www.HawaiiChildrensTheatre.org Summer Stars 2019 June 10- July 21 Program Dates: Parent Guide
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www.HawaiiChildrensTheatre.org
Summer Stars
2019
June 10- July 21 Program Dates:
Parent Guide
Summer Stars is a signature program of Hawaii Children’s Theatre and is made possible by our Summer Stars Committee, our Board of Directors, Administrative Manager, and YOU!
We’re so excited to bring you another year of theater fun! Our staff has been working hard to make this summer’s program the best one yet. From our AM Rising Stars original plays showcasing ‘The Magic of Theatre’ to the PM Program’s full-scale production of Frozen, Jr. the musical, there’s plenty of creative make-believe to fill your keiki’s summer. Join them from prep to the cast party celebration as they make new friends and learn new skills. You’ll create wonderful memories to last a lifetime! See you in June!
Melissa McFerrin Warrack, Committee ChairDolly Kanekuni, Committee Co-chairErin Gaines, Administrative Manager
Welcome to Summer Stars
HCT Office - Puhi 808-246-8985
Erin Gaines (HCT Admin. Mgr.) 808-634-6612
Website www.HawaiiChildrensTheatre.org
Email [email protected]
Social Media Facebook: Hawaii Childrens TheatreTwitter: @TheatreHawaiiInstagram: @HawaiiChildrensTheatre
Mailing Address P.O. Box 662295Lihue, HI 96746
Hawaii Children’s Theatre 2018Board of Directors
¶ A program for every shining star!¶ A Day at Summer Stars¶ What kids bring¶ What kids wear¶ Parents’ Role¶ Volunteer Information¶ Photos and Video¶ Almost Showtime!¶ Showtime!¶ Calendar of Events¶ Check-list¶ Program Ads (PM ONLY) a. Ad Contract b. Ad Format¶ Silent Auction (Keiki and AM ONLY) a. Donation Request Form¶ Tickets¶ DocuSign Forms/Discipline Policy¶ Drop-off, Pick-up & Late Policy¶ FAQ’s
All you need to know!
In our Keiki at Play program, kids ages 5-7 learn the basics of drama through playing games, singing songs, creating characters and telling stories.
These young students will also spend time in the core classes of musical theater; acting, singing and dance, designed specifically for their age group. A weekly rotation of theater workshops hone additional skills
onstage and behind the scenes. Our theme for 2019 is: The Magic of Theatre! This year’s workshops are: Improvisation, Stage Combat, Special Effects and Make-Up. The program culminates in a Rising
Stars Gala Performance and Fundraiser where our Keiki at Play cast performs a short musical they have created for their peers, parents and
community.
The AM Program offers fun and unique skill-building classes taught by theater professionals experienced in working with keiki of all ages.
Students are led in core classes of musical theater; acting, singing and
dance, preparing them for the next level – a full scale production! A
weekly rotation of theater workshops hone additional skills onstage and behind the scenes. Our theme for 2019 is: The Magic of Theatre! This
year’s workshops are: Improvisation, Stage Combat, Special Effects and Make-Up. The program culminates in a Rising Stars Gala Performance and Fundraiser where each of the four groups of students performs a
short musical they have created for their peers, parents and community.
Keiki at Play
AM Program
PM Program
A program forevery shining star!
Students in the PM Program have the opportunity to participate in a musical from auditions (everyone gets a part!) to performances, learning valuable theater skills along the way. Through the context of the production materials and the leadership of qualified professionals, kids will learn theatre etiquette, improvisation, harmony singing, scene/character study and choreography. The culmination of this program; performances onstage for a live audience, is an
unforgettable experience!
*Requirement: Students must have attended a previous HCT program OR be currently enrolled in the AM Workshop Program to enroll in the PM Program.
