SUNY Office for Capital Facilities Facilities (Capital) Committee Presentation Community College Business Officers Association November 2013 1
Jan 20, 2016
SUNY Office for Capital Facilities
Facilities (Capital) Committee Presentation
Community College Business Officers Association November 2013
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Capital BudgetHistory/Submission and Outcome SFY 13/1414/15 Submission and Statewide long-range
perspective Funding Options outside Annual Capital Request Other Capital Issues
Forms and Procedures Overview/RefresherReimbursement SubmissionsOther Program Updates
Topics
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Capital Budget Request: History
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50
100
150
200
250
300
350
400
450
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0
86 82
0
390
4622 32
87
38.5
Community College Capital Funding ($M)
03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 13/14
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Data Requests NY Division of the Budget developed a Statewide
Capital Project Database for 12/13 & 13/14SUNY requested 5 year of projects for the first
time using green/yellow/red for probabilityNY Works Task Force requested a 10 year capital
plan including projected commitments
Last Year’s Capital Budget Request – FY 13/14
Grant OpportunitiesRegional Economic Councils were in play
• Jamestown, Monroe, Broome, Mohawk Valley workforce training grants and Capital projects for Ulster and Herkimer for total of $4.26M although Herkimer has since been cancelled.
SUNY 2020 Round II opened to CCs: $15M/each• Alfred, Broome, Corning, Jamestown – Retooling the Southern Tier• ESF, Upstate, Oswego, Onondaga – SUNY Institute of
Environmental Health and Environmental Medicine• SUNY IT, Morrisville, Orange, Rockland, Westchester and
potentially Dutchess, Herkimer, Mohawk Valley, Ulster – SUNY Manufacturing Alliance for Research & Technology Transfer
Last Year’s Capital Budget Request – FY 13/14 (cont.)
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SUNY Capital budget was disappointing Community Colleges - only critical maintenance
projects were provided state appropriation OTHER PROGRAMS:
Ed program was provided with minimal additional appropriation
Hospitals received no appropriationRes Halls received no appropriation but were
removed from the overall State budget cap
Capital Budget 13/14 Results
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What is required for this year’s request?Division of the Budget Database has been updatedSUNY needed more project level detail data to
develop the formal request Together SUNY uses the data to tell the story Focus on 1-year ask and 5/10-year projections SUNY awaiting final Sponsor resolutions for 1-
year ask: 12/15 DOB deadline to be considered for inclusion
Capital Budget 14/15 Request
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1-Year Ask: $91M State (may be reduced if outstanding resolutions not received)
5-Year Projection: $574M State 10-Year Projection: $971M State (CC
submissions plus enhanced CM analysis)
It is not clear if the DOB will fully fund all 14/15 projects
Capital Budget Request14/15 Ask
14-15 Capital Project Functional Types
November 2013 9
43%
22%
13%
5%16%
0%Instructional
Library
Student Life
Student Life/Services
Support Services
Administration
14-15 Capital Project Types
November 2013 10
22%
4%
6%
41%
26% Building Stabilization
Infrastructure Stabilization
Life Safety
Maj Rehab/New: Aca/Stud Life
Public-Private Partnerships
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Buckets by Types: Capital type: Building Stabilization, Infrastructure
Stabilization, Life Safety, Major Rehab/New, Public-Private Partnerships
Use: Administration, Instructional, Library, Student Life, Student Life/Services, Support Services
NY Works: State of Good Repair, Capacity Optimization, Transformational Initiatives
Capital Budget Request14/15 Ask
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SUNY Enhanced Capital Request using 2009 Reinvestment (AKA Bldg. Condition Assess) StudyPreviously done by consultants/Pacific Partners (now
Sightlines) SUNY looking into cost for next 5-year study: 2014
Enhances capital request to DOB to reflect needs and continuing value of State investment
Assists Colleges in obtaining Sponsor support for critical investment
Future Assessment of Capital Need
2013 Capital Funding: $150M Expected awards announcement in December
Top Performers required to demonstrate: Implementation of the Strategic Plans Encouraging econ. growth through jobs/ investment ID transformative projects supporting collaboration (e.g.
