Storage Solutions – Part 2 and Inventory Control Carolyn P. Phillips Georgia Department of Labor, VR Tools for Life / Pass It On Center .

Storage Solutions – Part 2Storage Solutions – Part 2and Inventory Controland Inventory Control

Carolyn P. Phillips

Georgia Department of Labor, VR

Tools for Life / Pass It On Center

www.passitoncenter.org

AgendaAgenda

■ IntroductionIntroduction – – Carolyn PhillipsCarolyn Phillips ATIA Workshops – Please, send Reuse Presentations to Us!ATIA Workshops – Please, send Reuse Presentations to Us! Focus: Reassign/Redistribute & RefurbishFocus: Reassign/Redistribute & Refurbish Policies, Procedures and PracticesPolicies, Procedures and Practices Quality IndicatorsQuality Indicators

■ Effective Storage for AT Reuse & 13 Steps to Effective Storage for AT Reuse & 13 Steps to implementation – implementation – Carolyn PhillipsCarolyn Phillips

■ Inventory Control - Inventory Control - Carla Walker, ParaquadCarla Walker, Paraquad

■ Storage Solutions - Storage Solutions - Carla Walker, ParaquadCarla Walker, Paraquad

■ Questions and AnswersQuestions and Answers

Defining AT ReutilizationDefining AT Reutilization

■ Reassign/RedistributeReassign/Redistribute: Accepts AT for : Accepts AT for sanitization, identifies appropriate users, sanitization, identifies appropriate users, and matches to new consumer.and matches to new consumer.

■ RefurbishRefurbish: Similar to reassignment, but in : Similar to reassignment, but in addition the program restores AT to its addition the program restores AT to its original configuration, which may include original configuration, which may include repairing and replacing parts.repairing and replacing parts.

– Pass It On Center National Task Force

Defining PoliciesDefining Policies

■ Policies – Policies –

(1) statements on how the authority is to achieve (1) statements on how the authority is to achieve its goals and objectives with regard to a its goals and objectives with regard to a specific subject area or class of subject areas.specific subject area or class of subject areas.

(2) A plan of action adopted by the Program, which (2) A plan of action adopted by the Program, which defines its rationale for pursuing particular defines its rationale for pursuing particular functions, projects, actions and/or activities. functions, projects, actions and/or activities.

- Wikipedia.org- Wikipedia.org

Considering Storage PoliciesConsidering Storage Policies

Do you have policies regarding:Do you have policies regarding:

■ What equipment you are accepting?What equipment you are accepting?

■ Items you are NOT accepting?Items you are NOT accepting?

■ Prohibited items?Prohibited items?

■ How equipment is stored?How equipment is stored?

■ Where it is stored?Where it is stored?

Considering Storage PoliciesConsidering Storage Policies

Do you have policies regarding:Do you have policies regarding:■ How it is processed?How it is processed?

■ How it is tracked?How it is tracked?

■ How it is placed in storage?How it is placed in storage?

■ How it is cleaned/sanitized?How it is cleaned/sanitized?

■ Who handles equipment?Who handles equipment?

■ Safety?Safety?

■ Who is allowed in your workspace?Who is allowed in your workspace?

■ Storage Accessibility?Storage Accessibility?

Defining ProceduresDefining Procedures

Procedures – Procedures –

(1) A step-by-step description of how the (1) A step-by-step description of how the activity is conducted. If appropriate, activity is conducted. If appropriate, instructions should include precautions to instructions should include precautions to be taken to minimize liability.be taken to minimize liability.

(2) A series of steps or instructions, describing (2) A series of steps or instructions, describing a way of doing things. a way of doing things.

Wikipedia.orgWikipedia.org

Considering Storage ProceduresConsidering Storage Procedures

■ How to accept equipment?How to accept equipment?

■ How to reject equipment?How to reject equipment?

■ Addressing Prohibited items?Addressing Prohibited items?

■ How equipment is stored?How equipment is stored?

■ Where it is stored?Where it is stored?

Do you have step-by-step instructions Do you have step-by-step instructions addressing areas, such as: addressing areas, such as:

■ How it is processed?How it is processed?

■ How it is tracked?How it is tracked?

■ How it is placed in storage?How it is placed in storage?

■ How it is cleaned/sanitized?How it is cleaned/sanitized?

