State of Louisiana Office of State Procurement HOW TO DO BUSINESS WITH THE STATE
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State of LouisianaOffice of State Procurement
HOW TO DO BUSINESS WITH THE STATE
Discussion Topics
• OSP Overview • Methods of Procurement• Types of State Contracts• Vendor Registration• Louisiana Small Entrepreneurship Programs• LaPac• Bid Opportunities• OSP Website
Office of State Procurement
Physical address:Office of State Purchasing & TravelClaiborne Building1201 N. Third Street, Suite 2-160Baton Rouge, LA 70802
Mailing Address:Office of State Purchasing & TravelP. O. Box 94095Baton Rouge, LA 70804-9095
Telephone Number: (225) 342-8010Fax Number: (225) 342-9756
The Office of State Procurement (OSP) is responsible for standardizing, procuring, or supervising the procurement of all goods, services, and major repairs required by state agencies:
Centralized Procurement
All state agencies follow the Procurement Code Each agency is granted a delegated purchasing authority State Procurement procures goods and services over an
agency’s delegated authority State Procurement establishes statewide contracts Some agencies are exempt from State Procurement
Refers to the merger of Executive Branch Agencies and Offices’ procurement staffs and functions into the DOA’s
Office of State Procurement.
Common Methods of Procurement
Non-Contract Purchases Small Purchase (< $25,000) Request for Quotation (RFQ) Competitive Sealed bid – ITB – Invitation to Bid Request for Proposals – RFP
Types of State Contracts Statewide Contracts:
1. Brand Name2. LaMAS3. Multi-State/Cooperative Purchasing4. Other (Herbicides)
Formats: 1. Itemized 2. Discount from price list 3. Catalog
LAPS
How Contracts are established
Agency determines a need and makes a Request Recognized Repetitive Purchases Potential Events such as supplies or services
needed for a Governor Declared Emergency. i.e. hurricane, flood
How can you get a State Contract?
Visit the OSP website Register with the State Meet with state agencies Market your products or services(list of agencies is posted on OSP website)
Vendor RegistrationLaGov Enrollment
Online Self – Enrollment
Automatically receive email notifications that link to solicitations and addenda
Enroll in UNSPSC product categories of choice
Capability to update company information and commodities 24 hours a day 7 days a week
Vendors that are subscribed will automatically receive an email notification when solicitations are posted in the United Nations Standard Products and Services (UNSPSC) Codes they selected.
UNSPSC Product Categories Codes
Vendor Registration Help Scripts
Louisiana’s Small Entrepreneurship Programs (Hudson & Veteran Initiatives)
The Louisiana Initiative for Small Entrepreneurships (the Hudson Initiative) and the Veteran-Owned and Service-Connected Disabled Veteran-Owned Small Entrepreneurship (the Veteran Initiative) are designed to target Louisiana-based small entrepreneurships in procurement and contracting opportunities.
The administrative procedures and other pertinent information governing these Initiatives are located at
http://www.doa.la.gov/Pages/osp/Index.aspx
Contracting Opportunities
Small Purchase Executive Order - Governs purchases under $25,000 and other applicable procurements which are exempt from the competitive sealed bidding requirement. Note: Does not include public works contracts greater than $5,000; and items covered by existing contracts
- No quotes are required for purchases less than $5,000 per single transaction
- Requirement for quotations for purchases exceeding $5,000 but not exceeding $15,000 may be waived when making purchases from an LED certified small entrepreneurship (Hudson or Veteran Initiative vendor or a Small and Emerging Business)
- At least two small entrepreneurships are to be solicited in quotations for purchases exceeding $15,000 but not exceeding $25,000
How To Be Informed Of Bid Opportunities LaPAC (Louisiana Procurement and Contract) Network
https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm Centralized electronic site for posting bid opportunities Businesses will receive an electronic notification when opportunities are
posted in the selected UNSPSC Codes Search by bid category, departments, open bids, bid number Accessible for bid, addenda, and award FREE!! No Charge to Vendors Request to be placed on agencies bid lists as some bids under $25,000 may
not be posted to LaPAC Request to be placed on the bidders’ list of agencies that are exempt from
State Purchasing All purchases projected to be $25,000 or more are advertised in the official
journal and the newspaper where services are to be performed or products delivered
LaPac
Solicitations and addenda are posted to LaPAC
Searchable by a variety of criterion
All state agencies required to post sealed bids & RFPs
Other governmental agencies also post bid opportunities to LaPAC
How to Obtain Copies of Solicitations
Points to Remember When Submitting Bids Thoroughly review the entire solicitation document Fully understand scope, specifications, terms and conditions Do not change terms and conditions; bid may be rejected Contact the individual on the document for any questions or clarifications Attend pre-bid conferences and site visits, if applicable Read and comply with any addenda to solicitation Ask questions prior to the bid opening Ensure bid document is complete Submit bid prior to bid opening date/time listed on document Do not change the F.O.B. point Timely submit any required bonding, insurance certificates, samples,
literature etc. that are outlined in the document Submit bid on forms provided Sign the bid Ensure that you have the capacity to execute the contract Contracts are legally binding
La’s Electronic Catalog (eCat) – Contract Search
All OSP contracts are posted to eCat
Searchable by a variety of criterion
Contact line items can be exported into an Excel spreadsheet
Office of State Procurement Website http://www.doa.la.gov/Pages/osp/purchasing.aspx
OSP’s website has a special section dedicated to vendor registration with help scripts on each topic. It is located under the Vendor Center.
Vendor Portal
Vendor Guide
The Vendor Guide is posted on OSP’s website and provides information on Louisiana’s procurement processes. It explains registration, responding to bids, and other information that should be of interest to you.
http://www.doa.la.gov/osp/Vendorcenter/publications/VendorGuide.pdf
Contact Information
Office of State ProcurementTelephone: (225) 342-8010
Office of State Procurement – Help DeskPurchasing: [email protected]
Professional Contracts: [email protected]
Vendor Inquiries: [email protected]
QUESTIONS?
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