Minute book page number Minutes of TC – 01.02.2018 Chair’s initials: 2565 STURMINSTER NEWTON TOWN COUNCIL MINUTES OF A MEETING OF THE TOWN COUNCIL Held on Thursday 1 st February 2018 in the Council Chamber at 7.15pm Present : Councillor N Cowell Councillor V. Fox Councillor C. Fraser Councillor M. Jones Councillor H Lacey Councillor H. Reed Councillor G. Rose Councillor C. Spackman Absent : Councillor A. Donaldson (Town Mayor & Chairman) and Councillor P. Batstone In Attendance: District Councillor M Roake, Mrs Emma Lindsay (Town Clerk) and Mrs Louise Plumridge (Assistant Town Clerk) Members of the Public: 9 MINUTE NUMBER COMMENTS RESOLUTION For each item, the proposer is named first followed by the seconder 18/354 PUBLIC SESSION A member of the public addressed the Council registering his discontent regarding the Council Tax and Town Council performance. The Chairman advised that the Council would respond in writing to each of his points. A member of the public who lives next to The Bull asked if the Council were satisfied with transport and green space allocation in the outline planning application to be considered under Agenda Item 18/360. 18/355 APOLOGIES FOR ABSENCE Apologies were received from Cllrs Batstone and Donaldson. 18/356 DECLARATIONS OF INTERESTS AND DISPENSATIONS No interests were declared and consequently no written requests for dispensation had been received. 18/357 MINUTES OF THE PREVIOUS TOWN COUNCIL MEETING The minutes of the Town Council Meeting held on 4/01 /2018 (pages 2539 to 2549) having been circulated and publicised prior to the meeting were taken as read and approved for signature by the chair as a true and correct record. Cllr. Fox Cllr. Spackman 18/358 RECOMMENDATIONS FROM COMMITTEES i. Planning & Environment Committee – 18/01/2018 Minute pages 2550-2556 None. ii. Finance and Personnel Committee – 25/01/2018 Minute pages 2557-2564 BUDGET AND PRECEPT FOR 2018/19 The Council RESOLVED to adopt the budget for 2018-2019 attached as Annex A and set the precept for 2018-2019
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STURMINSTER NEWTON TOWN COUNCIL Newton Town Council supports the application in principle subject to satisfactory appraisals of access, design and landscaping. Cllr. Reed Cllr. Rose
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Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2565
STURMINSTER NEWTON TOWN COUNCIL
MINUTES OF A MEETING OF THE TOWN COUNCIL
Held on Thursday 1st February 2018 in the Council Chamber at 7.15pm Present : Councillor N Cowell Councillor V. Fox Councillor C. Fraser Councillor M. Jones
Councillor H Lacey Councillor H. Reed Councillor G. Rose Councillor C. Spackman
Absent : Councillor A. Donaldson (Town Mayor & Chairman) and Councillor P. Batstone
In Attendance: District Councillor M Roake, Mrs Emma Lindsay (Town Clerk) and Mrs Louise Plumridge (Assistant Town Clerk) Members of the Public: 9 MINUTE NUMBER
COMMENTS RESOLUTION For each item, the proposer is named first followed by the seconder
18/354 PUBLIC SESSION
A member of the public addressed the Council registering his discontent regarding the Council Tax and Town Council performance. The Chairman advised that the Council would respond in writing to each of his points. A member of the public who lives next to The Bull asked if the Council were satisfied with transport and green space allocation in the outline planning application to be considered under Agenda Item 18/360.
18/355 APOLOGIES FOR ABSENCE
Apologies were received from Cllrs Batstone and Donaldson.
18/356 DECLARATIONS OF INTERESTS AND DISPENSATIONS
No interests were declared and consequently no written requests for dispensation had been received.
18/357 MINUTES OF THE PREVIOUS TOWN COUNCIL MEETING
The minutes of the Town Council Meeting held on 4/01 /2018 (pages 2539 to 2549) having been circulated and publicised prior to the meeting were taken as read and approved for signature by the chair as a true and correct record.
Cllr. Fox Cllr. Spackman
18/358 RECOMMENDATIONS FROM COMMITTEES
i. Planning & Environment Committee – 18/01/2018 Minute pages 2550-2556
None.
ii.
Finance and Personnel Committee – 25/01/2018 Minute pages 2557-2564
BUDGET AND PRECEPT FOR 2018/19 The Council RESOLVED to adopt the budget for 2018-2019 attached as Annex A and set the precept for 2018-2019
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2566
accordingly at the figure of £227,182 on a recorded vote as follows: Councillor N Cowell AGAINST Councillor H Lacey FOR Councillor V. Fox FOR Councillor H Reed FOR Councillor C. Fraser FOR Councillor G Rose FOR Councillor M. Jones FOR Councillor C Spackman FOR
18/359 FINANCIAL MATTERS
i. Approval of payments
The list of payments set out below on page 2570 and checked by Cllrs.were APPROVED. All in favour except Cllr N Cowell.
