Supervisor Forum: HR Refresher March 5, 2015. Be careful in our Winter Wonderland! Accidents happen. If an accident occurs while at work, do you know.

Supervisor Forum: HR Refresher

March 5, 2015

Be careful in our Winter Wonderland!

Accidents happen.

If an accident occurs while at work, do you know what to do?

Workers’ Compensation is insurance paid by Clemson University to provide benefits to its employees in case of illness or injury while working. Through this program, workers are provided with benefits and medical care while the employer has assurance that the employee will not sue.

Workers’ Compensation (WC) pays 100% of approved medical bills as well as other expenses. WC compensates 66 2/3% of salary (tax-free), limited to maximum wage set by law, if unable to work more than 7 calendar days.

WC has the right to direct the medical providers during treatment of an injured employee. If the injured employee decides to seek medical attention on his/her own, WC is not required to pay for that treatment. Medical treatment must be authorized by Clemson’s insurance carrier.

Workers’ Compensation

Who is covered?

Any Clemson University employee who is on the current payroll is covered by Clemson University’s Workers’ Compensation plan.

Workers’ Compensation

Assess the SituationWhat should you do first?

Workers’ Compensation

Call 911? Call CompEndium? (877) 709-

2667

Call Risk Management?

656-3365 656-3354

If serious injury, call for

emergency help!

If injury requires immediate

medical attention.

If injury doesn’t require medical attention on day of

injury, report to HR Manager.

HR will alert Risk Management (in case the injury worsens).

Steps to Take in Case of Injury:

1. In case of accidental injury, it is the employee’s responsibility to notify his/her immediate supervisor or Human Resources Manager (Kristy Snider:

656-3026) or Tammy Crane-backup (656-3021) immediately. Any injury, no matter how slight, must be reported.

2. The supervisor must compile the details of the injury (who? when? where? how? what happened exactly?).

3. The supervisor then calls CompEndium (877.709.2667) to report the injury.

Workers’ Compensation / Injury Reporting

What to Expect During the Report of Injury:

• A Medical Manager Nurse will take the call and ask specific questions about the accident.

• CompEndium will contact and assist the injured employee in selecting a medical provider (usually Redfern Clinic) or will direct him/her to the nearest Emergency Room.

• CompEndium will notify the physician or ER of the injury and impending arrival of the injured employee. The medical provider will contact CompEndium before the injured employee leaves the facility to receive authorization for treatment.

Workers’ Compensation / Injury Reporting

What to Expect After the Report of Injury:

•Immediately following treatment, the Medical Manager Nurse Consultant will contact the person who made the initial call with a report of the employee’s condition and work status.

•The supervisor must contact the HR Manager (Kristy Snider: 656-3026) with all information pertaining to the injury (who? when? where did the injury occur? location of injury on body? where treatment took place? employee’s condition? work status/restrictions?)

Workers’ Compensation / Injury Reporting

What to Expect After the Report of Injury (continued):

• Return to Work Without Restrictions • Employee may return to work immediately with proper

documentation signed by the medical provider• Return to Work With Restrictions

• No employee may return to work until Library Administration gives approval

• Coordinating documentation must be forwarded to supervisor so that discussion to determine how accommodations, if possible, will occur

• A good faith effort to accommodate the employee will be planned (by Supervisor, Dean, HR Manager, and Unit Head) before the employee’s return to work

• Return to Work With Restrictions & Physical Therapy• Same as above

• Out of Work• Risk Management will direct us

Workers’ Compensation / Injury Reporting

Review:

Workers’ Compensation / Injury Reporting

If injury is serious or

life-threatening

Call 911!*

If the injury is not life-threatening,

employee informs supervisor

immediately.

If supervisor is unavailable,

employee should inform Libraries’

HR Manager (Kristy Snider:

656-3026) or Tammy Crane-

backup (656-3021).

Supervisor contacts

CompEndium immediately

(877.709.2667)

Employee will be contacted

by CompEndium

with instructions.

CompEndium Nurse contacts supervisor with

results and work

restrictions, if any.

Supervisor reports

details to HR

Manager.

If necessary, Library Admin. determines if

accommodations can be made

before employee

returns to work.

*When situation is stabilized,

proceed with instructions to the right.

Workers’ CompensationBe careful out there!

Workers’ CompensationBe careful out there!

• Evaluate your work area.

• Make sure that no cords are exposed to cause trip hazards.

• Be cautious of any spills.

• Report any potential dangers to the appropriate person(s). To report a campus safety hazard, email [email protected]. Your name will be entered in the Safe Tiger Mug Award drawing.

