Strategic Planning and Assessment€¦ · Strategic Planning and Assessment Dr. Jim Wright March 13, 2013. Strategic Planning and Assessment Dr. Jim Wright. March 13, 2013. Operational

Strategic Planning and Assessment

Dr. Jim WrightMarch 13, 2013

Strategic Planning and Assessment

Dr. Jim WrightMarch 13, 2013

Operational – Daily, Monthly, Semester, etc…

Operational – Annual (e.g. Enrollment, Budget, Etc..)

Strategic – Big Picture – Institutional – Multi-Year ∗ Ohlone Strategic Plan – Five-Year Cycle

Scope of Planning

∗ Education Code Mission for Community Colleges∗ Ohlone Community College Mission∗ Accreditation Standard IA: Mission

Strategic PlanningIt all starts with our Mission

California Community Colleges Mission Statement

Per California Education Code 66010.4.(a) (1) The California Community Colleges shall, as a primary mission, offer academic and vocational instruction at the lower division level for both younger and older students, including those persons returning to school. Public community colleges shall offer instruction through but not beyond the second year of college. These institutions may grant the associate in arts and the associate in science degree. (2) In addition to the primary mission of academic and vocational instruction, the community colleges shall offer instruction and courses to achieve all of the following: (A) The provision of remedial instruction for those in need of it and, in conjunction with the school districts, instruction in English as a second language, adult noncredit instruction, and support services which help students succeed at the postsecondary level are reaffirmed and supported as essential and important functions of the community colleges. (B) The provision of adult noncredit education curricula in areas defined as being in the state's interest is an essential and important function of the community colleges. (C) The provision of community services courses and programs is an authorized function of the community colleges so long as their provision is compatible with an institution's ability to meet its obligations in its primary missions. (3) A primary mission of the California Community Colleges is to advance California's economic growth and global competitiveness through education, training, and services that contribute to continuous work force improvement. (4) The community colleges may conduct to the extent that state funding is provided, institutional research concerning student learning and retention as is needed to facilitate their educational missions.

Accrediting Commission for Junior and Community Colleges (ACCJC)/ Western Association of Schools and Colleges (WASC)

Accreditation Standard I: Institutional Mission and Effectiveness Sub-Section IA: Mission

The institution demonstrates strong commitment to a mission that emphasizes achievement of student learning and to communicating the mission internally and externally. The institution uses analyses of quantitative and qualitative data and analysis in an ongoing and systematic cycle of evaluation, integrated planning, implementation, and re-evaluation to verify and improve the effectiveness by which the mission is accomplished. A. Mission The institution has a statement of mission that defines the institution’s broad educational purposes, its intended student population, and its commitment to achieving student learning.

1. The institution establishes student learning programs and services aligned with its purposes, its character, and its student population.

2. The mission statement is approved by the governing board and published. 3. Using the institution's governance and decision-making processes, the institution reviews its

mission statement on a regular basis and revises it as necessary. 4. The institution’s mission is central to institutional planning and decision making.

Ohlone Community College District

Mission Statement Per Board Policy 1200

Ohlone College offers instruction for basic skills, career entry, university transfer, economic development, and personal enrichment for all who can benefit from our instruction in an environment where student learning success is highly valued, supported and continually assessed.

The major components of the process include

∗ Community Meetings and Input∗ Environmental Scan∗ Gap Analysis Identification of needed improvements∗ Program and Services Review Results∗ Accreditation Improvement Plans∗ Review of Accomplishments in the Ending Five-Year Cycle ∗ College-wide summit∗ Draft of Goals and Objectives Prepared∗ Faculty Senate Review and Endorsement∗ College Council Review and Endorsement∗ Board Review and Approval

Strategic Plan Development

In 2009 – 10, a robust process resulted in the 2010 – 2015 Strategic Plan and Objectives

The plan includes 8 Strategic Goals supported by 45 ObjectivesWe are currently halfway through the 2010 – 2015 cycle

There is solid integration between the Strategic Plan Goals, the ACCJC/WASC Accreditation Standards, and the College Governance system

2010 – 2015 Strategic Plan

2010-15 Strategic Plan Goals

GOAL 1: Through innovative programs and services, improve student learning and achievement. GOAL 2: Support the economic vitality of the community through educational programs and services that respond to identified employment needs. GOAL 3: Promote continuous, needs-based, learning and professional development opportunities for all district personnel

GOAL 4: Use human, fiscal, technological, and physical resources responsibly, effectively, and efficiently to maximize student learning and achievement. GOAL 5: Lead and educate the community in environmental sustainability.

