Top Banner
Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course reserves Allows teaching faculty & students to concentrate on use of resources Provides for quick resolution of atypical cases Simply makes life easier… Mark Lindner
40

Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Jan 18, 2016

Download

Documents

Victoria Gibbs
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Standards Development for Course Reserves in Voyager

Importance of thought out standards

Enables library staff to efficiently & effectively implement course reserves

Allows teaching faculty & students to concentrate on use of resources

Provides for quick resolution of atypical cases

Simply makes life easier…

Mark Lindner

Page 2: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Objectives / Motivations

• Successfully develop standards that allow for– control of data entry– control of display issues– successful implementation of Course

Reserves

• Help anyone who needs to think about these issues

• Serve as a Resource

Page 3: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Issues to be covered

• Impact of Voyager design issues, such as:– Field sizes– Necessary data versus optional data

• Choices, such as:– Sources for reference standards– Types of materials & shelving locations– Impact on call number type

Page 4: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Call No. Display

Page 5: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Areas to be covered

• List Headers– List Names

• Searching – Default vs. Others• Multiple Reserve Rooms

• Linked courses and display in WebVoyage

• Display issues

• Item Titles

• Authors

Page 6: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Handouts

• Reserve Documentation History – list of all Course Reserve documents

• Course Reserve standards (2 pp.) – currently approved standards

• Official Department Listing for Course Reserves Header Lists – abbrev. Dept list along with notes on its creation

• Reserve Documentation Creation Standards – standards for actual Course Reserve process documents

• Adding a New E-Item (2 pp.) – example of a process document, also shows our template

• Adding Multiple Copies of Photocopies / Box Items (2 pp.) – another example, shows “On-the-fly” record creation from the Item record.

Page 7: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names & Reserve List Searching• Deletion of Headers• >100 E-Items• E-Item Numbers• Items on multiple lists – Add by…/Copy• E-Items on multiple lists (past, present,

future)• Multiple Reserve Rooms

Page 8: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names & Reserve List Searching

Searches from Reserve List Header

List Name

List Dates

Page 9: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names & Reserve List Searching

Last name, First initial Department code Course number R

e.g.: Brunsdale, M KNR 254 R

NOTE: R designates [R]eserves; MRC Reserves will not contain a letter.

Page 10: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names & Reserve List Searching

Searches from Linked Courses

Instructor Course Name

Dept. Name Course No.

Dept. Code Section No.

Page 11: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names

• Deletion of Headers

Caution

Caution

See Problem # 22973

Page 12: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names• Deletion of Headers

• >100 E-Items

See Problem # 75304*

Page 13: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names• Deletion of Headers• >100 E-Items

• E-Item Numbers

Problem # 55664 & 22973

– Record,

record,

record

Page 14: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names• Deletion of Headers• >100 E-Items• E-Item Numbers – Record, record, record

• Items on multiple lists – Add by…/Copy– Items will have the same status on all lists

• On Reserve or Off Reserve

Page 15: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names• Deletion of Headers• >100 E-Items• E-Item Numbers – Record, record, record• Items on multiple lists – Add by…/Copy

• E-Items on multiple lists (past, present, future)

Page 16: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

List Headers (only seen in the Circulation client)

• List Names• Deletion of Headers• >100 E-Items• E-Item Numbers – Record, record, record• Items on multiple lists – Add by…/Copy• E-Items on multiple lists (past, present, future)

• Multiple Reserve Rooms

Page 17: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Link Reserve List to Courses

• Department

• Instructor Names

• Course

• Section

• Searching in WebVoyage

Page 18: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Link Reserve List to Courses

• Department

– Standards: & for ‘and’ or ‘&’Dept for ‘Department’ or ‘Department of’, School of for ‘School of…’

– Dept Names from ISU phone book (with slight modifications)

– Dept Code from 2002-2003 Undergraduate Catalog– Dept # from 2002-2003 Undergraduate Catalog– Can be added sequentially (don’t link)

Page 19: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Link Reserve List to Courses

• Department

• Instructor Names

– Last name– First name Middle initial, if supplied. We will NOT use

titles such as “prof” or “professor”– (use what the University has on file for names. e.g.:

we will use Anthony Amorose, not Tony Amorose)– http://www.ilstu.edu/home/search/ – Can be added sequentially (don’t link)

Page 20: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Link Reserve List to Courses

• Department• Instructor Names

• Course

– Course name will come from the registration directory (use ALL CAPS).