Cllr. Reed Cllr. Jones
ii. Budget Comparison and Statement of Earmarked Reserves as at 01/02/2018
The Budget Comparison was NOTED.
iii. Budget Virements
No virements to discuss. Cllr. Fox Cllr. Jones
18/360 CONSIDERATION OF PLANNING APPLICATIONS
The following applications were considered and the Council resolved to make the comments indicated
1.Plan Number District Reference Site Reference
2018/01/04 2/2017/1912/OUT
Applicant House Name Locality
Hall & Woodhouse Land at The Bull, Common Lane
Town County Post Code Application date
Sturminster Newton Dorset 12/01/18
Develop land by the erection of up to 17 no. dwellings, form new vehicular access, car parking, extended garden and associated works relating to The Bull Tavern, with roads, parking, landscaping and ancillary works (Outline application to determine access, layout and scale).
STURMINSTER NEWTON TOWN COUNCIL Comment: No Objections Sturminster Newton Town Council supports the application in principle subject to satisfactory appraisals of access, design and landscaping.
Cllr. Reed Cllr. Rose
2.Plan No. District Reference Site Reference 2018/01/03 2/2017/1802/FUL Applicant House Name Locality C Orman Rolls Mill Farmhouse Access to Rolls Mill, DT10 2HP Woodland Farm to Glue Hill Erect single story extension to outbuilding and convert to self-contained residential annexe
STURMINSTER NEWTON TOWN COUNCIL Comment: Objections: Sturminster Newton Town Council supports the Conservation Officer’s Report. The adjacent neighbour’s privacy should be considered by removal or obscuring of window.
Cllr. Spackman Cllr. Rose
3.Plan Number District Reference Site Reference
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2567
2018/01/09 2/2017/2012/FUL
Applicant House Name Road Locality
Mr and Mrs P Bush The Homestead Hole House Lane Glue Hill
Town County Post Code Application date
Sturminster Newton Dorset DT102AA 18/01/18
Change of use of land for the stationing of 2 no. holiday lodges.
STURMINSTER NEWTON TOWN COUNCIL Comment: Objections: The Town Council objects to this planning application based upon the following material planning considerations: Highways and safety issues caused by the generation of additional traffic, the narrowness of Hole House Lane and lack of passing places and the dangerous exit onto Glue Hill due to poor visibility, the potential loss of privacy, increased noise and disturbance to residents. Concern that the views enjoyed across Broad Oak may be adversely affected.
Cllr. Fox Cllr. Rose
18/361
STURMINSTER NEWTON MILL HERITAGE LOTTERY FUND The Town Clerk reported that the Heritage Lottery Fund application, being driven by Vicky de Witt, was ready to submit and requested that the Council approve a Project Partnership Agreement with Sturminster Newton Mill and Museum Society. The Town Clerk advised that the Partnership Agreement is a requirement of the Heritage Lottery Fund. The Town Clerk also requested that a small grant could provisionally be made available to this project if the Heritage Lottery application is successful.
Cllr. Spackman Cllr. Jones
18/362 DEED OF TRANSFER FOR THE JUBILEE PATH
The Town Clerk reported that the Deed of Transfer still had not been completed due to some further enquiries from Highwoods Solicitors. The Town Clerk advised some tree work had to be arranged before the nesting season and, given the delay, may need to be deferred.
18/363 TO APPROVE A LETTER TO SIMON HOARE MP REGARDING ATM PROVISION IN
THE TOWN The draft letter prepared by Cllr. Spackman and circulated previously
was APPROVED. Thanks were extended to Cllr. Spackman for his work.
Cllr.Fraser
Cllr.Jones
18/365 DISTRICT COUNCILLORS’ REPORTS
District Councillor, Cllr V Fox’s report is attached on page 2574. He added the waste collection days will be changing. District Councillor, Cllr M Roake’s report is attached on pages 2574-2577.
18/366 COUNTY COUNCILLOR’S REPORT
The Town Clerk reported that Cllr P Batstone had not produced a report this month.
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2568
18/367 MAYOR’S REPORT
The Town Clerk reported that The Mayor’s report had been circulated and there were no questions.
