Sullivan County Public Works Committee April 8, 2021 AGENDA 10:00 AM Committee Members: Joseph Perrello, Chairman Michael Brooks, Vice Chairman Robert Doherty Alan Sorensen George Conklin Nicholas Salomone Ira Steingart SULLIVAN COUNTY IS AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER Call to Order Comments: Reports: 1. Division of Public Works Resolution: 1. To authorize award & execute 2021 Lawn Mowing contracts. 2. To authorize design & construction management engineering to Passero Assoc. 3. To authorize an agreement for CB 241 & 404 Pile Driving Installation. 4. To award and execution for removan, transport and dispose of leachate. 5. To authorize a modification agreement with Stantec Consulting Group, Inc. 6. To award bid for Resurfacing portions of various County Roads. 7. To authorize Bid award for the Chip Sealing of various County Roads. 8. To grant the Commissioner of Public Works the authority to allow NYSDOT detours. 9. To authorize application and accept if offered BRIDGENY funding to replace Bridge 82. 10. To authorize application and if offered acceptance of BRIDGENY funding for Bridge 77.
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Sullivan County Public Works Committee
April 8, 2021 AGENDA 10:00 AM
Committee Members:
Joseph Perrello, Chairman Michael Brooks, Vice Chairman Robert Doherty Alan Sorensen George Conklin Nicholas Salomone Ira Steingart
SULLIVAN COUNTY IS AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER
Call to Order
Comments:
Reports:
1. Division of Public Works
Resolution:
1. To authorize award & execute 2021 Lawn Mowing contracts.
2. To authorize design & construction management engineering to Passero Assoc.
3. To authorize an agreement for CB 241 & 404 Pile Driving Installation.
4. To award and execution for removan, transport and dispose of leachate.
5. To authorize a modification agreement with Stantec Consulting Group, Inc.
6. To award bid for Resurfacing portions of various County Roads.
7. To authorize Bid award for the Chip Sealing of various County Roads.
8. To grant the Commissioner of Public Works the authority to allow NYSDOT
detours.
9. To authorize application and accept if offered BRIDGENY funding to replace
Bridge 82.
10. To authorize application and if offered acceptance of BRIDGENY funding for
Bridge 77.
Agenda Public Works Committee April 8, 2021
SULLIVAN COUNTY IS AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER
11. To authorize a contract modificaton with OneGroup.
Public Comment
Adjourn
Sullivan County Public Works Committee
SULLIVAN COUNTY GOVERNMENT CENTER PO BOX 5012
AddressCity, AddressState, AddressPostal
SULLIVAN COUNTY IS AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER
PUBLIC WORKS Monthly Report April 8, 2021
BRIDGES / BUILDINGS & GROUNDS OPERATIONS
- Repaired the Landfill Guide Rail at the Scale House for the wall of Roll Off containers - CB 415 on Baim Road, Town of Bethel - Bridge Rail and Post repairs - CB 432 on Woods Road, Town of Highland - replaced deck fasteners, bridge rail and
post repairs - Repaired Guide Rail at the New Jail - CB 340 on Hilltop Road, Town of Neversink - replaced deck fasteners - CB 361 on East Mountain Road, Town of Neversink - continued repairs to piers - Patched potholes in the Liberty Complex parking lots - Assisted in moving 250 cases of file to the basement of the DFS building - Tree and brush removal, site work preparation for CB 431 & 241 - CB 210 on Sugarloaf Road, Town of Neversink - began construction of replacement
Deck - Replaced cedar shingles on the Textile cabin at Fort Delaware - Began the BOE renovation for the voting machine storage located in the Government
Center - Began the office renovation in the Government Center Annex Break Room - Completed tile replacement projects in the Care Center at Sunset Lake - Made HVAC repairs and maintenance in the Court House
SHOP STAFF
- Continued services and New York State inspections - Continued repairs on solid waste roll-off trucks and containers - Made all necessary repairs to DPW and outside agency equipment - Repaired and repainted body damage on vehicles - Prepared new vehicles and equipment for service - Prepared estimates on damaged vehicles - Shop continues to work under the COVID-19 restrictions - Continued to sandblast and refinish County equipment - Began converting snow trucks to dump trucks for summer operations - Finalized the ordering of the new plow trucks - Prepared and painted doors to County buildings - Prepared sweepers and mowing equipment for spring and summer use - Began to repair the paint striping truck for the season
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SIGN SHOP - Fabricated signs for the Division of Public Works and Towns - Repaired signs on county roads and bridges - Continued addressing sign complaints - Continued brushing County signs - Placed Sullivan County decals on new vehicles and equipment - Continued Sign inventory and data entry - Continued sign upgrades to County roads and bridges - Began bridge inventory - Continued snow removal
AIRPORT
- Began Spring/ Summer Equipment maintenance - Repaired Fuel Pump - Replaced all three shear pins in snow blowers - Ordered new shoes for loader blower - Installed new solenoid and battery charger on the main blower
