ARIES REGISTRATION WAITLIST Sue Coulson Systems Specialist Registrar’s Office Colorado State University
Jan 15, 2016
ARIES REGISTRATION
WAITLISTSue Coulson
Systems Specialist
Registrar’s Office
Colorado State University
What happens now when a class is full?
Student wants to register for a full section He/she may do one of two things
Go to the department or instructor for an Enrollment Limit override
Keep checking to see if a space has opened up in the section and then, be the first one to register for the open seat
Totally random
What is an ARIES Registration Waitlist, what will it do to help, and how will it
work?
An ARIES Registration Waitlist is an electronic list of students who are waiting to register for a full class—standing in line electronically rather than physically
Students may sign up for this when they attempt to register for a section that has reached its capacity
The first student on the waitlist is notified via their RAMmail account when a space becomes available
The student then has 24 hours to register for the class before being dropped from the waitlist
The student is not automatically registered
What does the instructor or department have to do?
Nothing! That’s the beauty of the ARIES Registration Waitlist!
Instructors and departments do not have to do anything with the waitlist
Everything is handled electronically from the student signing up, to the notification being sent, to the student registering for the section
Registration will stay the same for students, staff, and instructors
What about overrides?
Instructors and departments may still do whatever overrides they choose to do
They may still grant students an Enrollment Limit override, thereby consenting to an increase in the capacity of the section
An Enrollment Limit override supersedes the waitlist It allows the student receiving the override to
register for a full section regardless of the waitlist Prerequisites and other restrictions are enforced for
students signing up for the waitlist so there may be requests for overrides for these things even when the section is full
What about section management?
A ‘Stop Enrollment’ entered on a section will not allow anyone to sign up for the waitlist or register for the class without an override
The department or instructor may always do an Enrollment Limit override to allow a student to register for a section
Seeing how many and which students are on a waitlist has the possibility of giving an indication of the demand for a course
What does it look like?
What do the instructor and staff see?
Once at the Instructor’s Class List…
Look what else is new for instructors!
After selecting the Waitlist link…
When will the ARIES Registration Waitlist be available?
The ARIES Registration Waitlist will be available for registration for Summer 2010 and beyond
There will be an ARIES Registration Waitlist for all undergraduate, on-campus sections
The maximum number of students who may sign up for the waitlist of a section is 99
Faculty and staff will not be able to manipulate students’ positions on the waitlist
Instructors and departments will be able to see waitlists for prior terms, if needed, for verification or analysis
What does it look like for students?
Student attempts registration…
Student has a choice of actions…
Student chooses to sign up for the ARIES Registration Waitlist for this
section
Student’s registration, including waitlisted sections
What happens when a space becomes available in a section? An email notification will be sent to the student
A text message may also be sent The student will have 24 hours from the time the
notification is sent to register for the section If the first student on the waitlist fails to register for
the section before their deadline, they will be dropped from the waitlist and the second person will receive a notification
This will continue until someone from the ARIES Registration Waitlist registers for the section
What happens if a student misses the deadline to register, because they didn’t read their email, they forgot, etc? Students are responsible to routinely check their
email and/or text messages Students who miss the 24 hour deadline must re-
register for the ARIES Registration Waitlist if they still wish to register for the course/section
Email notification
Student’s options after notification and before the deadline noted in the email
Where can the student see information regarding their
waitlisted classes?
Information for students regarding their waitlisted classes will be available through RAMweb
They will be able to see all the classes for which they have signed up on a waitlist
They will be able to see their position on each waitlist
They will also be able to see any pending deadlines for sections for which they have the opportunity to register
A Student’s RAMweb Homepage…
A Student’s ARIES Registration Waitlists, position, and
deadlines for registration after a notification has been sent
Summary Students will now have the opportunity to ‘wait in
line’ electronically for a space in a section—they will not have to depend on chance to get in a full section when a space becomes available
The ARIES Registration Waitlist requires no new action or intervention on the part of faculty or staff
Everything concerning registration will stay the same with the exception of the availability of the waitlist
And a bit more summary…
Students must meet the prerequisites and/or restrictions of the section before being allowed to sign up for the waitlist
The responsibility for the actions connected with the waitlist belongs to the students
The student will have 24 hours to register for the section from the time the space available notification is sent
There will be a waitlist capacity of 99 for all undergraduate, on-campus sections beginning Summer Session 2010
Waitlist Timeline January 5 – ACUA update January 7 – PDI session February – Review and Demos for ASCSU and UTFAB February – Communications to key campus groups Late February – Department staff invited to meetings on
waitlist implementation March – Summer and Fall Class Schedule will display new
columns March – Registration Ready live for Summer and Fall with
changes to support registration waitlist March 23 – Summer registration live, waitlist available April 5 – Fall registration live, waitlist available
Future ARIES Registration Waitlist Information Sessions
Tuesday, February 23, 9am-10am Lory Student Center, Room 228
Wednesday, February 24, 2pm-3pm Lory Student Center, Room 203-205
Thursday, March 4, 3pm-4pm Lory Student Center, Room 228
Questions?