Standard Operating Procedure (SOP) for Health, Hygiene & Safety of Students amidst COVID-19 Pandemic Safe Return to School of Medicine
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Standard Operating Procedure (SOP) for Health, Hygiene& Safety of Students amidst COVID-19 Pandemic
Safe Return to School of Medicine
Overview
In view of emerging situation related to COVID-19 Pandemicin India, It is important to safeguard the principles of health, safety, fair and equalopportunities for the students. At the same time it is very crucial to ensureacademic credibility, career opportunities and future progression of students.Academic evaluation is very important milestone in any education system. Theperformance in an examination gives confidence and satisfaction to the studentsand is a reflection of competence, performance and credibility that is necessary forglobal acceptance.
Thereby, keeping in mind the present scenario and in order to maintain the safety ofstudents, teaching and non-teaching staff members;
The Standard Operating procedures for various aspects are as follows
Overview
In view of emerging situation related to COVID-19 Pandemicin India, It is important to safeguard the principles of health, safety, fair and equalopportunities for the students. At the same time it is very crucial to ensureacademic credibility, career opportunities and future progression of students.Academic evaluation is very important milestone in any education system. Theperformance in an examination gives confidence and satisfaction to the studentsand is a reflection of competence, performance and credibility that is necessary forglobal acceptance.
Thereby, keeping in mind the present scenario and in order to maintain the safety ofstudents, teaching and non-teaching staff members;
The Standard Operating procedures for various aspects are as follows
Total Student Strength in Medical College Building
MBBS1102
AHS692
BSES96 TOTAL
2610
AHS692
PT360
OT366
BSES96
• Part 1 : Preparation of Campus
Sanitization
Screening
Use of variousFacilities
• Sanitization & Fumigation Hand Sanitizer / Alcohol Hand
rubs with dispensers will beplaced throughout the collegebuilding for ease of access andmaintenance of hand hygiene.
Students will be advised to carrya small hand sanitizer / alcoholhand rub at all times.
Frequent fumigation of all areasin the school of medicine buildingwill be done.
Instruction videos on how towash your hands thoroughly willbe displayed at the entrance ofthe college building on the LEDScreens.
Hand Sanitizer / Alcohol Handrubs with dispensers will beplaced throughout the collegebuilding for ease of access andmaintenance of hand hygiene.
Students will be advised to carrya small hand sanitizer / alcoholhand rub at all times.
Frequent fumigation of all areasin the school of medicine buildingwill be done.
Instruction videos on how towash your hands thoroughly willbe displayed at the entrance ofthe college building on the LEDScreens.
• Screening Areas
Entrance to School of MedicineEntrance to School of Medicine
Entrance to legend caféEntrance to legend caféEntrance to legend caféEntrance to legend café
Entrance to HostelEntrance to Hostel
Entrance to AdministrativeSectionEntrance to AdministrativeSection
Entrance to LibraryEntrance to Library
Entrance to Lecture Halls , Labs& ClinicsEntrance to Lecture Halls , Labs& Clinics
• Protocols for Use of Various Facilities hasbeen formulated
Legend’s Café Library Lecture Halls, Laboratories, Demo Rooms Girls/Boys Common Room Open AreasWashroom Elevator Hostel
Legend’s Café Library Lecture Halls, Laboratories, Demo Rooms Girls/Boys Common Room Open AreasWashroom Elevator Hostel
• Common Instructions at all times
Hand Hygiene• Hand Sanitizer / Alcohol Hand rubs
with dispensers have been placedthroughout the college building forease of access and maintenance ofhand hygiene.
• Students are advised to carry asmall hand sanitizer / alcohol handrub at all times.
• Instruction videos on how to washyour hands thoroughly have to bedisplayed at the entrance of thecollege building on the LEDScreens.
• Posters / Images promoting handhygiene have to be displayed onthe notice boards and LED screensthroughout the college building.
Respiratory Etiquette• All the students, teaching and non-
teaching staff are advised to wear masksat all times during the lectures /demonstrations / practicals beingconducted.
• Tissue boxes must be easily available atplaces during the lectures/demonstrations / practicals beingconducted.
• All the teaching, non-teaching staff andstudents are advised not to sneeze onpalms , hand or surfaces without masks.One must always try to cover the facewith mask or with the elbow whilesneezing to avoid any chance oftransmission.
• Hand Sanitizer / Alcohol Hand rubswith dispensers have been placedthroughout the college building forease of access and maintenance ofhand hygiene.
• Students are advised to carry asmall hand sanitizer / alcohol handrub at all times.
• Instruction videos on how to washyour hands thoroughly have to bedisplayed at the entrance of thecollege building on the LEDScreens.
• Posters / Images promoting handhygiene have to be displayed onthe notice boards and LED screensthroughout the college building.