BRIDGES - Addressed NYSDOT bridge flags/notices for Bridge 216 (NEV) - Continued structural monitoring inspections of Bridge 455 (DEL) - Continued inspection work and assistance to DPW Operations for the rehabilitation of the
Bridge 361 (NEV) deteriorated piles - Continued participation in LEPC Planning Committee meetings - Continued work for evaluating the 20 ton load posting requested by NYSDOT of Bridge
374 (THO) - Continued follow-up coordination for repair work needed, prepared a modification
agreement to provide an extension of time to the contractor for completion of work and
continued administration work for the construction and consultant contracts for the
Bridge 198 (HIG) project - Continued to follow-up with the temporary relocation of electric lines for the Bridge 431
(FRE) project - Continued administration work, environmental review work and started the preparation
of applications for permits, coordinated work with the property owners along the
proposed pipeline route towards obtaining releases from property owners, continued
right-of-way acquisition needs for the construction of the head works and terminus work
and began the structural design of the flume for the Kohlertown Flood Risk Reduction
Project (DEL) - Continued the preparation of bid documents to procure a contractor for the Sullivan
County Bridge Membrane Project that will provide water proofing of up to fifteen (15)
bridges decks that will extend the life of the bridges - Prepared specifications for quotes for Asbestos testing for the upcoming bridge
membrane project - Coordinated with DPW Operations for the possible 2021 repair of the Bridge 363 (HIG)
bridge deck - Continued to prepare plans for the replacement of Bridge 241 (CAL)
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- Continued to coordinate with NYSEG, Verizon and Spectrum for utility line relocation
for CB 241 (CAL) - Continued to obtain property owner releases and the procurement of materials needed for
the replacement of Bridges 404 (LIB), Bridge 431 (FRE), and Bridge 241 (CAL) - Completed participation in the Steering Committee for updating the County-Wide Hazard
Mitigation Plan - Started applications for submission of 2021 BridgeNY applications to NYSDOT - Followed up with NYSDEC/ACOE for stream disturbance permits for the replacement of
County Bridge 241(CAL) - Completed preparing the 2020 cost figures for GASB - Assisted in the set-up for Vaccine P.O.D. at SCCC - Provided plans to DPW Operations for the deck replacement of the Bridge 210 (NEV)
BUILDINGS & ENVIRONMENTAL COMPLIANCE - Continued participation in NYPA Various Buildings Project progress meetings via
conference calls with NYPA, engineer, and contractor - Continued to work with contractor on Real Time Energy Manager program for various
County buildings - Continued work with Dude Solutions to move that project forward - Participated in conference calls concerning NYPA project at SCCC - Prepared and submitted the SCIA and Human Service Complex mandated monthly water
chlorination system operation reports and letters to NYSDOH - Prepared and submitted the SCIA and Human Service Complex mandated quarterly water
bacteriological results and letters to NYSDOH - Prepared and submitted the SCIA and Human Service Complex mandated PFOA, PFOS
and 1,4 Dioxane water results and letters to NYSDOH - Completed SCIA CAD Site Plan showing building layout identification - Continued coordinating County Building water sampling with Laboratory vendor - Completed water testing at the SCIA and Human Service Complex water chlorination
systems and update 2021 Water Testing Schedule - Completed updates for Sullivan County Buildings plans and data notebooks - Worked with Fire Alarm Design Engineer getting contracts executed - Conducted project kick off meeting and site visit with Fire Alarm Design Engineer - Continued working with design engineer on Domestic Hot Water replacement at CCASL
(CEC Grant project) - Completed SCGC CAD Floor Plans for Vending Area proposal - Completed Department of State (DOS) mandated Uniform Code Administration and
Enforcement Report online for Reporting Year 2020 - Provided technical support for County facility operations and maintenance - Participated in NYS Bldg Code In-Service Training Webinars & online courses - Prepared Monthly Report - Coordinated 2021 NYSDOS mandatory annual & triennial Building Code Inspection
Summary Reports - Reviewed and submitted invoices for payment from water sampling vendor - Provided OGS with bid and quote documents for various projects/purchases - Reviewed and approved various invoices and vouchers for payment as needed
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- Worked remotely as required to meet COVID-19 Protocols - Communicated with Environmental staff concerning ongoing projects and reports - Coordinated monthly rinse rack outfall sampling events with testing contractor at
Maplewood and Barryville - Reviewed and reported rinse rack outfall sampling results - Continued work with Engineering Consultant on environmental issue at SCIA - Coordinated and documented responses to minor petroleum spills - Prepared NYSDEC 2-year CBS registration renewal documents for Landfill - Reviewed response(s) to Q-21-08 for annual & triennial PBS testing at Maplewood and
Barryville facilities in accordance with NYSDEC and USEPA requirements. Made
recommendation for award
