Standard Operating Procedure Modifying Fixed and Mobile Plant

Standard Operating Procedure Modifying Fixed and Mobile Plant

Document Number: Document Owner: Approval Date: VULCAN MINE VUL-SOP-068-Modifying Fixed and Mobile

Plant Document Controller 08 / 9 / 2020

Vulcan Mine - Safety and Health Management System Standard Operating Procedure – Modifying Fixed and Mobile Plant

Version Approval Date Review Date Print Date Page 2 of 7 02 29/06/2020 29/06/2023 8/9/2020 10:02 AM UNCONTROLLED DOCUMENT WHEN PRINTED

Contents 1. PURPOSE ....................................................................................................................................................................................... 3 2. SCOPE ............................................................................................................................................................................................. 3 3. DEFINITIONS ............................................................................................................................................................................... 3 4. PROCEDURE ................................................................................................................................................................................ 4

4.1. Mandatory Requirements ............................................................................................................................................... 4 Assessing and Managing Risk ............................................................................................................................. 4

4.2. Engineering Design ............................................................................................................................................................ 4 4.3. Undertaking Modifications............................................................................................................................................. 5 4.4. Update of Drawings for Plant ........................................................................................................................................ 5

Returning Modified Plant to Service ............................................................................................................... 5 4.5. Training .................................................................................................................................................................................. 5 4.6. Recording Modification of Plant .................................................................................................................................. 5

5. ROLES AND RESPONSIBILITIES ......................................................................................................................................... 6 6. REFERENCES ............................................................................................................................................................................... 6 7. REVIEW .......................................................................................................................................................................................... 6 8. AUTHORISATION ...................................................................................................................................................................... 6 9. AMENDMENTS ........................................................................................................................................................................... 7 10. DOCUMENT REVIEW: ATTENDANCE RECORD ........................................................................................................... 7



1. PURPOSE

The purpose of this procedure is to describe the requirements and to ensure the protection of persons from hazard and risks associated with modifying fixed and mobile vehicles, equipment, machinery and plant at the Vulcan Mine.

This procedure has been developed to ensure compliance with the following section of the CMSHR:

• s68 ‘Modifying plant’.

2. SCOPE

This procedure is applicable to all persons at the Vulcan Mine including employees, contractors and visitors.

The controls within this procedure are mandatory.

3. DEFINITIONS

Authorised Person A person who has the required competencies and who has been appointed by the Site Senior Executive to carry out a designated scope of duties.

CMSHA Queensland Coal Mining Safety and Health Act (1999).

CMSHR Queensland Coal Mining Safety and Health Regulation (2017).

CMW Coal Mine Worker.

Competent Person A person who has, through a combination of training, education and experience, acquired knowledge and skills enabling that person to perform correctly a specified task.

JHA Job Hazard Analysis.

OEM Original Equipment Manufacturer.

PPE Personal Protective Equipment.

SHMS Safety and Health Management System.

SOP Standard Operating Procedure.

SSE Site Senior Executive.

Take 5 Personal Risk Assessment.



4. PROCEDURE

4.1. Mandatory Requirements

The core mandatory requirements and expectations of Vulcan Mine are that all workers (including internal employees, contractors and visitors) will follow the SHMS as it applies when working. Should a system gap be identified, a Supervisor must be notified immediately, and a risk assessment conducted before the work can continue.

Further mandatory requirements identified include the following:

• all workers will comply with CMSHA s. 39 Obligations of persons generally; • all workers shall be trained, competent and authorised to be on site and to carry out those tasks

specific to their role; • all workers must present themselves in a state fit for duty and unaffected by drugs, alcohol, fatigue

and other physical or psychological impairment; • all workers will conduct a personal risk assessment (i.e. Take 5) prior to undertaking tasks and in

the event of a change to the conditions, process or environment; • there are risk assessments (JHAs) in place under which tasks are being carried out. These risk

assessments may indicate controls that go above and beyond the legislative or SHMS requirements and must be followed;

• errant behaviours are prevented through compliance to the training scheme, and managed appropriately through supervision and site discipline procedures;

• at any stage should a worker feel unsafe or at risk when undertaking a task, they are to stop work, make the area safe (if necessary and possible) and immediately report this to their Supervisor; and

• if a worker sights another worker undertaking a task, which they feel is unsafe or at risk, that work may be stopped, and a Supervisor immediately notified.

