Submitting Multi-Component Grants to NIH SPO BAASICS Alyssa Bunn, Contracts and Grants Officer, Sponsored Programs Demet Candas Green, Editorial Coordinator, Interdisciplinary Research Support Kassie M. Obelleiro, Training Officer, Sponsored Programs
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Submitting Multi-Component Grants to NIH - Office of Research...Jan 09, 2018 · • PHS 398 Research Plan • PHS Human Subjects and Clinical Trials Information Other Components
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Submitting Multi-Component Grants to NIH
SPO BAASICSAlyssa Bunn, Contracts and Grants Officer, Sponsored Programs Demet Candas Green, Editorial Coordinator, Interdisciplinary Research SupportKassie M. Obelleiro, Training Officer, Sponsored Programs
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Learning Objectives• Understand the definition of Multi-Component application • Understand how to create a Multi-Component application in NIH
ASSIST• Know the required elements of a NIH Multi-Component
application • Know where to find helpful resources
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Handouts• Today’s Presentation • Excerpt from NIH PA 19-314• Submitting a Multi-Component Application to NIH Toolkit• Getting Started: Preparing Your Multi-project Application
Using ASSIST (from NIH)
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Training Outline• Overview of NIH Multi-Component Sections• Submitting a Multi-Component Application to NIH• Lab: Determine Required Elements for a Multi-Component Application• Q&A• Resources
OVERVIEW OF NIH MULTI-COMPONENT SUBMISSION
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Multi-Component Submissions
Overall Component Cores Projects
Multi-Component Submission
Shared Resources Supporting at least 2 Projects
Synergy and Added Value
Collaboration Working Towards a Common Goal
Single-Component vs. Multi-Component
Single-Component
• Research Grants (R and K series)
• Resource Grants (R and X series)
• May have different projects
• One budget for the entire submission• Unless Subawards; Subawards
have their own budget
Multi-Component• Program Projects/Center Grants (P series)• Cooperative Agreements (U series)• Uses the same forms as a single-component
submission• Single Overall Component• At least one Other Component Type
• Admin Core• Project• Core
• Summaries• Auto-generated from the individual
components and Overall Component• Included in the agency assembled
application• Helps reviewers and sponsor staff working
with the application
Multi-Project Application: Overall Component
Core-001Project Title: Research Core 1Project Lead: Ben A. RoundOrganization: A
Project-003Project Title: Fabulous Research Focus 3Project Lead: Ima DoerOrganization: C
Project-002Project Title: Fabulous Research Focus 2Project Lead: Quin T. SentialOrganization: B
Project-001Project Title: Fabulous Research Focus 1Project Lead: Cher D. MoneyOrganization: A
Component Type: ProjectComponent Type: Core
Admin Core-001
Project Title: Administrative CoreProject Lead: Jed I. KnightOrganization: A
Component Type: Admin Core
Overall Component
PD/PIs: Cher D. Money, Ben A. RoundOrganization: AProject Title: Research Center to Cure the Diseases of the World
Examples:P01, P20, P50
Core-002Project Title: Research Core 2Project Lead: Abel TuLeadOrganization: B
Subaward BudgetOrganization: D
Subaward BudgetOrganization: A
• Single Overall component• Provides an overview of the entire
application
From Sheri Cummins May 2018 Presentation
Multi-Project Application: Component Types
Core-001Project Title: Research CoreProject Lead: Ben A. RoundOrganization: A
Project-003Project Title: Fabulous Research Focus 3Project Lead: Ima DoerOrganization: C
Project-002Project Title: Fabulous Research Focus 2Project Lead: Quin T. SentialOrganization: B
Project-001Project Title: Fabulous Research Focus 1Project Lead: Cher D. MoneyOrganization: A
Component Type: ProjectComponent Type: Core
Admin Core-001
Project Title: Administrative CoreProject Lead: Jed I. KnightOrganization: A
Component Type: Admin Core
Overall Component
PD/PIs: Cher D. Money, Ben A. RoundOrganization: AProject Title: Research Center to Cure the Diseases of the World
Core-002Project Title: Research Core 2Project Lead: Abel TuLeadOrganization: B
Subaward BudgetOrganization: D
Subaward BudgetOrganization: A
Some number of additional component types• Component types vary by opportunity• Funding opportunity announcements indicate