**Please make sure that everyone in your unit knows the steps to take in case of a workers’ compensation

injury/illness. Please share this information with your direct reports and so on.

Kronos Q & AQ: Are any improvements/changes expected?A: Kronos is moving to the Cloud. Kronos is scheduled to transition from a campus hosted server environment to servers hosted by Kronos Cloud. During this transition, we also upgrade to the latest release. This is currently scheduled to occur during the week of March 9th. The plan is to bring down Kronos production early on Monday, March 9th and it is anticipated that the system will be down for 2 work days.

Web users will not be able to access the system and will need to record their time on a paper timesheet.

Clock users will be able to use the clock, which will store the punches and upload to the Cloud once reconnected to servers.

A Go/No Go decision will be made on Thursday, March 5th. Payroll will be communicating with employees in regards to tracking time on paper.

Kronos Q & AQ: Is there capability to use Kronos on iPads or other devices?A: Yes, licenses for mobile smartphone apps are available upon special request. Tablet licenses are not available, however, the mobile app will work on a tablet or iPad as long as the mobile (not the tablet) app is downloaded.

Q: Is it possible for others, besides the supervisor, to view/approve timecards?A: When a supervisor is unavailable (out of office/vacation/illness), Budget Center Administrators such as Kristy or Tammy, can review and approve timecards. The Timekeeper (formerly Amber) may also assist with this. Payroll can also step in when needed.

Kronos Q & AQ: Can supervisors enter/change a work schedule in Kronos?A: Yes, supervisors can work within the Schedule Editor widget to add, change, or delete schedule patterns as necessary (see Manager Scheduling Guide).

Q: Can an employee run a report with leave details on demand?A: Yes, employees can run a Time Detail report from within their timecards by going to “”My Reports” and then “Time Detail”. Then enter in the “as of date” and then click on “View Report”. This will give a detailed report of time worked and any time off requests using Annual, Sick, Comp, paycodes.

Kronos Q & AQ: Can more than one person view which student employees are clocked in?A: Yes, using the “Reports” widget and choosing “All” in the white box, you may run the report, Employees Currently Earning Time (On Premise) using the “All home and transferred in” hyperfind in your Show as of today’s date, then choose “Run Report”, then “View Report”. This report will show all who are clocked in. Furthermore, you may schedule this report to be emailed to you daily at a specific time.

Q: How is FMLA tracked in Kronos?A: It’s not. All concurrent leave (annual, sick, optional, comp) must be entered into Kronos. Upon FMLA approval, Kristy enters the exact duplicate of entries, as FMLA hours taken, directly into CUBS.

More Kronos Tips & Tricks

Save the Date: Thursday, April 2, 2015 at 2pm

Clemson’s Kronos Administrator, Kathi Shivar, will be here for our next Supervisor Forum/Student Supervisor Meeting to answer all of our burning Kronos questions.

Please think about what you’re dying to ask, what you need to know, and what you’d like to learn.

Little Known Employee BenefitsEmployee Wellness http://www.clemson.edu/employment/wellness/

CU4Health: http://www.clemson.edu/centers-institutes/sullivan/ourservices/patients/cuforhealth/index.html

Deer Oaks EAP (Employee Assistance Program) http://www.deeroaks.com/• User name: Clemson• Password: Clemson

Perks Card https://perkscard.com/en/Pages/Home.aspx• See Kristy for your card

Faculty and Staff Discounts

Faculty & Staff Discounts

• Cell phone discounts• http://www.clemson.edu/finance/procurement/announcements/wireless.

html

• Clemson University Barnes & Noble Bookstore• 10% off purchase with TigerOne ID

• Havoline Xpress Lube, Central, SC• 10% off services with TigerOne ID

Little Known Employee Benefits

Faculty & Staff Discounts

• JCrew• 15% discount for educators in store only at J. Crew and J. Crew Factory

stores.

• Lodging• James F. Martin Inn – 864-654-9020• Home-Town Suites – Anderson, SC – 864-226-

1112• Hilton Garden Inn – Anderson, SC

• Clemson employees receive a flat rate of $95 for a standard room and $119 for a suite.

Little Known Employee Benefits

Faculty & Staff Discounts

• Athletic Events• Football: Full-time Clemson faculty & staff have

the opportunity to purchase 2 season tickets at a reduced rate. Please contact the ticket office for further information at [email protected] or call 656-2118.

• Men’s Basketball: Current and retired Clemson faculty & staff are eligible to purchase 2 season tickets at a reduced rate of $232 per season ticket.

