State of the JSSPVA Annual Meeting May 20, 2014

State of the JSSPVAAnnual Meeting

May 20, 2014

• 19 on JSSPVA Board, 40 led subcommittees. Focus is enrichment opportunities.• Fundraising: Benefit, Turkey Trot, Book Fair• Enrichment: New enrichment programs; World Link China was a huge success - jù dà

de chéng gōng (巨大的成功 ); Creative Dramatics returned and added 2nd session• Operations: Combined Directory with school handbook; moved Sports Recognition to

Booster Club; delivered Census on time; wrote job descriptions for all roles; school supplies; Lost & Found; Sears Café ; Communications; Student Pictures; Volunteers; Finance and JSSPVA Administration

• Guest Speakers: Arranged NT Superintendent visit to PVA meeting; Devorah Heitner on Digital Citizenship

• Faculty Support: Fine Arts provided gifts to conductors/directors for first time; Staff Appreciation lunches; Room Parent coordination; Library volunteer coordination

• Beautification: Outdoor Classroom; Earth Day; Display Case, Grounds Group• Activities: Family Fun Day free to Sears families; Diversity Awareness; 85 in chess.• Parent Support: Math in Focus sessions; Coordinated Tours of NTHS for all Sears

families; Skate Exchange; 2 Newcomers events• Liaisons: Community Liaison; New Trier, NSSED, Alliance for Early Childhood; 21st

Century Skills; FAN

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JSSPVA OVERVIEW

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What did PVA fund this year?

Core allocations $139,600

School RequestsTechnology Supplement $91,487Chinese teacher $45,000After School Tech Lab Supervisor $8,624Lunch Program Study Hall Supervisor $7,2801st grade Library $2,1854th grade Library $2,000Online Conference Scheduler $700Art supplies $700TOTAL $297,576

What technology was funded?5th Grade Access Initiative• 70 iPad 4 devices• 70 Logitech Keyboards• 8 Bretford iPad Power charging Trays• 4 Apple TVs• Apps 8th Grade Access Initiative• 62 iPad 4 devices• 62 ZaggFolio iPad Cases with Keyboards• 2 Apple TVs• Apps Multipurpose Room• 1 Wireless Projector• 1 Screen

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Vice President – Lisa O’RourkeActs as a representative and liaison for all subcommittees:

21st Century SkillsBook FairCensusChess Club Creative DramaticsDisplay CaseEnvironmentalFamily Fun DayFine ArtsGroundsLibrary Tech

Lost and FoundNewcomersOutdoor ClassroomRoom ParentsSchool SupplySears DirectorySkate ExchangeSports RecognitionStaff AppreciationStudent PicturesTurkey TrotVolunteer

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• Book Fair Raised $3,750.24 for the LTC in the Fall. (Spring Book Fair currently in progress.)

• Turkey Trot Invited Gilbert Tuhabonye to as a guest speaker and raised $4,500 for the Gazelle Foundation.

• Sears Directory Worked with school over the summer to combine the Sears Directory and school calendar and

had it ready by first day of school

• Environmental Organized Walk or Bike to School week, recycling during lunch time, Earth Week activities,

and worked with Planet Panther on theTrex Recylcing project.

• Staff AppreciationProvided several meals and treats to faculty and staff during conferences and a week of

special pampering for teachers this spring.

• CensusOrganized volunteers to go door to door throughout Village to obtain current resident

information to update and provide for the school district for enrollment projection and current mailing lists for district communications.

Vice President

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Treasurer:Veronica Durdov 7

Enrichment ; $40,000

Field Trip Buses; $25,000

School Staffing Needs; $16,604 Administration; $13,500

Scholarship Fund; $7,500

Family Fun ; $7,000

Teacher Welcome gift; $7,000

World Link; $6,000

Teacher Requests; $4,885

Staff Appreciation; $4,250

Room Parents; $4,000

Turkey Trot; $3,000

21st Century Skills; $2,500

Fine Arts; $2,500

Educ. Speaker fee; $2,500

Newcomers; $2,000

Jr. High Yearbook; $2,000

FAN; $1,600 Grounds beautification; $1,500 Service Recognition; $1,500

Expenses $1000 or less:

Sports Banquet $1000 Communications $1000Diversity Awareness $1000Outdoor Classroom $1000 Environmental Initiative $900Winnetka Alliance for Early Childhood $150

Enrichment – Tessa Erdei, Gaillee Fitzpatrick, Heather Martin

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Activity Grade impactedMetra, JC Licht paints, Panera JKKohl's Children's Museum JKPumpkin Trail Experience (Grove) KEmily Oaks Nature Museum KLincoln Park Zoo KLifeline Theater - "Lyle Finds His Mother" KAuthor visit - Beth Finke K, 1

