Standard Operation Procedures (SOPs) for Micro planning at district and community level for Community mobilization. In order to achieve polio eradication goal and effectively mobilize the community, create demands for polio vaccination and routine immunization. Micro plan is very important and critical step to have specific catchment area for community social mobilizers and vaccination teams with clear demarcation and boundaries. Daily mobility with identification of first and last house of day to be visited for the purpose of social mobilization/IPC and vaccination To have a standard micro plan for all community mobilizers and vaccination teams, there is need for SOPs to guide the DSMC in micro planning process exercise. The micro planning process described as below: Step 1 – District Over All Plan:- o DSMC to conduct coordination meeting with partners (WHO and NGOs), have to plan liaison meetings with different department like Education, Justice etc. for strengthening mobilization activity at the district level. o Collect team’s micro plan from WHO field officers DPO to add communication part in the micro plan In synchronization with Vaccination team movement Plan o Share standard format of micro plan In addition to this we also have to specify the reporting processes of the campaign o DSMC’s have to compile profile of Community Mobilizers, Movement Plan of Mounted Vehicle Megaphone, proper plan for I.E.C. display, and have to map out all the present nomadic/migrants/mobile population in the district. o At the end of completion of the mobilization activity DSMC’s have to compile the report on the standard formats and share it with the team. o Coordination: - at the district level coordination with the DPO and MoH will be on high priority.
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StandardOperationProcedures(SOPs)forMicroplanningatdistrictandcommunitylevelforCommunitymobilization.
Inordertoachievepolioeradicationgoalandeffectivelymobilizethecommunity,createdemandsforpoliovaccinationandroutineimmunization.Microplanisveryimportantandcriticalsteptohavespecificcatchmentareaforcommunitysocialmobilizersandvaccinationteamswithcleardemarcationandboundaries.Dailymobilitywithidentificationoffirstandlasthouseofdaytobevisitedforthepurposeofsocialmobilization/IPCandvaccination
Tohaveastandardmicroplanforallcommunitymobilizersandvaccinationteams,thereisneedforSOPstoguidetheDSMCinmicroplanningprocessexercise.Themicroplanningprocessdescribedasbelow:
Step1–DistrictOverAllPlan:-
o DSMCtoconductcoordinationmeetingwithpartners(WHOandNGOs),havetoplanliaisonmeetingswithdifferentdepartmentlikeEducation,Justiceetc.forstrengtheningmobilizationactivityatthedistrictlevel.
o Collectteam’smicroplanfromWHOfieldofficersDPOtoaddcommunicationpartinthemicroplanInsynchronizationwithVaccinationteammovementPlan
o SharestandardformatofmicroplanInadditiontothiswealsohavetospecifythereportingprocessesofthecampaign
o DSMC’shavetocompileprofileofCommunityMobilizers,MovementPlanofMountedVehicleMegaphone,properplanforI.E.C.display,andhavetomapoutallthepresentnomadic/migrants/mobilepopulationinthedistrict.
o AttheendofcompletionofthemobilizationactivityDSMC’shavetocompilethereportonthestandardformatsandshareitwiththeteam.
o Coordination:-atthedistrictlevelcoordinationwiththeDPOandMoHwillbeonhighpriority.
CoordinationframeworkandC4DactivitiesatDistrictlevelDuringSIAsDay DPO DSMC C4DActivities SIA-10 Coordinationandplanningmeeting -9
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DPO:DistrictPolioOfficer(WHO) DSMC:DistrictSocialMobilizationCoordinator(UNICEF)
Step2–PlanningActivityatvillage/settlementlevel
o TheDistrictSocialMobilizationCoordinator(DSMC)toidentifythecommunityeldersinthisparticularvillage/settlementandsolicithissupport
o Meetingwithcommunityandreligiouseldersandbriefthemonthepurposeofthemicroplanningexerciseforpolioeradicationandstrengtheningroutineimmunization.
o Listofestimatenumberofhouseholds
o Listofestimatenumberofunderfiveyearchildreno Identifyacommunitymobilizerthroughthesupportofcommunityifneededo Determineboundariesofthevillage/area/settlemento IdentifymosqueandnameofImamsformegaphoneannouncemento Identifyschools,madrasa,kindergartenwherechildrencanbefound
Step3–MicroPlanningatCommunityMobilizer/Teamlevel
o Identifyspecificcatchment,Walkthroughthecatchmentareasofeachsocialmobilizersthisshouldbelinkedtothevaccinationteammicroplan
o Inurbansettingonesocialmobilizertocover50-60housesperdayforthreedays150-180households
o Inremoteruralareashouldbeflexibilityhowtoreachmaybeinsteadofthreedayscommunitymobilizationonlydaywillapplyandhavingsocialmobilizersfromthelocalcommunityandclan.
