Stl web course presentation

• 1. WEB Courses1. Getting them on the schedule2. Getting the course shells3. Getting students registered4. Fun facts

2. 1. Getting WEB Courses on the Schedule1st - Send requests to Robin Crawford using thespreadsheet sent to you. Include ALL information requested We work almost strictly from the spreadsheet Emails leave more room for error Work with your faculty 3. Spreadsheet ShellversionIndicate off-book programs. 4. 2nd Robin takes information from spreadsheet and enters in ISIS system Schedule appears on the ISIS administratorsscreen only students cant see yet ISIS schedule impacts the following: How many students allowed in a course or section How students are charged How students are registered # of credits students will receive for course 5. 3rd - ISIS Schedule Is Sent to You forVerification & Changes You should look for: Are all the WEB courses I requested there? Are the credits correct? Is the instructor correct? Is it indicated as D departmentally controlled? Is enrollment cap correct for each section? Are the number of sections I requested there? Are the right kind of sections listed EOF, EON? 6. Closer Look WEB courses have the word WEB (Bldg) 7. CreditInstructor Departmentally ControlledRight Kind of Sections Enrollment Cap (# and Audience) (How many do you expect?)Off Book Code 8. # of sections determined by who YOU thinkwill take the course Ex: 1 for OL & 1 for campus-based taking OL (2);1 for cohort & 1 for OL others & 1 for campus- based taking OL courses (3) 9. EOF, EON, Off-Book EOF ZZZZ Sections are for online only students Students in online programs who are out-of-stateMUST be in EOF sections or they are charged out-of-state campus-based tuition ----------------------------$$ Students who take only online courses in a semesterare put in EOF sections & charged higher fee than EON-----------------------------------------$$ EON ALAC Sections are for students taking both onlineand f2f (campus-based students taking online) Off-Book check column Book to see if there is aY indicating off-book ------------------------ -$$ 10. Instructor Load and EOF/EON Faculty teaching both EOF sections and EONsections of the same course are typically given1 course credit. Ex: Crippen: EOF and EON 1 Faculty teaching two sections of an EOFcourse are typically given 2 credits assuming itis two different groups of students or too largeto have in the same course shell. Reallyshould have 2 course shells. 11. I Cant Remember This? Then. Be REALLY Clear about the AUDIENCE Tell Us. Who do you want to be able to take this course? How do you want them organized? 12. 2. Getting Moodle Shells Restored ISIS schedule + spreadsheet you submitted toRobin to create a Google doc spreadsheet for(ETC) Dominic Durante to restore moodleshells 13. The Spreadsheets Determines1. When the course will runOnly options are: Fall Full semester or 8 week session Spg Full semester or Session 1 or Session 2 Sum A, B, C, full semester or Session 1 or 2 14. 2. What version of the shell to restore3. Who can have access or editing rights4. How many shells for each sectionEx: Both sections go in 1 shell or 1 shell foreach section or these sections in 1 shell andthese sections in another shell. 15. 7. Who will be allowed to take the course (Audience)8. What new courses should be submitted for eligibility for distance learning fees $$9. Know what courses should be submitted to university DE office for approval to collect distance learning fees for that semester $$ 16. Closer Look Indicate ifAlach Course HasCampusNever Been Based TaughtZZZZ OnlyOnline onlineBeforeCounty (NEW) 17. I am going to send you a linkwhereby you can make changesdirectly on the google docspreadsheet by September 21st. 18. Distance Learning Fees for Spring Deadline for getting approval to charge DLfees for WEB courses is 9/28. Sections added after that submission date canNOT have a distance learning fee charged 19. 3. Registering Students Unless you have someone in your program designatedto register students, like Tammy in TLSI, all students gothrough the COE Helpdesk to be registered. Hereswhat they do: Send an email to [email protected]. In the email,please provide your UFID number, the semestersession(s), the course number(s), and course title(s).Example: If you are taking any face-to-face courses (a classroom-based course that meet on the UF campus) during thesame semester, please write ON CAMPUS under yourUFID. 20. Compare Request to Spreadsheet Chris Cook then compares what wasrequested to what is designated on theGoogle doc spreadsheet indicating who isallowed to take the course She also gets the correct section number forthe course from the spreadsheet (EOF section,EON section, section for cohort, etc.) 21. Calendar for WEB Courses Calendar for WEB courses is different than forf2f courses. Deadlines for registration are different Deadline for entering grades is different. Rule a student has to know their grade within acertain number of days from when the courseended so if you have a session 1 course deadlinefor entering grades is earlier. 22. What Went Wrong?1. Out-of-state online student was charged out-of-state tuition rate for campus-based students. Student was registered in EON ALAC section of acourse or registered for a non-WEB based section Why? Was no other section requested for the schedule. When asked to be registered, did not indicate he wasDE student so was registered in non WEB basedcourse like 7979, 7980, 6905, etc. 23. How Could It Have Been Prevented? Possibly Making sure online version of courses are on theschedule for DE students Making sure student knows to register for theWEB-based version of the course (advisement) Person registering, ask student if DE student or ifthey need to be in the WEB based version of thecourse 24. Students in one section of an onlinecourse were charged DL fees butstudents in the other section of thecourse were not. What went wrong? An additional section of the course was addedto the schedule at the 11th hour and thenew section was not sent over for approval tocharge DL fees for that section in time. 25. Non cohort student shows up in acohort only course? What happened? We made an error and put student in the wrongsection Google doc spreadsheet didnt indicate that onesection was for a specific cohort only 26. Students are not being allowed to beenrolled in a course? Google doc spreadsheet indicates that ONLYCTTE Ed. Tech cohort 2 can be enrolled in acourse and no other sections for otherstudents were requested 27. Grades are not entered for asession 1 summer course and students have to be given all Is Instructor did not realize online courses havetheir own calendar and grades go in beforethe end of the semester Instructor thought Summer C course meantgrades go in at the end of Summer C 28. Students are asked to evaluate theinstructor and the course had only been in session a short time. Online course was entered as a summer Ainstead of a summer C. Google docspreadsheet said Summer A as well notSession 1. Evaluations for Summer A are June andevaluations for session 1, Summer C are midJuly