GOAL 6: Enhance college-wide interaction with, and acceptance of, diverse peoples, cultures, arts, and perspectives.

GOAL 7: Increase access to higher education of under-served and under-represented demographic groups in the District and local communities.

GOAL 8: Engage all members of the college community in active, continual institutional improvement.

Accreditation Standards, Shared Govenrance, Strategic Planning: Integration MatrixCollege College Strategic Goals

WASC/ACCJC Accreditation Standards Committees 1 2 3 4 5 6 7 8I: Institutional Mission/Effectiveness A. Mission College Council

B. Improving Institutional Effectiveness College Council

Process Assessment

II: Student Learning Programs/Services A. Instructional Programs Faculty Senate

Curriculum

SLOAC * * * *

General Education

Distance Education

B. Student Support Services Student Development * * * *

C. Library/Learning Support Services *

III. Resources A. Human Resources Professional Devel. * * * *

B. Physical Resources Facilitiles *

C. Technology Resources Technolgy * * *

D. Financial Resources Budget *

IV. Leadership and Governance A. Decision-Making Roles/Processes College Council * *

B. Board/Administrative Organization

Strategic College Goals (2010-2015)

1: Through innovative programs and services, improve student learning and achievement2: Support the economic vitality of the community through educational programs and services that respond to identified employment needs3: Promote continuous, needs-based, learning and professional development opportunities for all district personnel4: Use human, fiscal, technological, and physical resources responsibly, effectively, and efficiently to maximize student learning and achievement5: Lead and educate the community in environmental sustainability6: Enhance college-wide interaction with, and acceptance of, diverse peoples, cultures, arts, and perspectives7: Increase access to higher education of under-served and under-represented demographic groups in the District and local communities8: Engage all members of the college community in active, continual institutional improvement

* *

Review of the 2010-15 Strategic Goals and Objectives

We actively monitor and assess our progress on the Strategic Goals and Objectives

∗ An annual assessment is conducted in November – December∗ College Council reviews and provides input and feedback at its

January Retreat∗ College Council endorses the assessment during the spring

semester∗ Assessment results are documented in the Strategic Plan Goals

and Objectives Documentation Tool and housed on the college website

Strategic Plan Assessment

Strategic Plan Development and Assessment Timeline

Year 1 Year 2 Year 3 Year 4 Year 5 Year 1

2010 2011 2011 2012 2012 2013 2013 2014 2014 2015 2015 2016

Fall Spring Fall Spring Fall Spring Fall Spring Fall Spring Fall Spring

2010-2015 Nov. Nov. Nov. Nov. 2015-2020

Strategic Plan Asmt. 1 Asmt. 2 Asmt. 3 Asmt. 4 Strategic Plan

Begins Begins

Self Study Visit Develop

2015-20

Strategic Plan

Environmental Scan

Community Meetings

College Wide Summit

Faculty Senate Review

College Council Review

Board Approval

Assessment Documentation Tool Strategic Plan Website

http://www.ohlone.edu/org/planning/docs/20122013ssessmentofgoalsandobjectivescumulative.pdf

2010 – 2015 Strategic Plan




2010-15 Strategic Plan Goals and Objectives: Fall 2012 Assessment Planning

Status and Follow Up Needed Based on 01/23/13 College Council Review Endorsed by College Council, 02/25/13

GOAL 1: Through innovative programs and services, improve student learning and achievement.