Little Known Employee Benefits

Faculty & Staff Discounts

• Athletic Events (continued)• Men’s Soccer, Women’s Basketball, and

Baseball:Faculty & staff and immediate family receive free admission to any home, regular season events by presenting a valid CUID (TigerOne ID) at the gates (subject to ticket availability). Please contact the Athletic Ticket Office for further information at [email protected] or call 656-2118.

Little Known Employee Benefits

Faculty & Staff Discounts

• Orlando discounts• Discount Disney World tickets and vacation

packages• Universal Studio tickets• Sea World tickets, Discovery Bay, Aquatica• Vacation homes fully stocked & professionally

decorated, most with pools – starting at $99/night

• Hotels close to or on theme park property, starting as low as $55/night

• Car Rentals

Little Known Employee Benefits

Faculty & Staff Discounts

• Orlando discounts (continued)• Free 75-page Disney World Guide ($35 value)

to help plan your vacation

To access discounts: www.orlandovacation.com/discountsUser name/login: clemson

Little Known Employee Benefits

Faculty & Staff Discounts

• Six Flags Over Georgia• To access special “print and go” tickets, go to

sixflags.com/PartnerLogin or https://shop.accesso.com/clients/sixflags/affiliate/index.php?m=30797

• User name: clemsonog• Password: SixFlags10 (numeric & case

sensitive)

Little Known Employee Benefits

Faculty & Staff Discounts

• Carowinds • Good Any Day $37 tickets (gate price: $59.99)

• Valid through 11/1/2015• www.carowinds.com/affiliates• Username: CALIBBY• Password: Tickets

Little Known Employee Benefits

Faculty & Staff Discounts

• Biltmore Estates (One Lodge Street, Asheville, NC)• Discounted tickets at Biltmore House for Clemson

students, faculty & staff• Admission includes a self-guided visit, all-day access

to gardens, Antler Hill Village (featuring the Winery), the Biltmore Legacy, Village Green, and Farm – plus shopping and dining, and free parking.

• To purchase tickets, go to: www.biltmore.com/clemson

Little Known Employee Benefits

Faculty & Staff Discounts

• Staples Employee Purchase Program• Clemson employees are eligible to receive CU’s

negotiated pricing on all Staples retail store personal purchases through employee purchase program. http://stage.staplesadvantage.com/microsites/clemsonu/assets/pdfs/clemson_employee_purchase_program.pdf

Little Known Employee Benefits

Faculty & Staff Discounts

• 10% discount at Wendy’s in Clemson when you present your TigerOne card

• 10% discount at Dunkin Donuts in Clemson when you present your TigerOne card

• 10% discount at Pro Vision Beauty Supply in Seneca when you present your TigerOne card

Little Known Employee Benefits

Faculty & Staff Discounts

• 15% discount off all services provided by Artistry Hair & Skin in Seneca. Call 864-885-5050 to book your appointment. Walk-ins are always welcome.

Little Known Employee Benefits

Ombuds

• Ombuds provide an independent, neutral point of view in an informal and confidential environment. Ombuds strive to foster equitable treatment of all faculty, graduate students, postdocs, undergraduate students and staff within the University system.o Faculty & Students Ombudsman - Gordon Halfacre,

Ph.Do Staff Ombudman - Tom Ward, MPA

http://www.clemson.edu/administration/ombudsman/

Don’t Forget:

Available Supervisor Trainings:

• SMART Goals (EPMS Class for Supervisors)o Thursday, March 26o 1:00-3:00pmo Administrative Services Building Training Room

To sign up, visit http://www.clemson.edu/hrtraining/

• Civil Treatment for Managers trainingo April 24, May 12 or 27o All day classes will be located at the Osher Life Long Learning

Institute just off Issaquena Trail near the Patrick Square neighborhood.

o To register, email Paula Porter ([email protected]) the date you have chosen.

Available Supervisor Trainings:• EAP Supervisory Webinar Offering

o There is a new supervisory webinar called “Creating a Culture of Improved Employee Engagement.” This webinar has been recorded and is available for review at the link (http://www.clemson.edu/employment/worklife/EAP.html).  It is under "Other Resources" and "Seminars and Trainings."   

Planning for the Future SeminarThese sessions are designed for any employee who would like to plan for future financial and retirement goals.

• Morning Session: Estate Planning, Tax Deferred Investing & Social Security Benefits o Friday, April 17o 8am-12noono Academic Success Center, Room 118

• Afternoon Session: State Retirement and Insuranceo Friday, April 17o 1pm-4pmo Academic Success Center, Room 118

To sign up, visit http://www.clemson.edu/hrtraining/

Please share everything you learned/heard here today with your

direct reports and encourage them to convey the information to their direct

reports and so on.

Share what you know.

Thank you for your attendance.