Statisticians/Meetdirectors Clinic Niedermohr 2012.

Statisticians/Meetdirectors Clinic

Niedermohr

2012

Agenda

Saturday Part 1 0900h – 1230h

(Statisticians and Meetdirectors)

- WELCOME (NAMES, ADDRESS, PHONE NUMBERS)- PROGRESSION OF OFFICIALS - WHAT DOES A STATISTICIAN DO?- WHAT DOES A MEETDIRECTOR DO?- HOW TO ORGANIZE A MEET- SPECIAL ITEMS (e.g. aging up, 8&unders) - EFSL on the Internet

Agenda

Saturday Part 2 1330h – ????h

(Statisticians only)- THE HYTEK SOFTWARE SYSTEM - OVERVIEW OF HOW THE PACKAGES WORK TOGETHER - DETAILS OF TEAM MANAGER MEET MANAGER COMMLINK (only DOS)- SETUP OF THE BASIC DATABASES (MM)- MODIFICATIONS TO THE BASIC MEET SHELL- THE DOLPHIN TIMING SYSTEM- LETS DO A (PAPER) MEET

Agenda

Sunday Part 1 0900h – ????h

(Statisticians and Coaches)- THE HYTEK SOFTWARE SYSTEM - OVERVIEW OF HOW THE PACKAGES WORK TOGETHER - DETAILS OF TEAM MANAGER - SETUP OF THE BASIC DATABASES (TM)- ENTERING NEW SWIMMERS- DECLARING ENTRIES FOR THE NEXT MEET - IMPORT AND EXPORT FUNCTIONS- REPORT OPTIONS- TEAM MANAGER AS COACHING TOOL

My Address

• Martin Seidel• Wielandstr. 15

• 52511 Geilenkirchen

• Tel: 02451/5607

email: [email protected]

Progession of Officials (1)

Level 1A Level 1B

Clerk of Course

Scorer/Recorder

Awards Clerk

Chief Timer

Head Lane Timer

Lane Timer

Training at Team Level

1A Clinic 1B Clinic

(1 Meet)

(1 Meet)

(1 Meet)

(1 Meet)

(1 Meet)

(1 Meet)

Administrative Category Standard Category

Level 2B

Stroke &Turn Judge

Starter

2B Clinic

Training at League Level

AssistantMeet Director

Level 2A

(3 Meets)

(2 Meets)

(3 Meets)

Administrative Category Standard Category

Level 4

Head Official

Level 3B

Referee

Head Stroke &Turn Judge

3B Clinic

Level 3A

Meet Director

Statistician

3A Clinic

(3 Meets)

(2 Meets)

(3 Meets)

(3 Meets)

(1 Season)

Progession of Officials (2)

Questions ????

Duties of the Statistician (1)

1. Maintain the statistics on all swimmers in all age groups

2. Prepare the computer software for each home and away Meet

3. Order patches and awards as necessary

4. Prepare ribbons for each home meet

5. Select and train people for the meet office

6. Ensure sufficient number of people (7) are available for the meet

office (awards, scoring, clerk of course,....)

7. Supervise the scorers table to ensure accurate and timely

Results.

8. Ensure results of meets are posted as compiled

Duties of the Statistician (2)

9. Furnish each visiting team completed ribbons, entry cards

and computer statistics

10. Prepare meet results on disk (email) and paper for the league

11. Provide statistics to the coaching staff as required

12. Provide statistics for letters and end of year awards

13. Write the meet results and submit to publicity for

publishing in the “Stars and Stripes”, local newsletters

14. Ensure that meet results are posted in the statistics book

Points of contact:

Meet director, publicity, coaching staff, statisticians

From other teams, league statistician

Duties of the Meet Director (1)

1. Ensure sufficient number (32) of trained people are available

for set up, tear down, cleaning, office and concessions

2. Confirm pool opening with pool staff

3. Prepare the concessions area (tables, coffee machine, broiler,

cash box(es), etc)

4. Ensure that timing/starting system is in place and working

5. Ensure that PA system is in place and working

7. Ensure that entry procedures are coordinated with security

8. Ensure sufficient number of chairs, tables and clipboards are

available for timers, starter and officials

Duties of the Meet Director (2) 9. Provide sufficent number of stopwatches, starting aids (start

horn, whistle etc)

10. Furnish each visiting team with your pool rules (day before

meet), start and warm-up time and a road map

11. Prepare briefing for officals, timers and coaches

12. Provide briefing to officials and coaches about the conduct of your meet

13. Act as ‚Administrative Referee‘

Points of contact:

Head official, publicity, meet coordinator, statistician, pool staff, hosting, concessions, meet coordinator from other teams

Ref: USSRR Meetdirectors Handbook, USS Swimming rules and regulations

Questions ????

