Suggestion To GLASS MANAGEMENT

Coca Cola Products

NYANZA BOTTLING CO LTD

Suggestion for Glass Management

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Glass Management

1. Empty Bottles & Crates Receipt From Market.

Present System & Problem: what ever Empties received from Depots & Agents Directly offloading by Contractors in the yard. No one cross verify the stocks when the receipt of goods.

Receipt from

Market • Bottles &

Crate Received from

Empty Sales in Market

• Bottles & Crate sold for cash & Credit Customer’s.

Transfer out From Main

Store 1. To

Transfer To Depot /Sales to Agents / R S R

Transfer from Production to

Main Store • Finish

Goods

Return from Production • Breakage /

Missing • External&

Internal Chip Necks

Purchase New Bottles & Crates

Issues to Production • Bottles &

Crate Issued to Production.

Glass Management

Empty Department

Problem Area Proble

m Area

Problem Area Proble

m Area

Problem Area

Empty Yard Empty Bottles & Crates

Receipts

Depot Agents R.S.R From depot along with Delivery

Note the Empty Bottles & Crates Receiving

From depot along with DeliveryNote the Empty Bottles &

Crates Receiving

From Market along with Igoma Return Note the Empty Bottles

& Crates Receiving

Received by contractor

Received by contractor

Received by NBCL Empty Assistant’s

Solution: what ever Empties received from Depots & Agents Directly offloading from the Vehicle by Contractors. Hear we have appointed one Supervisor for crosses verify the offloaded Empties Bottles & Crates. Presently I have one person John Raphael He can do morning Shift Cross verify Receipt of the Goods. In the night shift we don’t have any one to cross verify the Receipt of the Goods. The Supervisor we can use in Shifts basics the shift change every week. The receiving Goods properly written in a format sheet and verified and checked by signs also available compulsory.

Empty Yard Empty Bottles & Crates

Receipts

Depot Agents R.S.R From depot along with

Delivery Note the Empty From depot along with

Delivery Note the Empty From Market along with

Igoma Return Note the Empty

Received by contractor

Received by contractor

Received by NBCL Empty Assistant’s

Checked & Cross Verified By NBCL Empty

Supervisor

Checked & Cross Verified By NBCL Empty

Supervisor

The Data Format When Empties Received From Depot & Agents to be filled and signed by Contractor, Supervisor.

NBCL-FACTORY

Empties Physical Receipt

Note FROM ______________ Date_______ VEHICLE ____________ Driver______

S.NO ITEM NAME PHYSICAL

QTY REMARK 1 COKE-350ML 2 COKE -200ML 3 FANTA-350ML 4 FANTA-200ML 5 SPRITE -350ML 6 SPERLATA -350ML 7 STONEY -350ML 8 BIT-LEMON -300ML 9 CLUB SODA -300ML

10 GINGER ALE -300ML 11 TONICK WATER -300ML

GRAND TOTAL

Prepared by Checked By

2. Empty Bottles & Crates Issues to Production 3. Finished Products Transfer From Production To Main Store.

Present System & Problem: Empties issue to production every day there is some difference we are finding. The reason presently two people doing the job in Empty Yard. Some of the time if he is going to discuses the production supervisors or checking the flavors, That time the pallet counting going wrong.

Two PERSON ISSUES ALL THE

PLANT’S EMPTIES

REQUIERMENT

PLANT-2 PLANT-4 PLANT-1

Solution: Two people (X / Y) always to issue the Empties to All Plant (1/2/4). For extra control purpose. In each plant empties receiving place. One person to be provided for this job. That person work always to be sitting and watching and counting. How many Empties Received from Yard also how many finished Goods out coming and its transfer to the Main Store. Person X& Y Document cross verify with person A, B, C details documents. Also the same details to be received from Production sheet.

PERSON (X/Y)

ISSUES to ALL THE PLANT’S EMPTIES.