Objectives Status and

Any Follow Up Needed Executive Staff Leads For Follow Up Needed

1. By 2013, have in place an ongoing system will for identifying and assessing student learning outcomes at the program and course levels, which includes faculty dialogue and appropriate improvement plans

Objective Has Been Met

2. By spring 2013, increase the college average course retention to a rate at or above the statewide average.

Ongoing; Currently Being Met Local benchmark needed

Stagnaro, Travenick, Wright

3. By fall 2014, increase the success in basic skills courses to a rate at or above the statewide average. Ongoing; Currently Being Met Local benchmark needed


4. By fall 2014, increase the improvement in ESL courses to a rate at or above the statewide average. Ongoing; Currently Being Met Local benchmark needed


5. By spring 2013, increase to 600 the number of students transferring to UC and CSU. Ongoing; Currently Being Met Local benchmark needed


6. By spring 2013, increase to 500 the number of students receiving associate degrees. Ongoing; Currently Being Met Consider increasing benchmark


7. By spring 2013, increase to 300 the number of students receiving certificates of achievement and accomplishment.

Action Plan Needed


8. By 2015, increase the number of students taking 12.0 units or more per semester to a rate of 30% compared to headcount enrollment.

Ongoing; Currently Being Met

9. By 2011, achieve 100% completion of professional development in online instructional methods and online course management for faculty who teach fully online or hybrid courses.


10. By 2015, expand the appropriate Student Services available to evening students, part time students, students on the Newark Campus, and students taking courses online.

Action Plan Needed Travenick

11. By 2012, implement systems that enable all students to declare an academic goal and are provided with an electronic degree audit, which informs progress towards that goal

Action Plan Needed Travenick, Griffin

12. By 2012, establish mutual agreements with local school districts to redefine expectations of partnership in light of reduced staffing and budget support while maintaining clear pathways for students.


GOAL 2: Support the economic vitality of the community through educational programs and services that respond to identified employment needs.


Any Follow Up Needed

1. By 2011, produce a local strategic plan for Career Technical Education to include an inventory and assessment of our current programs, environmental scan data, a SWOT analysis, and a five-year set of goals, objectives and actions plans.


2. Within the context of the CTE Strategic Plan, by 2012, identify needs of local employers and create responses through our existing programs, contract education, and new program development.


3. By 2013 create a curriculum which enhances the availability of programs that focus on emerging industries including green technologies and those identified by the Alameda County Workforce Investment Board and Department of Labor’s high growth, high demand job training initiative.


4. By 2013 provide opportunities across the curriculum for students to acquire key skill sets and concepts that will help them succeed in the workplace.

Action Plan Needed Stagnaro, Wright

GOAL 3: Promote continuous, needs-based, learning and professional development opportunities for all district personnel



1. By 2011, establish an IT training program for staff and full and part time faculty, enabling them to be more self-directed and capable in IT applications/maintenance.

Action/Marketing Plan Needed Griffin, Zingsheim

2. By 2014, establish an application/selection process for interested faculty and staff to have access to leadership development program.

Extend Completion Date Proposed Wording Change

Zingsheim

3. By 2012, establish a process whereby all classified staff may access professional development identified in the professional development plan.

Action/Communication Plan Needed

Zingsheim

4. By 2015, provide district-wide customer service training for all employees. Action Plan Needed

Zingsheim

GOAL 4: Use human, fiscal, technological, and physical resources responsibly, effectively, and efficiently to maximize student learning and achievement.



1. Annually sustain the fiscal health of the district Ongoing; Currently Being Met

2. By 2014, increase to 50% the number of faculty and staff who report understanding that budget priorities are established through systematic planning.

Extend Completion Date Little

3. By 2015, increase non-apportionment income by $2.5M from baseline of $2.5 million in 2011. Benchmark needs clarification Action Plan Needed

Browning, Little

4. By 2010, define categories of technology-enabled classrooms to establish and maintain minimum technology levels within each category.


5. By 2010, define appropriate life cycles, fund, and implement a systematic updating of technology to support college-wide effectiveness.


6. By 2011, create organizational structures and procedures to continually improve efficiency and effectiveness of services to students through technology.

