State of the Library Address William Gray Potter University Librarian and Associate Provost August 15, 2002.

State of the Library AddressWilliam Gray PotterUniversity Librarian and

Associate ProvostAugust 15, 2002

Organization of Talk

• Review of past year• Challenges/Opportunities in FY03• Longer term prospects 

Student Learning Center

• Construction continues• Occupancy expected during FY03• SLC Support Partnership

– Working on operational details

• SLC Steering Committee– Sorting out policy issues

Special Collections Libraries Building

• Regents added to their list of major capital projects at their meeting June 11, 2002.

• Governor and the Legislature provided special planning funds for this project.

• Working with architects to refine design• This building will cost $36M, with the

Libraries raising one-third. • To date, we have raised $8.6M.

Development

• Substantial progress in fund raising.

• Commitments and collections totaling $3,140,486

• Significant increase over the previous year.

Electronic Reserves

• First year of operation• Very well received by faculty• Seeing a 40% increase already this

year 

Increased Use of the Libraries

• Circulation of library collections increased by 27% over the previous year to 451,637

• Number of people coming into the Main and the Science Libraries increased by 14% to almost 1,600,000.

• At the same time, the use of electronic resources continues to increase.

Increased Efficiency

• Following a revamping of workflow, turnaround times for ordering, receiving, and cataloging books has improved dramatically.

• Often with fewer staff.

Improved Collection Control

• Added over 34,000 records of our serial holdings to GOLD, a statewide database

• Redirected salary savings into a special project that greatly improved inventory control of the collection.

Electronic Theses and Dissertations

• We now accept theses and dissertations in electronic format.

• These will be cataloged and made available through the online catalog. 

Digital Library of Georgia

• Selected collections added this past year:– Joseph Henry Lumpkin Family Papers,– Baldy Editorial Cartoons, – History of the University of Georgia by Thomas

Walter Reed, – Cornelius C. Platter Civil War Diary,– Barnard’s Photographic Views of the Sherman

Campaign, – Robert E. Williams Photographic Collection:

African-Americans in the Augusta, Ga. Vicinity ca. 1872-1898.

Georgia Writers’ Hall of Fame

• Formally dedicated • Ceremony attended by more than

100 guests including family and friends of the honored authors

• Event received news coverage in and out of Georgia.

Interlibrary Lending and Borrowing

• Continue to lend more items than we borrow by a ratio of 5 to 1.

Map Collection

• Map and air photo circulation increased by 10,000 items this year after doubling the year before.

• Driven by commercial firms making heavy use of this collection for planning real estate developments and other projects.

Media Department and Archives

• Screenings of significant programs from the Media Archives were held in conjunction with other units on campus.

Foot Soldier Project

• In partnership with several departments on campus, the Russell Library is working to document the lives of people who worked on the front lines of the Civil Rights Movement.

• President Adams provided a Venture Grant to complete documentation on Hamilton Holmes.

Baldy Cartoon Database

• A large collection of cartoons from the collection of Clifford Baldowski has been digitized by the Russell Library and made available through the Digital Library of Georgia.

Legends of the Deadball Era

• An exhibit based around the baseball card collection of Senator Russell has received wide coverage and proved to be very popular.

Electronic Journals

• The Electronic Journal Locator, a list of electronic journals offered by the Libraries, increased from 25,700 entries in FY01 to 31,600 entries in FY02, a 23% increase.

Access to Electronic Resources

• A pilot project to integrate the databases offered by GALILEO with those offered by the University Libraries has been successful and is being improved and expanded to other libraries. 

• We now spend over $1M on e-resources• Research Central a major advance as

well

Wireless Network

• Funded by the Student Technology Fee, wireless local area networks are being established in the Main and Science Libraries.

• In addition, twenty laptops have been purchased for students to check out and use with the wireless network.

Use of Electronic Journals by Faculty

• Surveyed faculty in the sciences and social sciences

• Electronic journals heavily used. • Faculty use of journals breaks down:

– 1/3 to library print journals– 1/3 to personal print journals– 1/3 to library e-journals

• Earlier studies found higher reliance on personal copies.

• E-journals match personal copies for convenience.

Job Classification Analysis

• Libraries was first to participate in the campus-wide new position classification structure.

• Every classified position was identified, documented, and analyzed in the early spring.

• UGA HR is in the process of gathering data and analyzing data

• Preliminary classification structure expected in December

• Final classification structure in place by April 2003

Looking forward

What can we expect in FY03

Budget Cuts

• We started FY03 with a 5% reduction– Reduction to book budget was restored

• Since July 1, Governor has ordered a 1% and a 2% holdback

• Impact on Libraries ~ $280,000 or 1.67%

• Roughly split between book budget and personnel/operations

Library Materials Budget

• FY02, $9M spent – half to journals– $1M to e-resources

• FY03, expect to spend $9.5M – $5M to journals– $1.1M to e-resources

• BUT BUDGET REMAINS AT $8M• MAKE UP GAP WITH ONE TIME FUNDS• IF ONE-TIME MONEY GOES AWAY, WE

FACE A MAJOR CANCELLATION PROJECT

$5,000,000

$5,500,000

$6,000,000

$6,500,000

$7,000,000

$7,500,000

$8,000,000

$8,500,000

$9,000,000

$9,500,000

$10,000,000

$10,500,000

$11,000,000

FY '95 FY '96 FY '97 FY '98 FY '99 FY '00 FY '01 FY' 02 FY '03 (est.)

Adds/One-Time

Base Budget

Need

Library Materials Expenditures

Occupy The Student Learning Center

• Will be completed in 2003• Nature of library services will

change dramatically.• Indeed, undergraduate experience

at UGA will change• First classes in Fall 2003, but may

see library portion open sooner• Need more staff !!!

Design Special Collections Libraries Building

• Governor and Legislature appropriated $240,000 in planning funds

• Will supplement with private funds• Plans for this building will be

advanced to 50% completion December 2002.

• This will assist us in fund raising and in securing collections

Assessment

• We need an appropriate program of assessment

• Our future budgets will depend upon proving that the services we offer make a difference

• We gather lots of data now but not well assembled

• Caroline Killens has agreed to take on assessment as an additional duty

Enhance Access to E-resources

Think of this effort as a 3 legged stool1. Access to local resources – the new

DOOR will handle2. Linking citations to full text – e.g.,

SFX3. Cross database searchingCooperative effort with GALILEO

GIL Express

• Ability to borrow books among USG institutions using Universal Catalog and Universal Borrowing in GIL

• Even the most pessimistic among us (and we know who he is) expect UB/UC to be implemented this year

Looking Beyond FY03

• Student Learning Center will change our lives

• Special Collections Libraries Building will also have profound implications, e.g., how do we use the space we free up

• Escalating costs of library materials will continue to be a problem

• Balancing print and electronic• Restoration of lost funds and staff ??

Where do we stand?

• Not the best of times, not the worst of times

• Better than most state supported academic libraries

• Blessed with superior staff with a commitment to service

• As University grows in size and stature, library will also grow

• Pulled by challenges and opportunities, but we will face them

Pulled by Challenge and Opportunity?

We will be happy to entertain questions