– Course number from registration directory also.

– Can be added sequentially (don’t link)

Page 21: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Link Reserve List to Courses

• Department• Instructor Names• Course

• Section– Number of students in a section will be 0.– Section #s??

• From registration directory, if supplied

Page 22: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Link Reserve List to Courses

• Department• Instructor Names• Course• Section

• Searching in WebVoyage– Only one of the data fields has to be filled out.

Page 23: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Display issues…

pp. 71-72

Page 24: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Items

• Added in various ways

• Templates

• Authors – Single Author

• Authors – More than one Author

• Titles

Page 25: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Default Template

Page 26: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Circbib.cfg

• [Templates]• Template1=E-Item• Template2=Box Item• Template3=Photocopy• Template4=Personal Copy

• [Photocopy]• DateOn=No• DateDefault=• FormatOn=No• FormatDefault=pm• LangOn=No• LangDefault=• PlaceOn=No• PlaceDefault=

• F3=Author• F3Marc=1001|a• F3Default=• F3Required=No

• F4=Corporate Author• F4Marc=1102|a• F4Default=• F4Required=No

• F5=Title• F5Marc=2451?a• F5Default=• F5Required=Yes

Page 27: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Our Template

Page 28: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Items

• Templates

• Authors – Single Author– use only initials for author's forenames with no spaces

between initials– e.g.: Abrams, NA.

Becker, CD.

Lamb, CW Jr.

Page 29: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Items

• Templates• Authors – Single Author

• Authors – More than one Author– Use "et al." after the first author's name (For

Catalogers: Is an additional clue that these are reserve records.)

e.g.: Kinsolving, C; et al.

Page 30: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Items

• Templates• Authors – Single Author• Authors – More than one Author

• Titles– Initial English language articles (A, An, The) will NOT

be used.– If a title starts with a number, we will use that number– If a title starts with a Roman Numeral (X, I, V, etc.) we

will file by that letter

Page 31: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Items

• Templates• Authors – Single Author• Authors – More than one Author

• Titles– Use chapter or article title

• If no chapter title, use book title & put chapter number in parentheses.

• Introduction, and other such title headings – follow by a space & name of book in parentheses,

e.g. Introduction (From memory to written records).

Page 32: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Items

• Templates• Authors – Single Author• Authors – More than one Author

• Titles– Include punctuation in the main title (commas,

hyphens, apostrophes, etc.)

NOTE: Drop opening quotes; they do not sort properly.

– Capitalize first letter of the main title only, unless there are proper nouns in the main title.

Page 33: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Items

• Templates• Authors – Single Author• Authors – More than one Author

• Titles– Edition information follows title, separated by a semi-

colon,

e.g. Business management; 2nd. (2nd, 3rd, Rev., etc.)– Titles end with a period (.).

Page 34: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

E-Items

• Templates (same as Items)

Page 35: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

E-Items

• Templates (same as Items)

• Filenames– Professor’s initials (first & last), dept code, first 3

letters of author’s last name,

e.g. DGPSYMCC.PDF. – Similar file names will have a sequential number

appended to the end,

e.g. DGPSYMCC2.PDF.

Page 36: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

E-Items

• Templates (same)• Filenames

• Link CaptionCan use standard html formatting, e.g. <b> </b>

Page 37: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

What you need / Resources

Endeavor Voyager Circulation User’s Guide Data Dictionary

Univ. Resources Undergrad / Grad CatalogUniversity Phone BookRegistration DirectoriesIntranet Resources (i.e., Univ Web sites)

Personal Willingness to thinkObservational skillsExperimental attitude (while you can)

Page 38: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

If I only knew then…

• Record E-Item ID#s from beginning

• Item types – Item type as Call No. is obscured when we have multiple copies

• Adjunct departments – ADJ 999

Page 39: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Standards Development for Course Reserves in Voyager

Importance of thought out standards

Enables library staff to efficiently & effectively implement course reserves

Allows teaching faculty & students to concentrate on use of resources

Provides for quick resolution of atypical cases

Mark Lindner

Page 40: Standards Development for Course Reserves in Voyager Importance of thought out standards Enables library staff to efficiently & effectively implement course.

Please feel free to contact me

Mark R. Lindner

Campus Box 8900

Milner Library

Illinois State University

Normal, IL 61790-8900

(309) 438-5440

[email protected]