Steps to Protect Students From Avoidable RCFN(.ppt)

Finance BPAC Implementation

Presentation to CFFO Conference,

Minnesota State Colleges & Universities

June 15, 2006

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Finance BPAC Implementation Agenda

• Steps to ‘Protect’ Students from Avoidable Cancellation of Registered Classes for Nonpayment Bill O’Brien

• Review of Recently Approved Procedures Tim Stoddard

• Payment Plans Tim Stoddard

• During/After Lunch: Informal BPAC Q&A Kathy Froysland, Bill O’Brien, Marie Peterson, Tim Stoddard, Teri Welter

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Protecting Students From Avoidable RCFN

How can C/U’s support students while implementing Registration Cancellation for Nonpayment?

• By taking steps to ‘protect’ students from avoidable cancellation of their registered classes.

• These steps are a combination of normal back-office administration, automated programming, and proactive procedures

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“Protecting Students From Avoidable RCFN – A Snapshot

• Normal Back-Office Operations Prior to Tuition & Fee Due Date

• Run Candidate List Prior to TFDD

• Web, System, and Other Messages to Students and Faculty about Student RCFN Status

• Review Manual Exemptions for RCFN Candidate List

• Run RCFN at TFDD

• Post TFDD Supplemental Payment Arrangements

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Protecting Students From Avoidable RCFN

1. Normal Back-Office Operations Prior to Tuition & Fee Due Date

PSEO Student

External Payment Plan

Any Combo of the following to reach Down Payment of 15% or $300

ISIR on file - Personal Payment

Consortium Agreement - Waiver

Common Market Agreement - Deferment

Internal Payment Plan - Third Party Award

International Student - Scholarship

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Protecting Students From Avoidable RCFN

1. Web, System, and other Messages to Students and Faculty about Student RCFN Status

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Protecting Students From Avoidable RCFN

1. Run Candidate List Prior to TFDD

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Protecting Students From Avoidable RCFN

1. Review Manual Exemptions for RCFN Candidate List

Pending Tuition Waiver

Consortium Agreement

Housing Deferral Common Market Agreement

Pending Financial Aid Non ISRS Supported External

Payment Plan

Pending Third Party Award International Student

Recent Registration Military Benefits

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Protecting Students From Avoidable RCFN

1. Run Registration Cancellation For Nonpayment program at TFDD

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Protecting Students From Avoidable RCFN

1. Post TFDD Supplemental Payment Arrangements

When down payments and pending awards don’t cover balances due for tuition and fees:

• Personal Payment of Balance Due• External Payment Plan• School Default Payment Plan

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Finance BPAC Implementation Agenda

• Steps to ‘Protect’ Students from Avoidable Cancellation of Registered Classes for Nonpayment Bill O’Brien

• Review of Recently Approved Procedures Tim Stoddard

• Payment Plans Tim Stoddard

• During/After Lunch: Informal BPAC Q&A Kathy Froysland, Bill O’Brien, Marie Peterson, Tim Stoddard, Teri Welter

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Recently Approved Procedures (posted on Board Site)

• 5.12.3 Tuition and Fee Payment Due Date – includes “no later that 5th business day of term” payment

and registration cancellation requirement

• 5.12.5 Payment Plans

– contains basic payment plan provisions based on Policy 5.12 payment plan requirement

• 7.6.2 Accounts Receivable Management – includes language:

1) students to access accounts online 2) use of registration and official transcript holds as prescribed

These procedures are outlined in a Memo from Laura King dated 5/31

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Finance BPAC Implementation Agenda

• Steps to ‘Protect’ Students from Avoidable Cancellation of Registered Classes for Nonpayment Bill O’Brien

• Review of Recently Approved Procedures Tim Stoddard

• Payment Plans Tim Stoddard

• During/After Lunch: Informal BPAC Q&A Kathy Froysland, Bill O’Brien, Marie Peterson, Tim Stoddard, Teri Welter