leveraging computing assets to est. research partnerships
2014 Expected but not yet announcedhttp://
regionalcouncils.ny.gov/
State Capital Outside of Annual RequestRegional Economic Development Council (RECD)
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Currently available on website: General Overview 2013 Presentation: Regional Priorities 2013 Guidebook: Regions, Leadership, Past Awards 2013 Consolidated Funding Application (CFA) Manual: Registering-Grant
Application Process, REDC Review Process, FAQs
REDC Emphasis: Creating/Retaining/Filling Jobs and Preparing Workforce
Foster a Culture of Entrepreneurship Builds Upon Strengths Regional Impact/Improves Region’s Image
State Capital Outside of Annual Request REDC (cont.)
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Round I: 4 University Centers Round II: $60M, Broome, Corning, Jamestown,
Onondaga, several mid-Hudson CCs Round III: $55M
Information distributed September 28Application Deadline: December 2
State Capital Outside of Annual RequestSUNY 2020 Grant Program
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Other Capital Issues:Forms/Procedures Refresher
November 2013 16
Program Forms/ProcessProject Initiation FormFinance ApplicationAnnual Private Use SurveyAnnual Certification of Tuition and DuesOther forms as needed, i.e. Real Property Action
Form, Reimbursement forms, etc.
Project Initiation Form
November 2013 17
Multiple Uses:Original Capital Appropriation RequestSUNY Budget ApprovalProject Budget Revisions
The most up-to-date forms can always be found on SUNY OCF website:
www.suny.edu/capitalfacilities/CC_Tools.cfm
November 2013 18
Approval Memo
November 2013 19
11/2013 20
Financing Application
11/2013 21
Financing Application (cont)
Advance/Bonded: Send to DASNY Program Manager
Hard Dollar: Send to SUNY (Rebecca) Cover Letter Claim Form (ensure State Financial System (SFS) Vendor ID included): Excel Detail Sheet
Available Online: www.suny.edu/capitalfacilities/CC_Tools.cfm
Program Financing:Reimbursement Forms/Process
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Cover Letter* Excel Detail Sheet*
Certification Form Invoice Copies
* Copies should be sent to SUNY (Rebecca)
Annual Private Use Survey Annual Certification of Tuition and Fees Real Property Approval Forms In-Kind Donation Acknowledgment Forms Others
Other Forms
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Program Balance (at 9/30/2013):$42.5M: 2003-2012 (PIT, Sales Tax)
2013 Sale: $112.6M (July: $44M; October: $68.6M) OCF uses project information BUDGETS AND
SCHEDULES to estimate bonding levels SUNY must manage to the State Financial Plan
Other Program Updates:Current Program Funding
Review Active Projects and Schedules: Provides basis for cash flow models/projections Factors in DASNY’s ability to reimburse claims Closed projects allow for lower annual re-appropriation
request which factors in overall Capital Budget Requests
Program Bonding: Ongoing Actions
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Direct Invoice PaymentCC Reimb. ProjectionActual Project Reimb.
15-Month Model
Submit Timely Reimbursement Requests: DASNY: Bonded, SUNY: Hard Dollar
Assists SUNY in refining cash flow models given program specific process: Work conducted Bills paid in full Reimbursement for State 50% share requested
Ensures continued cash on hand, advance notice of bonding needs and accurate reporting to the DOB
You get paid!!!
Program Bonding: Ongoing Actions (cont.)
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Bond Counsel uses survey information as part of due diligence when:Determining if new capital projects can be funded
using PIT or taxable bond proceeds and Information is needed relative to bond refunding
2013 Surveys just distributed: 12/5 due date2012 info included - Colleges should review last
year’s submission, make any corrections and update with any new private use information
Program Private Use Surveys
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Rebecca Goldstein, Community College Capital Program Manager, 518-320-1501
[email protected] Karren Bee-Donohoe, Director of the Office for
Capital Facilities, [email protected]
www.suny.edu/capitalfacilities
SUNY is here to help!!