Sunday 8 December 2019 3pm – 8.30pm Graham Bricknell Music Shell & Bicentennial Square, Blair Street, Bunbury P: (08) 9792 7000 E: [email protected] W: www.bunbury.wa.gov.au City of Bunbury Street Parade Expression of Interest Form
Sunday 8 December 2019
3pm – 8.30pm Graham Bricknell Music Shell & Bicentennial Square, Blair Street, Bunbury
P: (08) 9792 7000 E: [email protected] W: www.bunbury.wa.gov.au
City of Bunbury Street Parade
Expression of Interest Form
The City of Bunbury (the City) Christmas in the City Street Parade is open to all community groups, businesses, schools,
churches, commercial businesses, and individuals. It provides a wonderful opportunity to be part of a community-
wide celebration and to promote your group to the local community. To be a part of this growing and well-loved
event, applicants must complete and return the attached Expression of Interest (EOI) form via email to
[email protected] before a deadline of 5pm Friday 8 November 2019.
This is an interactive form and can be saved to your computer, completed digitally, and sent via email to [email protected]
TERMS AND CONDITIONS
The following Terms and Conditions have been developed by the City to ensure the safety of all attending the event.
The Terms and Conditions should be read carefully by the person responsible for this entry.
Participant Briefing
This year, the person completing the application form (or a suitable replacement) will be required to attend a
participant briefing in the weeks leading up to the Street Parade. This is to ensure that all participants are aware of
which roads are closed, how the assembly area can be accessed and during what times, and an opportunity to ask any
additional questions you may have.
This is mandatory for every group and one representative or more must attend in order to participate in the Street
Parade. The briefing will be held on Thursday 21 November 2019 at the City of Bunbury Council Function Room from
5.30pm to 6.30pm. If you are based outside of the Bunbury Geographe region, please advise and we will forward you a
copy of the presentation after the briefing.
Vehicle Entries
• Vehicle height is limited to 4.6m, individual vehicle length is limited to 12.5m
• Vehicle size is limited to 8 tonnes
• All vehicles must travel at a walking speed and in a safe manner
• All floats and vehicles must be substantially decorated in a Christmas or festive theme
• All entries will be assessed by the Street Parade MCs, and winners will be judged on the creativity, originality, and
overall impact of the float/vehicle. First prize will be awarded $1,000, and second prize will be awarded $500
• No float or group is to have a Santa Claus. One Santa Claus is permitted to appear in the Street Parade and will be
organised by the City
• There will be a maximum limit of ten commercial business floats, and these will be selected by the City with the
decision making process taking into account the intended decorations of the float/vehicle as detailed in the
application form
• The parade order will be established by the City’s Event Organisers
Arrival Times:
• Larger trucks and floats may arrive at Luciana Park from 3pm until 4pm
• Smaller vehicles, walkers and dancing groups may arrive from 4pm until 4.45pm
• All parade participants must be assembled by 4.45pm.
• All Parade vehicles and floats are to enter Blair Street from the Koombana Drive/Blair Street round-a-bout.
Other Vehicles
• Private vehicles will not be permitted in the parade assembly area (which includes the Blair Street / Foreshore Car
Park opposite the Bunbury Regional Entertainment Centre, and Lucianna Park) at any time.
• All private vehicles should be left in a nearby car park or parking bays.
• Parents/guardians dropping off Parade participants are to park their vehicles nearby and walk participants into the
Parade assembly area.
• If large musical instruments or props are required for the floats which are unable to be carried, these items must
be transported in on the floats, as vehicles not in the Parade will not be permitted into the assembly area.
• Excessive noise from Street Parade vehicles is prohibited
• Participants accept full responsibility for their own safety when taking part in the Street Parade and/or travelling in
moving vehicles. Please ensure you attach a current Public Liability Insurance certificate with this application.
Responsibility of Children Participating
• Children on floats, decorated trucks, trailers or other moving vehicles are to be supervised by adults at all times
• Children are not to leave, be removed from or placed onto a vehicle while that vehicle is moving
• Street Parade entrant coordinators are responsible for all children in their group until they are collected by a
parent or guardian. No child is to be left unattended at the finishing location.
• Ensure all parents are aware of where the drop off and pick up location is (Blair Street/Foreshore Car Park opposite
Grand Cinemas) and that they are unable to access the area by car.
• It is recommended that a minimum of one adult supervises every ten children participating in the parade.
Giving-Away Items
• Items must not be thrown from moving vehicles into the crowd.
• Items may be passed out in a safe manner from people walking within the parade group. Items that are permitted
to be handed out include flyers, wrapped lollies, stickers, and similar items (balloons are not permitted). If you’re
unsure, please check with the City’s Events team prior to the Street Parade.
• Participants are welcome to hand out items through the event area after the parade has concluded.
Failure to Comply
Event Marshalls, Security Guards and SES volunteers will be present at the assembly area. They will ensure the Terms
and Conditions are adhered to. Failure to comply with any of these conditions will result in the entrant being asked to
leave and possibly not accepted to participate at future events.
Street Parade Route
The Street Parade leaves the the Blair Street / Foreshore Car Park at 5.30pm onto Blair Street, turns left into Clifton
Street, left into Victoria Street, left into Prinsep Street, right at the roundabout into Haley Street and left into Blair
Street.
The Street Parade will finish at the Blair Street / Foreshore Car Park at approximately 6.45pm. Participants are
welcome to attend the Carols Concert at the Graham Bricknell Music Shell, which commences at 7pm. Parade
participants are to exit the Parade route via the roundabout on Koombana Drive.
