SULA Best Practices Fri, Nov 14, 2014 9:00 – 10:00 am.

SULA Best Practices

Fri, Nov 14, 2014

9:00 – 10:00 am

SULA Best Practices

• SULA Best Practices

• Changes in SULA are a great opportunity to know more about DL.

• This session will cover: – Process Loan Dates, why they matter– SULA setup, tricks and tips– Reviewing your CRSU files, what to do with them.– Awarding ideas in the future for students with less

than 1 REP left.

2

Overview

• Jaimie Borisch– CampusVue

• Tara O’Neil– PeopleSoft

• Sara Peterson– Banner

• Vicky Somers– DataTel

• Kristin Stuhr-Mootz– CampusVue

• Lyndsey Thomas– Powerfaids

3

• COD Processing

• SULA Basics– Department & School Responsibilities– SULA Setup AY and LP– PS: AY and LP 2013-2014

• SULA Advanced– Awarding with less than 1 REP left

4

SULA BasicsLet’s focus on the fundamentals of SULA

5

OverviewDepartment & School Responsibilities

ED will calculate and inform students and schools using additional data reported by schools.

ISIR ex.

SULA Flag Y/N

SUP 1.4

Cmt 267

DLReject 206

Reject 207FAH, TSM, ISIR

Post screen reason 25 = SUP change

26 = Confirmed loan subsidy status change

27 = Decrease in Subsidized usage period

6

COD Reporting Requirements

7

* http://ifap.ed.gov/dpcletters/GEN1313.html


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COD AY and LP in PS: Origination

COD Academic Year Schema Tags

A Direct Loan’s academic year tags in the COD schema are <AcademicYearBeginDate> and <AcademicYearEndDate>.

Schools must populate these tags with the exact beginning and ending dates of the loan’s academic year (the period to which the annual loan limit applies). A summer term that is treated as a header or trailer to a Scheduled

Academic Year must be included in the academic year dates only if the student will actually be receiving that Direct Loan type for the summer.

9

Specific AY & LP Guidance GEN 13-13 given for 2013-2014

COD Loan Period Schema Tags

A Direct Loan’s loan period tags in the COD schema are <FinancialAwardBeginDate> and <FinancialAwardEndDate>. These tags must be populated with the exact dates of the

loan period of the loan, and may need to be updated based on the student's actual enrollment or other eligibility issues.

10

Specific AY & LP Guidance GEN 13-13 given for 2013-2014

Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer

•Option 1: Originate a new loan for the summer term and extend the academic year ending date for the existing fall-spring loan to include the summer term. Marquette uses this option. All Summer awarding done on separate Item type

•Option 2: Increase the loan amount of the existing fall-spring loan and extend both the loan period and the academic year ending dates to include the summer term.

Student’s Enrollment Pattern

Anticipated Actual

Fall and Spring Fall, Spring and Summer

11

COD AY and LP Lifecycle

Option 1: Originating a New Loan

School’s Reporting to COD for Fall-Spring Loan

Initially

Begin Date End Date

Loan Period August 26, 2013 May 9, 2014

Academic Year August 26, 2013 May 9, 2014

School’s Reporting to COD for Summer-Only Loan

Begin Date End Date

Loan Period May 24, 2014 August 1, 2014

Academic Year

August 26, 2013 August 1, 2014

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COD AY and LP LifecycleEx: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer Contd.

Option 1: Originating a New Loan

School’s Reporting to COD for Fall-Spring Loan

Updated

Begin Date End Date

Loan Period August 26, 2013 May 9, 2014

Academic Year August 26, 2013 August 1, 2014

School’s Reporting to COD for Summer-Only Loan

Begin Date End Date

Loan Period May 24, 2014 August 1, 2014

Academic Year

August 26, 2013 August 1, 2014

13


Option 2: Extending the Academic Year and Loan Period for the Existing Loan

School’s Reporting to COD for Fall-Spring-Summer Loan

Initial Updated

Begin Date End Date Begin Date End Date

Loan Period August 26, 2013

May 9, 2014 August 26, 2013

August 1, 2014

Academic Year

August 26, 2013

May 9, 2014 August 26, 2013

August 1, 2014

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• AYLP-Q4: Will all loan types necessarily have the same loan period and academic year dates?

AYLP-A4: No. There are circumstances in which different loan types would have different loan periods or academic years. For example, if a school uses a scheduled academic year consisting of fall and spring semesters, with the summer term treated as a trailer to the scheduled academic year, and the student receives all Direct Subsidized Loan eligibility for fall and spring, does not receive all Direct Unsubsidized Loan eligibility for the fall and spring semesters, and then attends the summer term and requests a loan, the Direct Subsidized Loan would have a loan period and academic year consisting of the fall and spring semesters, and the Direct Unsubsidized Loan(s) would have loan period(s) and academic year(s) spanning the fall, spring, and summer terms. [December 20, 2013]

15http://www.ifap.ed.gov/150PercentDirectSubsidizedLoanLimitInfo/FAQ.html#AYLP-Q6


• In PS our AY is defaulted to Aug-Aug• Next we run:

1. Pop Update to make sure Orig will be selected by DL out: Offer Activity = Adjustment (SCC_POP_UPD)

2. Origination (FAPLBOG1)3. Process Loan Dates twice (SFA_LNDTUPDT) *included Loan type

to deal with AYLP-Q4

a) AY Changes

I. Shorten all loans to May AY if in those Careers

II. Extend all loans to Aug AY if in Career or Summer Paid

III. Shorten all loans to May AY if Summer loan unpaidb) LP Changes

i. Shorten to Fall LP End only if Fall only

ii. Shorten to Spring LP Start only if Spring only

16

PS: AY and LP 2013-2014Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer Contd.

1. Pop Update to make sure Orig will be selected by DL out: Offer Activity = Adjustment (SCC_POP_UPD)

Ex: Attends F/S now Plans to Attend for Summer Term (Trailer) cont.