PERSON -A-

Always sitting in the Plant

area

PERSON -B-

PERSON -C-

Always sitting in the Plant

area

Always sitting in the Plant

area

PLANT-1 PLANT-1 PLANT-2 PLANT-2 PLANT-4 PLANT-4 EMPTIES PALLETS RECIVE FROM YARD COUNTING

EMPTIES PALLETS RECIVE FROM YARD COUNTING

EMPTIES PALLETS RECIVE FROM YARD COUNTING

FINISHED GOODS ISSUE TO MAIN

STORE COUNTING EACH

PALLET & CRATES

FINISHED GOODS ISSUE TO MAIN

STORE COUNTING EACH

PALLET & CRATES

FINISHED GOODS ISSUE TO MAIN

STORE COUNTING EACH

PALLET & CRATES

The following data sheet to be filled by the person. This details to be cross verified with after Productions out put and Empties received From Yard details.

a) So we are using 3 people extra from the Contractors only. So we need not to pay extra money. The persons every week are monthly once we have to change. This sheet daily to be handover to empties office. (or)

b) Are other wise to keep separate person like security are some body new person. Also we can allocate same area related works.

PLANT -1

EMPTIES RECIVE FROM YARD FINSHED GOODS OUT PUT

FROM PLANT (Transfer To Main Store)

Flavor Flavor

No Of Pallet No Of Pallet

Total Pallets Total Pallets

Loose Crates Loose Crates

TOTAL CRATES

TOTAL CRATES

So we can clearly know what the issues to production. Also what is the production received and what the finished Material Out put Details. So the real out put details we get very clearly.

4. Finished Products Transfer From Main Store To Loading in Vehicle (Market).

Present System & Problem: Finished goods loading in the vehicle there is no one cross verified, what stocks they are loading and what it’s going out of the factory. No clear details. Some time excess loaded some time shortly loaded. Most of the time Mains stores stocks flavor wise not tally. Total quantity it will match but flavor wise not match. Ex:-Single loading sheet Total loading Quantity is 4500 crates. So the single sheet they are using for 3 vehicles. Some time the same serial number repeating in other sheet also.

After one copy of

delivery sheet and weighbridge

details handover to Main Gate

Security

Loading Request Sheet Verified from

Operation Department

Single sheet

4500qty loading for -3 vehicles

Load Request to

be checked by Store In charge. For Cross very the Availability

Flavor of Stocks.

Once get the delivery note and

goods. The vehicle to be waited in the weighbridge

After loading the

vehicle Store incharge write the

Delivery note.

After Availability Flavors to loading in the vehicle. By

store incharge

\

Finished goods

loading to Vehicles

Solution: For compulsory we have to appoint 4 security persons (2 for night shift/ 2 for morning shift). There work one and only each and every vehicle Finish goods loading to be cross verified and checked the same. After loading the vehicle the Load request sheet and Delivery note Sheet both signed. Also store incharge to be sign the both document. Once loading sheet signed as per loading sheet based the Sales Invoice to be raised. The loading request sheet minimum only 1500 to 1400 qty. more then 1500 quantity they have to raise a new loading request sheet. The loading request sheet serial number to be continues based on month or year (sep-1) or (1-2008).in this area I am sure we can save a lot for company.

After one copy of delivery sheet and

weighbridge details handover to Main

Gate Security.

Loading Request Sheet Verified from Operation Department. More then

1500qty to be compulsory write new load request. The serial number to be continue

(sep-1) or (1-2008)

Load Request to be checked by Store In charge. For Cross

very the Availability Flavor of Stocks.

Once get the delivery note and

goods. The vehicle to be waited in the

weighbridge

Finished goods

loading to Vehicles

Once check the stock. Loading instruction give

to forklift operator by store

incharge

After loading the vehicle Store

incharge write the Delivery note. And

cross very by security and sign

both.

As per The loading

sheet, security person to count all the stocks when they loading in the vehicle. And he should insure the same flavor / Qty loaded. Sign by

security.

New system

5. Empty Bottles & Crates sold in the Market Cash & Credit Sales.

Present System & Problem: presently the Empty Bottles & Crates Sold in the Market (Cash & Credit) details not available in Empties department. Also the details not effecting in Total Empty stocks Reconciliation. The same customer deposit and Returns records not kept properly last few years. Presently the details available from Tally system.

