Supplemental Educational Services Through Regional Offices of Education Supplemental Educational Services Through Regional Offices of Education.

Supplemental Educational Services ThroughSupplemental Educational Services ThroughRegional Offices of EducationRegional Offices of Education

Supplemental Educational Services ThroughSupplemental Educational Services ThroughRegional Offices of EducationRegional Offices of Education

Monroe-Randolph Regional Office of Education | 618.939.5650 | www.maidezcenter.org

Welcome!Welcome!

PersonnelKelton Davis Assistant Superintendent ROE 45Dave Prouhet Program Data ManagementJerre Parsons Great SourceDeb Greaney Area 5 LTC Lead Trainer

Some ground rules for your comfortTake care of yourselfCell phones on vibrateOne voice in the air at a timeQuestions-Please!

PersonnelKelton Davis Assistant Superintendent ROE 45Dave Prouhet Program Data ManagementJerre Parsons Great SourceDeb Greaney Area 5 LTC Lead Trainer

Some ground rules for your comfortTake care of yourselfCell phones on vibrateOne voice in the air at a timeQuestions-Please!


ObjectivesObjectives

Provide program overviewCosts/fundingResponsibilities

Familiarize ROE personnel with SES and Maidez presentation/informational materials

Train ROE personnel to: Promote the programPromote the programRecruit and train instructorsRecruit and train instructorsManage & monitor programManage & monitor program

Provide program overviewCosts/fundingResponsibilities

Familiarize ROE personnel with SES and Maidez presentation/informational materials

Train ROE personnel to: Promote the programPromote the programRecruit and train instructorsRecruit and train instructorsManage & monitor programManage & monitor program


Training ContentTraining Content

Review of SESMaidez program Website

Data entryOrderingReporting

Review of SESMaidez program Website

Data entryOrderingReporting

CurriculumAfterschool Achievers

ReadingMath

PASeries Testing

CurriculumAfterschool Achievers

ReadingMath

PASeries Testing


AgendaAgenda Day 1

Informational materialsMaidez Program

OverviewFunding

ROE responsibilitiesSchool contactDistrict contractsInstructor RecruitmentMaidez website

Sites addedInstructor accounts

Afterschool Achievers curriculum

Day 1Informational materialsMaidez Program

OverviewFunding

ROE responsibilitiesSchool contactDistrict contractsInstructor RecruitmentMaidez website

Sites addedInstructor accounts

Afterschool Achievers curriculum


AgendaAgenda

Day 2 Lead instructor training

Classes createdMaidez website

Classes addedStudent enrollment

PASeries testing

Instructor TrainingAfterschool Achievers AssessmentMaidez website

Daily data entryPASeries testingReporting

Day 2 Lead instructor training

Classes createdMaidez website

Classes addedStudent enrollment

PASeries testing

Instructor TrainingAfterschool Achievers AssessmentMaidez website

Daily data entryPASeries testingReporting


Maidez CenterMaidez Center

HistoryHistoryFundingFundingPhilosophyPhilosophyResearchResearch

HistoryHistoryFundingFundingPhilosophyPhilosophyResearchResearch


ROE ResponsibilitiesROE Responsibilities

Contact SES schoolsContact SES schoolsSES overview PPTSES overview PPTFormsForms

SES Provider FairSES Provider FairMaidez PPTMaidez PPTFormsForms

Contact SES schoolsContact SES schoolsSES overview PPTSES overview PPTFormsForms

SES Provider FairSES Provider FairMaidez PPTMaidez PPTFormsForms


ROE- District ContractROE- District Contract

Provider will be Maidez CenterProvider will be Maidez CenterDistricts will have a contract for each different Districts will have a contract for each different

buildingbuildingMaidez Center will enter contracts into websiteMaidez Center will enter contracts into website

Contract number will be RCDTS code plus 4 digitsContract number will be RCDTS code plus 4 digitsContract description will be school name plus ROE Contract description will be school name plus ROE

numbernumberROE may view contracts on websiteROE may view contracts on websiteDistricts will be billed monthly based on actual Districts will be billed monthly based on actual

hours of instruction delivered by Maidez hours of instruction delivered by Maidez ProgramProgram