o Sketchmappingoftheareaonthestandardformatanddevelopdailymovementplanforeachsocialmobilizer.
o Todefineboundariesofeachvillage/catchmentareao Determinespecificstrategiestargetingeachcommunityinordertoachieveagiven
vaccinationcoverageo ToPlanSocialmobilizationactivitiesthatareconvenienttocommunitytargeted.o Todeterminetheresourcesrequiredtoachievethedesiredvaccinationcoverageo Estimatedistancesofeachsettlementfromthetakeoffpoint
o Determine1standlasthouseoftheday
o TheDSMC,Communityelder/Keyinfluentialandcommunitymobilizers,DFAsifpossibletoparticipateinmicroplanningprocess
Julianne Birungi� 6/26/14 11:12 AMComment[1]:Thissentencenotclear.Pleaserephrase.Ithinweshouldconsiderthemegaphonesfortheremoteareas.Thesevehicleswiththemegaphonescantransportthesocialmobiliserssotheycanmoveeasily.
o Havetocoveralllandmarksinthecatchmentarealikemosque,madarsa,schools,ClanLeaderhouse,localdoctorsclinic,communityleadershouse,PHC,majorpublictransportstoppoint,playgrounds,IDPcampsetc.
Belowaretheminimuminformationshouldenteredthemicroplanningtemplateforeachcommunitymobilizerarea.
o Nameofvillage/Areao #oftotalhouseso #of<5yearchildreno Specialsites:
o NameofQuranicschoolso Madrasao Nameofnurseryschools/kindergarteno NameofShrine
o ListingofNomads/pastoralist,IDPs,Migrant/mobilesettlementsifanyinthesurroundingareao Nameofthemosqueallinthatdayworko NameofMosqueandNameofImamspecificallyforannouncemento Nameofvillageelder/Influentialo Startingpointofthedayo Endpointoftheday
Step4–Compilation&VerificationofMicroPlan
• VerificationandcompilationofcommunitymobilizersmicroplanbyDSMCforhis/herdistrictandcatchmentarea.• Providecopyofthemicroplanstozonaloffice
Step5–ImplementationofMicroPlan
• Implementationofmicroplan
• Modificationandrevisionofmicroplanifneeded• CancalltwominimumtwomeetingwithCommunityMobilizersbeforeandafterthecampaign• Beforecampaign
• CancallajointmeetingofallCommunityMobilizersto:-• Ensureeverycommunitymobilizerishavingacopyofupdatedmicroplanwiththemforthecomingcampaign• Provideblanktallysheetcopytocommunitymobilizertobeusedinthecampaign• Toupdatecommunitymobilizersaboutthetargetagegroupforthecampaign,latestupdateofthepoliocasesinSomalia
andanyotherimportantissuetobesharedwithcommunitymobilizers.• Aftercompletionofthecampaign
• CanagaincallajointmeetingofallCommunityMobilizersto:-• EnsurecollectionofallcorrectlyfilledHTHtallysheet(socialmobilizationformats)• Togetfeedbackfromcommunitymobilizers.• Anyotherissuetodiscussaboutthecampaign.
WhoisaCommunityMobilizer?
o ACommunityMobilizer(CM)isacommunitybasedandcommunityselectedindividualwhomobilizesher/hiscommunitytoavailthemselvesofavailabledevelopmentservicessuchasimmunization,waterandsanitation,nutrition,educationetc.She/hecreatesawareness,providescorrectinformationandgeneratesdemandwithinthecommunityforsuchservices.ThesuccessoftheSMismeasuredbythelevelofawarenessanddemandfortheservicesoveragivenperiodinher/hiscommunity.
o CommunityMobilizershouldbefromthesamecommunityandabletocoverhis/hercatchmentareawithinwalkingdistanceandacceptabletothecommunity,havingtheIPCskillstoconvincethefamilyforvaccination,abletowalkforH2Hsocialmobilizationandreadandwrite.
CommunityMobilizerRole-Pre-Campaign(2-3daysdependingonsize/numberofhouseholdsoftheareaassigned)
• EachCMwillbeassignedanumberofhouseholdsthatcanbeconvenientlycoveredwalkingaroundthecommunityandwithdeliveryofrequiredmessages.
• TheCMwilldodotmarking(inconsultationwithWHOandMoH–ifagrees)oneachhouseandidentifyunder5yearsineachhouseandusetallysheetforprecampaignhousetohousesocialmobilization.
• Updatethedots/list(throughHTHformat)beforeeachcampaign(thiswillbeusedtocomparethetallysheetvaccinationcoverageaftereachcampaignwithher/hislisttoensureallchildrenarecovered)
• CMwillknowtheteamnumberandnamesofmemberswithphonecontact(ifavailable)assignedtocoverhis/herarea• CMwillmeetwiththeteambeforethecampaignandasneededmovewiththemfromhousetohouseduringcampaigndaysif
possible• CMwillalsoidentifylocationofthenearesthealthfacilitytoher/hisassignedarea;thenameandphonecontactofthehealth
workerthatdoesroutinevaccinationatthecentre.• Informcaregivers/mothers/fathersandmembersofthecommunityassignedtoher/himabouteachcampaignwithcorrect
dates.Thiscanbedonethrough:§ housetohousevisitswherefeasible§ communitymeetings§ mosqueannouncementthroughthelocalreligiousleader§ women’smeeting§ youthmeeting§ localschoolteachers/studentswherethereisaschool§ anyotherforumwithinthecommunity
• Inanyoftheabovemeansofreachingthecaregiver/mother/fatherandcommunityensuretogivecorrectdateofcampaign;stateimportanceofOPV(onlymeanstopreventchildrenfromparalysis;polioisincurableandcannotbetreated);handwashingatcriticaltimestoavoidcontractingthegermthatcausespolio;acceptOPVforyourchild
• DisplayIECmaterials(postersandbanners)atstrategiclocationsinthecommunityassigned(whereallowedandfeasible)• Distributecampaignhandbills/leaflets(whereallowedandfeasible)• Organisethelaunchingofthecampaignbyalocalleaderwithinthecommunity((whereallowedandfeasible)
MosqueAnnouncement:
• AdvocacyforPOLIOmessageannouncementinthedistrictthroughMosque.• EnlistingofthosemosqueandImamwhosupportandgiveconsentforPOLIOmessageannouncementsforcampaign• Sharingofstandardmessagewiththem.(inwriting–preapprovedbyMoJ,MoHandUNICEF)• Insynchronizationofvaccinationteammovementplanmosqueannouncementplanisalsotobeprepared• Followupontheannouncementonactivityday.• Compilingreportattheendofthecampaign.
MountedVehicleMegaphone:
• EnlistingofalltheVehicleandmovementplanintheformat.• Sharingofthestandardmessagefortheannouncement.• MovementPlanandmappingofthatmovementistobedone• Megaphoneannouncementwillstartoneweekaheadofthecampaign(orasperinstruction)• Followupontheannouncementatthecommunitylevelthroughmonitoringformatdatacollection• Ensurethatallcommunitymarketplacesandplaceswherepeopleassembleshouldbereachedbymegaphonesmounted
vehiclesandmegaphoneannouncementaremadefromvehiclewhichisstanding(notmoving)
Regional Social Mobilization Coordinator Name: Mobile Number: Email:
Name of DPO: Mobile Number: email:
Name of DSMC: Mobile Number: email:
DFA
Nam
ean
dCo
deNum
ber
Mob
ilenum
ber
Team
Cod
eNo:
TotalH
ouses
TotalC
hildren
unde
r5Year
Areas/villagestobecovered
SocialMobilizationTeamThreeday'sbeforestartofcampaign
Twoday'sbeforestartofcampaign
Oneday'sbeforestartofcampaign
Remarkifany
1
Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
Annex1:MicroPlanSocialMobilizationtemplateImplementingPartner: Region: District:
Month TypeofSIA(NID,SNID,SIADs):
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosqueforAnnouncement
2
Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosqueforAnnouncement
3 Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosqueforAnnouncement
4
Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosqueforAnnouncement
5
Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosquefor
Announcement
*specialsitesmeansMosques,Schools,Madrasa,shrinesandotherplacesthatcanbeusedforSocialMobilizationandcommunications.Theseneedstobereflectedinthemicroplansandhousetohouseteamsneedtovisitthese
MapofcatchmentareaforCommunityMobilizer
NORTH
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