■ Who handles equipment?Who handles equipment?

■ Safety?Safety?

Considering Storage ProceduresConsidering Storage Procedures

Do you have step-by-step instructions Do you have step-by-step instructions addressing areas, such as: addressing areas, such as:

Defining PracticesDefining PracticesPractices – Practices –

(1) are the techniques, methodologies, procedures, and (1) are the techniques, methodologies, procedures, and processes that are used in organizations to get the job processes that are used in organizations to get the job done.done.

(2) A case study considered to be a good example of a (2) A case study considered to be a good example of a discipline. discipline.

(3) New ideas or lessons learned about effective program (3) New ideas or lessons learned about effective program activities that have been developed and implemented in the activities that have been developed and implemented in the field and have been shown to produce positive outcomes. field and have been shown to produce positive outcomes.

Wikipedia.orgWikipedia.org

Inventory Storage and Inventory Storage and Database TrackingDatabase Tracking

Carla Walker, Kim Walker, Mike Freehill

AT Reutilization Program for Independent Living

Paraquad Inc.

DatabasesDatabases

■ Initially, and currently use, Microsoft Office Access

• AT reutilization programAT reutilization program

■ Transitioning to Brightree and phasing out Access

• AT reutilization programAT reutilization program

• AT repair servicesAT repair services

AccessAccess■ Microsoft database management program, part of

Office Suite.

■ The program enables you to maintain databases

■ You can create and design as many databases as you need. The databases are made up of objects, some of the objects we used were tables, forms, and queries.

Access Tables and FormsAccess Tables and Forms

■ Tables allow information to be entered and stored

■ Forms allow data to be edited on-screen

■ Our program utilized three tables and three forms

• IntakeIntake

• DonationDonation

• RecipientRecipient

Access QueriesAccess Queries

■ Queries allow you select and combine data from the forms

■ Our program used the queries for reporting purposes

■ Example: • how many MWC are available, how many MWC are available,

• how many were distributed, and how many were distributed, and

•how many were disposed.how many were disposed.

BrightreeBrightree

■ Brightree suite includes core billing, remittance management, inventory, and retail sales modules, as well as functionality for bar coding, document imaging, and more.

■ Brightree is web based and there is no hardware or software to install. Brightree is accessible 24/7 from anywhere using a standard web browser and users have secure access to information.

Brightree utilizationBrightree utilization

■ Both AT Reutilization and AT Repair programs use this database for holding and maintaining device/parts inventory, client information, and billing.

■ www.brightree.com

■ Demonstration available on website

ShelvingShelving

Small ShelvingSmall Shelving

Bagged DMEBagged DME

Industrial Sewing MachineIndustrial Sewing Machineand Battery Replacementand Battery Replacement

Warehouse StorageWarehouse Storage

Small Parts/Tire StorageSmall Parts/Tire Storage

Repair Work AreaRepair Work Area

Thank-youThank-you

■ For questions, please contact

Carla Walker

[email protected]

Voice: (314) 289-4301

TTY: (314) 289-4252

A 10-minute walk-through can tell more A 10-minute walk-through can tell more about your AT Reuse operation than an about your AT Reuse operation than an

hour in the conference room. hour in the conference room.

Quality Indicator: Quality Indicator: Designing your Designing your AT Reuse StorageAT Reuse Storage

■ Design your AT Reuse Storage area with Design your AT Reuse Storage area with quality standards that include: quality standards that include:

a well-planneda well-planned layout, ,

proper location and proper location and

labeling for AT parts, supplies and tools.labeling for AT parts, supplies and tools.

■ This can improve turnaround time and This can improve turnaround time and increase effectiveness.  increase effectiveness.  

Making Your AT Reuse Storage Making Your AT Reuse Storage More EfficientMore Efficient

■ Laying out the storage area for increased effectiveness frequently means giving up storage space.

■ Before you can design for faster product flow, you might need to reduce items in storage to free up space.

■ Creating a “process map” or “equipment flowchart” can help.

Making Your AT Reuse Storage Making Your AT Reuse Storage More EfficientMore Efficient

■ Start by examining inventory profiles and removing obsolete stock.

■ Consider transferring or cleaning out slow moving equipment.

■ Avoid placing equipment in areas where it could obstruct movement.

■ Once you've identified the fast-moving items, then it's appropriate to examine layout considerations for your storage space.