Action Plan Needed Travenick, Griffin

7. By 2015, upgrade the Fremont campus, including functionality, sustainability, safety, accessibility, and aesthetics.


8. By 2015, maximize the use of campus property and develop the Mission Boulevard frontage property as an income source


9. By 2015, achieve long-term campus maintenance and capital improvements necessary to increase effectiveness of learning and support services for facilities improvement, while promoting sustainability.

Proposed Wording Change Action Plan Needed

Little

GOAL 5: Lead and educate the community in environmental sustainability.



1. By 2013 employ sustainability principles in all college facilities and operations using the California Community College Sustainability Plan Guidebook (July 2012) as a guideline.

Proposed Wording Change

2. By 2015 educate students, staff and community about the value of sustainability using the framework of the CA Smart initiative as a model and having 75% of the Ohlone employees annually sign the college’s green pledge.

Unable to find CA Smart Initiative Re-examine rationale for 75% benchmark

Little

3. By 2012 support innovation in sustainability and environmental friendliness by providing professional developmental and fiscal resources through the Ohlone Foundation Sustainability Endowment.

Endowment has been established Implementation needs Action Plan

4. By 2011 model environmental sustainability in all college policies, procedures, and practices through adherence to board policy 6650 and Board Regulation 9.2.3.3 Environmentally Preferred Purchasing Procedures.


GOAL 6: Enhance college-wide interaction with, and acceptance of, diverse peoples, cultures, arts, and perspectives.



1. By 2015, increase the number of course offerings which meet the General Education Plan A Intercultural/International Studies requirement.

Action Plan Needed Stagnaro, Wright

2. By 2015, increase the number of opportunities for cultural enrichment and study abroad for faculty, staff, and students from 1-2 programs per year to 3-4 programs per year.

Proposed Wording Change Review with International Ed. Committee Action Plan Needed

Travenick

3: By 2015, increase the number of extracurricular opportunities – e.g. events, programs and/or clubs – for learning about cultures other than one’s own, for faculty, staff and students from 6-7 opportunities per year to 9-12 opportunities per year.

Proposed Wording Change Review with International Ed. Committee Action Plan Needed

Travenick

GOAL 7: Increase access to higher education of under-served and under-represented demographic groups in the District and local communities.



1. By 2013, increase the enrollment of under-represented groups to approximate the demographic percentages of the district population.


2. Annually increase retention and success rates of traditionally under-reprsented demographic groups to approximate statewide levels.

Proposed Wording Change Action Plan Needed

Travenick

3. By June 2015, implement and EEO Plan that will ensure employment opportunity access for under-represented demographic groups and will attract and retain quality employees with diverse characteristics.

Action Plan Needed Zingsheim

GOAL 8: Engage all members of the college community in active, continual institutional improvement.

Objectives

Status and Any Follow Up Needed

1. By 2011, create benchmarks for learning, achievement, and institutional practices. Action Plan Needed for institutional practices

Browning/Little/Griffin

2. By 2012, develop and implement strategies to optimize communication processes for all shared governance committees.


3. By 2011, pursue potential areas for partnership and collaboration with the community. Ongoing; Currently Being Met

4. By 2012, revise and update the Research and Planning website so data is more accessible to the community for planning and decision-making.


5. By 2013, integrate specific area plans into the strategic plan. Objective Has Been Met

6. By 2015, structure processes that promote informed college-wide discussion leading to integrated, evidence-based decisions


Summary of Current Status of Strategic Objectives

8 Have Been Met 12 Ongoing; Currently Being Met 5 Ongoing; Currently Being Met Local benchmark needed 5 On Track 15 Action Plans Needed 45 Total Objectives

∗ Ten objectives are actually annual measures of student achievement. These will moved to a framework of Institutional Student Achievement Measures with local benchmarks, annual measurement, and analysis over time. (Student Achievement Data Dashboard)

∗ Objectives need to have baselines (starting points) and benchmarks (level to be achieved).

∗ Each objective should have an Action Plan indicating what needs to be done to achieve the objective; and who and/or what groups will be involved in making it happen.

∗ 45 objectives may be too many.