• All the students, teaching and non-teaching staff are advised to wear masksat all times during the lectures /demonstrations / practicals beingconducted.
• Tissue boxes must be easily available atplaces during the lectures/demonstrations / practicals beingconducted.
• All the teaching, non-teaching staff andstudents are advised not to sneeze onpalms , hand or surfaces without masks.One must always try to cover the facewith mask or with the elbow whilesneezing to avoid any chance oftransmission.
• Areas for placing completelycovered peddal operateddisposal bins will be identifiedand placed for ease of disposal ofused tissues , gloves , masks.
Strength of Students at a time
• Any of the above shall be conducted inbatches for the students belonging to therespective professional year of thecourse of MBBS.
• The lecture topics shall be repeated forthe different batches formed.
• Since most of the lecture series havebeen conducted online during thelockdown period, the main emphasiswould be on the practical aspect ofmedicine.
Adequate Disposal
• Areas for placing completelycovered peddal operateddisposal bins will be identifiedand placed for ease of disposal ofused tissues , gloves , masks.
• Any of the above shall be conducted inbatches for the students belonging to therespective professional year of thecourse of MBBS.
• The lecture topics shall be repeated forthe different batches formed.
• Since most of the lecture series havebeen conducted online during thelockdown period, the main emphasiswould be on the practical aspect ofmedicine.
• Legends Café
1. Lunch break will be staggered for students of different streams, batchesand years.
2. Both doors of Legends café will be open with screening at both points ofentry and pedal operated hand sanitizer will be made available at bothentrances.
3. Only students with valid I card will be allowed entry.4. Watchman will be stationed at both points of entry for thermal screening
of entrants.5. Air-conditioner use will be minimised and windows will be kept open.6. Seating arrangement will be marked on tables as per Social Distancing
norms.
1. Lunch break will be staggered for students of different streams, batchesand years.
2. Both doors of Legends café will be open with screening at both points ofentry and pedal operated hand sanitizer will be made available at bothentrances.
3. Only students with valid I card will be allowed entry.4. Watchman will be stationed at both points of entry for thermal screening
of entrants.5. Air-conditioner use will be minimised and windows will be kept open.6. Seating arrangement will be marked on tables as per Social Distancing
norms.
• Food Ordering options : to avoid waiting time and overcrowding
1. Food orders can be placed by Whats app /coupon system and paid for inadvance by online mode of payment (QR code)
2. In-house dining can be allowed only if prior reservation made in Legendscafé by Whats app.
3. Only pre-packed meals/ meals as per fixed menu can be made availablein café.
4. Boys Common Room and Girls Common Room willbe utilised asextensions of Legends Café.
5. Outdoor seating arrangement will also be made.
• Food Ordering options : to avoid waiting time and overcrowding
1. Food orders can be placed by Whats app /coupon system and paid for inadvance by online mode of payment (QR code)
2. In-house dining can be allowed only if prior reservation made in Legendscafé by Whats app.
3. Only pre-packed meals/ meals as per fixed menu can be made availablein café.
4. Boys Common Room and Girls Common Room willbe utilised asextensions of Legends Café.
5. Outdoor seating arrangement will also be made.
• Sanitization Protocol
1. UV-C machine will be used for sanitization of crockery, cutlery and glasses.2. Sensor taps will be available for handwash.3. Kitchen to be sanitized twice a day.4. Tables, chairs and floor of legends café to be cleaned with 1% sodium
hypochlorite every hourly.
• Staff Screening & Attire
1. Social Distancing of staff to be observed in Kitchen with designated workareas.
2. Regular medical check-up of staff and use of shower cap, gloves, shoe cover,mask and face shield at all times by staff while cooking and handling food.
• Sanitization Protocol
1. UV-C machine will be used for sanitization of crockery, cutlery and glasses.2. Sensor taps will be available for handwash.3. Kitchen to be sanitized twice a day.4. Tables, chairs and floor of legends café to be cleaned with 1% sodium
hypochlorite every hourly.
• Staff Screening & Attire
1. Social Distancing of staff to be observed in Kitchen with designated workareas.
2. Regular medical check-up of staff and use of shower cap, gloves, shoe cover,mask and face shield at all times by staff while cooking and handling food.
• College Library
ID Cards mandatory for enteringthe library.
All Students must wear a maskand sanitize their hands beforeentering.
Maintain social distancing ontables while reading at all times.
ID Cards mandatory for enteringthe library.
All Students must wear a maskand sanitize their hands beforeentering.
Maintain social distancing ontables while reading at all times.
• Laboratories
Not more than 20 students atonce . They will be divided inbatches.
Projection of slides instead of useof individual microscopes.
Marked areas for seating andplacing of students.
Students will be provided withrequired materials on theirmarked seats.
Not more than 20 students atonce . They will be divided inbatches.
Projection of slides instead of useof individual microscopes.
Marked areas for seating andplacing of students.
Students will be provided withrequired materials on theirmarked seats.
• Hostel Thermal screening on entrance Not more than 2 students in the
room at once Visiting each others rooms to be
restricted . Hand sanitizers to be placed at
strategic points 6 hourly mopping and cleaning of
surfaces with hypochlorite solution Minimal use of AC to be advised. AC
to be serviced every 3 months
Thermal screening on entrance Not more than 2 students in the
room at once Visiting each others rooms to be
restricted . Hand sanitizers to be placed at
strategic points 6 hourly mopping and cleaning of
surfaces with hypochlorite solution Minimal use of AC to be advised. AC
to be serviced every 3 months
• protective gears & screening for Support staffof Hostel
Protective gears like masks, headcap, shield and gloves to be madeavailable for the support staff.
Daily Screening of support staff
All the cleaning materials , handwash liquids, peddal operateddustbins etc to be made availableHand sanitizers to be placed at
Protective gears like masks, headcap, shield and gloves to be madeavailable for the support staff.
Daily Screening of support staff
All the cleaning materials , handwash liquids, peddal operateddustbins etc to be made availableHand sanitizers to be placed at
• Part 2 : Preparation of Students
Intimation to parents
Written Consent
Screening protocols
Student Support
Intimation to parents
• Intimation to the parents ofstudents will be sent via emailwhich will include protocolsand guidelines for entry, exitand use of facilities available inthe School of Medicine and DYPatil Hospital premises.
• All the parents will be notifiedat least 15 days prior to dateof starting of physical classes.
Written Consent
• Informed writtenconsent will be soughtfrom all parents viaemail before date ofphysical reopening ofSchool of Medicine.
• Intimation to the parents ofstudents will be sent via emailwhich will include protocolsand guidelines for entry, exitand use of facilities available inthe School of Medicine and DYPatil Hospital premises.
• All the parents will be notifiedat least 15 days prior to dateof starting of physical classes.
• Informed writtenconsent will be soughtfrom all parents viaemail before date ofphysical reopening ofSchool of Medicine.
Screening Protocols
Students should possess anegative report of COVID-19rapid antigen test at the time ofre-joining.
Thereafter mandatory rapidantigen test for COVID-19 willbe performed once in 6 to 10days for all students.
Testing will be performed inclassroom by technician in PPEkit.
There is no need to quarantineout of station students prior totheir joining college.
Students should possess anegative report of COVID-19rapid antigen test at the time ofre-joining.
Thereafter mandatory rapidantigen test for COVID-19 willbe performed once in 6 to 10days for all students.
Testing will be performed inclassroom by technician in PPEkit.
There is no need to quarantineout of station students prior totheir joining college.
Student Support
• 24 hour helpline will be made available for all students.(022 27735901)
• Robust mentorship program such that there is onementor for every 10 students. The mentors will report tothe Dean and establish telephonic contact with their batchof students every day.
• Presence of COVID-19 Grievance Committee for students.
• 24 hour helpline will be made available for all students.(022 27735901)
• Robust mentorship program such that there is onementor for every 10 students. The mentors will report tothe Dean and establish telephonic contact with their batchof students every day.
• Presence of COVID-19 Grievance Committee for students.
COVID-19 Grievance Committee for students
Special Attention
• There will be a separate section in fever OPD dedicated tostudents.
• Special attention will be paid to students with co-morbidities.
• Separate provision will be made in the hospital for medicalcare of students as and when required.
• Asymptomatic but COVID-19 positive students will beadvised home quarantine.
• Regular counselling sessions will be conducted for allstudents (online)
• There will be a separate section in fever OPD dedicated tostudents.
• Special attention will be paid to students with co-morbidities.
• Separate provision will be made in the hospital for medicalcare of students as and when required.
• Asymptomatic but COVID-19 positive students will beadvised home quarantine.
• Regular counselling sessions will be conducted for allstudents (online)
• Part 3 : Academic
Phase wise reopening
Staggering of batches
Introductory briefing
Hybrid Teaching
Student Attire
• Surgical scrubs can be purchasedby students with different coloursfor each professional year alongwith protective gears (headcovers, N-95 mask, closedfootwear, shield)
• Mobile phones in plastic coverson silent.
• Additional carrying of bags andunnecessary items should bediscouraged
Faculty Attire
• Surgical Scrubs• Gowns• N-95 Mask• Shield• Gloves• Closed Shoes
• Surgical scrubs can be purchasedby students with different coloursfor each professional year alongwith protective gears (headcovers, N-95 mask, closedfootwear, shield)
• Mobile phones in plastic coverson silent.
• Additional carrying of bags andunnecessary items should bediscouraged
• Surgical Scrubs• Gowns• N-95 Mask• Shield• Gloves• Closed Shoes
Dr. Srividya SreenivasanDr. Krittika Bhatia
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