M E E T O F F IC IA L S M E E T O F F IC E

M E E T D IR E C T O R

HEAD OFFICIAL (REFEREE) STATISTICIAN STARTER CLERK OF COURSE HEAD TIMER RECORDER 3 STROKE & TURN JUDGES SCORER 2 PLACE JUDGES RIBBONS15TIMER (5 LANES) MARSHALLER HEAT WINNER RIBBONS 2 RUNNERs

before and after the meet

MEET ORGANIZATION (1)

M E E T O F F IC IA L S M E E T O F F IC E

H E A D O F F IC IA L

MEET DIRECTOR STATISTICIAN STARTER CLERK OF COURSE HEAD TIMER RECORDER 3 STROKE & TURN JUDGES SCORER 2 PLACE JUDGES OPT RIBBONS15TIMER (5 LANES) MARSHALLER HEAT WINNER RIBBONS 2 RUNNER

during the meet

MEET ORGANIZATION (2)

Name Convention

•Meet names are composed from Team abbreviation and date (year, month, day)

•Sample Berlin September 8th BLN090908

•Team abbreviations are military 3-letter code:

AvianoBerlinBrusselsBrussels NATOEifelGeilenkirchenHeidelbergHohenfelsKaiserslauternLakenheath

LisbonNaplesRotaShapeSigonellaStuttgartVicenzaVilseck/GrafenwöhrWiesbaden

AVIBLNESBNMSEFLGKNHDGHFLKMCLKH

LISNPSRTASHPSIGSGTVZAVGCWSN

SWIMMER IDENTIFICATION

Format: 14 digits

GKN870509SEI0BTeam Birthday

YYMMDDLast Name3 letters

Serialnumber

Mandatory !!! No ID, No Swimmer

BoyGirl

First Teamroster latest September, 20th

Mandatory !!! No Roster, No Team

2012/2013 Divisions

Rhineland DivisionBerlinHeidelbergKaiserslauternStuttgart

Benelux DivisionBrusselsGeilenkirchenLakenheathNATOSHAPE

2012/2013 Divisions

Tyrolian DivisionEifelHohenfelsVilseck/GrafenwöhrWiesbadenLisbon

Southern DivisionAvianoNaplesRotaSigonellaVicenza

2009-2012 Long Distance QTGirls 400 IM 400FR 800FR 1500FR

10&Under n/a 8:51,75 n/a n/a

11 8:08,39 n/a 14:35,79 29:30,69

12 7:42.79 n/a 14:01.39 26:49.69

13/14 7:17.49 n/a 13:13.39 25:01.49

15/16 7:06.69 n/a 13:00.49 24:44.99

17/19 7:06.29 n/a 12:58.09 24:31.69

Boys 400 IM 400FR 800FR 1500FR

10&Under n/a 8:18,27 n/a n/a

11 7:56,49 n/a 14:28,69 28:56,09

12 7:32.79 n/a 13:51.79 26:29.09

13/14 6:53.09 n/a 12:39.39 23:51.39

15/16 6:36.29 n/a 12:12.89 23:17.09

17/19 6:28.79 n/a 12:03.79 22:51.39

2009-2012 Champs Qualification Times

Girls QT 50 FR

100 FR

200 FR

400 FR

100 IM

200 IM

BK BR FL

8&Under 49.25 1:55.29

4:24,99

* 2:05.30

4:40.49

0:59.75

1:06.32

1:02.49

9 years 42.52 1:41.19

3:54,59

* 1:53.04

4:06.09

0:53.87

0:59.19

0:56.45

10 years 39.79 1:30.19

* 3:16,99

* 1:43.59

3:40.29

0:47.99

0:52.79

0:47.49

11 years 36.97 * 1:22.29

* 3:08,49

* 1:34.59

* 3:23.79

* 0:44.88

* 0:48.59

0:41.89

12 years 35.19 * 1:15.49

* 2:47,39

* 1:28.59

* 3:08,59

* 0:40.59

* 0:45.19

0:38.79

13/14 years 34.29 * 1:14.39

* 2:40.19

5:34.59

3:00.09

* 1:21.99

* 1:32.89

1:21.19

15/16 years 33.59 * 1:12.69

* 2:35.99

* 5:29.39

* 2:55.99

1:19.69

* 1:30.59

* 1:19.39

17/19 years 33.19 * 1:11.69

2:34.99

* 5:27.09

* 2:53.99

* 1:19.19

* 1:30.09

* 1:18.39

* indicates changes from 2004/2008 seasonFrom the May '04 presidents meeting:1. All Qualification times will be the ASCA "BB" standard (TUSS in TeamManager).

