Online Conference June 17 th and 18 th 2015 WWW.COLLAB365.EVENTS Success with Office 365 Administration Michael Blumenthal PSC Group
Online Conference
June 17th and 18th 2015
WWW.COLLAB365.EVENTS
Success with Office 365 Administration
Michael BlumenthalPSC Group
WWW.COLLAB365.EVENTS
Michael BlumenthalPSC Group
[email protected]: @MichaelBLhttps://MichaelBlumenthal.me
Technical Solution Evangelist Office 365 MVP 20 years in IT Consulting SharePoint Since SPS2003 “SharePoint Online Admin” for 1350
users at an ISV in the car insurance/car repair industry
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Three Questions
How do I measure success?
What is my job?
How is Office 365 SharePoint Online different?
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Defining SuccessBusiness NOT Technology• People and Processes
Making People More Productive• Saving Time
Streamlining Processes• Saving Money!
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• Project Management Sites
• Dashboards instead of Emails
• Document Coauthoring
Examples of Business Value Solutions• Department to Company Communication
• Old Forms to Better Forms and Workflow
• Other kinds of BPA
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Co-Authoring Support2013-2016
Application Desktop Online
Word
PowerPoint
OneNote
Excel
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Yes! But wait, there’s more…
So, creating Business Solutions
is my job?
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Know the tools
Teach the tools
Get more tools
The Rest of Your Job
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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More The Rest of Your Job Be the Guardian of Security
Be the IA Guardian
Be the Search Optimizer
Be the Governor
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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It’s not just SharePoint, it’s Office 365!
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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The Exchange Admins Have it Easy
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Use casesBusiness Intelligence & Data Analytics
Document Collaboration, Project Management, Information Distribution, External Sharing
Digital Storytelling
Content Discovery
Training
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• JavaScript, HTML, CSS• “Page Hacking” with the Script Editor web part
• Full App Model Apps
“Sometimes” tools• InfoPath• SharePoint Designer• Support Tickets
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• Before
jQuery & CSS Hacking • After
WWW.COLLAB365.EVENTS
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Keep up with Changes
Office Roadmap
Service Announcements
Yammer: SPYam & O365
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Success.Office.com/roadmap
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• End user training• Site Owner Training• Lunch & Learns
Teach the ToolsProvide or make the case to obtain:
• Inline Help• Microsoft Store classes
• Formal training
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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You’ll still need
Forms and Workflow Tool
Content Management and Reporting Tool
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• Use MFA• Azure RMS• Manage and Teach SP Security• Separate Internal and Externally Shared SCs • Recycle Bin Admin• Audit Log Reporting
As Security Guardian
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Edit vs Contribute
Handling Access Requests
Everyone vs Everyone Except External
SP Security
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• Request for an Item
Choices Vary by Request• Request for a Site
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Keep your Externally SharedSite CollectionsSeparate!
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Be the IA Guardian
Navigability
Findability
What goes where?
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Don’t let these grow wild
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Search Optimizer
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Be the Governor
Establish a Governing Board
Support your Champions
Interpret Changes
Admin Roles
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Business• HR• Corp Comm• Internal Training• LOB Reps
Governing BoardTechnology1. SPO Admin (You)2. Exchange, Skype4B,
AD, Network Admins as needed
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Admin Roles
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Remind me why I want to go to Office 365?
That’s a lot of responsibility…
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Office 365 Benefits
No care and feeding of servers
No service packs
No Server Side Custom Code
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Let’s ReviewSuccess is Positive Business Impact
Focus on Business Productivity
It’s not about servers, it’s about services.
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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The Takeaway
Deliver business value daily
Put rules in place
Train your Users
Get Better Tools
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• [email protected]• Twitter: @MichaelBL• https://MichaelBlumenthal.me• http://www.PSCListens.com• Yammer: O365 Network & SPYam• Free O365 Workshop [USA only]: http://bit.ly/MECbyPSC
Q & A
Michael Blumenthal, MVP
WWW.COLLAB365.EVENTS
Stay tuned for more great sessions …