HIGHWAYS - Provided ROW and record mapping research to the public, other County departments and
SCDPW operations - (10) instances - Continued to advance the County Road 173 (THO) reconstruction project with NYSDOT
and consultants (Stantec and RK Hite) - ongoing right-of-way acquisition coordination
with DOT, Stantec and RK Hite - ROW closings and filings completed on (6) maps -
resolution for Stantec S/A & EDPL of (1) parcel - Completed the review and analysis of bids received (3/5/’21) for the 2021 crack sealing,
chip sealing and striping of approximately 20 miles of county road - checked all math and
recommended award for the low bidder (Gorman Bros.) to OGS - prepared and submitted
resolution for April committee - Completed the preparation of bid documents and detailed specifications for the 2021
contract paving, repair and striping of 34 miles of county road - measured and assessed
road conditions, bridge impacts and repair areas - estimated quantities and costs -
prepared Cadd location maps and detailed specifications - documented all required
striping to be replaced - packaged all to a single PDF for OGS issuance - bids came back
3/19/’21 - Coordinated with NYSDOT on 2021 proposed road program and any potential schedule
conflicts - Prepared and submitted a resolution to contract with Advance Testing for quality
assurance testing of both the chip sealing and paving programs - Received the last CHiP’s reimbursement request from NYSDOT closing out all 2020
paving projects - Prepared and submitted the 2020 GASB capital improvements asset report for highway
projects - documented all necessary cost backup - Staked out the proposed centerline of a broadband tower at the Sullivan County landfill
for a site review - Reviewed and/or researched the following for safety issues, potential impacts to and
conflicts with the County’s right-of-way (ROW), drainage, infrastructure and
maintenance on County Roads (CR): CR 15 (LIB) - F.O.I.L. request - ROW research for
Prudent Engineering; CR 62 (MAM) - transfer of maintenance - data on culverts and
ROW length to Town of Mamakating and CR 149 (CAL) - extensive ROW research on
fee takings and highway bounds in vicinity of Stump Pond Road - Provided comments to county planning for G.M.L. 239 review on the following projects
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on or adjacent to a County Road (CR): THO21-03 (CR 174) Pabon; TUS21-01 (Main St.)
HIG21-02 (CR 47) Lattan - Issued permits on various County Roads - no O (Overweight) permits - three M
(Misc./Access) permits - three D (Dig) permits and no U (Utility) permits - Field
inspected six (6) existing/proposed access locations for compliance and/or closeout
related to permitting including a sight distance measurements at a proposed access on
County Road 42
SOLID WASTE & RECYCLING - MONTHLY REPORT
Month 2019 MSW/CD 2020 MSW/CD 2021 MSW/C&D
January 2363 4098 4290
February 3177 3630 3401
March 4067 4430
April 5614 4379
May 6509 5398
June 6844 7346
July 11340 9973
August 11660 10004
September 6056 7427
October 5767 6106
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November 4806 4848
December 3775 4756
TOTAL 74332 72395
(T) - Total Monticello Transfer Station
SOLID WASTE & RECYCLING
- Education/Outreach: DSW offering an ongoing successful series of short educational
programs at the landfill and advertised thru Facebook on an ongoing basis. - HHW Collection Days: preparing to reinstitute this program in 2021 - Organics Management: Project progressing well working with the Consultant on the
next steps. - Accounts: continue to address any delinquent accounts so they remain current with
payment and provide electronic communication for customers. - Annual Reports: continue to track data for NYSDEC and EPA reporting. - Retaining Contractor for Leachate Tank cleaning as required by NYSDEC Permit. - Composting: working to start up an effective (Residential Pilot) composting program
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COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to authorize award & execute 2021 Lawn Mowing contracts
Date: April 8, 2021
Purpose of Resolution:
To authorize award and execution of contracts for the 2021 Lawn Mowing Services.
Is subject of Resolution mandated? Explain:
No
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $153,090.00
Are funds already budgeted? Yes
If “Yes” specify appropriation code(s): Various
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: $153,090.00 Grant(s):
State: Other:
Federal Government: (Specify):
Specify Compliance with Procurement Procedures:
Bid
Bid/RFP/Quote#
B-20-57
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Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
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RESOLUTION INTRODUCED BY PUBLIC WORKS COMMITTEE TO AUTHORIZE
AWARD AND EXECUTION OF CONTRACT FOR THE 2021 LAWN MOWING
SERVICES
WHEREAS, bids were received for 2021 Lawn Mowing Services; and
WHEREAS, the following vendors are the lowest responsible bidder for various sites;
and
WHEREAS, the Sullivan County Division of Public Works has approved said bids and
recommends that contracts be executed as follows:
Reeves Excavation, Liberty, New York
Government Center/518 Broadway Monticello
(power edging included) = $380.00/cut
Solar Field - Liberty Complex (2 per year) =$2800.00/cut