2009-2012 Champs Qualification Times

Boys QT 50 FR

100 FR

200 FR

400 FR

100 IM

200 IM

BK BR FL

8&Under 48.13 1:52.09

4:12,49

* 2:16.89

4:37.69

1:02.49

1:07.59

0:59.99

9 years 41.72 1:38.49

3:48,59

* 1:51.99

4:04.09

0:54.49

0:59.29

0:52.19

10 years 38.89 1:28.29

3:08,89

* 1:40.69

3:38.89

0:48.29

* 0:52.99

0:46.39

11 years 36.99 1:20.59

* 2:53,99

* 1:32.89

* 3:22.49

* 0:43.69

* 0:48.99

0:42.29

12 years 34.29 * 1:14.99

* 2:42,99

* 1:25.69

* 3:07.09

* 0:40.29

* 0:45.09

0:38.89

13/14 years 31.49 1:08.79

2:29.89

* 5:17.79

* 2:47.89

* 1:16.89

1:26.29

1:15.29 *

15/16 years 30.29 * 1:06.09

2:23.69

5:07.49

2:41.79

1:13.19

* 1:22.49

1:11.99 *

17/19 years 29.29 * 1:04.19

2:21.29

5:01.19

2:37.59

* 1:10.89

* 1:20.89

* 1:10.19 *

* indicates changes from 2004/2005 seasonFrom the May '04 presidents meeting:1. All Qualification times will be the ASCA "BB" standard (TUSS in TeamManager).

New Items (1)

• 50m and 200m events for 13/19years (boys and girls) optional for hosting teams (Headcoach Challange)

• Qualifying events for long distance (optional)

• Penthatlon scoring remains unchanged

• No minimum seed times for regular season meets

•Long Distance Meet

• 12 & Under: 400 FR

•11/19 years: 400 IM, 800 FR, 1500 FR

Qualifications times mandatory, Records are established

Agegroups: 10&under, 11, 12, 13/14, 15/16, 17/19

New Items (2)

(1) Teams will not be able to host sanctioned meets if they did not attend the Clinics.(2) Team results will not be authenticated for League Standings if the roster deadline is not met (18.09.12, 08.01.13).(3) Team results will not be authenticated for League Standings if the results deadline is not met.(4) Visiting Teams must notify the hosting team if they are unable to bring the required number of meet workers per EFSL Bylaw: 104.2

EFSL Proposes as a minimum:1-10 Seeded swimmers = 1 volunteer11-25 Seeded swimmers = 3volunteers26-40 Seeded swimmers = 5 volunteers41+ Seeded swimmers = 7 volunteers

New Items (3)Split times

Implementation of standardized Meet AnnouncementIncluding whether Host team would take splits or not.Splits may be taken in the following events:

Relays 4 X 50 m Medley & Free / leading swimmer (50m) 200m I.M., first leg (50m)400m Free, first leg (100m, no flip turn)400m IM, first leg (100m)

New Items (4)

Meet Results - Score Sheets

The host team is responsible for sending the results of all regular meets to the EFSL statistician by 2000 hrs on Tuesday night following the meet. A $50 fine will be levied against the meet host team whose results are not received by the deadline (time stamped); and another $50 for each 5 working days thereafter.

The Divisionals meet Head Statistician must submit meet results to EFSL Statistician within 24 hours after the end of the meet; otherwise a $100 fine will be levied against the offending Divisional hosting team.

New Items (5)Addendum to the Official Roster submitted to the EFSL Statistician

Team presidents are to send a statement with the official roster stating, “I certify that the swimmers listed on this roster are eligible to compete in the EFSL per the requirements listed in the EFSL Bylaws.”Team presidents are to sign and send the following statement, “I, (team president’s name) have read and accept the EFSL Bylaws.”This statement could be on the same sheet as the team roster. Statements must be scanned and emailed to the EFSL Statistician and President by the dates listed on the EFSL Calendar.

New Items (6)

Teams offering extended meet shell(s)(to be announced in the meet announcement)- Standard plus Long Distance events- Standard plus HCC- Pentathlon shell (up to 5 entries per swimmer)- Double score shell

All other meet dates uses standard meet shell

Hy-tekInterchange

WINDOWSTEAM MANAGER

TO LEAGUETO MEETS

WINDOWSMEET MANAGER

How it works together (WIN)

THE HYTEK SOFTWARE SYSTEM

Timing SystemScoreboard

WINDOWSBUSINESSMANAGER

Questions ????

Organize your harddrive !!!