Provider will be Maidez CenterProvider will be Maidez CenterDistricts will have a contract for each different Districts will have a contract for each different

buildingbuildingMaidez Center will enter contracts into websiteMaidez Center will enter contracts into website

Contract number will be RCDTS code plus 4 digitsContract number will be RCDTS code plus 4 digitsContract description will be school name plus ROE Contract description will be school name plus ROE

numbernumberROE may view contracts on websiteROE may view contracts on websiteDistricts will be billed monthly based on actual Districts will be billed monthly based on actual

hours of instruction delivered by Maidez hours of instruction delivered by Maidez ProgramProgram


ROE – District ContractROE – District Contract

Maidez notification of new district contractMaidez notification of new district contractContract faxed to (618)939-5332Contract faxed to (618)939-5332Mailed toMailed to

Regional Office of EducationRegional Office of Education

Attn: Maidez CenterAttn: Maidez Center

107 East Mill St.107 East Mill St.

Waterloo, IL 62298Waterloo, IL 62298

Email notification toEmail notification to

[email protected]@monroe.k12.il.us

Maidez notification of new district contractMaidez notification of new district contractContract faxed to (618)939-5332Contract faxed to (618)939-5332Mailed toMailed to

Regional Office of EducationRegional Office of Education

Attn: Maidez CenterAttn: Maidez Center

107 East Mill St.107 East Mill St.

Waterloo, IL 62298Waterloo, IL 62298

Email notification toEmail notification to

[email protected]@monroe.k12.il.us



Recruit instructors and get instructor Recruit instructors and get instructor contracts signedcontracts signed Instructor applicationsInstructor applicationsJob descriptions Job descriptions Employment screening formEmployment screening formCompensationCompensation

Recruit instructors and get instructor Recruit instructors and get instructor contracts signedcontracts signed Instructor applicationsInstructor applicationsJob descriptions Job descriptions Employment screening formEmployment screening formCompensationCompensation


CompensationCompensationAll InstructorsAll Instructors

Paid for the class taught at $5.00 per hour per student Paid for the class taught at $5.00 per hour per student based on actual minutes of attendancebased on actual minutes of attendance

Lead InstructorLead InstructorPaid for additional duties at $.17 per student per hour Paid for additional duties at $.17 per student per hour

of instruction delivered in program at school site of instruction delivered in program at school site based on actual minutes of attendance $.17 x [(# based on actual minutes of attendance $.17 x [(# students x # possible session hours) – missed students x # possible session hours) – missed session hours] session hours] Example: $.17 x [(30 x 30) – 2.75] = $152.53Example: $.17 x [(30 x 30) – 2.75] = $152.53

The program can only pay for actual minutes of The program can only pay for actual minutes of instruction per SES guidelines. instruction per SES guidelines.

If a student is tardy, leaves early or misses a session If a student is tardy, leaves early or misses a session and does not make it up, the teacher will not be paid and does not make it up, the teacher will not be paid for that timefor that time

All InstructorsAll InstructorsPaid for the class taught at $5.00 per hour per student Paid for the class taught at $5.00 per hour per student

based on actual minutes of attendancebased on actual minutes of attendanceLead InstructorLead Instructor

Paid for additional duties at $.17 per student per hour Paid for additional duties at $.17 per student per hour of instruction delivered in program at school site of instruction delivered in program at school site based on actual minutes of attendance $.17 x [(# based on actual minutes of attendance $.17 x [(# students x # possible session hours) – missed students x # possible session hours) – missed session hours] session hours] Example: $.17 x [(30 x 30) – 2.75] = $152.53Example: $.17 x [(30 x 30) – 2.75] = $152.53

The program can only pay for actual minutes of The program can only pay for actual minutes of instruction per SES guidelines. instruction per SES guidelines.