High Touch/High Tech 1, 2Bill Buczinsky 1, 2Lifeline Theater - "Click, Clack, Boo" 1Froebel Blocks 1Kenilworth Historical Society w/ Trolley 2Lifeline Theater 2Field Museum 2Swedish American Museum 2Heller Nature Center 2, 3Child's Play 2, 3, 4Hull House 3Archer Farm, School House in Long Grove, factory tour at IDEX 3Chicago History Museum, Hull House 3Harriet Tubman at You Theater 3, 5

Activity Grade impactedCSO/Art Institute 4Pioneer Skills at the Grove 4John Lynne Prairie State Primer 4Mathemagic 5Museum of Science & Industry 5David Perkovich - Public Speaking 5"Life Begins" at Robert Crown 5Parent Primer: The Talk (for parents) 5, allArt Institute, Field Museum 6Science museum 6Shakespeare Theater (Midsummer Night's Dream) 6National Hellenic Museum, Hull House, Pegasus Restaurant 7Holocaust Museum 8Shakespeare Theater (Midsummer Night's Dream) 7, 8National Museum of Mexican Art Spanish - 8LINKS Health - 8Elyssa's Mission Health - 8Ericka's Lighthouse Health - 8YMCA Swimming PE - 5Ballroom Dancing PE - 6, 7, 8Rollerblading PE - 6, 7, 8Baeks Tiger Martial Arts PE - All

Benefit – Elizabeth Phillips-Sorich

• Fundraiser Role is Essential

• Party vs. Fundraiser

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Communications – Julie Ruck• Held two Parent Forums:

– Singapore Math Forum in the Fall: two sessions, one for daytime and one at night. Included presentation from accredited Singapore Math consultant and parent/teacher breakout sessions for learning specific methods.

– Raising Digital Natives in the Spring: one daytime session. Hired a professional consultant to present and discuss with parents the best way to navigate our children through this ever changing technological world.

• Collected weekly content from Sears School Community for submission in StH. – I worked with school to create a weekly deadline for StH, instead of a monthly

one. Much easier for all to remember and submit content. I also proofed a weekly draft version of StH to ensure all submitted and approved content made it in that week's edition.

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Past Treasurer – Alison Fitzgerald

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• Completed Audit and tax returns, 1099s• Renewed Insurance ($500 savings from last

year)• Event insurance is not included in our Liability

policy• Certificate of Liability insurance• Upcoming: File Annual Report with state• Benefit Treasurer

World Link: China – Cris Guthrie, Maria Yen

• Planned Three festivals: Autumn Moon Festival, Chinese New Year and Dragon Boat (will take place in June)– Brought in performance groups and traditional food items

• Incorporated Chinese cultural and history lessons into most classrooms and specials

• Worked with Third grade teachers to arrange field trip to Chinatown as part of immigration unit

• Introduced Mandarin lessons at lunch & after school• UNIQUE TO CHINA YEAR: Hosted Shu Wei, a scholar from

China who was instrumental in making World Link-China successful

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• Created a committee of 8 to slate next year's JSSPVA

• Slated next year's JSSPVA• Found 8th Grade Room Parent Coordinators

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Nominating – Kate Peterson

New Trier Liaison – Linda Genty

• Communication of key dates for 8th graders• NT Renovations• Communication to Board on NT-sponsored

events – academic, athletic and social

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FAN – Kelly Rainey

• JSSPVA made its annual donation to FAN of $1,600. The JSSPVA is one of 2 New Trier feeder districts that give the largest monetary support to FAN.

• District 38 sponsored 4 FAN events this year – Adam Grant, Sian Beilock, Alice Waters and Carol Dweck.

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Sears Café – Paige Hopkins, Lori Roeser

• 5 day a week lunch option for student body• On-line ordering with ability to cancel and update

orders• Parent volunteers eliminated in lunch room• Menu items made from scratch with organic

ingredients• Zero-waste kitchen and minimal food packaging• Student and parent surveys conducted

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Secretary – Kris Whisner

• Recorded 32,952 words in the Minutes over the past 8 PVA meetings.

• This year we requested that Chairs submit their reports in advance of the meetings which significantly improved the quality and accuracy of the Minutes.

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Community Liaison – Mindy Douthit

• Attended Board of Education, Booster Club and other community meetings and share key events with PVA

• Main objective of this role is to help ensure “the right hand is aware of what the left hand is doing”

• Able to raise questions that help address inconsistencies or overlap across various organizations

• This year moved Sports Banquets from PVA budget/responsibility to Booster Club

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