1 Update on October 7, 2021 * Please copy the URL and paste it on a browser if you cannot open the page. Updates Date of Update Contents (Items) 1 September 28 Published 2 September 30 Application / Screening Schedule (P.5) 3 September 30 Necessary Documents for Application (P.8)- Deleted “Printed page of the application completion at the time of web registration” 4 October 7 Parts highlighted in yellow ■Important Notice■ ❑ Please thoroughly read this guide and the Program List, and apply only upon fully understanding the contents. https://www.waseda.jp/inst/cie/from-waseda/abroad/programlist/list ❑ Once students have been nominated as study abroad candidates, as a general rule, they are not allowed to withdraw from their program. Withdrawal without an appropriate reason will result in loss of eligibility to apply for future middle- and long-term study abroad programs run by the CIE. ❑ Even after students have been nominated as study abroad candidates, CIE may recommend revocation of their program immediately before departure or after departure due to the following reasons. Please note that in this case, the student must self-pay all expenses incurred up to that point, with no refund from CIE. ➢ Poor learning attitude / academic failure ➢ Not meeting the deadlines for application / not performing the needed procedures for application ➢ Poor attendance to designated events, such as orientations ➢ Apart from the factors above, those being determined by CIE as inappropriate for study abroad ➢ The Situation of the spread of COVID-19 worsens *Upon the decision by Waseda or the partner universities, the study abroad programs might be canceled or implemented in a different format depending on the information on MOFA's Travel Advice and Warning of Infectious Diseases and immigration conditions of respective countries, as well as the latest situation at the partner universities, including how they provide the classes. ❑ CIE’s policy regarding study abroad starting in Fall 2022 under the COVID-19 situation is scheduled to be announced in May or June of 2022. Waseda University or the partner universities may decide to cancel study abroad or change the program format depending on the situation. [FYI] We set an “Exceptional Measure” for students who were planning to travel in the fall of 2021. As a general rule, travel for programs in countries or regions categorized as Level 2 or higher under the Ministry of Foreign Affairs of Japan’s Overseas Infection Hazard Information were canceled. However, those who met certain conditions were allowed to travel under the exceptional measure. ❑ When students who have been selected as candidates for study abroad program through previous recruitment wish to apply. →Please refer to the separate information sheet, “Important Notice”. ❑ Some undergraduate and graduate schools conduct exchange programs of their own with overseas partner universities. Each school has its own screening process to select the participants. Please contact your school and follow its instructions. Study Abroad Programs Fall Recruitment Application Guide (Deadline: October 2021) The Center for International Education, Waseda University
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Update on October 7, 2021
* Please copy the URL and paste it on a browser if you cannot open the page.
Updates
Date of Update Contents (Items)
1 September 28 Published
2 September 30 Application / Screening Schedule (P.5)
3 September 30 Necessary Documents for Application (P.8)- Deleted “Printed page of the
application completion at the time of web registration”
4 October 7 Parts highlighted in yellow
■Important Notice■
❑ Please thoroughly read this guide and the Program List, and apply only upon fully understanding the
September 30 (Thu.). No program will be added past this date.
・Contents of some programs may be amended until October 5 (Tue.) since
the details are not finalized at this stage. Please check out the section
headed “CURRENT STATE” on the Program List (check if it says “確定情
報 [Confirmed Information]”).
October 5 (Tue.) All information on the Program List is finalized
All the information on the Program List including the details will be finalized.
(“Current State” will be marked as “Confirmed Information” on all programs.)
Application for Internal Screening
October 6 (Wed.)
-19 (Tue.)
17:00 Final Deadline
Web Application Registration
・Please register through application form on MyWaseda. URL will be announced
in the Guideline.
・You cannot access the form after the deadline. Application will not be
accepted for any reasons past deadline.
・Every year on the final day for the application, the website becomes
difficult to access because of the high volume of access. Please register
well advance.
October 13 (Wed.)
Interim Report on the Status of Application Registration
・Scheduled to be announced in the News section on the CIE webpage.
October 15 (Fri.) -
22 (Fri.)
17:00 Final Deadline
Submit Necessary Documents
→Submit your documents by either of following methods.
① Drop through a box at Waseda Global Gate on the 1st floor of Building 22.