Some General Lessons Learned So Far From Assessments

∗ Annual process for all areas of the college including Instructional Programs, Instructional Services, Student Services, Administrative Services, and President’s Office.

∗ There are 90 Program and Services Review areas across the college.

∗ Describes Program or Service and Demonstrates Linkage to Mission, Goals and Objectives

∗ Hub for Student Learning Outcomes and Assessment∗ Program Improvement Objectives to Link to Resources

Allocation (Per 2008 Accreditation Recommendation)

Program and Services Review

∗ Program Description and Scope∗ Relation to College Mission, Goals and Objectives∗ Program SLOs and Assessment (Instruction/Student Services); ∗ Student Learning Impacts (Instructional Services, Administrative Services and

President’s Office)∗ SLO Matrix (Instruction)∗ Course SLOs and Assessment (Instruction)∗ Student Achievement (Instruction and Student Services); ∗ Program Achievement (Instructional Services, Administrative Services and President’s

Office)∗ Program Analysis∗ Program Improvement Objectives (Linkage to Resource Allocation)∗ PIO Assessment∗ Outside Review Results (Optional)∗ Attachments

Components of Program and Services Review

∗ College-Wide Program Improvement Objectives (PIOs) Report

∗ Monthly Program and Services Review Spotlights∗ SLO Assessment Presentations to Student Learning

Outcomes and Assessment Committee (SLOAC)

Dissemination

∗ September 2011 Biology∗ October 2011 Kinesiology∗ November 2011 ESL∗ February 2012 Transfer Center∗ March 2012 Personal Development∗ April 2012 English∗ September 2012 Biotechnology∗ October 2012 History∗ November 2012 Physical Therapist Assistant∗ January 2013 Accommodations and Interpreting ∗ February 2013 Deaf Preparation∗ February 2013 Curriculum and Scheduling Office

Monthly Program and Services Review Spotlights

October 20, 2011Rachel Sherman, ENGL 101A, Reading and Written Composition Jeff Roberts, Kinesiology Program Level SLOA project

November 17, 2011 Dave Topham, Program and Course Level SLOA Project Report: Computer Studies

February 22, 2012Yvette Niccolls, Chemistry

March 15, 2012Heather McCarty, History

April 4, 2012Jennifer Harper, Personal DevelopmentRobin Kurotori, PE/WellnessRick Arellano, Computer Applications

April 26, 2012Laurie Issel-Tarver, Biotechnology/BiologyAngelique Finney, Biotechnology/Biology

Faculty Assessment Project Presentations to SLOAC

May 9, 2012 Nancy Pauliakonis, Deaf Studies September 20, 2012 KG. Greenstein, Kathy Sparling, Barbara Duggal, Brenda Ahntholz - SPCH-101: Intro to Public Speaking/Information Competency GE assessment Alison Kuehner, ENGL-130: American Stories: Multicultural Autobiography and Memoir/Cultural Diversity GE Assessment October 4, 2012 Barbara Tull – ENGL 101B, Reading and Composition, Introduction to Literature Brenda Ahntholz – SPCH-105: Intercultural Communication/Cultural Diversity GE October 17, 2012 Tania Munding - MATH 152, Intermediate Algebra Jeff Watanabe – ENVS 108. Human Ecology November 14, 2012 Debi Lemon – SPAN 101A, Elementary Spanish Jim Andrews - Accounting December 6, 2012 Isabel Reichart, Multimedia Paul Mueller, Photography?? February 21, 2013 Terry Taskey, LSP 101 Shoko Aramaki, JPNS 101

Upcoming March 13 Deb Franklin and Sally Scofield, Registered Nursing April 4 Vickie Curtis, ESL, Listening/Speaking Connie Olsen, ESL, Reading/Writing Shelley Lawrence, Interpreter Preparation Program April 24 Kelly Wilmeth, Interpreting & Accommodation Services John Peterson, Athletics May 6 TBA

Strategic Planning and Assessment€¦ · Strategic Planning and Assessment Dr. Jim Wright March 13, 2013. Strategic Planning and Assessment Dr. Jim Wright. March 13, 2013. Operational

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