the types of components expected in a responsive application
From Sheri Cummins May 2018 Presentation
Multi-Project Application: Components
Core-001Project Title: Research CoreProject Lead: Ben A. RoundOrganization: A
Project-003Project Title: Fabulous Research Focus 3Project Lead: Ima DoerOrganization: C
Project-002Project Title: Fabulous Research Focus 2Project Lead: Quin T. SentialOrganization: B
Project-001Project Title: Fabulous Research Focus 1Project Lead: Cher D. MoneyOrganization: A
Component Type: ProjectComponent Type: Core
Admin Core-001
Project Title: Administrative CoreProject Lead: Jed I. KnightOrganization: A
Component Type: Admin Core
Overall Component
PD/PIs: Cher D. Money, Ben A. RoundOrganization: AProject Title: Research Center to Cure the Diseases of the World
Core-002Project Title: Research Core 2Project Lead: Abel TuLeadOrganization: B
Subaward BudgetOrganization: D
Subaward BudgetOrganization: A
Some number of componentswithin a component type• Announcements indicate the
required minimum and/or maximum number of components expected
From Sheri Cummins May 2018 Presentation
SUBMITTING A MULTI-COMPONENT APPLICATION TO NIH IN ASSIST
Plan and Coordinate the Application
- Read the FOA and other sponsor guidelines- Determine eRA system to use- Identify campus grant writing/application preparation resources(https://research.ucdavis.edu/resources/grantwriting/)
- Determine needed information and assignments
Create a checklist
Prepare the Application
- Identify project start/end dates- Determine structure of application
Component order- Create the application shell- Request and collect application documents and information- Enter information for all components
Submit the Application- Review the application and submit to SPO for review- Incorporate SPO feedback- Work with PI to finalize application package- Work with SPO on submission to the sponsor- Validate and preview the application- Finalize the application
Read the Funding Opportunity Announcement (FOA) and Other Sponsor Guidelines
• Read all of the guidelines• Program specific: FOA• Institute & Center (IC) specific: IC webpage• Sponsor specific: NIH Application Guide (https://grants.nih.gov/grants/how-to-apply-application-guide.html)
• Identify important information, such as:• Deadlines• Eligibility• Project periods• Proposal stages (NCI and NIAID often require pre-proposals)• Required application elements• Required Components (Admin, Cores, etc.)• Submission methods
• PHS Human Subjects and Clinical Trials Information
Other Components
• Indicated in the FOA for each component type
• SF424 (R&R)
• Project/Performance Sites
• R&R Other Project Info
• R&R Senior/Key Persons
• PHS 398 Cover Page Supplement
• PHS 398 Research Plan
• PHS Human Subjects and Clinical Trials Information
• R&R Budget
Plan and Coordinate the Application
Research ProjectWhen preparing your application in ASSIST, use Component Type ‘Project.’
All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions, as noted.
SF424 (R&R) Cover (Research Project)
Complete only the following fields:
• Applicant Information
• Type of Applicant (optional)
• Descriptive Title of Applicant’s Project
• Proposed Project Start/Ending Dates
PHS 398 Cover Page Supplement (Research Project)
Enter Human Embryonic Stem Cells in each relevant component.
Research & Related Other Project Information (Research Project)
Human Subjects: Answer only the ‘Are Human Subjects Involved?’ and 'Is the Project Exempt from Federal regulations?’ questions.
Vertebrate Animals: Answer only the ‘Are Vertebrate Animals Used?’ question.Project Narrative: Do not complete. Note: ASSIST screens will show an asterisk for this attachment
indicating it is required. However, eRA systems only enforce this requirement in the Overall component and applications will not receive an error if omitted in other components.
Project /Performance Site Location(s) (Research Project)
List all performance sites that apply to the specific component.Note: The Project Performance Site form allows up to 300 sites, prior to using additional attachment for
additional entries.
Research & Related Senior/Key Person Profile (Research Project)
• In the Project Director/Principal Investigator section of the form, use Project Role of ‘Other’ with Category of ‘Project Lead’ and provide a valid eRA Commons ID in the Credential field.