If a student is tardy, leaves early or misses a session If a student is tardy, leaves early or misses a session and does not make it up, the teacher will not be paid and does not make it up, the teacher will not be paid for that timefor that time



Instructor accounts Instructor accounts createdcreatedMaidez Website Maidez Website PASeriesPASeries

Use information Use information from teacher from teacher applicationsapplications

Instructor accounts Instructor accounts createdcreatedMaidez Website Maidez Website PASeriesPASeries

Use information Use information from teacher from teacher applicationsapplications


Maidez Instructor AccountsMaidez Instructor Accounts

Step 1: Add a siteStep 1: Add a siteLog in Log in www.maidez.orgwww.maidez.orgClick on the link Click on the link Site Information Site Information

Step 1: Add a siteStep 1: Add a siteLog in Log in www.maidez.orgwww.maidez.orgClick on the link Click on the link Site Information Site Information

http://www.maidez.org/




You can view sites already addedYou can view sites already addedClick on Click on Add SiteAdd Site

You can view sites already addedYou can view sites already addedClick on Click on Add SiteAdd Site


Adding Site ScreenAdding Site Screen

Site name = School Site name = School NameName

Contact name/ info Contact name/ info = Lead Instructor= Lead Instructor

Facility type = Facility type = School CampusSchool Campus

Operating hours = Operating hours = 8:00 AM – 6:00 PM8:00 AM – 6:00 PM

Instruction hours = Instruction hours = 2:00 PM – 6:00 PM2:00 PM – 6:00 PM

Site name = School Site name = School NameName

Contact name/ info Contact name/ info = Lead Instructor= Lead Instructor

Facility type = Facility type = School CampusSchool Campus

Operating hours = Operating hours = 8:00 AM – 6:00 PM8:00 AM – 6:00 PM

Instruction hours = Instruction hours = 2:00 PM – 6:00 PM2:00 PM – 6:00 PM


Completed Site ScreenCompleted Site Screen



Step 2: Add userStep 2: Add userClick on Click on User Information

Step 2: Add userStep 2: Add userClick on Click on User Information



Use drop down box to select user typeUse drop down box to select user typeLead Instructor or Instructor Lead Instructor or Instructor

Use drop down box to select user typeUse drop down box to select user typeLead Instructor or Instructor Lead Instructor or Instructor



The Site drop down box appearsThe Site drop down box appearsSelect the Site you to which you wish to Select the Site you to which you wish to

add a user add a user

The Site drop down box appearsThe Site drop down box appearsSelect the Site you to which you wish to Select the Site you to which you wish to

add a user add a user



Click Add UserClick Add UserClick Add UserClick Add User



Fill in required fields Fill in required fields and click and click SaveSaveUsername = first 4 Username = first 4

letters of last name letters of last name and first 2 letters of and first 2 letters of first namefirst name Debra Greaney Debra Greaney

username: greadeusername: greade

Password = last 6 Password = last 6 digits of SS#digits of SS#

Fill in required fields Fill in required fields and click and click SaveSaveUsername = first 4 Username = first 4

letters of last name letters of last name and first 2 letters of and first 2 letters of first namefirst name Debra Greaney Debra Greaney

username: greadeusername: greade

Password = last 6 Password = last 6 digits of SS#digits of SS#



Step 3: Add Staff InformationStep 3: Add Staff Information Click on Click on Staff Information

Step 3: Add Staff InformationStep 3: Add Staff Information Click on Click on Staff Information



Click Add StaffClick Add StaffClick Add StaffClick Add Staff



Fill in all required Fill in all required fieldsfields

Scheduled work Scheduled work days and instruction days and instruction days will be the days will be the same and can be same and can be copied (District copied (District Contract)Contract)

Fill in all required Fill in all required fieldsfields

Scheduled work Scheduled work days and instruction days and instruction days will be the days will be the same and can be same and can be copied (District copied (District Contract)Contract)



Lead Instructor trainingLead Instructor trainingResponsibilitiesResponsibilities

Student groupingStudent groupingOrdering materialsOrdering materialsMaidez website data entryMaidez website data entry