What a day atSummer Stars
looks like!Keiki at Play and Am Rising Stars Programs
« 7:45 - 8 AM: Keiki and AM check-in.« 8 - 8:10 AM : Morning Circle - Good morning! Let’s play some theater games are
warm-up for this day!« 8:10 - 8:15 AM: Change classes.« 8:15 - 9:05 AM: First class.« 9:05 - 9:10 AM: Change classes.« 9:10 - 9:55 AM: Second class.« 9:55 - 10:10 AM: Recess/snack break.« 10:10 - 10:15 AM: Change classes.« 10:15 - 11 AM: Third class.« 11 - 11:05 AM: Change classes.« 11:05 - 11:50 AM: Fourth class.« 11:50 - 12 PM: Closing circle - Who would like to share something they learned today?« 12 PM: Keiki and AM check-out.« 12 - 1 PM: Supervised lunch for students
who are staying all day! Bring your packed lunch!
Music ClassDance Class
Acting Class
Workshop
Frozen Jr. PM Program
« 12:45 - 1 PM: PM Check-in.
« 1 - 1:15 PM: Afternoon Circle - Warm-up and theater exercises.
« 1:15 - 2 PM: Vocal warm-ups and learn music.
« 2 - 3 PM: Block scenes and learn choreography.
« 3 - 3:15 PM: Snack break.
« 3:15 - 4:15 PM: Polish scenes and choreography.
« 4:15 - 4:55 PM: Review/Run-through scenes and
choreography.
« 4:55 - 5 PM: Closing circle.
« 5 PM: Check-out.
Daily:Ÿ Soft-soled,
closed toe sneakers (Indoor/Outdoor)
Ÿ Tap Shoes (Indoor Only)
Performance:Ÿ Soft-soled,
closed toe tennis shoes.
Ÿ Tap Shoes
Make-up workshop/Performance:1. Mascara2. Eyeliner3. Hairbrush4. Comb5. Lipstick6. Makeup wipes7. Blush8. Make-up Case
Daily/Performance:Ÿ Water BottleŸ Snack
Daily:Refer to ‘What kids wear’
Performance:Ÿ Black pantsŸ Note: An HCT
T-shirt will be provided for your student at the performance.
Daily:Ÿ Soft-soled,
closed toe sneakers (Indoor/Outdoor)
Ÿ Tap Shoes (Indoor)
Ÿ Jazz Shoes (Indoor)
Performance:Ÿ Tap ShoesŸ Jazz Shoes
Make-up workshop/Performance;1. Mascara2. Eyeliner3. Hairbrush4. Comb5. Lipstick6. Makeup wipes7. Blush8. Make-up Case
Daily/Performance:Ÿ Water BottleŸ SnackŸ Lunch (only if
staying for the PM program)
Daily:Refer to ‘What kids wear’
Performance: Bring to program in a ziplock by JULY 8Ÿ Black pantsŸ Black long-
sleeve shirt
Daily:Ÿ Soft-soled, closed
toe sneakers. (Indoor/Oudoor)
Ÿ Jazz Shoes (Indoor)
Performance:Ÿ Jazz Shoes
Make-up workshop/Performance;1. Mascara2. Eyeliner3. Hairbrush4. Comb5. Lipstick6. Makeup wipes7. Blush8. Make-up Case
Daily/Performance:Ÿ Water BottleŸ SnackŸ ScriptŸ PencilŸ EraserŸ Highlighter
Clothes
AM Program
PM Program
Keiki
Shoes Make-up Other
*Please label all items with your name.
What kids bring
Daily:Refer to ‘What kids wear’
Performance:Ÿ Black pantsŸ Note: An HCT
T-shirt will be provided for your student at the performance.
***Proper attire is essential to the student’s ability to participate fully in rehearsal and classes.***
Clothes that allow full range of motion without binding, STRETCHY is best!
***Students dressed inappropriately will be dressed from our costume shop at our discretion.
What kids wear
Yes Leotards, dance dresses or skirts and tights, jazz, yoga or sweat pants, stretchy jeans, long stretchy shorts etc.
No Short shorts, midriff baring crop tops, tight jeans, restrictive clothing, clothing with derogatory messages.
Shoes Soft-soled, closed toe sneakers. NO SLIPPERS.