②By post (to be received by the deadline)
・Submission (post) past the deadline will by no means be accepted.
・Please refer to the separate information sheet, “Important Notice”, for
what you need to keep in mind regarding the submission method.
Internal Screening
November 4 (Thu.) -19 (Fri.)
Examination for Undergraduate and Graduate School Nominees
・Contents differ at each undergraduate/graduate school.
・In most cases, you will not need to take any further action as the screening
will be implemented based on the documents already submitted. However, some
undergraduate/graduate schools may conduct interviews, etc. They will contact
you individually, and please follow their instructions.
November 11 (Thu.) Announcement of Document Screening Results for GLFP Applicants
*only for applicable students
・Results will be sent by e-mail.
November 13 (Sat.) or
20 (Sat.)
Interview Examination
・Applicable students will be notified separately. Please check the applicable
programs on p.10.
・Part or all of the interview will be carried out in the language used in the program.
November 20 (Sat.) Interview Examination for GLFP Candidates
・Only for those who passed the document screening. In principle, it is carried out
in English.
November 24 (Wed.)
– 26 (Fri.)
Announcement of Screening Results for GLFP (tentative)
*only for applicable student
・Applicable students will be notified separately.
December 3 (Fri.) after
13:00
Announcement of Internal Screening Results
Results will be notified through “Announcements (Important Notifications from
Your Department” on MyWaseda
After Internal Screening
Early December Orientation for Internal Screening Candidates
From Mid-December ➢Procedures for Nomination to Partner Institutions
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To be carried out by CIE staff
➢Procedures for Application to Partner Institutions
Timing differs depending on the program (Mid-December to late July). CIE will
contact you.
➢Letter of Admission, Visa from Partner Institution / Arrangements for
Housing, Airline Tickets, etc. / Procedures at the student’s
undergraduate/graduate school
Basically, students are responsible to carry out the procedures.
From January ➢Pre-Departure Orientation(Only for students who are accepted for 2021
Spring (1S) study abroad program)
➢Travel (Only for students who are accepted for 2021 Spring (1S) study
abroad program)
*Timing differs depending on the program
Mid-July Pre-Departure Orientation (Only for students who are accepted for 2022 fall
study abroad program)
August to September Travel (Only for students who are accepted for 2022 fall study abroad
program)
*Timing differs depending on the program
*Participation in the Orientation for Internal Screening Candidates and the Pre-Departure Orientation is
mandatory.
*The schedule for applying to partner institutions, receiving letters of admission, and traveling to & from the
host country differs according to the partner institution.
*The partner institution’s Academic Calendar must be confirmed at the institution’s website.
3. Application Eligibility
Students will not be selected as a candidate unless they meet ALL the following conditions. Note that some
undergraduate / graduate schools have separate criteria (other than the below) for eligibility.
Application Eligibility for All Programs
(1) Students must be enrolled at Waseda University as full-time, degree-seeking students at the
time of application and during their study abroad period, and be outstanding both academically
and in character.
*Students may apply during the leave of absence, provided that they return to classes for the
semester in which their study abroad period starts. They must also carry out the necessary
steps (interview examinations, orientations, application to partner institutions, etc.) without fail
while on leave of absence.
*Students of the School of Human Sciences Online Degree Program are not eligible to apply due
to its curriculum feature.
(2) Students must understand the contents of the Written Pledge and have obtained consent from the
guarantor before applying for the internal screening.
*Make sure to obtain consent from the guarantor before making an application.
(3) Students must meet ALL the requirements of the programs that they are applying for.
Language Proficiency
Students need to meet the language proficiency requirement of their preferred programs at the
time of application for the internal screening. Each language requirement stated on the Program
List is a minimum requirement for application. Therefore, if students fail to attain even one of
the requirements, they will be excluded from consideration for the internal screening. *Please refer to the separate information sheet, “Important Notice”, regarding details about the
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scoresheet.
*If you wish to apply for a study abroad program in your mother tongue, please consult with the
CIE.
English ・At the time of application for internal screening, students need to be able to
submit scores that meet the requirement of preferred programs
・You do not need to submit the score if you are applying only for a program
that stipulates in the section of English Proficiency Eligibility that“*If you are
applying only for this program, you do not need to submit a
certificate/scorecard that proves your English proficiency.”