ENTRY.MMEVENT.MMEXEC.TMHASH.MMMEET.MMRELAY.MMSPLITS.MMSWIMMER.MMTEAM.MM

4001420800

011200

10006072

070200

3280

C:\DOS

NORTON

EFSL

ORCA

TMGR

MMGR

MMGR

TMDTA

BLANK

BLANK

MMDTA

BLANK

MMDTA

TRIAL

HOME1

SHP090908

TMGR

TREES AND FILES

Meet checklist (1)Before the meet- Are all swimmers entered in Team Manager for the upcoming meet ?- Print swimmers entries, check for completeness and special cases (DQ’s)- Commlink your meet data into Meet Manager – or- Email the CFILE to the hosting team- Make two copies of your CFILE (USB stick and paper)You are at the meet- Integrate your data into Meet Manager- Print meet roster by team - Do changes and scratches

Meet checklist (2)

•Seed the meet

•Print meet program (1 copy for the Clerk of Course, 1 for the

referee, 1 for each team)

•Prepare list for starter

•Print deck labels/cards

•Run meet

•Time stamp result printouts (protests !)

•Print ribbon labels after each stroke

After meet duties

•Print team score and

•let it sign by the referee and all teams (coaches)

Meet checklist (3)

•back-up the meet to disk for every team and the League (email)

•print scoresheet and send them with the disk and the officials qualification form to the League statistician

• or email results, send scoresheet and qualification form

•give every team their event print-outs, ribbons, score sheet and USB stick

•if requested, print meet summary

•print top 10 individual scorers (triple winners) and give them together with the team scores to your publicity

•Commlink your meet (team data) into your Team Manager

•Get ready for the next meetMicrosoft

Word-Dokument

!!! Standard Scoring !!!

Individual Events2 Teams: 5 - 3 - 1 3 Teams: 6 - 4 - 3 - 2 - 1 4 Teams: 8 - 6 - 5 - 4 - 3 - 2 - 15 Teams: 10 - 8 - 7 - 6 - 5 - 4 - 3 - 2 - 16+ Teams: 12 –10 –9 –8 –7 –6 –5 –4 –3 -2-1 Relay Events2 Teams: 73 Teams: 8 - 44 Teams: 10 - 6 - 25 Teams: 12 - 8 - 4 - 26+ Teams: 14 – 10 – 6 – 4 -2

}

}

Places to score:one less than twicethe number of teams

Places to score:one less than the number of teams

!!!

Take care !!!!Disqualification

• Check the back of card for the reason of the DQ (Code)

• Is this a valid reason ? If in doubt, see the Referee !

• Is the text missing ? See the Referee !

• Is second signature missing? See the Referee!

Questionable times

• Check integrity of the times by lane.

• Difference between times more than .3 seconds ?

• Adjust times !!! Notify the Referee !!!

• Permanent difference within the same lane, with the same timer? See Referee and Head timer !!!!

Special ItemsAwarding 8 & Under

• 8 & Under are scored seperately!

• 8 & Under are getting there own awards (place ribbons)

Beat-my-time ribbons

• Only if your team uses them

• Every swimmer that swims a faster time than seeded (and swum before) in any stroke

• Seed time must be from a regular meet, not practice or time trials

Most Important• You are the Statistician, not a deck official• You will see all problems, errors, etc and solve them

• You are the Statistician, not a deck official, you do not make decissions !!

Decissions are only made by the Referee !!

Age-up procedures (1)• Set age-up date in TeamManager ( TM) to the

actual age-up date for Champs (01.01.2013)• Enter your swimmer in their events• Export meet entries for MeetManager ( MM)• In MM set the age-up date to the day of the

meet, if Your meet is before the 31th December. After this date it is always the age-up date for Champs.

• Import the meet entry files.• Age-up the meet.

Age-up procedures (2)

7. Check the 12 years old swimmer whose birthday falls between the meet date and 31th December and will be 13 before the end of the Year. (They shouldn‘t have entries)

8. Delete the birthday and set the age to 13.

9. The entries are back.

10. Don‘t worry TM will sort all swimmers into their appropriate age group.

AA

AAA

AA

AA

AB

BB

ASCANational

AchievementAwards

TeamStandards

ASCA Swimming Standards

EFSL on the Internet

Web Master: Frank Nosalswimefsl.org

Questions ????

TeamManager

1. Organizing Team

- Athlete Data

- Meet Results

- Meet Entries

- Recruitment Information

- Customized Reports

TeamManager

2. Coaching Tool

- Stroke rate reporting

- Graph results

- Workouts

- Training

- Specific Reports (e.g. T-30)