STUDENTS MANAGEMENT SYSTEM - atc.ac.tz · d) Fill in your current password (the password that you used to login to the system), fill in your new password and re-type it in the confirm

STUDENTS MANAGEMENT SYSTEM

USER MANUAL FOR STUDENTS

How To 1. Sign in

a) Go to the following links based on your department:

http://atc.ac.tz/sms/ict For students of ICT DEPARTMENT http://atc.ac.tz/sms/automotive For students of AUTOMOTIVE ENGINEERING DEPARTMENT http://atc.ac.tz/sms/mechanical For students of MECHANICAL ENGINEERING DEPARTMENT http://atc.ac.tz/sms/civil For students of CIVIL ENGINEERING DEPARTMENT http://atc.ac.tz/sms/gst For students of GENERAL STUDIES DEPARTMENT http://atc.ac.tz/sms/transportation For students of HIGHWAY ENGINEERING DEPARTMENT http://atc.ac.tz/sms/electrical For students of ELECTRICAL ENGINEERING DEPARTMENT

b) If you follow the link of your department correctly you shall see the following interface:

c) Click on the Monitor image with keys, if you place your mouse on this image you will see a message “Click here to Login”. If you click this image you shall see the following interface:

d) Fill in your Admission number as username and password is student#atc then click login button or press enter key of your keyboard to login.

2. Change Password a) To change your default password place a mouse pointer to your registration number on the top menu bar

b) You will then see the following options:

c) Click on change password link to see the interface below where you can easily change your password

d) Fill in your current password (the password that you used to login to the system), fill in your new

password and re-type it in the confirm password box.

e) Click Apply Changes button to change your password.

3.Update Profile

You can not view examination results if your important information is missing,this include date of birth,form four index number and year of completion of form four studies.These fields are very important and they are marked with ***** for easy identification. Usage of other fields The following fields are very important but you can still view results if anyone of them is missing:

a) Passport size photo---->this photo will appear in all academic certificates that you will need from the college.

b) Mobile phone and email---->these shall be used to notify you when results are out c) Address---->this is your permanent address,it will be seen in progress report and in some cases it

might be useful if the college want to contact you d) Physical address---->this is the permanent address of where you live, in some cases it might be

useful if the college want to contact you. If date of birth or form four index number or year of completion of form four studies is missing you will see the following form with the message of the missing info

Fill in date of birth in the required format(this field is mandatory), date of entry- date in which you were admitted to the college(this field is optional), upload your passport size photo(this field is optional) ,once you are done with all fields of personal information click Academic Records tab

Fill in year of registration (the year in which you were registered for the first time in this college), form four index number in the required format e.g S1023-6778 or P1023-6778 then form four completion year, click contacts tab when you are done

Fill in your mobile phone number, email address, address, physical address and alternative mobile phone number in case you are not reachable, this can be a mobile phone number of your guardian. When all details have been filled in you must click Update button to save your records.

4.View Profile

To view your profile click view profile link as shown below

You will be redirect to another page with all the information that you provided while updating your profile

To change any information click update profile link, you can now edit any information and click update button

5.View Continuous Assessment Results

In the home page you will see a table with list of results for each semester per NTA Level,there are two columns that can be used to view results:

a) Status of SE results allows you to view semester examinations results, in this case result can be viewed if the status is **…Released…**.

b) Course work column allows you to view Continuous Assessment (CA) Results of a selected NTA Level and semester; in this case CA results can be viewed if the link View Course Work is seen, if you see ……Not Available it means CA of that NTA level and semester are not available hence cannot be viewed.

To view Continuous Assessment results click View Course Work Link and you shall be directed to a page with the list of all modules for the selected NTA Level and total marks scored for each module.

To see how the total mark for each module was obtained click View in detail

After viewing breakdown of CA marks for a certain module click back to CA results link at the top left corner to go back.

6.View End Semester Examination Results While in the page below, to view end semester examination results of a certain NTA Level and semester click the link **…Released…** and you shall be directed to the page with the results for each module of the selected NTA level and semester.

To print results click PDF icon and the system will generate a pdf document ready for printing as shown below

7.Sign Out

a) To sign out place a mouse pointer to your registration number on the top menu bar

b) You will then see the following options:

Click sign out to secure your account, if you don’t sign out when you are not using this system, someone else might go in direct to your account using the computer that you used to view results without signing out, he/she can view your results and even change your password so that next time you won’t be able to access your account for you can’t login. Make it a habit to sign out when you are not using any system.