17

PS: AY and LP 2013-2014

3. Process Loan Dates twice (SFA_LNDTUPDT) *included Loan type to deal with AYLP-Q4

a) AY Changes

I. Shorten all loans to May AY if in those Careers

II. Extend all loans to Aug AY if in Career or Summer Paid

III. Shorten all loans to May AY if Summer loan unpaid

Ex: Attends F/S Semesters and Now Attends for Summer Term (Trailer) cont.

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PS: AY and LP 2013-2014

3. Process Loan Dates twice (SFA_LNDTUPDT) *included Loan type to deal with AYLP-Q4

b. LP Changes

i. Shorten to Fall LP End only if Fall only

ii. Shorten to Spring LP Start only if Spring only

Ex: Attends F/S Semesters Now Attends for Summer Term (Trailer) cont.

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PS: AY and LP 2013-2014

PS: COD Reporting Requirements

20

COD AY and LP in PS: COD Response (CRSU)

PS: COD Reporting Requirements

21

COD SUP in PS: COD Response Disb Acknowledgement

22

http://ifap.ed.gov/nsldsmaterials/attachments/NSLDSNewsletter46.docx

SULA Changes to NSLDS

SULA Changes to NSLDS in PS

23

Overview SULA Changed/New* FilesDepartment & School Responsibilities

ED will calculate and inform students and schools using additional data reported by schools.

CRSU*

DL Sub Usage Change*

CROF* 9/2014 School Portfolio SCHPR1

Subsidized Usage* SCHSB1

SUBRPTOP

Enrollment Reporting SSCR

24

SULA Changes Reports / Files

• NSLDS- Existing• School Portfolio Report (SCHPR1) will include:

– Subsidy usage and tracking information – A loan’s subsidy status

• NSLDS- New• Subsidized Usage School Report (SCHSB1) will include:

– Subsidy usage and tracking information in attendance at school– Sub Usage Period (SUP)– Program enrollment information– A loan’s subsidy status– Rec’d in SAIG as SUBRPTOP

• COD- New• Common Record SULA Calc Ack CRSU15OP will include:

– Awards with Subsidized Usage Calculation change, but no school reported on that day – Subsidy usage and tracking information updates processed – A loan’s subsidy status

25

COD Message Classes http://www.ifap.ed.gov/codtechref/attachments/1415CODTechRefVol2Sec2MessageClasses.pdf

SULA Changes Reports / Files• COD- New Cont’d

• DL Subsidized Usage Change Report will include:• First time borrowers whose subsidized usage has changed within the

past week• Maximum Eligibility Period (MEP)• Remaining Eligibility Period (REP)• Sub Usage Period (SUP)

• Displays all loans at your school• Sent to all schools meeting the “trigger” for that borrower

• Posted weekly to your school NewsBox

• A school can opt out of receiving the report• CSV format

• Import into an Excel spreadsheet for sorting• Replaces the Direct Subsidized Loan Usage Limit report from 2013

26https://www.fsadownload.ed.gov/Repository/CODTechRef1415June/1415CODTechRefVol6Sec8Reports.pdf

NSLDS Enrollment Reporting Requirements

27

COD Reporting Transition

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• AY & LP COD can determine SUP starting with 2013-2014

• But COD still needed more from schools to determine Max Eligibility Period (MEP)

• Need to get the length of the program too.

2014-2015: Need more elements to determine if at Limit


COD Reporting Transition

29http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.htmlhttp://www.ifap.ed.gov/fregisters/attachments/FR051613DLProgramInterimFinalRule.pdf

COD Maximum Eligibility Period (MEP)

SULA Setup

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Program Length: Academic Plan Table

Determining When Eligibility is Lost

150% limit is met and further eligibility is lost when Remaining Eligibility Period is

zero (or less).

31

MEP-SUP = REP

Ex: Determine Remaining Eligibility Period

Student receives 3 years of Direct Subsidized Loans while enrolled in a 2-year program.

Student then transfers to a 4-year program.

After year 3 of 2-year program

Upon transfer to 4-year program

Maximum Eligibility Period 3 Years 6 Years

All Subsidized Usage Periods 3 Years 3 Years

Remaining Eligibility Period 0 Years 3 Years32

MEP-SUP = REP

Ex: Determine Remaining Eligibility Period

Can you award a Sub Loan?

•Can you properly originate a Direct Subsidized Loan with characteristics that create a SUP that is <= REP?

•If REP is >= 1, the answer is always “YES”





Remaining Eligibility Period 0 Years 3 Years

33

MEP-SUP = REP

34

SULA Sub Loan LifecycleMEP-SUP = REP: if REP >=1 Award Sub

35

School Award based on Sub Elig MEP-SUP = REP: if REP >=1 Award Sub

36


Take Program Length

37


Take SUP from ISIR/NSLDS

School Award based on Sub Elig

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Get Program Length (PL)MEP = PL * 1.5REP = MEP- SUPIf REP >= 1 a_select = TElse a_select = FEnd-if

MEP-SUP = REP: if REP >=1 Award Sub

• PS since our AY is defaulted to Aug-Aug

• Next we run: 1. Pop Update for inclusion in DLOUT

(SCC_POP_UPD)

2. Origination (FAPLBOG1)

3. Process Loan Dates twice (SFA_LNDTUPDT) a) AY Changes

i. Shorten / Extendb) LP Changes

i. Shorten

39

Tips and Tricks: SULA Basics


40


Workaround Equation until can get Acad Plan View Fixed

Tips and Tricks:SULA Basics

41

Tips and Tricks: SULA Basics

Can you award a Sub Loan?