18/368 COMMUNICATIONS FROM DAPTC AND NALC
No correspondence requiring Members’ attention had been received. 18/369 TOWN CLERK’S REPORT AND CORRESPONDENCE
The Town Clerk’s monthly report having been circulated and publicised was noted. There was one further item:
i. There had been two applications for the vacant Town Councillor position. The Town Clerk advised one had withdrawn so the co-option process will progress with this being an Agenda item at the next Full Council in March.
18/370 CORRESPONDENCE
No correspondence had been received.
18/371 INFORMATION FROM MEMBERS
Cllr Spackman advised the Community Shop now has 12 volunteers and Mrs Tracey Chick will be the Manager, donations are already coming in. It has been named Sturendipety and it will have the legal entity of a Community Benefit Society. The lease arrangements are being finalised. Cllr Fraser advised of a very unpleasant dog worrying situation which resulted in five sheep being put down and the Police being called as the owner had lost control of two Alsatians. It was suggested that the subject of out of control dogs could be highlighted in Unity magazine. Cllr Cowell reported that he’d received a compliment from a member of the public for rubbish removal in Filbridge Rise. Cllr Reed reported on the problem of mud on Broad Oak Lane. Cllr Reed had emailed Paul Starkey of DCC to see if an agreement could be reached with Fiddleford Mushrooms. Cllr Reed also suggested the idea of providing places in town for people in chronic pain to lie down, have a rest and not feel awkward having listened to a radio programme on this subject. Cllr Reed will talk to The Exchange and Cllr Spackman suggested this could be an article for Unity. Cllr Fox had attended a briefing on the new Homeless Prevention Act. Cllr Lacey reminded Members that DCC offer staff volunteer days where their staff come out and help in the community, a Sturminster project may benefit from this. Cllr Spackman suggested residents with unmanageable gardens might benefit.
18/372 EXCLUSION OF PUBLIC AND PRESS
In exercise of the power conferred by the Public Bodies (Admission to Meetings) Act 1960, Section 1(2) the Committee RESOLVED that members of the public and press be excluded from the Meeting on the grounds that the business to be transacted being of a confidential nature it is likely that personal and/or exempt information would
Cllr. Fox Cllr. Rose
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2569
otherwise be improperly disclosed and members would feel unable to discuss the matter freely
18/373 CONFIDENTIAL MATTERS
The confidential matters are minuted in the Confidential Minute Book page 228.
The Chairman declared the meeting closed at 8.52pm. Mrs Emma Lindsay
Town Clerk
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2570
Sturminster Newton Town Council Payments 1
st February 2018
Tn no Cheque Gross Vat Net Invoice Details Cheque date Total
1341 BACS1802 £238.80 £39.80 £199.00 19/01/18 West Dorset District Council £238.80 07N - Job Advertisement on
Dorset for You
Total £18,731.20 £2,461.08 £16,270.12
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2571
Financial Budget Comparison Comparison between 01/04/17 and 01/02/18 inclusive. Includes due and unpaid transactions. Excludes transactions with an invoice date prior to 01/04/17
2017/2018 Actual Net Balance
INCOME
Full Council 91070 2016/17 General £0.00 £0.00 £0.00 91105 2016/17 Neighbourhood £0.00 £0.00 £0.00 Development Plan
91125 2016/17 Community Garden £0.00 £0.00 £0.00 Project
Total Full Council £0.00 £0.00 £0.00 Office & Administration Committee 100 Precept £229,674.00 £229,674.00 £0.00 105 Contributions to Expenditure £970.00 £387.25 -£582.75 110 Interest - Public Sector Deposit £150.00 £123.17 -£26.83 Fund
Financial Budget Comparison Comparison between 01/04/17 and 01/02/18 inclusive. Includes due and unpaid transactions. Excludes transactions with an invoice date prior to 01/04/17
2017/2018 Actual Net Balance
2110 Sturminster Mill £3,400.00 £2,336.73 £1,063.27 2120 Footway lighting £3,950.00 £2,759.17 £1,190.83 2130 Town Centre £400.00 £178.14 £221.86 2140 Open Spaces £2,100.00 £0.00 £2,100.00 2150 Benches & Other Infrastructure £200.00 £1,868.11 -£1,668.11 2160 Events & Festivals £300.00 £6.66 £293.34 2170 Rights of Way £1,250.00 £343.58 £906.42 2180 Traffic management £500.00 £0.00 £500.00 2190 Tree management £1,000.00 £0.00 £1,000.00 2999 Other £0.00 £525.00 -£525.00
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2573
Total Amenities & Services Committee £140,795.00 £110,433.57 £30,361.43 Capital Projects Committee 3000 Section 137 £0.00 £0.00 £0.00 3010 Grants £4,350.00 £4,363.00 -£13.00 3020 Skate Bowl Project £89,500.00 £99,453.16 -£9,953.16 3030 Neighbourhood Development Plan £4,470.00 £8,534.00 -£4,064.00
3040 Economic Development Plan £0.00 £4,422.69 -£4,422.69 3045 Community Resource Support £32,000.00 £24,326.40 £7,673.60 Total Capital Projects Committee £130,320.00 £141,099.25 -£10,779.25 Total Expenditure £373,124.00 £335,002.28 £38,121.72
Total Income £333,439.00 £348,126.77 £14,687.77 Total Expenditure £373,124.00 £335,002.28 £38,121.72 Total Net Balance -£39,685.00 £13,124.49
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2574
Agenda item 18/365
District Councillors report for Jan 2018.