Adding classesAdding classesEnrolling studentsEnrolling studentsPAseries testing prepPAseries testing prepPASeries testing managementPASeries testing management

Lead Instructor trainingLead Instructor trainingResponsibilitiesResponsibilities


Adding classesAdding classesEnrolling studentsEnrolling studentsPAseries testing prepPAseries testing prepPASeries testing managementPASeries testing management


Lead Instructor Lead Instructor

There is one Lead Instructor for each There is one Lead Instructor for each school siteschool site

Lead InstructorsLead InstructorsTeach a class of studentsTeach a class of studentsCompletes additional dutiesCompletes additional duties

There is one Lead Instructor for each There is one Lead Instructor for each school siteschool site

Lead InstructorsLead InstructorsTeach a class of studentsTeach a class of studentsCompletes additional dutiesCompletes additional duties


Lead Instructor Additional DutiesLead Instructor Additional Duties


Adding classesAdding classesEnrolling studentsEnrolling students

PAseries testing prepPAseries testing prepPASeries testing managementPASeries testing management


Adding classesAdding classesEnrolling studentsEnrolling students

PAseries testing prepPAseries testing prepPASeries testing managementPASeries testing management


Student GroupingStudent Grouping

Students will be placed in classes based Students will be placed in classes based on their Afterschool Achievers pre-test on their Afterschool Achievers pre-test scoresscores

Class names will be assigned using the Class names will be assigned using the following format: following format: Grade level #- Subject-Instructor last nameGrade level #- Subject-Instructor last name

Example: 5 Reading SmithExample: 5 Reading Smith

(If two instructors have same last name, add (If two instructors have same last name, add first name initials as needed)first name initials as needed)

Students will be placed in classes based Students will be placed in classes based on their Afterschool Achievers pre-test on their Afterschool Achievers pre-test scoresscores

Class names will be assigned using the Class names will be assigned using the following format: following format: Grade level #- Subject-Instructor last nameGrade level #- Subject-Instructor last name

Example: 5 Reading SmithExample: 5 Reading Smith

(If two instructors have same last name, add (If two instructors have same last name, add first name initials as needed)first name initials as needed)


Ordering MaterialsOrdering Materials

Lead Instructor places order based on Lead Instructor places order based on class groupings.class groupings.

Once the order shipment is received, the Once the order shipment is received, the Lead Instructor must confirm receiptLead Instructor must confirm receipt

Lead Instructor places order based on Lead Instructor places order based on class groupings.class groupings.

Once the order shipment is received, the Once the order shipment is received, the Lead Instructor must confirm receiptLead Instructor must confirm receipt


Maidez WebsiteMaidez Website

Adding classesAdding classesEach student enrolled in two classesEach student enrolled in two classes

AA pre/post test classAA pre/post test classInstructional groupInstructional group

Make up sessions are viewed as an additional Make up sessions are viewed as an additional class class

Adding classesAdding classesEach student enrolled in two classesEach student enrolled in two classes

AA pre/post test classAA pre/post test classInstructional groupInstructional group

Make up sessions are viewed as an additional Make up sessions are viewed as an additional class class



Go to Go to www.maidez.orgwww.maidez.org and log inand log in

Username: first 4 Username: first 4 digits of last name digits of last name and first two of first and first two of first namenameExample - Sally Example - Sally

Teacher username: Teacher username: teacsateacsa

Password: Last 6 Password: Last 6 digits of SS#digits of SS#

Go to Go to www.maidez.orgwww.maidez.org and log inand log in

Username: first 4 Username: first 4 digits of last name digits of last name and first two of first and first two of first namenameExample - Sally Example - Sally

Teacher username: Teacher username: teacsateacsa

Password: Last 6 Password: Last 6 digits of SS#digits of SS#





Click on Click on ClassesClassesClick on Click on ClassesClasses



Instructor trainingInstructor trainingResponsibilities Responsibilities

AfterSchool Achievers pre-testing/posttestingAfterSchool Achievers pre-testing/posttestingPASeries screener and progress testingPASeries screener and progress testingMaidez website data entryMaidez website data entry

