Stanford University Data Stewardship – Finance Payroll and Labor Expense Management Project October 16, 2012.

Stanford University Data Stewardship – Finance

Payroll and Labor Expense Management Project

October 16, 2012

• What charges are on our organization suspense account?

• What job records may contain a data error that would impact pay and/or benefits?

• To what accounts were employees’ earnings charged?

• What Labor Schedule lines/PTAs are ending within a given time frame?

• Which employees have Labor Schedules which total less than 100%? Which employees do not have a Labor Schedule?

• Which faculty members are above the salary cap, and what funds are currently being charged to cover the cap?

• Are there Hire/Job Update/Supplemental Pay webforms that have not been approved/loaded?

• Are there any timecard entries currently linked to a suspense account?

• How much were employees paid (individually or by group)?

• When were Labor Distribution Adjustments performed, and by whom?

• How did we plan to fund our employees, and how were they actually funded?

• Which employees are receiving non-base pay (SUP, BON, HAS, HAP, etc.)?

• What supplemental pay entries will be paid to employees this pay period?

• What are our employees’ vacation balances, and are they near or above the applicable vacation cap?

• Which timecards contain overtime, premium pay and/or out-of-class adjustments?

• Are there missing "Out" punches on non-exempt or hourly employee timecards?

• Which timecards require employee and/or manager approval?

• How much overtime or premium pay did employees receive this pay period?

• Which employees covered under the collective bargaining agreement are due a step increase?

• Are there blank timecards for active non-exempt or hourly employees? (To review for potential missing pay.)

• What is the history of leave balance accrual and usage for my employee and/or my department?

• Did employees take any time off this pay period?

• What deviations are there from the assigned work schedule in this pay period?

• What are the significant changes in pay, by employee, compared to the prior pay period?

• At what rate (hours per month) are my employees accruing vacation?

• What check numbers are associated with employees’ pay, and have the checks been cashed?