Cllr Victor Fox
The Planning Committee started the New Year with a very wet and cold morning of informal site visits
looking at a number of potential development proposals in N. Dorset, I should add that none of these were
in this area.
I attended a seminar at South Walks House on “Communicating with our Communities” where we discussed
various ways of contacting residents particularly by the smartphone apps now widely used.
Last Friday The District Council met and approved the proposal to charge Town and Parish Councils for their
portion of the costs of holding elections, it is difficult to assess the actual cost to the Town Council in 2019,
but as the charge depends on a number of variables the amount will have to be paid in the following
Municipal Year giving time for Councils to precept for it.
We approved the Bourton Neighbourhood Plan only the second in N. Dorset so far, but I know that
Sturminster’s is not far behind.
We had to formally agree that the official address for NDDC is now South Walks House in Dorchester and to
add to the sadness we were invited to visit the newly refurbished “Hub” in the old Lodge in the grounds of
Nordon which itself will be completely closed in the next few weeks.
Locally, I help as a volunteer with the Wyvern Savings and Loans Credit Union both here and at other Service
Points, it offers small loans at affordable rates and processes the loans for the Wheels to Work scooter
scheme.
I joined Cllr Rose in helping cover Dawn Ball’s absence at the Youth Club where we had great fun running a
session of bingo. Last Friday I hosted the MP’ Surgery at the Town Council Office.
By the end of this month I should also have attended the Overview and Scrutiny Committee, an update on
the proposed reform of the Dorset Councils, the Planning Committee and a briefing on the provisions in the
new Homelessness Reduction Act.
Cllr Michael Roake
Dorset Waste Partnership
A survey at the end of 2017 generated a huge interest with over 4710 responses received from Dorset
residents.
The results are as follows:
General satisfaction
Overall satisfaction with the recycling and rubbish collection service - 87.7% either very satisfied or satisfied
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2575
Kerbside service
Frequency of collections - 86.3% either very satisfied or satisfied
Type & number of containers provided - 83.2% either very satisfied or satisfied
Range of materials collected - 80.8% either very satisfied or satisfied
Reliability of collection service - 91.4% either very satisfied or satisfied
78.9% of residents are very satisfied or satisfied with the behaviour/attitude of the collection staff
Household Recycling Centres
87.5 of residents find the HRCs clean and tidy
79.2% of residents find the staff at the HRCs friendly and helpful
81.3% of residents very satisfied or satisfied with the HRC opening hours
Fly-tipping and litter
General cleanliness of the local area - 63.8% either very satisfied or satisfied
39.1% of residents feel that fly-tipping is a major problem in their area
Information and communications
78.8% of residents use the website to request or find out about a waste/recycling service
90.2% of residents find the website very helpful or helpful
Route Optimisation
Some residents will notice a change commencing Monday 19th February 2018, it is mainly narrow access
properties and rural areas that are affected by the changes, in summary:
• 3540 in the North Dorset area.
• All affected properties will be written to explaining the changes (and the details of the transitional
collections where relevant).
Missed Collections
This year there has been a higher number of missed collections reported over Xmas and New Year. Due to
the increased volumes over the Christmas period. Normal collection days resumes after 15th January. Some
residents logged a missed collection with the DWP, not realising there is a revised collection during this
three-week period.
Could you be a volunteer walk leader?
Minute book page number
Minutes of TC – 01.02.2018 Chair’s initials:
2576
Another free one-day course will be held to train people to become volunteer walk leaders in North Dorset.
The course will be held in Sturminster Newton on 21 February. It is aimed at people who are interested in
helping to run health walks to help others stay healthy and active.
If you are interested in leading walks, including being a front middle or back marker, please register and
come along. The course will be held at Sturminster Newton Medical Centre, Old Market Hill, Sturminster
Newton, DT10 1QU. Registration starts at 9.15am and the course runs from 9.30am to 3pm. Places must be
booked in advance. Please contact Keith Harrison if you would like to attend on 07825 691508 or email: