STANDARD PROCEDURE INSTRUCTION Title OZONE DEPLETING SUBSTANCES SPI #35-4 Department Health & Safety and Environment Supersedes SPI Dated March 2007 Effective Date January 17, 2018 Page 1 of 16 1. PURPOSE To ensure that the Manitoba Division complies with Manitoba Regulation 103/94, Ozone Depleting Substances Regulation, effective May, 1994. 2. SCOPE To control the procurement, installation, commissioning, decommissioning, permitted uses and systems of record pertaining to all Class 1, 2 and 3 Ozone Depleting Substances (ODS). These substances are utilized in stationary and mobile air conditioning, air drying, fire extinguishing, safety /emergency warning and refrigeration applications. Appendix 1 lists these substances by Class. 3. DEFINITIONS Certified personnel: A person who is a ‘trained service technician’, holding a valid Manitoba Ozone Protection Industry Association (MOPIA) issued Certification Number, having attended and passed a course on the control of ODS’s. Qualified Personnel: a person who is both certified (as defined above) and deemed qualified by each Plant/ Mine to be able to repair, service, charge, recharge and/or recover an ODS from air conditioning, fire extinguishing or refrigeration equipment. Repair and Service: refers to repairing and servicing the individual equipment components which contain or could release an ODS to the atmosphere and DOES NOT refer to the equipment as a whole. Service includes moving, dismantling, charging, recharging, modifying, commissioning and decommissioning the equipment.
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STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 1 of 16
1. PURPOSE
To ensure that the Manitoba Division complies with Manitoba Regulation 103/94, Ozone DepletingSubstances Regulation, effective May, 1994.
2. SCOPE
To control the procurement, installation, commissioning, decommissioning, permitted uses andsystems of record pertaining to all Class 1, 2 and 3 Ozone Depleting Substances (ODS).These substances are utilized in stationary and mobile air conditioning, air drying, fireextinguishing, safety /emergency warning and refrigeration applications. Appendix 1 liststhese substances by Class.
3. DEFINITIONS
Certified personnel: A person who is a ‘trained service technician’, holding a valid Manitoba OzoneProtection Industry Association (MOPIA) issued Certification Number, having attended and passeda course on the control of ODS’s.
Qualified Personnel: a person who is both certified (as defined above) and deemed qualified by eachPlant/ Mine to be able to repair, service, charge, recharge and/or recover an ODS from air conditioning,fire extinguishing or refrigeration equipment.
Repair and Service: refers to repairing and servicing the individual equipment components which containor could release an ODS to the atmosphere and DOES NOT refer to the equipment as a whole. Serviceincludes moving, dismantling, charging, recharging, modifying, commissioning anddecommissioning the equipment.
STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 2 of 16
Recover: means capture in a closed container an ODS that is removed from air conditioning, fireextinguishing or refrigeration equipment.
Reclaim: means purify a recovered ODS that is unsuitable for immediate reuse, to its original state ofpurity.Recycle: means a) return a recovered ODS to air conditioning, fire suppression or refrigeration equipmentafter completion of repairs or service of equipment,b) reuse a recovered ODS from air conditioning, fire extinguishing or refrigeration equipment, or c) returna recovered ODS to the supplier or manufacture for reclaiming.
White Good: A domestic refrigerator or freezer, window air conditioner or a 115 – 230 V self-contained plug in unit that requires the use of a Class 1,2 or 3 substance for operation, includingbut not limited to a drinking fountain, pneumatic air dryer or domestic dehumidifier.