What would your Mom say What would your Mom say about your Storage Space? about your Storage Space?

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

1. Think Safety First!

Your Staff

Consider Ergonomics and design with principles in mind.

Keep equipment within easy reach, and fit the Keep equipment within easy reach, and fit the task to the “picker” instead of making the task to the “picker” instead of making the picker adapt to an inadequately designed picker adapt to an inadequately designed Storage area.Storage area.

Think: Safety First! Think: Safety First! ResourcesResources

■ OSHA's website OSHA's website contains excellent resources, including contains excellent resources, including analytical tools, case studies, and operating guidelines. analytical tools, case studies, and operating guidelines. www.osha.govwww.osha.gov

■ The National Institute of Occupational Safety and The National Institute of Occupational Safety and Health (NIOSH) websiteHealth (NIOSH) website contains information and a contains information and a downloadable version of the institute's downloadable version of the institute's Elements of Elements of Ergonomics ProgramsErgonomics Programs. . http://www.niosh.gov http://www.niosh.gov

There's no shortage of information about ergonomics There's no shortage of information about ergonomics best practices, and much of it can be found online. best practices, and much of it can be found online. Here are just a few examples:Here are just a few examples:

■ Stone Wheel Works provides free, downloadable Stone Wheel Works provides free, downloadable ergonomics-analysis tools that can help quantify and ergonomics-analysis tools that can help quantify and abate risk. abate risk. http://hsc.usf.edu/~tbernard/tebstonewheels.html http://hsc.usf.edu/~tbernard/tebstonewheels.html

■ Washington State's Department of Labor and Industry Washington State's Department of Labor and Industry includes helpful advice and case studies on its includes helpful advice and case studies on its website. website. http://www.lni.wa.gov/Safety/Topics/Ergonomics/defahttp://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asp ult.asp

Think: Safety First! Think: Safety First! Resources Con’t.Resources Con’t.

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

2. Think Safety First!

Your Consumers

Triage?

Sanitization – are you putting sanitized equipment next to un-sanitized equipment?

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

3. Think Safety First!

Properly dispose of any flammable materials such as batteries and soiled, oily rags.

Also, be sure to keep potentially harmful chemicals in their original containers.

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

4. Consider Accessibility

Can people move around your storage area?

Are you using signs and/or pictures?

Label storage area to make everyone Label storage area to make everyone aware of the equipment, tools, parts and aware of the equipment, tools, parts and supply locations.supply locations.

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

5. Consider the Temperature

Are there significant highs and lows?

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

6. Plan for the Future Hold a "clear out" day twice a year where you Hold a "clear out" day twice a year where you

declutter, reorganize, and sell or give away declutter, reorganize, and sell or give away unneeded items. unneeded items.

Anticipate future storage needs by leaving some Anticipate future storage needs by leaving some empty space.empty space.

Also, consider storage possibilities whenever you Also, consider storage possibilities whenever you

purchase/add any piece of furniture.purchase/add any piece of furniture. http://www.shipwire.com/http://www.shipwire.com/

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

7. Observe, measure, and document your current Storage.

Take a fresh look at your Storage. Find out where people and machines sit idle as they wait to access pick slots or storage locations. Document labor and equipment flow.

Adapted from Napolitano -- Logistics Management

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

8. Analyze your AT Reuse data.

Profile inventory and shipment data to identify fast- and slow-moving Reused Equipment.

Adapted from Napolitano -- Logistics Management

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

9. Ask for Input & Develop recommendations.

Including quick fixes and short- and long-term solutions.

Determine space, labor, equipment, and cost requirements for each recommendation.

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

10. Evaluate the options.

Base your evaluations on safety, costs, ease of implementation, ease of operation.

Prioritize storage by placing often-used Prioritize storage by placing often-used items in the most convenient locations. items in the most convenient locations.

Many layout-based storage solutions pay for themselves in less than a year.

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

11. Select and verify the best design

Identify weaknesses and test "what-if" scenarios.

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

12. Implement the design

Plan a phased-in approach to ensure minimal disruption to current operations.

13 Steps to High-Productive 13 Steps to High-Productive Storage for AT ReuseStorage for AT Reuse

13. Evaluate and Evolve

Be proactive in your Storage Solutions – grow with your program.

For Your Time & Interest!For Your Time & Interest!