You can determine if REP >= 1 by:

1. Getting Program Length (PL) from Acad Plan Table

2.Determine MEP = PL * 1.53.Determine SUP = SFA_NSLDS_LN_ELIG from PS_NSLDS_FATAGGRVW

4.Determine REP = MEP – SUP

5.Sub Eligible if REP >= 1






42

MEP-SUP = REP

Tips and Tricks : SULA Basics

Q: What about schools that have UGRD programs reported in Months or Weeks:

A: You need to use the Dept. of Ed math to determine a corresponding Year value for MEP when determining REP.

See Gen 13-13 guidance and training on how to do so.






43

MEP-SUP = REP



Q: What about schools that have Grad/Prof programs reported in Months or Weeks:

A: You shouldn’t need to determine Subsidized Eligibility for Grad/Prof programs. No action needed.






44

MEP-SUP = REP


Q: Are schools required to report more than:

•Academic Year

•Loan Period

•Program Length

A: Yes, Because in addition to determining REP, there are some more advanced rules.






45

MEP-SUP = REP

SULA AdvancedLet’s focus on Detailed Rules

46


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COD Exceptions, Exclusions and Special Rules

http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.htmlhttp://www.ifap.ed.gov/fregisters/attachments/FR051613DLProgramInterimFinalRule.pdf


48

COD Exceptions, Exclusions and Special Rules150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107

1. Rounding Subsidized Usage Periods .45 will = .5 rounded

2. Exceptions: Annual Loan Limit & Proration SUP w/ Part-Time Enrollment Statusa. Annual Limit Exception: Annual Limit Used in one semester SUP = 1b. Part Time Exception: Determine SUP 1st, then Prorate based on

enrollment example from above at ½ time = .5 Need Enrollment Status = ½


http://www.ifap.ed.gov/fregisters/attachments/FR011714.pdf


Maximum Eligibility Period 6 Years

All Subsidized Usage Periods 5.5 Year

Remaining Eligibility Period .5 Years

49



Ex. only Spring getting 5500 in Sub, 2000 in UnsubStep 1:Annual Limit Exception: Annual Limit Used in one semester SUP = 1

a. SUP = 1

Step 2: Apply Part Time Exception: a. SUP = .5 Prorated due to enrollment: 1 * ½ = .5

Final adjusted SUP = .5




50


If Term Src = T*, SULA = Anticipated + Current + RemoteIf Term Src <> T SULA = Taken + Remote*T= Based on Enrollment in Term




51




52


http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html

3. MEP for Bachelor's Degree Completion Programs Schools who offer just final 2 years of Bach degree can have Program Length of 4 Need Special Program = ‘B’

4. MEP for Special Admission Associate Degree Programs Schools can have Program Length of 4 but needs all three:a. PreReq for Admission need an Associate Degree alreadyb. Admission is competitivec. Prepares student for Licensure or Certification in Profession

within State offered Need Special Program = ‘A’



53

COD Exceptions, Exclusions and Special Rules150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published 20130516


5. NCTC Exclusion: Treatment of Teacher Certification Coursework for Which the Institution Awards No Academic Credential (NCTC) (§ 685.200(f)(7)) Statute: MAP–21 added section 455(q)(3)(B) to the HEAa. when determining a borrower’s remaining eligibility period for

teacher certification coursework, only periods in which a borrower received Direct Subsidized Loans for such teacher certification coursework are included in the borrower’s subsidized usage period. Need Special Program = ‘T’

http://ifap.ed.gov/eannouncements/051613DirectSubsidizedLoanLimit150PercentAnnounce1.html


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6. Prep Coursework SUP preparatory coursework for undergraduate programs, preparatory coursework for graduate or professional programs, and teacher certification coursework because they treat loans for such coursework differently than loans for other programs.a. Ugrd Prep Coursework SUP could create loss of eligibility Need Special Program = ‘U’a. Grad Prep Coursework SUP doesn’t create loss of eligibility

Need Special Program = ‘P’


COD and MU

55



a. Grad Prep Coursework SUP doesn’t create loss of eligibility Need Special Program = ‘P’

b. Marquette Created Grad Prep Coursework Acad Plans to report Enrollment Reporting and COD accurately




56





57





58



59

The new <SpecialPrograms> tags.Value Description

A Selective Admission Associate Program

B Bachelor’s Degree Completion Program

N Not Applicable

P Preparatory Coursework Graduate/ Prof Program

T Non-Credential Teacher Certification Program

U Preparatory Coursework Undergraduate Program

SULA Phase II New Schema 4.0ASpecial Programs Values April 2014

60

The <ProgramCredentialLevel> tag will assist in validating the type/length of program

SULA Phase II – April 2014

Description Program Credential Level

Student Level Code

Undergraduate certificate or diploma 01 0-5 (UGRD)

Associate’s degree 02 0-5 (UGRD)

Bachelor’s degree 03 0-5 (UGRD)

Post Baccalaureate certificate 04 0-5 (UGRD)

Master’s degree 05 6-7 (Graduate)

Doctoral degree 06 6-7 (Graduate)

First Professional degree 07 6-7 (Graduate)

Graduate/Professional certificate 08 6-7 (Graduate)Non-credential programs (preparatory coursework/teacher certification)

99 0-5 (UGRD)

SULA Phase II New Schema 4.0A

61

COD validates the <SpecialPrograms> tag against Grade Level on an incoming loan.

SULA Phase II – April 2014

SULA Phase II New Schema 4.0A

Prep Coursework and NCTC Teacher Cert Differences

62

Prep Coursework and NCTC Teacher Cert Differences

63

Tips and Tricks:SULA Advanced

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• There are advanced rules for SULA that require additional fields– Enrollment used to prorate. Is reported at the time of:

• Origination • Finalized in each disbursement ‘bucket’

– NCTC Teacher Cert - excluded• Has a different ‘buckets’ for Sub

– Some 2 year Programs need schools to report 4 year as Program Length

– Prep Coursework treated differently based on• Grad• Undergraduate

65

Tips and Tricks: SULA AdvancedSULA Advanced Rules impact setup needed

– Assumption for determining award in basic example:• SUP on NSLDS record will be correct.