Hygiene Clean socks, deodorant
N/A 1 Silent Auction donation valued at $25 or more.
Review the section about SILENT AUCTION.
DUE: June 27
Resell 5 $8 tickets to the Showcase.
Review the section on TICKETING.
Must sign up for 1 volunteer spot for the Showcase Gala.
N/A 1 Silent Auction donation valued at $25 or more.
Review the section about SILENT AUCTION.
DUE: June 27
Resell 5 $8 tickets to the Showcase.
Review the section on TICKETING.
Must sign up for 1 volunteer spot for the Showcase Gala.
Provide at LEAST the equivalent of one $80 ad.
Review the section about PROGRAM ADS.
DUE: June 27
N/A Resell 20 $10 tickets to Frozen, Jr.
Review the section on TICKETING.
Must sign up for at least 2 volunteer spots over the performances of Frozen, Jr.
AM Program
PM Program
Keiki
Ads
Silent Auction VolunteerTickets
Parents’ Role
Usher Ÿ Arrive an hour before the show.Ÿ Admit audience into the theater, assist with seating, assist parents
with disruptive children to the lobby.
Canteen Sales Ÿ Arrive an hour before the show.Ÿ Sell Canteen items before the show and during intermission.
Baked Goods Ÿ Make 1 dozen baked goods and drop them off in the lobby packaged for individual sale one hour before the show.
Ticket Takers/Program Hander Outers:
Ÿ Arrive an hour and a half before the show.Ÿ Take tickets and hand out programs as the audience arrives.
Starboard (for lobby display)
Ÿ Create cast photo lobby display during the last week of program.Ÿ Work with our administrator to get supplies and materials. Ÿ Create a design for our Starboard.Ÿ Put together the starboard in the lobby of the theater.Ÿ Dismantle the Starboard and return panels to Puhi Warehouse.
Back Stage Ÿ Arrive an hour before the show and help backstage during entire show where needed.
Hair and Make-up You will be in contact with our makeup artist to help with hair and make up back stage. Must arrive at the show 2 hours before show time.
The Secret Ingredient to Your Child's Success - You!
KEIKI AND AM SIGN-UP CLICK HEREFROZEN, JR. SIGN-UP CLICK HERE
One of the most fun aspects of doing a summer show is spending time with your child - asking about the day, running their lines, volunteering together at a costume or set day, being at the
theater and volunteering with the other parents, celebrating together at the cast party.
These are some parent participation requirements to help us make the show a success (chart below).
Laundering (at home, after show)
Ÿ Bring home 1 load of costumes that need laundering on July 21st, launder at home and return to Puhi Warehouse.
Costume Movers Ÿ Bring costumes from the Puhi Theatrical Warehouse to the Convention Hall.
Ÿ Return costumes after strike.
Set Movers (bring to Convention Hall)
Ÿ Help move the set from the Puhi Theatrical Warhouse to the Convention Hall on our set moving day.
Ÿ Will need a truck.
Sun, July 21 (bring from Convention Hall after show)
Ÿ Move the set from the Convention Hall to the Puhi Theatrical Warehouse on our closing night.
Ÿ Will need a truck.
Cast Party(Both AM and PM students and families invited)
Ÿ Work with cast party director to set up at the Puhi Theatrical Warehouse on Sunday, July 21st.
It’s a WRAP!
KEIKI AND AM SIGN-UP CLICK HEREFROZEN, JR. PM PROGRAM SIGN-UP CLICK HERE
Photos & Video of the Show« Professional quality photos will be taken of Frozen, Jr. You will be able to access these
photos on our website within a couple weeks after the performance. Click here to access photos from our previous shows!
« Professional video will be taken of both the Showcase Gala and Frozen, Jr. You will receive a YouTube link to access these videos within a few weeks after the performances.
« Note: Video footage of Frozen, Jr. is for archival purposes only and cannot be shared publicly.
Almost Showtime!
