David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 1 7300 Metro Blvd. Suite 120 Edina, MN 55439 800-533-4494 Web site: www. davidknox.com Email: [email protected]Stage, Room and Audio/Visual Setup Options The following pages illustrate three different stage setups based upon audience size. The goal of each is to create high energy in the audience by keeping the chairs close and tight. Presenter area stays the same In each of the three setups, the presenter area remains basically the same. • Six foot table with AC power • VGA or HDMI projector cable • Flipchart on solid fat back • Lavaliere microphone • Seating: chairs only, theatre style, no round tables • Front row of chairs as close as possible to stage or table The Audio/Visual needs change as the audience increases in size. Setup A Small audiences (100-300) For small audiences: Single screen of medium size. The projector can be placed on the speaker’s table and project at an angle to place it off center. No stage or riser is required. Setup B Medium audiences (300-600) For medium sized audiences and rooms: Requires only one projection screen, but large enough to be viewed from anywhere in the room. The projector will be on a small table in front of the screen. Risers may be required, but only a 12” height. Setup C Large audiences (600-3,000) For the largest events in big rooms: There are usually two projection screens placed left and right with projectors either right in front of the screens or behind the stage using rear- projection. For increased visibility a large center stage, 18-24” height, is used then framed with draping for a professional appearance. Rounds vs. Chairs One of the most important elements of a successful room setup, is chair quantity and placement. It determines the energy and interaction during the event. When the chairs exceed attendance, the audience spreads out, the room feels empty and lifeless and the connection to the presenter is lost. If the chairs are completely flled and close to the presenter, the room will be alive with energy. You can’t control the audience, but you can control the chairs. By eliminating tables (especially rounds) and underseating (Set 10% fewer than expected attendance) you accomplish the following results: • Your event appears more successful 300 in a room for 400 looks like failure 200 in a room set for 170 looks like success Bringing in more chairs shows people it was a success • Attendees move up to fll the front rows • Sight lines are improved between audience and presenter • The audience faces the presenter instead of each other • Creates a front-and-center “sweet spot” that ingnites the audiences’ energy Table of Contents Introduction 1 3-column overview 2 Presenter Area Diagram 3 Photos 4 Setup A Diagram 5 Photos 6 Setup B Diagram 7 Photos 8 Setup C Diagram 9 Photos 10 Display tables Diagram 11 Photos 12
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Stage, Room and Audio/Visual Setup Options · Stage, Room and Audio/Visual Setup Options The following pages illustrate three different stage setups based upon audience size. The
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David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 1
The following pages illustrate three different stage setups based upon audience size. The goal of each is to create high energy in the audience by keeping the chairs close and tight.
Presenter area stays the same
In each of the three setups, the presenter area remains basically the same.
• Six foot table with AC power
• VGA or HDMI projector cable
• Flipchart on solid flat back• Lavaliere microphone
• Seating: chairs only, theatre style, no round tables
• Front row of chairs as close as possible to stage or table
The Audio/Visual needs change as the audience increases in size.
Setup A Small audiences (100-300)
For small audiences: Single screen of medium size. The projector can be placed on the speaker’s table and project at an angle to place it off center. No stage or riser is required.
Setup B Medium audiences (300-600)
For medium sized audiences and rooms: Requires only one projection screen, but large enough to be viewed from anywhere in the room. The projector will be on a small table in front of the screen. Risers may be required, but only a 12” height.
Setup C Large audiences (600-3,000)
For the largest events in big rooms: There are usually two projection screens placed left and right with
projectors either right in front of the screens or behind the stage using rear-projection.
For increased visibility a large center stage, 18-24” height, is used then framed with draping for a professional appearance.
Rounds vs. Chairs
One of the most important elements of a successful room setup, is chair quantity and placement. It determines the energy and interaction during the event. When the chairs exceed attendance, the audience spreads out, the room feels empty and lifeless and the connection to the presenter is lost.
If the chairs are completely filled and close to the presenter, the room will be alive with energy.
You can’t control the audience, but you can control the chairs. By eliminating tables (especially rounds) and underseating (Set 10% fewer than expected attendance) you accomplish the following results:
• Your event appears more successful
300 in a room for 400 looks like failure
200 in a room set for 170 looks like success
Bringing in more chairs shows people it was a success
• Attendees move up to fill the front rows• Sight lines are improved between audience and
presenter
• The audience faces the presenter instead of each other
• Creates a front-and-center “sweet spot” that ingnites the audiences’ energy
Table of Contents
Introduction 1
3-column overview 2
Presenter Area
Diagram 3
Photos 4
Setup A
Diagram 5
Photos 6
Setup B
Diagram 7
Photos 8
Setup C
Diagram 9
Photos 10Display tables
Diagram 11
Photos 12
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 2
Setup: A B C
Audience size 100-300 300-600 600-3,000
Items 1-5 remain the same on all setups
1. Speaker table Six foot table Six foot table Six foot table