Support of Fundraising at Universities DTU Aqua Research Secretariat August 2012 Kirsten Thomsen.

Support of Fundraising at Universities

DTU Aqua Research Secretariat

August 2012Kirsten Thomsen

2 DTU Aqua, Danmarks Tekniske Universitet

External Research Funding Cycle

Strategic foundation (Strategy and Research Committee)

Before application

Lobbyactivities directed towards EU og national programmes

Information about funding opportunities and guidelines

Internal coordination

Applications

Support (e.g. administrative, coordination, review)

Facilitate support from AFI and ØCNord

During project implementation

Support (e.g. coordination, reporting, meetings) Facilitate support from AFI and ØCNord etc.

After application and implementation

Evaluation and follow-up

3 DTU Aqua, Danmarks Tekniske Universitet

Strategic foundation

What research topics do we apply for?

Research Strategy of University/Institute

How are resources allocated to the application process?

Priorisation, incentives, co-funding and practical support

Are (major) applications coordinated at University/Institute level?

Policies for internal competition/collaboration

4 DTU Aqua, Danmarks Tekniske Universitet

Before applying

Lobby activities (Example: EU framework projects)

International networks including collaboraters from previous applications/projects

Access to EC/project officers as coordinators

Input to work programmes under FP7/Horizon 2020 through referencegroups in the Ministry and support to national

commitment in Era Nets,

5 DTU Aqua, Danmarks Tekniske Universitet

Before applying

Lobby activities (Example: National projects)

Network

Promotion of candidates for scientific boards in research councils

Inputs to national research strategies

6 DTU Aqua, Danmarks Tekniske Universitet

Before applying

Information

About funding opportunities via meetings and mails

Participation in relevant external information meetings.

Courses in writing appplications

Assisting the Research Committee in coordinating applications for specific calls.

7 DTU Aqua, Danmarks Tekniske Universitet

Making applications

Support to applicants

Guidelines and rules

Meetings with Partners

Review of drafts

Budgets in collaboration with economycentre

Signature and support letter from Director

8 DTU Aqua, Danmarks Tekniske Universitet

Making EU applications

Assistance in formulation and coordination of proposal including meetings

Coordination with economy centre on budgets

Administrative inputs to the EPSS (electronic proposal submission service)

Filing in DTU Doc

Coordination of scientific and administrative input during negotiation

Facilitate dialogue between applicant and AFI on contracts

9 DTU Aqua, Danmarks Tekniske Universitet

During project implementation

Assistance with coordination and reporting, meetings etc.

10 DTU Aqua, Danmarks Tekniske Universitet

Follow-up

Overview of applications and succesrate

Data and analyses of e.g. balance between resources committed and obtained, quality of applications and problem areas.

11 DTU Aqua, Danmarks Tekniske Universitet

Challenges

Electronic systems not yet able to establish overview over applications and projects – consequence: personal follow-up is needed in relation to filing of applications, approvals/rejections and update of lists. Takes times, but strengthens the relationship with the scientists, who also gets feed-back on their applications.

Demanding to coordinate between scientists, research secretariat, and central functions.

12 DTU Aqua, Danmarks Tekniske Universitet

Challenges

Coordination of institute applications for specific calls makes internal conflicts of interests become visible. It is therefore important with clear priorities up front and a commitment from everybody to go for what is best at institute-level. Handled constructively both collaboration and competition are strengthened.

Lack of motivation to make applications due to heavy workload.

How are new talents trained and involved?

13 DTU Aqua, Danmarks Tekniske Universitet

External Research Funding Cycle

Strategic foundation (Strategy and Research Committee)

Before application

Lobbyactivities directed towards EU og national programmes

Information about funding opportunities and guidelines

Internal coordination

Applications

Support (e.g. administrative, coordination, review)

Facilitate support from AFI and ØCNord

During project implementation

Support (e.g. coordination, reporting, meetings) Facilitate support from AFI and ØCNord etc.

After application and implementation

Evaluation and follow-up

14 DTU Aqua, Danmarks Tekniske Universitet

Working with fundraising capacity

Improve scientific quality of applications:

Individual scientist(s):

Courses in writing research proposals

Writing joint proposals

Establish teams

Training of trainers in writing research proposals

Improve technical/administrative quality of application:

Administrative support staff:

Courses, exchange/study tours

15 DTU Aqua, Danmarks Tekniske Universitet

Working with fundraising capacity

Develop fundraising at management level?

Training/studytour in lobbyactivites, organisation of central/decentral support-functions…..