BOTH PROGRAMS« All rehearsals will take place at the Kauai war Memorial Convention
Hall starting on Tuesday, July 16th.« Please arrive promptly as our check-in and check-out policies will
remain the same.« Pick-up and drop-off are at the rear entrance of the theater. Please
continue to sign your child in and out.
KEIKI and AM PROGRAM« AM Students - Please wear your performance wear to the theater on Thursday before
the show. You will be provided with your show T-shirts at this time.« AM Students - there are NO AM CLASSES on Thursday the 18th. Please come
refreshed and ready for the Gala!
PM PROGRAM« PM Students - Please bring all costume pieces and performance wear for storage at
the theater.« PM Students will end classes at 4 PM on Thursday and Friday the 18th and 19th.
THURSDAY JULY 18th: KEIKI AND AM SHOWCASE GALA« Please arrive at 5:30 PM fed, dressed in your black pants and ready to perform! « Hair should be pulled back and out of the face.« Relax and have fun!
FRIDAY JULY 19th- SUNDAY JULY 21st« Be sure to arrive promptly at call time (Friday at 5:30 PM and Saturday/Sunday at 2:30
PM) fed, and ready to perform.« Take the hours before the show to get into costume, make-up, rehearse lines and do
vocal warm-up.« Relax and have fun!
Special instructions for the week of July 15th
Calendar of Events
Link to the online GOOGLE CALENDAR
May 14th - Dance shoe try-on. Try-on used shoes if you do not want to purchase new shoes. Please check the online calendar for more information about this.
June 7th - 5 PM. New Parent Reception and Orientation - This ‘meet and greet’ will answer all your questions and give you a tour of our facility. Of course, returning students and parents are welcome and encouraged to attend.
10th - First day of classes! 8 AM - 12 PM - Keiki at Play and AM Program. 1 PM - 5 PM - PM Program
27th - Ads and Silent Auction Items due
July 4th - NO CLASSES 8th - PM- Due date to bring black pants and long shirt in a ziplock with your student’s name on it. 16th - ALL REHEARSALS AT THE CONVENTION HALL. 18th - Showcase Gala Performance: Call time: 5:30 PM 19th - Frozen Jr. Performance: Call time: 5:30 PM 20th - Frozen Jr. Performance: Call time: 2:30 PM 21st - Frozen Jr. Performance: Call time: 2:30 PM 6 PM - Cast Party
Registration Checklist¨ Tuition
¨ Docusign Forms
¨ SignUp for volunteer roles
KEIKI and AM Program SignUp here. PM Program SignUp here.
Pre-program Checklist
¨ Purchase/borrow dance shoes
¨ Purchase/find ‘What kids bring’
¨ Attend Parent Orientation
Program Checklist
¨ Sell your tickets
¨ Purchase and turn in Ads by Thursday, June 27th (PM Program)
¨ Solicit and turn in Silent Auction Item by Thursday, June 27th (Keiki and AM Program)
¨ Post flyers! Spread the word about our shows!
Post-program Checklist
¨ Fill out the parent survey via email.
¨ Attend the cast party!
Checklist
Ad Sales
PM ONLY!Frozen, Jr.
PROGRAM AD SALES INFORMATION
On the following pages, you will find a blank ad contract with a receipt on bottom and a sample sheet showing the size of the ad and the cost.
Ÿ Ads help pay for our professionally printed program!Ÿ Each PM Program student must sell the equivalent of one $80 ad (1 1/2 page) but selling
more is amazing!Ÿ Ads can also be wishes sent from family and friends to the cast and crew, and created in
the size and shape of the type of ad purchased.
Samples:
MOST IMPORTANT: The deadline for handing in the program-ready ads with contracts is Thursday, July 5th.
Ÿ Ads should be emailed to . [email protected]Ÿ Payment: Cash, check or credit card. Checks should be made to Hawaii Children’s
Theatre or HCT. Payment is due with the ad copy and contract by July, 5th.Ÿ If you want to sell the inside front or back covers, please check with Erin first to make sure
they have not been sold already—as there is only one of each!
