Step By Step To Conducting A Webinar

talks!

Behind the Scenes of TechSoup TalksSeptember 10, 2009Audio is only available by calling this number:Conference Call: 866-740-1260; Access Code: 6339392

Sponsored by

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Using ReadyTalk

• Chat & raise hand • Mute = *6,

Unmute = *7• If you lose your

internet connection, reconnect using the link emailed to you.

• If you lose your phone connection, re-dial the phone number and re-join.

• ReadyTalk support: 800-843-9166

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

You are being recorded…

• This seminar will be available on the TechSoup website along with past webinar presentations:– www.techsoup.org/go/webinars

• You will receive a link to this presentation, material and links.

• After the webinar, you can ask follow-up questions in the Virtual Community Forum:– tinyurl.com/nplo4q

• Twitter hashtags: #tstweb

talks!

Behind the Scenes of TechSoup TalksPresenters: Shawn Cardinal, ReadyTalkKami Griffiths & Becky Wiegand, TechSoup

Sponsored by

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Today’s Speakers

Kami GriffithsTechSoup

Shawn CardinalReadyTalk

Becky WiegandTechSoup

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Agenda

• History of TechSoup Talks• Pre-planning• Planning• Preparation• Producing• Follow-up

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

History of TechSoup Talks

• Started 1½ years ago • Part of a grant funded project• Developed partnership with

ReadyTalk• Nearly 10,000 people have

registered THEN

NOW

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Pre-planning

• What is the goal?• What tool will you

use?• Who will organize and

produce?• What will it cost? flickr.com/91021420@N00

PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Planning

• Topic/Purpose• Speaker• Content/format• Know your audience

PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP

After4 Weeks Before 2-3 Weeks Before

1 Week Before

Ch

at

volu

nte

er

Sp

eaker(

s)

Pro

du

cer

Co-P

rod

ucer

WEBINAR

• Create PowerPoint

• Create agenda

• Outreach

• Schedule initial call with speaker(s)

• Follow up with speaker(s)• Create registration page

• Thank speakers

• Send follow-up email

• Metrics

Complete PowerPoint Presentation

Run-through

Run-through

Initial call with the Producer

• Monitor registration

• Conduct run-through

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Preparation

• Description• Create registration

page• Promotion • Reminder• Presentation• Outline/talking

points• Run through

flickr.com/bartmaguire

PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Producing• Equipment needed• Log on early• Use a producer• Follow outline/talking

points• Taking questions • Be prepared for

technical issues• Remember to record

PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Follow-up

• Questions• Post event

survey• Post event

email, links, recording

• Evaluation/ROI

PRE-PLANNING PLANNING PREPARATION PRODUCING FOLLOW-UP

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Accessibility

Relay serviceTranscriptionsClosed captions on recordings

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Accessibility

Relay serviceTranscriptionsClosed captions on recordings

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

More Resources

Webinars:• Getting to Know Online Conferencing Tools • Producing Webinars for Nonprofits & Libraries Articles:• 10 Steps for Planning a Successful Webinar • Tips for Conducting a Successful Webinar• A Few Good Online Conferencing ToolsReadyTalk Training page:• www.readytalk.com/conferencing

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

ReadyTalk Donation on TechSoup• TechSoup Admin Fee for special one-year subscription = $45

• Audio Conferencing Services:– Up to 96 audio participants toll-free – Each participant pays 6 cents/minute (United States & Canada only,

international participant costs vary)

• Web Conferencing Services:– Unlimited free minutes of Web conferencing for a chairperson and 14

participants (reduced rate for additional participants).– Cost for more than 15 participants: 15 cents/minute/each additional

participant.

• Additional Services (available at reduced rates):– Recording (requires audio conferencing): 6 cents/minute. Recorded

conferences are Flash presentations that can be made into podcasts. – Recording storage: 20 cents/month/minute of recording through

ReadyTalk's Recording Hosting service. Recordings can also be downloaded and then deleted from the ReadyTalk site.

talks!

Questions?

Submit your questions using the chat box.

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Continue the Discussion…

• Additional questions can be answered by posting in the Virtual Community Forum:– tinyurl.com/nplo4q

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Get the Most Out of TechSoup

• At TechSoup, you’ll find a range of technology services to help your nonprofit:

– Read helpful articles in our Learning Center– Request donated software, hardware, and

online services– Join our community forums to learn from

your colleagues– Browse upcoming events and conferences

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Upcoming Webinars

• Event Registration Made Easy– Thursday, September 17, 11am Pacific

• Digital Storytelling: Expert Round Table – Wednesday, September 30, 9 am Pacific

• How to Create a Digital Story – Thursday, October 1, 9 am Pacific

• Tools for Digital Storytelling– Thursday, October 1, 10 am Pacific

Behind the Scenes of TechSoup TalksConference Call: 866-740-1260 Access Code: 6339392

Thank you to our Webinar Sponsor!

ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week:Monday   1:00 pm Mountain Standard Time (MST)Wednesday   9:00 am MSTThursday   1:00 pm MSTFriday   9:00 am MST

For more information: pages.readytalk.com/techsoup.html

talks!

Thank you! Please complete the post event survey!

Kami Griffiths, [email protected], 415-633-9392