Summary Information Revenue Budget: $15 million Personnel Budget: $10 million Staff Size: 115 Employees Union: 60% Union / 40% Non-Union Attorneys/Fellows – 55 Paralegals – 20 Secretary / Reception– 20 Social Workers – 2 Admin - 18 o Salary - Exempt o Salary – Non-Exempt o Hourly – Summer Students/Temps CMS / Timekeeping: LegalServer Accounting: MIP Fund Accounting Payroll & HR: PayChex Funding Sources: 56 Federal - 3 (LSC Funded) State – 11 County / City - 19 Foundations – 11 Restricted Donations – 4 Unrestricted – 1 Plant Fund - 7
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Summary Information NLSLA... · Work / PTO Summary - Manual Process into PayChex EE NAME Date of Hire x/x/xx LSED – x/x/xx 2016 COMPENSATORY (105 max per year) SICK VACATION Earned
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Summary
Information
Revenue Budget: $15 million
Personnel Budget: $10 million
Staff Size: 115 Employees
Union: 60% Union / 40% Non-Union
Attorneys/Fellows – 55
Paralegals – 20
Secretary / Reception– 20
Social Workers – 2
Admin - 18
o Salary - Exempt
o Salary – Non-Exempt
o Hourly – Summer Students/Temps
CMS / Timekeeping: LegalServer
Accounting: MIP Fund Accounting
Payroll & HR: PayChex
Funding Sources: 56
Federal - 3 (LSC Funded)
State – 11
County / City - 19
Foundations – 11
Restricted Donations – 4
Unrestricted – 1
Plant Fund - 7
Timekeeping
Activity
Codes
(Cont’d)
CLIENT TIME – ACTIVITY CODES
Case Administration
Case Research
Case Review
Conference / Meeting
Correspondence
Court Appearance
Discovery
Document Preparation
General Research
Initial Assessment
Intake
Investigation
Negotiation
Preparation
Telephone Calls
Translation Services
SW – Case Management
SW – Individual Counseling
SW – Safety Plan
SW – Service Calls
OTHER SERVICES / OUTREACH TIME
Backup Attorney
Case Administration
Case Review
Correspondence
Develop Pro Se Materials
Document Preparation
Meeting
Mentoring
Other Outreach Time
Prepare Legal Education Material
Presentation to Clients or Group
ProBono Recruitment & Planning
ProBono Training
Referral and Intake
Research
Review Materials
Self-Help Center
Self-Help Clinic / Workshop
Telephone Call
Training / Teaching a Class
Timekeeping
Activity
Codes
(Cont’d)
NON-CLIENT / SUPPORT TIME
Administration
Board Work
Building Management
Correspondence
Development
Grant Administration
Human Resources
Meeting
New Hire Orientation
Notary
Office Management
Performance Evaluation
Prescreen and Intake
Research
Staff Meeting
Supervision
Technology Project / Support
Telephone Call
Training / Conference
Translation / Interpretation
LEAVE TIME
Bereavement
Break (Paid)
Catastrophic
Holiday
Jury Duty
Other Time Off (Not Paid)
Sick
Vacation
Voting (1 hour)
NOTES: ALL EMPLOYEES
1. Provide contemporaneous timekeeping
2. Default fund source & activity code
3. Full-time employees required to work
7 hours per day and 35 hours per week.
Overtime 8 day / 40 week.
4. Earn Compensatory Time Off Accrual –
Exempt staff 1 to 1; Non-Exempt 1 to 1.5
Example -
Other Services
& Outreach
Approved
Electronic
Timecard
Work / PTO
Summary -
Manual Process
into PayChex
EE NAME
Date of Hire x/x/xx LSED – x/x/xx
2016
COMPENSATORY (105 max per year) SICK VACATION
Earned Used Accrued Total Earned Used Accrued Total Earned Used Accrued Total Holiday Bereav / Jury Duty