ADS DUE THURSDAY, JUNE 27th
Silent Auction
KEIKI AT PLAY AND AM PROGRAM ONLY!
HCT’s Silent Auction in the lobby at our Showcase Gala raises funds for our Summer Stars Program.
Each Keiki and AM parent is required to solicit or donate a silent auction item valued at $25 or more.
Popular items include:Ÿ Hotel StaysŸ JewelryŸ Restaurant Gift CertificatesŸ ToysŸ Adventure packetsŸ Gift baskets
Donors may receive a tax deduction for their donation with the form linked here.
The following letter may be used to solicit donations.
Please turn in this form and the silent auction item by
THURSDAY, JUNE 27th
June 10, 2019
To Whom It May Concern:
Hawaii Children’s Theatre is currently in the production of Summer Stars 2019, a summer educational program for Kauai’s children.
We are looking to our business owners and individuals to consider donating goods and/or services for our upcoming fundraiser, the “Rising Stars Gala Showcase”. This performance will include exhibits of student work, delicious food for purchase, and a silent auction. Donated items and services will be featured during the event taking place on Thursday, July 18th at the Kauai War Memorial Convention Hall.
Every little bit helps and we would be very grateful if you would be willing to donate to help support our program. Your donation will be tax deductible and a donation letter for your taxes will be provided.
Mahalo for your consideration and support of quality programs for the children on Kauai.
Mahalo,
Erin GainesHCT Administrator
Mailing Address:PO Box 662295Lihue, Hawai’i 96766Street Location:4411E Kikowaena, Puhi Tel: (808) 246-8985
Email: [email protected]
Website:www.hawaiichildrenstheatre.org
A Not-for-Profit Organization99-0330749
BOARD OF DIRECTORS
Dolly Kanekuni, PresidentMelissa McFerrin Warrack, Vice PresidentDebra Blachowiak,TreasurerAmy Winters, SecretaryDirectors:John CabelloCher EllwoodMardi MaioneScott Williamson
Tickets
Program tuition INCLUDES the cost of tickets. SELL YOUR TICKETS for REIMBURSEMENT!
You will receive your ticket packet on the first day of classes or at the Parent Orientation.
Your ticket packet includes:
Keiki at Play and Rising Stars AM Program: 1. 5 $8 tickets for the Showcase Gala. 2. 2 Free entrance (COMP) tickets. 3. Silent Auction Form
Frozen, Jr. PM Program 1. 20 $10 tickets for all 3 nights of Frozen, Jr. 2. 2 Free entrance (COMP) tickets. 3. Ad Contract Form
Additional tickets can be purchased from our Administrative Manager, Erin
Docusign Forms/Discipline Policy
HCT strives to create an environment built on safety, responsibility and respect in order to make our students’ summer program experience meaningful and positive. Because we understand that mistakes are a natural part of growth, we will help students reflect on errors in judgment and behavior
and offer support in learning to make better choices. Students will be reminded at the start of each day of our 3 simple rules:
1) RESPECT YOURSELF
2) RESPECT OTHERS
3) RESPECT PROPERTY
To maintain safety, show respect and focus on learning, students must observe these standards:
1) LISTEN AND FOLLOW DIRECTIONS
2) SPEAK POLITELY
3) KEEP HANDS AND FEET TO YOURSELF
4) PUT THINGS BACK WHERE THEY BELONG
5) NO VERBAL HARASSMENT
6) NO PHYSICAL CONTACT WITH INTENT TO HARM
The following LEVELED CONSEQUENCES will be implemented each day for noncompliance:
LEVEL 1 – 1st Warning (child will be made aware of poor choice and asked to
apologize/correct)
LEVEL 2 - 2nd Warning (child will be asked again to reflect on error in judgment)
LEVEL 3 – Child will be removed from the classroom so as not to disrupt other students
LEVEL 4 – Parent will be contacted immediately
LEVEL 5 - Administrative Referral – (A meeting will take place between parents and
administration to determine whether child will continue or be asked to leave program)
DOCUSIGN FORMSWithin a week of registering, you will receive an email from Docusign with a link to
complete the Liability Waiver, Discipline Policy and Release of Media Waiver.