Solution: the Empties Department (Glass Management System) I created a system in Tally. In that system we have to post all the entries (Purchase /Receipt-from depot ERN / sold in Market / Various Breakages. After the entries we can do the reconciliation Flavor wise & quantity wise.

Presently in Empties Department We have 4 People

John Raphael (Supervisor- NBCL Employee) all type of works expects Clerical works. Boniface (Empties Clerk – Checking ERN / and helping Rout Sales Vehicles Stock Checking) Moinda (Empties Clerk – Checking ERN / and helping Rout Sales Vehicles Stock Checking) Eliasi (Empties Clerk – Checking ERN / and helping Rout Sales Vehicles Stock Checking)

Always one person in Night Shift to write all the E.R.N (Empty Receipt Note) and cross verify the documents.And morning shift two people always Doing Physical Stock Verification. And doing stock Quantity Reconciliation. After 2.30pm both in the Empty Yard to collect & cross verify the Rout sales vehicles returns from market empty Bottles & Crates up to Night 7.45pm. All the empty guys presently I am teaching the usages for computer and basic of XLS & WORD.

If provided two person with computer knowledge. I can train in Tally posting the ERN entries for one person. And another person I can use one and only empties reconciliation (Depot/ Agents/ RSR) purpose. Presently all the data in manual. If we develop the Department & system sure we needed people.

6. Complementary Issue.

Present System & Problem: there is not available. Any designed document. Also there is no proper control on this Complementary issue. Also no proper record not maintained in Main Store.

Solution: The Below design format to be compulsory followed by Main Store. And also when they are get the proper approval from Department HOD’s. After only the Complementary issues to be hand over to the concern person. The documents serial numbers it should be continued up to the year end.

Nyanza Bottling Co LtdP O Box - 2086 – Mwanza

COMPLIMENTARY

S.No................... Date............................

M/S........................................................................................................................................

.........................................................................................................................................

No. PARTICULARS Quantity

TOTAL

Reason: -........................................................................................................................................ ......................................................................................................................................... ......................................................................................................................................... .........................................................................................................................................

Requested By Authorized By

7. Flavor Exchanges

Present System & Problem: there is not available. Any designed document. Also there is no proper control on this process. Each and every day the Stock quantity Reconciliation not matching. Only the total quantity only matching.

Solution: The Below design format to be compulsory followed by Main Store. And also when they are Exchanging the flavors to flavor carefully fill the FLAVOURS EXCHANGE SHEET. Also to be sign by receiver and the store keeper. The vehicle details and date to be clearly mention. The same difference to be in the Daily Stocks reconciliation sheet differences. So we can control the flavor wise quantity reconciliation differences. This sheet attached with the stock reconciliation sheet.

NAME E-POUL HENRY-MUSA

MASAKA

SIM-JACOB

T-RAPHAEL IGOMA

S.NO VEHICLE T791AAE

T594AFC

T658DAR

T984AGF T521AGJ

T971AFJ

TOTAL

1 CITRUS-350(SPERLTA)

50.00

50.00

2 COKE-350ML 100.00

100.00

3 FANTA BLCK-350ML

100.00

100.00

4 FANTAORANG-350ML

10.00

100.00

110.00

5 PINUT-350(SPERLTA) -

6 SPRITE-350 500.00

500.00

TOTAL 10.00

100.00

500.00

100.00

100.00

50.00

S.NO EX-CHANGING FLAVOURS

860.00

1 CITRUS-350(SPERLTA) -

2 COKE-350ML 10.00

300.00

50.00

50.00

410.00

3 FANTA BLCK-350ML

100.00

100.00

200.00

4 FANTA ORANG-350ML

100.00

100.00

5 PINUT-350(SPERLTA)

50.00

50.00

6 SPRITE-350 50.00

50.00

100.00

TOTAL 10.00

100.00

500.00

100.00

100.00

50.00

Difference -

- -

- -

-

860.00

Store Keeper Sign

Receiver Sign