Assessing and Managing Risk

Prior to modifying any plant on site, a risk assessment shall be completed. The assessment shall consider:

• risks associated with physically carrying out the modification; and • risks associated with altering the current setup and the introduced hazards with the new setup.

Prior to conducting the modification, the risk assessment needs to be approved by the SSE.

4.2. Engineering Design

When developing a design for modification of plant, the following sources shall be consulted:

• standard engineering and industry practices; and • OEM guidelines.

Engineering certification must be obtained for any modifications to structural elements. Queensland Department of Transport approval is adequate for modifications of registered vehicles.

Any design modification must be certified by suitably competent and experienced engineer or the OEM.



4.3. Undertaking Modifications

Prior to undertaking modifications, the following shall occur:

• consultation with the workers undertaking the modification; and • risk assessment processes.

Once the above has been completed, works may commence in accordance with the relevant permits and procedures.

4.4. Update of Drawings for Plant

The technical drawings of plant, showing the modifications and date that they were undertaken, shall be completed prior to the plant being re-introduced to service.

These drawings shall be included in the Mine Record and VUL-REG-18-12-Plant and Equipment Register within five business days.

Returning Modified Plant to Service

Prior to returning the modified plant to service:

• the Supervisor, or person conducting the modification, is to sign-off that the approved modifications have been completed;

• the plant shall be inspected and certified by the certifying engineer; • technical drawings shall be updated as per section 4.4; and • training is to be completed as per section 4.5.

4.5. Training

The CMW responsible for organising the modification of plant shall consult with the SHET Superintendent to ensure:

• all training documentation required to be updated is done so at the time of the modification; and • any training required for CMWs is undertaken.

4.6. Recording Modification of Plant

All documentation associated with the modifications shall be entered into the VUL-REG-18-12-Plant and Equipment Register as a record of the change.



5. ROLES AND RESPONSIBILITIES

SSE Shall review and approve this procedure. SHET Superintendent Shall ensure that all provisions of this procedure are implemented, and

that compliance is achieved. Superintendents Shall be responsible for their area of operations and the

implementation and application of this procedure; Provide adequate training, information, structure and supervision to ensure that this procedure is implemented; Carry-out a periodic review of activities to ensure the appropriate application and understanding of this procedure; and Ensure immediate and appropriate steps are taken to investigate and rectify any risks to health and safety arising from these activities.

Supervisors Ensure all CMWs are familiar with, have access to and comply with the requirements set out in this procedure.

All CMWs (including visitors and contactor)

Shall comply with the requirements of this procedure.

6. REFERENCES

Coal Mining Safety and Health Act 1999 (Qld)

Coal Mining Safety and Health Regulation 2017 (QLD)

VUL-REG-12-18-Plant and Equipment Register

7. REVIEW

This document shall be reviewed as follows:

• when there is a change of method and/or technology and/or legal or other requirement that may affect the accuracy of this document;

• when operational changes occur that effect the currency of the document; • when there has been a significant event to which this document was relevant; and • as a result of relevant audit findings.

8. AUTHORISATION

I, Michael Cavanagh as Site Senior Executive for Vulcan Mine approve this Standard Operating Procedure for use.

Signature: __________________________________________



9. AMENDMENTS

Version Date Description Document Controller 01 21/05/2020 Initial draft Rachael Dacker 02 29/06/2020 Risk Workshop Shane Johnson

10. DOCUMENT REVIEW: ATTENDANCE RECORD

Standard Operating Procedure Modifying Fixed and Mobile Plant

Documents