YOUR CHILD CANNOT ATTEND CLASS WITHOUT SIGNING THESE FORMS!
Discipline Policy
Drop off & Pick up Policies
« Doors will open in the morning at 7:45 AM. Parents are not allowed to leave students unattended until the doors are open. AM - only students will need to be picked up at 12:00 PM.
« PM Program: PM - only students may not be dropped off prior to 12:45 PM and must be picked up by 5:00 PM.
1. All students need to be signed-in and out by a parent or guardian. The student can be signed-in or out by themselves if we receive a copy of the Bus Permission Release Form linked below.
2. If your student is taking the bus, please fill out and turn in the Bus Permission Release Form, linked below.
3. If someone other than the parent/guardian is picking up your child, please fill out the Drop off/Pick Up Permission Form linked below.
4. Late Pick-up Policy: Keiki & AM:« 1 hour notice (call the office 808-246-8985) that you will be late.« 5 minutes after pick-up time, your child will be sent to after-care and you will be charged
our after-care fee of $1 a minute payable to Hawaii Children’s Theatre.
PM:« 1 hour notice (call the office 808-246-8985) that you will be late.« We will allow one late pick-up. Any subsequent late pick-ups (after 5:15 PM) will be fined at
a rate of $1 a minute, payable to Hawaii Children’s Theatre.
Link to forms:
Bus Permission Release Form
Drop-Off/Pick-Up Permission Form
Erin has a copy of all of these forms in the HCT office. Please ask her if you need one.
FAQ’s
« Why is attendance mandatory? New material is learned every rehearsal day and it can be challenging for absent students to catch up on missed rehearsals. The progress and cohesion of the cast as a whole is also impacted by absences. The ensemble works together as a team and can only succeed with every single member participating each day. Additionally, with only so many rehearsals, students who miss classes may not be placed in scenes or songs they missed as there is not enough rehearsal time to re-stage.
« Can parents/guardians watch class? Unfortunately, most classes are closed to observation. Parents love to watch their children and younger children often are more comfortable with their parents near them, however, the flow of the class is disrupted by performers checking in with their parents and the overall quality of the class deteriorates. In addition some performers become more self conscious in front of an audience and we want to give them the freedom to feel comfortable in class. Our PM director does allow parents to watch rehearsal for the last 20 minutes of class on Fridays.
« What happens if my student loses their script? If you lose your script you are responsible for borrowing another cast member’s script and making a photocopy.
« How do I get music for my student’s show? Instructions for accessing digital music tracks will be emailed during the first week of program. If you have any problems accessing the music, please email us immediately.
« My student is upset with the role they were assigned, what can I do? It is not unusual for a child who does not receive a role they desire to feel some disappointment. Unfortunately, this is a normal part of the theater experience. We understand it is difficult as a guardian to watch your child experience these emotions and we encourage you to see the this as an opportunity to talk to your child about expectations and help them grow. Here are some things you can do:
1.Talk to your child and allow them to express their feelings 2. Help them see the big picture. There will be other plays and other opportunities 3. Encourage them to see how they can make the best of the situation. What is awesome about the part they got and how can they turn the role into something they can be proud of? 4. Remind your child that every character can be fun and provide a child with the opportunity to be creative.« Why can’t you re-assign my student’s role?
Casting is a giant jig-saw puzzle that out teaching artists work very hard to fill in the way that will best set up each and every student for success! Once casting has been announced, we cannot make any changes. Roles cannot be taken away from other students once assigned. Once the puzzle is complete, there is no way to rearrange the pieces.
« What if my child has a disability or medical consideration? HCT is proud of its inclusive participation and casting policies; all children are welcome. Aids are permitted in class. If you feel your child’s situation is something we need to be aware of or special accommodations need to be made, please feel free to email us to discuss it. Please write down any medical considerations on the corresponding portion of the registration form.
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