It is the responsibility of the float/vehicle driver to ensure that the float/vehicle complies with the Traffic Regulations,
when leaving the Parade route. This includes, but is not limited to:
• ensuring all passengers on the vehicle are correctly seated and secured
• nothing will become dislodged from the vehicle
• all lights are working correctly and not obscured
To allow participants to disembark safely from floats/vehicles, all floats will be directed into the Blair Street /
Foreshore Car Park. If people wish to meet Parade participants at the conclusion of the Street Parade, they will be
required to wait in the designated area and follow any and all directions from Event Marshalls and Security Guards.
Decorated vehicles and trucks are encouraged to park at the Blair Street / Foreshore Car Park at the conclusion of the
Street Parade as this would be a great photo opportunity for event attendees.
Floats wishing to remove decorations from their vehicles can do so at the conclusion of the Street Parade at the Blair
Street / Foreshore Car Park and Lucianna Park.
Any vehicle caught conducting in a way that is not acceptable after this time will be liable.
PARTICIPANT DETAILS
Organisation or Business name __________________________________________________________________
Applicant Name _____________________________________________________________________________
Address ____________________________________________________________________________________
Suburb ___________________________________________ Post code ______________________________
Contact number _____________________________________________________________________________
Email address _______________________________________________________________________________
Please tick if you are a commercial business
ENTRY DETAILS
Indicate which type of group you are applying to participate as:
Walking group Dancing group Decorated truck
Decorated car Decorated car and trailer Other ___________________________
Indicate whether your group will be having music playing and/or singing: Yes No
Please note: groups with music may be given preference.
Please describe how your float/vehicle/group will look, including details such as how the vehicle will be decorated,
costumes, props etc. Please also attach a photo or drawing where possible (this may be requested if the below details
are not clearly described).
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
If applying as a walking, singing, music, or dancing group, how many people will be involved? ________________
If applying as a vehicle(s), indicate how many people will be travelling on the back? ________________________
VEHICLE DETAILS (if applicable)
Vehicle 1 details
Total length of all vehicles combined (for set up purposes) ____________________________________________
Vehicle registration ___________________________________________________________________________
Name of driver ________________________________________ Driver contact number __________________
Driver 1 license number _______________________________________________________________________
If you are applying to enter more than one vehicle, indicate additional vehicle details below
Vehicle 2 details
Vehicle registration ___________________________________________________________________________
Name of driver ________________________________________ Driver contact number __________________
Driver 2 license number _______________________________________________________________________
If you are applying to enter more than two vehicles, indicate additional vehicle details on a separate page.
ADULT SUPERVISOR DETAILS
A minimum of one adult for every ten children is required. The supervisor(s) must remain on the vehicle at all times.
Name of adult supervisor 1 _______________________________ Contact number ______________________
Name of adult supervisor 2 _______________________________ Contact number ______________________
Name of adult supervisor 3 _______________________________ Contact number ______________________
Name of adult supervisor 4 _______________________________ Contact number ______________________
ACKNOWLEDGEMENT
As the authorised representative of the organisation/business/group nominating to participate in the City of Bunbury
2019 Christmas in the City Street Parade, I have read the Terms and Conditions and provide my signature below to
indicate I and the organisation/business/group named in this application agree to abide by all the conditions
contained within.
I acknowledge that there is to be a minimum of one representative from the named organisation/business/group
within this application attending the pre-parade briefing which will be held on the Thursday 21 November 2019.
I understand that failure to return this completed form by the advised deadline, and/or failure to abide by the
conditions and instructions given by event and City of Bunbury staff, means that the organisation/business/group
named in this application form will be denied participation in the 2019 Christmas in the City Street Parade.
Name of applicant _____________________________________ Date ________________________________
On behalf of (organisation/group) _______________________________________________________________
I have attached a copy of our current Public Liability Insurance certificate
Please complete the Expression of Interest form and return via email [email protected] attention to
Christmas in the City – Street Parade Participant Expression of Interest.
The deadline for submitting this application is 5pm Friday 8 November 2019. Any applications received past this
deadline, will be denied participation in the 2019 Christmas in the City Street Parade.
Successful applicants will be advised via email. For all enquiries, phone (08) 9792 7139 or email
SIMPLE STEPS TO MAKE YOUR FLOAT STAND OUT! • If your float utilises a trailer or truck, attach a skirting or fringing (this could be made with fabric or crepe
paper etc) around the sides/base of the trailer or truck. This will make your float look like it’s “floating” • Decorate the base of your trailer or truck with artificial grass or similar • Wrap large boxes to look like Christmas presents • Cut out snowman/gingerbread men/Christmas trees/gifts/candy canes/stockings etc from pieces of cardboard
and attach to sides of trucks or trailers • Use red foam noodles (pool noodles) and decorate as candy canes/lollipops/candy sticks • Use thin flexible piping that can be used to create an arch or several arches along the trailer or truck from side
to side and decorate with green foliage or tinsel • Wreaths, garland, tinsel and large bows can be used to decorate the sides or front of vehicles and floats to
give them a festive feel • Inflatable and outdoor style Christmas characters (excluding Santa) are easy to incorporate onto your float • Some float theme ideas could include (suggestion only to give ideas, not required):
o Winter Wonderland (think lots of white and silver with snowmen and snowflakes) o Traditional Christmas (lots of red and green with Christmas trees and gifts) o Candy Land (lots of bright colours with large candy decorations eg lollipops, candy canes etc) o Nativity (Characters such as Mary, Joseph, Baby Jesus, Shepherds, Angels and the Three Wise Men.
Props such as artificial grass or hay bales, cut out animals) o Gingerbread House (use brown cardboard or light weight woods to cut out gingerbread men and
women and create gingerbread style decorations with white icing and candy style decorations) o Christmas Movies (Polar Express, The Grinch, Frosty the Snowman, Elf, and the list goes on…)
Examples of simple float decoration ideas