4. RESPONSIBILITIES
4.1 Each Plant and Mine:
(a) Maintain a complete inventory of their ODS containing materials and equipment(excluding white goods) by equipment identification #, type and quantity of ODS
(b) Maintain an adequate number of certified personnel as defined above, and ensure theindividuals’ certification is recorded in the employee training record system
(c) Ensure that repair and service records (Appendix 2) are maintained, through the workorder system, and hard copies are stored at the plant for no less than 3 years. Records coveringthe 4th quarter of any given year must be submitted no later than January 10th of the followingyear
STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 3 of 16
(d) Ensure that work orders include job instructions, as defined by Appendix 2 and thatinformation entered into the work order system includes completion comments, usage and timeconfirmation of the person responsible for the execution of the work
(e) Technicians shall not perform any work on ODS equipment which does not include jobinstructions as defined by Appendix 2 and shall return a completed signed document tosupervisor, ensuring all required information is included
(f) Any and all releases of an ODS must be reported to the SHE Department in accordancewith Divisional SPI 35-3, Spill Reporting.
(g) Upon decommissioning or disposal of ODS containing equipment, ensure a descriptionof the type and quantity of ODS recovered is included in the 72a Asset Disposal form
4.2 Divisional Support Department:
a) At the discretion of the Plants/Mines, coordinate the on-going training of maintenancepersonnel within the Manitoba Operations to ensure certified, qualified personnel
b) Maintain a listing of certified personnel across the Division
c) Maintain a division wide inventory of (serviceable) ODS containing equipment
d) Maintain the repair and information instructions (through the work order system) tofacilitate the tracking of information for repair and inspection tasks
4.3 Learning & Development Department:
a) Deliver on-going training to the Manitoba Division to ensure awareness of therequirements of this SPI
STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 4 of 16
4.4 Safety Health & Environment Department
(a) Maintain a complete inventory of ODS containing materials and equipment for theManitoba Operations
(b) Maintain the central location for the storage of records pertaining to the procurement,decommissioning, and permitted uses of all Class 1, 2 and 3 Ozone DepletingSubstances (ODS)
(c) Submit on behalf of the Manitoba Operations, an annual report containing a summary ofall required repair, service, inventory and usage records to MOPIA, before February 1st
of each year, as required by the Section 8(4) of MB Regulation 103/94
(d) Ensure records are retained for a period of at least 3 years, and make the recordsavailable to an Environment Officer upon request
(e) Report any leaks or spills of ODS to Manitoba Environment, in accordance with Section24 of MB Regulation 103/94 and Divisional SPI 35-3, Spill Reporting
4.5 Centre for Material Disposal (CMD):
(a) Maintain a suitable disposal area for out-of-service ODS containing materials andequipment including white goods.
(b) Ensure that ODS are recovered (for recycling, reclamation or destruction) by certifiedpersonnel for equipment (including white goods) that are to be decommissioned, andsubmit a copy of the service record (Appendix 4) to the central location (see emailaddress below).
STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 5 of 16
4.6 Purchasing and Warehouse Department:
(a) Provide an annual summary report of all ODS material or equipment purchases to thecentral location (see email address below) on or before January 31st of the followingyear.
(b) Maintain the Secondary Distributor Permit for the Manitoba Operations in accordancewith Section 22 of Manitoba Regulation 103/94
STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 6 of 16
All persons shall email all required documents and records to the Central [email protected]
5.0 CONTROLS
This SPI will be reviewed in the event of regulation changes or every three years.
Note: Mixtures or azeotropes of PFCs and HCFCs are Class 2 substances.
STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 12 of 16
Appendix 2: Repair and Service Record
STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 13 of 16
STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 14 of 16
Appendix 3: Process Flow Diagram
STANDARD PROCEDURE INSTRUCTIONTitle
OZONE DEPLETING SUBSTANCESSPI #35-4
Department
Health & Safety and Environment
Supersedes SPI Dated
March 2007
Effective Date
January 17, 2018Page 15 of 16
Appendix 4: CMD Usage Reporting Document
Record of ODS Recovery
Refer to Vale SPI35 - 04, Ozone Depleting Substances
When recovering ODS for material disposal, contracted technician to record recovered ODSinformation and submit copy to [email protected] and to CMDcoordinator.
ODS Recovered:____________________________________ CAS #: ________________________
Weight or Volume of ODS Recovered:___________________________________________________
Description of work performed:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Form completed by:____________________________________