Plan and Coordinate the Application
• Build from the basic Application Checklist https://research.ucdavis.edu/wp-content/uploads/Proposal-Preparation-Checklist_v2SPO-Clean.pdf
RFA-HD-18-035 - Contraception Research Centers Program (U54)
Due date: Jan 9, 2018 by 5pm local time of the applicant
Documents Overall Admin Core Project 1 Project 2 Project 3 Monkey Core Budget summaryJustifications NAFacilities and Other ResourcesEquipmentBiosketches (key personel only)Abstract 30 lines 30 lines 30 lines 30 lines 30 lines 30 linesNarrative NA NA NA NA NASpecific Aims 1 page 1 page 1 page 1 page 1 page 1 pageResearch Strategy 12 pages 6 pages 12 pages 12 pages 12 pages 6 pagesReferences Cited NIH style NIH style NIH style NIH style NIH style NIH styleProtection of Human Subjects (if applicable) NA NA NA NAInclusion of Women and Minorities (if applicable) NA NA NA NAInclusion of Children (if applicable) NA NA NA NAInclusion Enrollment Report (if applicable) NA NA NA NA NAData Safety and Management Plan (if clinical trial) NA NA NA NA NA NAVertebrate Animals Section (if applicable) NA NA NA NA NA
Authentication of Key Biological and Chemical Reagents NA
Resource Sharing Plan NA NA NA NA NA
Multiple PD/PI Leadership Plan (if applicable) NA NA NA NA NAConsortium/Contractual Arrangements (if subawards) NA NALetters of Support (if any)Appendix (if any)
Example Checklist
Plan and Coordinate the Application
Checklists are dynamic documents – use them as a tool for status checkComponent sections Overall (Carter) Project 1 (McAllister) Project 2 (Geschwind) Project 3 (Amaral) Project 4 (Carter) Core A (Carter) Core B (Bauman)
Neuroimmune Mechanisms of Psychiatric Disorders
Immune molecules and synaptic connectivity in MIA offspring and SZ
Defining transcriptional networks in MIA models and schizophrenia
Multimodal neuroimaging of altered brain development in MIA models and schizophrenia
Imaging neural inflammation in MIA models and first episode schizophrenia Administrative Core
Nonhuman Primate Core
Budget NA Final Final Final Final Final Final
Justifications NA FinalGetting approval from
UCLA SPO Final Final Final FinalFacilities and Other Resources Final Final Final Final Final Final FinalEquipment NA Final Final Final Final NA FinalSummary being edited being edited being edited being edited being edited Final being editedNarrative being edited NA NA NA NA NA NA
Specific Aims being edited
awaiting final approval by Kim
awaiting final approval by Dan being edited Final Final being edited
Research Strategybeing edited
awaiting final approval by Kim
awaiting final approval by Dan being edited Final Final being edited
Bibliography and References Cited being edited
awaiting final approval by Kim
awaiting final approval by Dan being edited Final Final being edited
Protection of Human Subjects
we will include an overall statement saying that human
subjects will be included in projects 3
and 4 Final Final Final Final NA NA
Inclusion of Women and Minorities
we will include an overall statement saying that human
subjects will be included in projects 3
and 4 NA NAmissing (same as
project 4?) missing NA NA
Inclusion of Children
we will include an overall statement saying that human
subjects will be included in projects 3
and 4 NA NAmissing (same as
project 4?) missing NA NA
Plan and Coordinate the Application
Example Personnel ChecklistBiosketch Facilities
NotesLast Name First Name EmailDepartmental Affiliation Role rec'd formatted
• Validate the application• Correct any errors/warnings
Validate and Preview the Application Package
Submit the Application
Validate the Application Package
Select the each Component and choose “Validate”
Submit the Application
Validate the Application Package
Choose “Return to Application” and then “Validate Application”
Submit the Application
Preview the Application Package
• Select “Preview Application”
• Select “Generate Preview”
• Select “View”
Submit the Application
Finalize the Application Package
Select “Update Component Status”
Change the status to “Final”
Submit the Application
Finalize the Application PackageEnsure all Components are in “Final” status
Submit the Application
Finalize the Application Package
Return to the application to finalize the Overall Application
Submit the Application
Finalize the Application Package
• Select “Update Submission Status”
• Select “All Components Final”
• Select “Ready for Submission”
• SPO will submit to NIH
Submit the Application
Determine Required Elements for a Multi-Component ApplicationSeparate into groups
Read the excerpt from NIH PA-19-314
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Determine Needed Information1. What components are REQUIRED and how many of each?
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Determine Needed InformationRead excerpt from PAR-19-314 NIA Program Project Applications.For your assigned required Component type, determine the required:
1. Forms2. Documents and page limitations
Notice that each document/form has specific instructions. For this exercise, do not write them down. However, these are
CRITICAL for actual applications.
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Determine Needed Information
RESOURCES
Resources
• Submitting a Multi-Component National Institutes of Health (NIH) Proposal Toolkit: https://research.ucdavis.edu/wp-content/uploads/Multi-Component-NIH-Proposal-Toolkit_Final.pdf
• OR Budget Template - Multi-Budgets: https://docs.or.ucdavis.edu/spo/
• Your Sponsored Programs Analyst: http://research.ucdavis.edu/contact-us/sponsored-programs/
• School of Medicine Grant Facilitation Service: http://www.ucdmc.ucdavis.edu/medresearch/grant_facilitation.html
• Office of Research Grant Writing Resources and Services: https://research.ucdavis.edu/resources/grantwriting/
• Multi-project Application Form Instructions (PDF)• Multi-project Annotated Form Set – FORMS-E series (PDF)• Preparing Your Application Using ASSIST (web page)
• Quick Start: Preparing Your Multi-project Application Using ASSIST (PDF)• Prepare and Submit a Multi-project Grant Application Using ASSIST (PowerPoint)
• How eRA Assembles Multi-project Applications (PDF)• Multi-project Application FAQs
• NIH ASSIST Demo/UAT Environment: https://public.uat.era.nih.gov/assist/• Can create own PI accounts and prepare practice applications