・(English DD Programs) Students who pass the essay examination will have
an interview examination. (November 13 or 20) Chinese DD <At the time of Application for Internal Screening>
・students must submit scores of HSK or Test of Chinese Proficiency.
・Only as a “guide”, students may want to achieve 4th grade for HSK or 3rd
grade for Test of Chinese Proficiency by the time of application. However,
students can apply for the program even if they have not achieved these
grades at this point.
・If students have not obtained the grade above at the time of application, they
must take the “Non-English interview examination.(November 13 or 20)
・Please refer to the separate information sheet, “Important Notice”, for the
validity period of your score certificate.
<After the Internal Screening/At the Time of Application to Host
Universities>
・Students must submit a score certificate with HSK 5th grade higher than 180
or equivalent.
*Score certificate of the exam taken on or after December 3 of 2019 is
accepted.
Chinese EX-
R
<At the time of application for internal screening>
・Students must submit scores of HSK or Test of Chinese Proficiency.
・Students can apply for a program even if they have not obtained the required
scores set by the prospective host university.
・If the score does not satisfy the language requirement by the time of
application for the internal screening, or if host university does not set a
clear requirement, the student must take the Non-English interview
examination (November 13 or 20).
・Please refer to the separate information sheet, “Important Notice”, for the
validity period of your score certificate.
<After the Internal Screening/At the Time of Application to Host
Universities>
・Students must submit a score certificate that satisfies the required score (or
a letter of recommendation if the host university accepts) to the host
university by the designated date.
Other Non-
English
<Programs stipulate definite scores as requirements> *EX-R, etc.
・Students can still apply for a program even if they cannot submit a score
certificate at the time of application for internal screening.
・If students cannot submit a score certificate that satisfies the required score
at the time of application for the internal screening, they must take the “Non-
English interview examination” (November 13 or 20). Also, students must
submit a score certificate that satisfies the required score (or a letter of recommendation if the host university accepts)to the host university after the
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internal screening by the designated date.
<Programs with no definite required scores>
・Students must take the “Non-English interview examination” (November
13 or 20).
Required GPA
・Some programs set a specific GPA requirement. Applicants of these programs need to satisfy
the requirement.
・Please refer to page 12 of “Study Abroad Hand Book” for the formula to calculate GPA for the
internal screening.
* This calculation formula was established and has been used independently by the CIE, and
it is not the same one used by the undergraduate/graduate schools.
・First-year students of the undergraduate courses who do not have grades at Waseda University
yet and are unable to calculate GPA are not eligible to apply for the programs that set GPA
requirements.
Requirement on Nationality
Some partner universities require students to have a specific nationality, and some do not accept
students with dual nationality or permanent residency. If you think you might be applicable, make
sure to check with your guarantor if you have dual nationality or permanent residency.
Confirm the requirement on nationality on the Program List before applying.
If you hold dual nationality or permanent residency but apply for a program that does not accept
students with dual nationality and are selected as a candidate, you will not only be unable to
participate in the study abroad program, but also you will be unable to choose another program.
Also, you will lose eligibility to apply for future programs provided by the CIE.
Application Eligibility for SILS Students
SILS students must have attended at least three semesters at Waseda university by the time of
departure, except for the exceptions below.
<Exception>
Those who enrolled in April and are applying for the EX program at their first semester at Waseda
University
*In principle, SILS students cannot graduate at the end of the semester right after they complete
their study abroad.
*For SILS SP1 students, participating in two or more one-semester programs will not satisfy the
requirement, which is to go on a study abroad for a year (except for SP1 students who enrolled in
2019 and 2020).
Application Eligibility to apply for Programs with Restrictions
Considering the “Overseas Safety” information on MOFA’s website, those who wish to apply for
the programs with restrictions designated by the CIE are required, in principle, to have completed
four semesters at Waseda University by the time of departure. In short, the applicants need to be
their third-year students or graduate students. If you strongly wish to apply for the program even
though you have not completed four semesters, please contact the CIE in advance. We will
conduct an interview examination depending on the program of your preference.
4.Application for Internal Screening
Application is completed upon both “web application registration” and “submission of necessary
documents” within the designated periods, and the applicant is considered as an official candidate. No
registration or submission will be accepted outside of the periods for whatever reasons.