– Noticed in 2014-2015 examples of FAH having SUP then subsequent ISIR has no value would lead to problems

• Relying on COD reject or CRSU information too late in process• If packaging after some AY loan has paid:

– When one dri = true for one bucket SUP increased for whole loan

• Packaging Basic Example was for an AY loan– If doing a loan for one semester remember the extra rules:

» Usage is Prorated days in LP/ Days in AY and rounded

» If Max Loan in one semester Usage will equal 1

» After Max loan rule then Prorate for enrollment

– Option 1 from basic AY/LP if change in Grade Level Usage > 1

• DON’T depend on COD to reject as Best Practice 66

Tips and Tricks: SULA AdvancedSULA Curiosities

Student receives 5.5 year of Direct Subsidized Loans while enrolled in a 4-year program. Student has always been a Part time student. Can a school award Sub?





Ex: Less than one year Remaining Eligibility Period

Can you award a Sub Loan for the AY?If REP is <1, the answer is Maybe.

Is enrollment Half time, then Yes. Must Originate with ½ Enrollment Is enrollment ¾ time or Full time, then No for AY. Only elig for Unsub**. **But you must make sure Sub elig met before awarding Unsub

SULA Advanced Test Your Knowledge





Schools should NOT package SUB when they expect the student to enroll in a manner that would cause the student to have a subsidized usage period that exceeds the student’s remaining eligibility period.If a student turns out to enroll less than full time, then you could go back and repackage the student with subsidized loan funds and reduce the unsubsidized award by the amount of the subsidized loan for which they are eligible. Alternatively, if you package after a student actually enrolls (and has registered for classes), you could rely on a student’s registration as being full-time, half-time, etc., before making a decision about whether and to package.

68

Ex: Less than one year Remaining Eligibility Period - Continued

Can you award a Sub Loan for the one Sem?If REP is < usage in the semester the answer is Maybe.

Cannot award full Sub Amount or SUP= 1 In this example:

Sub loan Fall only: Usage = .4 LP=Fall AY Fall/Spring Amount:5499 You must award this way

Unsub loan for the Spring LP=Spring AY Fall/Spring Amount:2001

SULA Advanced Test Your Knowledge

69

School Award based on Sub Elig < 1MEP-SUP = REP: if REP <1 Determine if Elig for one Semester award

Take Program Length

70

Take SUP from ISIR/NSLDS

School Award based on Sub Elig < 1MEP-SUP = REP: if REP <1 Determine if Elig for one Semester award

71


School Award based on Sub Elig < 1MEP-SUP = REP: if REP <1 Determine if Elig for one Semester awardNot Elig for AY Sub

72

Get Program Length (PL)MEP = PL * 1.5REP = MEP- SUPIf REP > 0 And REP < 1Determine Sem Usage (SEM)=Round(LP/AY,1)

If SEM <= REP a_select = TElse a_select = FEnd-if

School Award based on Sub Elig < 1MEP-SUP = REP: if REP <1 Determine if Elig for one Semester awardMaybe elig for one Sem Sub

73




74

Assign Max SEM_SUB = 5499If NSLDS_LOAN_YEAR < 3Assign Max_SEM_SUB = 4499If NSLDS_LOAN_YEAR < 2Assign Max_SEM_SUB = 3499


75

Assign Unsub Spring only= Last Award Amount

This prevents too much Unsub in Fall


76

School Award based on Sub Elig < 1Elig for one Sem Sub? MUFA_PSLSUSM

Get Program Length (PL)MEP = PL * 1.5REP = MEP- SUPIf REP > 0 And REP < 1Determne Sem Usage (SEM)=Round(LP/AY,1)


77


78

This is the normal UnsubMake sure you use a different item type than the spring only, in case they are eligible for both


School Award based on Sub Elig < 1Elig for one Sem Sub?

79

Find if has Fall COA


80

Get Fall COA

Get Spring COA


81

If Fall COA > Spring COAAssign Fall Add on= FCOA - SCOA


82

Assign Max SEM_SUB = 5499If NSLDS_LOAN_YEAR < 3Assign Max_SEM_SUB = 4499If NSLDS_LOAN_YEAR < 2Assign Max_SEM_SUB = 3499

Limit Sub Semester AmountBy Max_SEM_SUB andRemaining Need / 2+ Fall Add on_ Fall Subtraction


83

To prevent overaward in Sub for one semester:Limit AmountRemaining Need / 2+ Fall Add on_ Fall Subtraction

84




MUFA_PSLSUSM

85




86




87




88

School Award based on Sub Elig < 1Elig for one Sem Sub? MUFA_PLASAME

Assign Unsub Spring only= Last Award Amount

This prevents too much Unsub in Fall

89

School Award based on Sub Elig < 1

Elig for one Sem Sub?

If less that one REP left:1)Determine if you can award a semester’s worth

1) Determine Fall Usage Period2) Determine Spring Usage Period

2)Is the One Term Usage < Students REP?3)If elig for full Sub, reduce by $1 to prevent SUP = 14)Only COA/Need for one term to prevent Overaward5)If awarding for Fall only, consider awarding matching Spring only Unsub6)Remember you can not originate a loan with uneven amounts

Tips and Tricks: SULA Advanced

COD Reporting Requirements & PS

90

COD AY and LP in PS: COD Response (CRSU)


91

COD SUP in PS: COD Response Orig Acknowledgement


92

COD SUP in PS: COD Response Disb Acknowledgement


93

COD SUP in PS: COD Response CRSU in DL Management

Tips and Tricks : CRSU

Q: What are you doing with your CRSU files?

A: Run queries to determine if SUP looks correct.

•Carefully review anyone who has more than 2 years SUP. •Action required if AY or LP dates incorrect. Reach out to schools* and have them change them.

*Look up contact person in NSLDS






94

MEP-SUP = REP in CRSU

Tips and Tricks : CRSU

Q: What are you doing with your CRSU files?

A: Run queries to determine if SUP looks correct.

•Carefully review anyone who has more than 2 years SUP. •Action required if AY or LP dates incorrect. Reach out to schools* and have them change them.

*Look up contact person in NSLDS






95

MEP-SUP = REP in CRSU

Edit Program Trigger

Reject 202 DL Cannot submit more than one tag for Published Program Length (Years, Months or Weeks)

Reject 203 DL Incorrect Special Program submitted

Reject 208 DL Incorrect Student Level Code submitted

Reject 209 DL Invalid value submitted for Weeks Programs Academic Year

Reject 213 DL Actual Disbursement Submitted with EDD on or after 10/1/2015* Configurable Date*

Note: “Maintenance Record” and “Change Record” are synonymous

SULA Phase II EditsAward Level Edits: Triggers

96

Edit How To Fix

Reject 202 Review the record to determine which Published Program Length fields were submitted. Correct the record so that there is only one, then resubmit

Reject 203 Resubmit with a valid Special Program and Student Level Code combination.•If the Special Program is ‘T’ or ‘P,’ Stdnt Level Cd must be 5.•If Special Program is ‘A,’ Student Level Code must be 0-5.•If Special Program is ‘B,’ Student Level Code must be 0-5.•If Special Program is ‘U,’ Student Level Code must be 0-1.

Reject 208 Resubmit with a valid Student Level Code/Program Credential Level combination. If Program Credential Level is 01-04 or 99, then Student Level Code must be 0-5 If Program Credential Level is 05-08, then Student Level Code must be 0-7

Reject 209 Review Weeks Programs Academic Year submitted. Update with a valid value and resubmit with Weeks in Program AY >=26.

Reject 213 The Direct Loan disbursement submitted has a DRI of 'True' and the Earliest Disbursement Date for the award falls on or after 10/1/2015*. Update EDD to on or before 9/30/2015 and resubmit *ConfDate

SULA Phase II FixesAward Level Edits: Fixes

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SULA Phase II EditsDisbursement Level Edits: Triggers

Edit Trigger

Reject 204 Incorrect Program CIP Code submitted

Reject 205 Payment Period Start Date is outside the Award Begin and End dates

Reject 206 Subsidized award/loan level reject when the borrower’s remaining subsidized eligibility period is less than zero

Reject 207 The student's Remaining Subsidized Eligibility Period for this loan has been calculated as less than zero after this disbursement was approved

Edit How To Fix

Reject 204 Review the CIP Code submitted with the award to ensure that it is a valid CIP Code. If so, review the effective date range for the CIP Code. Update with a correct CIP Code and resubmit.

Reject 205EA 20140822

Review the Payment Period Start Date and compare with the Financial Award Begin and End dates. Update with a valid date and resubmit.

Reject 206 This or another subsidized loan has resulted in a less than zero Remaining Subsidized Eligibility Period for this loan. The student is not eligible for additional subsidized loans for this program.

Reject 207 The student has a Remaining Subsidized Eligibility Period for this loan that is less than zero. The student is not eligible for additional subsidized loans for this program.

SULA Phase II FixesDisbursement Level Edits: Fixes

http://www.ifap.ed.gov/eannouncements/082214CODIssueEdit205.html

http://www.ifap.ed.gov/eannouncements/082214CODIssueEdit205.html

Symptom Cause FA Term DL Maintenance

Invalid Enrollment

R2T4 done award reduced still > 0

Make Enrollment = what it was when it first paid (Paid_Enr)

No SULA Data R2T4 done award Cancelled

Fall:Eff Status = ActiveSULA Load = Paid_Enr

Reject 205 AY loan has Cancelled Spring Disb

Spring: Eff Status = ActiveSULA Load = F

Payment_Period = Last Day of Fall Loan Period

Invalid Enrollment

AY Award Cancelled, never paid yet

Fall: Eff Status = ActiveSULA Load = F

Invalid Enrollment

Loan Paid at different enrollment level and has now been updated

Make Enrollment = what it was when it first paid (Paid_Enr)

PS SULA Fix ChartWhen to adjust FA Term vs. DL Maintenance

100

SULA Tips and Tricks PS and SULAReview your SULA records ‘stuck’ in PS

1. Loan Validation report• >Loans>Direct Lending

Reconciliation>Validation Errors Report 2. Origination Auth Report

• >Loans>Direct Lending Reconciliation>Origination Auth Report > especially Loan Action Code: OC (Orig Change) Loan Action Status: F (Failed Rule)

3. View your DLOUT trace file• PeopleTools>Process Scheduler>Process

Monitor> click the Process Name DLOUT, then click FAPDLOUT, View Log/Trace, CBL_FAPDLOUT_#########.log

SULA Tips and Tricks PS and SULAReview your SULA data in PS

1. Invalid SULA Data?2. Run Query: QA_CS_FA_SULA_STUDENT.

i. Make sure to update the criteria to match your school’s STRM and EMPLID values.

ii. Tip: If you don’t setup Aid Processing Rule Setup (SACR>Product Related> Financial Aid>Aid Year>Aid Processing Rule Setup) • Delete table B(FA_DFLT_RUL_SET) from

the query so that the query gives you results

SULA Tips and Tricks SULA PlansReview your Acad Plans and Prep Coursework

1. Marquette Setup two new Plans• Pre Req for Health/Med• Pre Req for MBA

• Both with Special Program = P Prep Coursework Grad Prof Program

2. Prep Coursework rules for Grade Level• Prep Coursework Graduate P

• Must have Grade Level = 5• Prep Coursework Undergraduate U

• Must have Grade Level = 0 or 13. Non-Credential Teacher Certification T

• Must have Grade Level = 5

SULA Tips and Tricks SULA PlansReview your Acad Plans CIP for Undecided/Undeclared

1. Marquette Setup Undeclared Plans with General Studies by College (STEM)

College Undeclared CIP CodeArts and Science 24.0102Business 52.0101Communication 09.0100Engineering 14.0101Health Science 51.0000Professional Studies 24.0102

SULA Best Practices

• SULA Best Practices

• Changes in SULA are a great opportunity to know more about DL.

• You learned about: – Process Loan Dates, why they matter– SULA setup, tricks and tips– Reviewing your CRSU files, what to do with them.– Awarding ideas in the future for students with less

than 1 REP left.

105

ISIR

Funding Data and Payment Requests

Central Processing System (CPS)

FAFSA

SAR

COD

Originations, Disbursements & Paper MPNs

Responses

G5 NSLDS

Servicers

e-MPN

Funding Request

Money

Loans and Disbursements

Loans and Disbursements

Enrollment Status

Electronic

Counseling Repayment/

Servicing

Student

Data

Responses

fafsa.govISIR: IDAP14OPDL: COMRECIN

studentloans.gov

Credit: CRCO15OPMPN: CRPN15OPEntrance: CRECMYOPExit: DLFFEXOP

www.myfedloan.org www.mygreatlakes.org www.nelnet.com www.salliemae.com/FederalLoans

Payment: CRPS14OP

Responses

DL Response: COMRECOP

Electronic

Aid Review

nslds.ed.gov DL:CRSU15OP NSLDS:SCHSB1DL: Sub Usage Change Report

DL ProcessDL Process

106SUP, CMT 267,SULA FLG

AY, LP, ENROLLMENT, SP

SUP, MEP, REP, R206Subsidy Loss Date, SUP

107

• Jaimie Borisch– E-mail: [email protected]

• Tara O’Neil– E-mail: [email protected]

• Sara Peterson– E-mail: [email protected]

• Vicky Somers– E-mail: [email protected]

• Kristin Stuhr-Mootz– E-mail: [email protected]

• Lyndsey Thomas– E-mail: [email protected]

108

mailto:[email protected]

• NASFAA 2014 What FAAs Need to Know About 150% Direct Subsidized Loan Limits http:

fsaconferences.ed.gov/conferences/library/2014/nasfaa/2014NASFAAWhatFAAsNeedtoKnowAbout150DirectSubLoanLimits.pdf//

• NASFAA 2014 Direct Loan “Tips” & Tools http://fsaconferences.ed.gov/conferences/library/2014/nasfaa/2014NASFAADirectLoanProcessingTipsTools.pdf

• Software Developers Conference August 2013 http://ifap.ed.gov/presentations/0813SoftwareDevelopersWebinar.html

• Software Developers Conference June 2014 http://ifap.ed.gov/presentations/attachments/CODUpdateSWDC.pptx

• NSLDS Software Developers Conference June 2014 http://ifap.ed.gov/presentations/attachments/NSLDSUpdateSWDC.pptx

109

http://fsaconferences.ed.gov/conferences/library/2014/nasfaa/2014NASFAAWhatFAAsNeedtoKnowAbout150DirectSubLoanLimits.pdf




http://fsaconferences.ed.gov/conferences/library/2014/nasfaa/2014NASFAADirectLoanProcessingTipsTools.pdf

http://fsaconferences.ed.gov/conferences/library/2014/nasfaa/2014NASFAADirectLoanProcessingTipsTools.pdf

http://ifap.ed.gov/presentations/0813SoftwareDevelopersWebinar.html




http://ifap.ed.gov/presentations/attachments/CODUpdateSWDC.pptx



http://ifap.ed.gov/presentations/attachments/NSLDSUpdateSWDC.pptx





• Number 46 June 2014 NSLDS Newsletter http://

ifap.ed.gov/nsldsmaterials/Newsletter46.html

• NSLDS Enrollment Reporting Webinar # 5 http://

ifap.ed.gov/presentations/attachments/150DSLLwebinar5EnrollmentReporting073014.pd f

• NSLDS TSM/FAH Processes and Batch File Layouts http://ifap.ed.gov/nsldsmaterials/attachments/TSMFAHProcandBatchFileLayouts1415.pdf

• 2015-2016 ISIR Cross-Reference http://

ifap.ed.gov/edetechref/attachments/1516EDETechRefISIRCrossReferenceDraft.pdf

• Electronic Data Exchange Technical Reference 2015-2016 (DRAFT) https

://www.fsadownload.ed.gov/Repository/EDETechRef1516July/1516_EDE_TR_3-Record_Layouts_(Summer_Draft).pdf

110

http://ifap.ed.gov/nsldsmaterials/Newsletter46.html



http://ifap.ed.gov/presentations/attachments/150DSLLwebinar5EnrollmentReporting073014.pd



http://ifap.ed.gov/nsldsmaterials/attachments/TSMFAHProcandBatchFileLayouts1415.pdf



http://ifap.ed.gov/edetechref/attachments/1516EDETechRefISIRCrossReferenceDraft.pdf



https://www.fsadownload.ed.gov/Repository/EDETechRef1516July/1516_EDE_TR_3-Record_Layouts_(Summer_Draft).pdf



• MAP – 21 Resources:– Reporting of Academic Year and Loan Period to COD for Direct Lo

ans– Interim final rule changes made by MAP-21 - including Establishing

new Direct Loan Program regulations that provide that new borrowers who are ineligible after 150% for Direct Subsidized Loan Federal Register

– 2014-01-17 (Final Regulation) Subject: Direct Loans - 150% Subsidized Loan Limit Federal Register

– Live Internet Webinar - COD Reporting of Academic Year and Loan Period

– Live Internet Webinar - 150% Direct Subsidized Loan Time Limit

111

http://www.ifap.ed.gov/dpcletters/attachments/GEN1313.pdf

http://www.ifap.ed.gov/dpcletters/attachments/GEN1313.pdf

http://www.gpo.gov/fdsys/pkg/FR-2013-05-16/pdf/2013-11515.pdf


http://www.ifap.ed.gov/dpcletters/ANN1304.html

http://www.ifap.ed.gov/dpcletters/ANN1305.html

This presentation and all WASFAA presentations are available for download from

the Conference site atwww. wasfaa.net

112

Appendix

113

XML Schema Validation

• COD Update (05/30/2014):– “COD System Warning Edit 211 (5/20/14)” http://

ifap.ed.gov/eannouncements/attachments/053014CODProcUpdate.pdf

• Schema Validation Instructions: http://www.ifap.ed.gov/codxmlschema/attachments/CODGuidetoFullyValidXMLDocuments.pdf

• 4.0a Schema: http://ifap.ed.gov/codxmlschema/CODXMLSchema4pt0a.html

• Previous schema versions: http://www.ifap.ed.gov/ifap/codXMLSchema.jsp

When trying to determine why a file failed schema validation, use the file the school sent to COD, not the response file.

114

http://ifap.ed.gov/eannouncements/attachments/053014CODProcUpdate.pdf



http://www.ifap.ed.gov/codxmlschema/attachments/CODGuidetoFullyValidXMLDocuments.pdf



http://ifap.ed.gov/codxmlschema/CODXMLSchema4pt0a.html

http://www.ifap.ed.gov/ifap/codXMLSchema.jsp

http://www.ifap.ed.gov/ifap/codXMLSchema.jsp

Student receives 1 year of Direct Subsidized Loans while enrolled in a 2-year program. Student transfers to a 1-year clock-hour program.


Upon transfer to 1-year cert. program

Maximum Eligibility Period 3 Years 1.5 Years

All Subsidized Usage Periods 1 Year 1 Year

Remaining Eligibility Period 2 Years 0.5 Years

Minimum loan period length in a clock-hour program is lesser of length of program or academic year. School cannot disburse a Direct Subsidized Loan to this student.

115

Ex: Determine Remaining Eligibility Period (REP)

Enrollment School Code

The <EnrollmentSchoolCode> tag seems to still be a “mystery” to some schools…

• The <EnrollmentSchoolCode> tag indicates the physical location where the student is attending class

• Must be reported with each actual disbursement submitted to COD

• Some vendor software does NOT identify this tag clearly • A back-end process combines the first six digits of the OPE

ID and a branch campus ID• An OPE ID is NOT 6-digits…some vendor software does

NOT identify the OPE ID correctly

116

2015-2016 non SULA changes Value of R and new SAR Comments

• A value of R will be added to the current loan limit flags. R will be defined as ‘Exceeded loan limit and reaffirmed debt’.– A SAR comment will be added for a value of R in

the Undergraduate Subsidized or Combined Loan Limit Flags.

– A SAR comment will be added for a value of R in the Graduate Subsidized or Combined Loan Limit Flags.

– The SAR C flag will be set by the new comments.

117


118



119



120


Workaround Equation until can get Acad Plan View FixedSchool Award based on Sub Elig

121


122



123

Equation once Acad Plan View Fixed: Using Acad Plan

Equation once Acad Plan View Fixed: Using Acad PlanSchool Award based on Sub Elig

124

SULA Setup

125

PS: Loan Period Dates: Valid Terms for Career

SULA Setup

126

PS: Academic Year Dates: Define Financial Aid Years

SULA Advanced Setup

127

SULA Advanced Setup

128

CIP Code, Program Length, Special Programs: Academic Plan Table

SULA Advanced Setup

129

Credential Level: Credential Cross Reference

SULA Advanced Setup

130

Payment Period Begin Date: Valid Terms for Career

Also from Term Session Table

SULA Advanced Setup

131

Enrollment Status: SULA Load Rules


132

This section: Always blank unless overriden

COD AY and LP in PS: Origination Manage DL Application


133

COD AY and LP in PS: Origination Manage DL Application


134

COD AY and LP in PS: Origination View Loan Processing Actions> Disb tab> View COD data


135

COD AY and LP in PS: Origination View Loan Processing Actions> Disb tab

Bug Number Description Solution

19306731

Created 7/28/14

Direct Loan Change Records are being skipped by DL out (FAPDLOUT)

Students who have withdrawn and require their loans to be cancelled with COD, are failing with a "No SULA Data" error and are not being processed and sent to COD.

For information on this issue , please see Cancelled Loans fail during Generate Direct Loan Data (DLOUT) with "No SULA Data" error Note 1912611.1 Re-initializes WS-EDIT-ANT-AMT field in FAPDLOCHTargeted to be redelivered in Bundle 35 Critical Delivered 8/21/2014

19324088

Created 7/30/14

Cancelled Loans fail during Generate Direct Loan Data (DLOUT) with "No SULA Data" error

Log a Service Request to receive the instructions for the manual override workaround.Tip: Make Sure FA Term is Active

19315186

Created 7/29/14

SULA Load value on DL change records is using the actual SULA Load from FA Term rather than transmitting the overridden value or a full-time value.

Solution Targeted with Bundle 35 on 10/24/2014Tip: Make Sure FA Term is Activeand adjust SULA Load to Disb Enrollment until fixed.

PS SULA Bugs & EnhancementsNew Since July 2014

136

Bug Number Description Solution

19335150

Created 7/31/14

Sending Published Years When Published Program Length Changes to Months or Weeks

Log a Service Request to receive the code change workaround.

19482808

Created 8/21/14

SULA Issue when an Academic Year Loan has the 2nd Disbursement Cancelled

COD is rejecting the cancellation of the spring portion of a fall/spring loan with reject code 205 "PAYMENT PERIOD START DATE IS OUTSIDE THE AWARD BEGIN AND END DATES"

Please see: COD is Rejecting 2015 Direct Loans when the 2nd Disbursement is Cancelled Note 1919567.1 for addition information on this issue.

Log a Service Request to receive the code change workaround.Also see: http://www.ifap.ed.gov/eannouncements/082214CODIssueEdit205.html

19569998

Created 9/5/14

SULA load value at Disbursement not retained

Tip: Make Sure FA Term is Activeand adjust SULA Load to Disb Enrollment until fixed.

PS SULA Bugs & EnhancementsNew Since July 2014 continued

137

SULA Tips and Tricks PS DocumentsReview the SULA PS docs

Bundle 32 Regs 2 Phase 1 SULA 1/23/2014

Master Note: Doc ID 1616549.1 Bundle 32 Financial Aid 9_0.pdf

1.Setting Up Direct Loans.pdf

2.Managing Financial Aid Terms.pdf

3.Defining Programs, Plans and Subplans.pdf

Critical Post Bundle 32 Regs 2 Phase 2 SULA 4/3/2014

UPD906310_SULA_User_doc_1.pdf

1.SULA Setup

2.Batch Update of FA Term SULA Fields

3.FA Term

4.COD Reporting

5.PS Query

https://support.oracle.com/epmos/faces/DocumentDisplay?id=1616549.1&displayIndex=2

https://support.oracle.com/epmos/main/downloadattachmentprocessor?attachid=1615962.1:FA&docType=REFERENCE&action=download

https://support.oracle.com/epmos/main/downloadattachmentprocessor?attachid=1615962.1:FA&docType=REFERENCE&action=download


NSLDS Critical Post Bundle 32 Regs 2 Phase 2 SULA 4/3/2014 2014_2015_NSLDS_Update.pdf

Bundle 33 Regs 3 Phase 2 SULA 4/25/2014

Master Note: Doc ID 1665770.1 Bundle 33 Financial Aid_9_0.pdf

SULA Updates

Critical Post Bundle 33 Regs 2 Phase 2 SULA 6/18/2014

UPD909213_SULA_User_doc.pdf

Topics

Credential Level Cross Reference

Payment Period Start Date

SULA Special Program

SULA Load


NSC Critical Post Bundle 33 Regs 3 Phase 2 SULA 7/1/2014 1) 2014 Updates to NSC Processing

NSC_Reporting_Requirements_2014.pdf

2) Patch 19386299: NSC Report and Enhancements Following Patch 18069321Additional information can be found in Note 1916204.1

Bundle 34 Regs 4 Phase 2 SULA 7/25/14 Master Note: Doc ID 1905797.1 Financial Aid *


Bundle 35 Regs 1 SULA bug Fixes Targeted: 10/24/14

Master Note: Doc ID TBD Financial Aid *

Critical Post Bundle 34 Regs 4 NSC Targeted: After Bunde 35 posted

Master Note: Doc ID 1668682.1

Topics

Reporting each Major for a student

Bug 19632941- NSC REPORT SHOULD INCLUDE ALL MAJORS (ACTIVE

PLANS)

NSC Patch Post Critical Post Bundle 33 Regs 8/29/20142) Patch 19386299: NSC Report and Enhancements Following Patch 18069321Additional information can be found in Note 1916204.1

SULA Looking Ahead

142

SULA 2015-2016 Data Highlights

The following SULA NSLDS fields added to the 15-16 ISIR record:

•Post screening Reason Code 26 will be added for a change in Confirmed Loan Subsidy Status.

•Post screening Reason Code 27 will be added for decreases in the Subsidized Usage Period.

Added FIELD # Value

Subsidy Status Date 533,555,577,599,621,643

CCYYMMDDBlankN/A

Confirmed Loan Subsidy Status

532,554,576,598,620,642

L = Lost Subsidy R = Reinstated Subsidy N = NA for non-D0 loans or no change to subsidy status for D0 loans

Blank

143

NSLDS Pre & Postscreening

Changed FIELD # Value

Subsidized Loan Eligibility Used field (SLEU) renamed (SUP) Subsidized Usage Period

437 999v999

144

2015-2016 NSLDS Values

145

Origination Fee Percentage Changes:Origination Fee Percentage Changes:

146

COD Release September 2014 RecapNew Reject Edit changes

Edit Before 9/14/2014

After 9/14/2014 Trigger

Reject 140

Yes Yes Incorrect Origination Fee Percent for EDD (Earliest Disbursement Date) submitted

Reject 141

Yes Yes Cannot change the Origination Fee Percent and/or Interest Rebate Percent on an Active Loan

Reject 142

Yes NoR140 instead

Invalid Origination Fee Percent and/or Interest Rebate Percent on Award Changes

Reject 143

Yes NoR63R77R78 Instead

Disbursement Net, Fee, and/or Rebate Amounts are Incorrect based upon the Origination Fee Percentage and/or Interest Rebate Percent)

Reject 144

Yes No R140 instead

For HCM/Reimbursement schools, sequence issues

http://www.ifap.ed.gov/eannouncements/attachments/SeptemberCODupdateprereleaseattachmentofchanges.pdf

147

COD Release September 2014 Recap

http://www.ifap.ed.gov/eannouncements/attachments/SeptemberCODupdateprereleaseattachmentofchanges.pdf

New Reject Edit Edit Before

9/14/2014After 9/14/2014 Trigger

Reject 213

No Yes Actual Disbursement Submitted with EDD after an established dateIf a Direct Loan award with an actual disbursement is submitted to the COD System and the EDD is on or after October 1, 2015, the award will be rejected with COD Reject Edit 213.

Change in Reject BehaviorEdit Before

9/14/2014After 9/14/2014 Trigger

Reject 50 Yes Yes More than 180 days after loan period end date OR More than 10 days before the loan period start date: Edit 50 will now ignore disbursements that have been reduced to $0.

SULA Best Practices Fri, Nov 14, 2014 9:00 – 10:00 am.

Documents

cod loan period schema

process loan dates

new loan

cod academic year schema

direct loans loan period

cod schema

direct loan type

overview slide