AA pre-test scoresAA pre-test scoresAttendanceAttendanceDaily activity reportDaily activity reportMake up sessionsMake up sessions

Individual Learning Plans (ILP)Individual Learning Plans (ILP)ReportsReports

ParentsParentsSchool/districtSchool/district

Instructor trainingInstructor trainingResponsibilities Responsibilities

AfterSchool Achievers pre-testing/posttestingAfterSchool Achievers pre-testing/posttestingPASeries screener and progress testingPASeries screener and progress testingMaidez website data entryMaidez website data entry


Individual Learning Plans (ILP)Individual Learning Plans (ILP)ReportsReports

ParentsParentsSchool/districtSchool/district



Data entry Data entry Required timeline for completionRequired timeline for completion


Data entry Data entry Required timeline for completionRequired timeline for completion



Individual Learning Plans (ILP)Individual Learning Plans (ILP)


ReportsReports


Curriculum DeliveryCurriculum Delivery

Student foldersStudent foldersStudent Activity SheetsStudent Activity SheetsCompleted activities from Afterschool Completed activities from Afterschool

Achievers curriculumAchievers curriculumCopies of ILP formsCopies of ILP forms

Record keepingRecord keepingDaily Activity ChartDaily Activity ChartDaily entry on websiteDaily entry on website

Student foldersStudent foldersStudent Activity SheetsStudent Activity SheetsCompleted activities from Afterschool Completed activities from Afterschool

Achievers curriculumAchievers curriculumCopies of ILP formsCopies of ILP forms

Record keepingRecord keepingDaily Activity ChartDaily Activity ChartDaily entry on websiteDaily entry on website


Curriculum DeliveryCurriculum Delivery

Session calendarSession calendarSession one: Afterschool Achievers PretestSession one: Afterschool Achievers Pretest

Students will be in actual grade level groups of 4-6Students will be in actual grade level groups of 4-6

Session two: PASeries Test tutorial and Session two: PASeries Test tutorial and warm-up activitywarm-up activity

Session three:PASeries Screener testSession three:PASeries Screener testStudents will have been grouped by ability level Students will have been grouped by ability level

based on AA pre-test scoresbased on AA pre-test scores

Session four: Instruction in Afterschool Session four: Instruction in Afterschool Achievers curriculum beginsAchievers curriculum begins

Session calendarSession calendarSession one: Afterschool Achievers PretestSession one: Afterschool Achievers Pretest

Students will be in actual grade level groups of 4-6Students will be in actual grade level groups of 4-6

Session two: PASeries Test tutorial and Session two: PASeries Test tutorial and warm-up activitywarm-up activity

Session three:PASeries Screener testSession three:PASeries Screener testStudents will have been grouped by ability level Students will have been grouped by ability level

based on AA pre-test scoresbased on AA pre-test scores

Session four: Instruction in Afterschool Session four: Instruction in Afterschool Achievers curriculum beginsAchievers curriculum begins


Maidez CenterMaidez Center

Monroe-Randolph Regional Office of EducationHonorable Marc L. Kiehna, Ph.D.

107 East MillWaterloo IL 62298

Director: Kelton DavisEmail: [email protected]

Phone: (618) 939-5650Fax: (618) 939-5332

Web: www.maidezcenter.org

Monroe-Randolph Regional Office of EducationHonorable Marc L. Kiehna, Ph.D.

107 East MillWaterloo IL 62298

Director: Kelton DavisEmail: [email protected]

Phone: (618) 939-5650Fax: (618) 939-5332

Web: www.maidezcenter.org

Supplemental Educational Services Through Regional Offices of Education Supplemental Educational Services Through Regional Offices of Education.

Documents

instructor contracts

school site

actual hours of instruction

actual minutes of instruction

school campusoperating

maidez centerdistricts

possible session hours

session hours example