers as coordinators
Input to work programmes under FP7/Horizon 2020 through referencegroups in the Ministry and support to national
commitment in Era Nets,
5 DTU Aqua, Danmarks Tekniske Universitet
Before applying
Lobby activities (Example: National projects)
Network
Promotion of candidates for scientific boards in research councils
Inputs to national research strategies
6 DTU Aqua, Danmarks Tekniske Universitet
Before applying
Information
About funding opportunities via meetings and mails
Participation in relevant external information meetings.
Courses in writing appplications
Assisting the Research Committee in coordinating applications for specific calls.
7 DTU Aqua, Danmarks Tekniske Universitet
Making applications
Support to applicants
Guidelines and rules
Meetings with Partners
Review of drafts
Budgets in collaboration with economycentre
Signature and support letter from Director
8 DTU Aqua, Danmarks Tekniske Universitet
Making EU applications
Assistance in formulation and coordination of proposal including meetings
Coordination with economy centre on budgets
Administrative inputs to the EPSS (electronic proposal submission service)
Filing in DTU Doc
Coordination of scientific and administrative input during negotiation
Facilitate dialogue between applicant and AFI on contracts
9 DTU Aqua, Danmarks Tekniske Universitet
During project implementation
Assistance with coordination and reporting, meetings etc.
10 DTU Aqua, Danmarks Tekniske Universitet
Follow-up
Overview of applications and succesrate
Data and analyses of e.g. balance between resources committed and obtained, quality of applications and problem areas.
11 DTU Aqua, Danmarks Tekniske Universitet
Challenges
Electronic systems not yet able to establish overview over applications and projects – consequence: personal follow-up is needed in relation to filing of applications, approvals/rejections and update of lists. Takes times, but strengthens the relationship with the scientists, who also gets feed-back on their applications.
Demanding to coordinate between scientists, research secretariat, and central functions.
12 DTU Aqua, Danmarks Tekniske Universitet
Challenges
Coordination of institute applications for specific calls makes internal conflicts of interests become visible. It is therefore important with clear priorities up front and a commitment from everybody to go for what is best at institute-level. Handled constructively both collaboration and competition are strengthened.
Lack of motivation to make applications due to heavy workload.
How are new talents trained and involved?
13 DTU Aqua, Danmarks Tekniske Universitet
External Research Funding Cycle
Strategic foundation (Strategy and Research Committee)
Before application
Lobbyactivities directed towards EU og national programmes
Information about funding opportunities and guidelines
Internal coordination
Applications
Support (e.g. administrative, coordination, review)
Facilitate support from AFI and ØCNord
During project implementation
Support (e.g. coordination, reporting, meetings) Facilitate support from AFI and ØCNord etc.
After application and implementation
Evaluation and follow-up
14 DTU Aqua, Danmarks Tekniske Universitet
Working with fundraising capacity
Improve scientific quality of applications:
Individual scientist(s):
Courses in writing research proposals
Writing joint proposals
Establish teams
Training of trainers in writing research proposals
Improve technical/administrative quality of application:
Administrative support staff:
Courses, exchange/study tours
15 DTU Aqua, Danmarks Tekniske Universitet
Working with fundraising capacity
Develop fundraising at management level?
Training/studytour in lobbyactivites, organisation of central/decentral support-functions…..