Report No: Meeting Date: Alameda-Contra Costa Transit District STAFF REPORT TO: AC Transit Board of Directors FROM: Linda A. Nemeroff, District Secretary SUBJECT: Travel Authorization ACTION ITEM RECOMMENDED ACTION(S): 15-2 00 August 19, 2015 Con s ider authorizing Director Williams to attend the Congressional Blac k Caucu s 45th Annual Legislative Conference in Wa shington, D.C. on September 16-20, 2015. EXECUTIVE SUMMARY: This report requests approval of out-of-state travel for Director Williams to attend the Congressional Black Caucus 45th Annual Legislative Conference in Washington, D.C. , September 16-20, 2015. Conference activities include, but are not limited to, approximately 70 public policy forum s, a national town hall, networking sessions, procurement fair, prayer breakfast, and the Phoenix Award Dinner. BUDGETARY/FISCAL IMPACT: Th e es tim ated cost of the trip is $2,878 .2 5 and includes registration, airfare, lodging, per diem and ground transportation as follows: *In cludes t ax. Conference Fee Airfare Lodging {5 nights @ $320.85/night) Per Diem {6 days @ $71/day IRS rate) Ground Transportation {6 days @ $30/day) Total $80.00 $588.00 $1,604 .2 5* $426.00** $180.00 $2,878 .25 ** Per Diem rate redu ced for: 1} first and last da y of t ra ve l; and 2) conference pro vided meals included in the registration fee . BACKGROUND/RATIONALE: Pursuant to Board Policy 180A, all out-of-s tate travel for Directors to attend a conference or a meeting related to District busine ss at Di s tr ict expense shall be approved by action of the Board of Directors prior to incurring expenses.
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STAFF REPORT - AC Transit · STAFF REPORT TO: AC Transit Board of Directors FROM: Linda A. Nemeroff, District Secretary ... ALC 2015 is the leading policy conference on issues impacting
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Report No:
Meeting Date:
Alameda-Contra Costa Transit District
STAFF REPORT TO: AC Transit Board of Directors
FROM: Linda A. Nemeroff, District Secretary
SUBJECT: Travel Authorization
ACTION ITEM
RECOMMENDED ACTION(S):
15-2 00
August 19, 2015
Consider authorizing Director Williams to attend the Congressional Black Caucus 45th Annual Legislative Conference in Washington, D.C. on September 16-20, 2015.
EXECUTIVE SUMMARY:
This report requests approval of out-of-state travel for Director Williams to attend the Congressional Black Caucus 45th Annual Legislative Conference in Washington, D.C., September 16-20, 2015. Conference activities include, but are not limited to, approximately 70 public policy forums, a national town hall, networking sessions, procurement fair, prayer breakfast , and the Phoenix Award Dinner.
BUDGETARY /FISCAL IMPACT:
The estimated cost of the trip is $2,878.25 and includes registration, airfa re, lodging, per diem and ground transportation as follows:
*Includes tax.
Conference Fee Airfare Lodging {5 nights @ $320.85/night) Per Diem {6 days @ $71/day IRS rate) Ground Transportation {6 days @ $30/day) Total
$80.00 $588.00
$1,604.25* $426.00** $180.00
$2,878.25
** Per Diem rate reduced for: 1} first and last day of travel; and 2) conference provided meals included in the registration fee .
BACKGROUND/RATIONALE:
Pursuant to Board Policy 180A, all out-of-state travel for Directors to attend a conference or a meeting related to District business at District expense shall be approved by action of the Board of Directors prior to incurring expenses.
Report No. 15-200 Page 2 of 2
The Annual Legislative Conference is the leading policy conference on issues impacting African Americans and the global black community. While the conference is not exclusive to transit (it features one transit-related session), it does feature more than 70 public policy forums on health, education, economic empowerment, the environment, and civic engagement and many other business-related activities, including a national town hall, networking sessions, and procurement fair.
Upon return from the trip, Directors are required to provide a brief oral or written summary of their activities and/or information learned during the trip not later than the next Board meeting.
In accordance with Policy 180A, the Board is requested to authorize out-of-state travel to the 2015 Congressional Black Caucus 45'h Annual Legislative Conference for Director Williams.
ADVANTAGES/DISADVANTAGES:
The conference offers professional development and educational opportunities of value to members ofthe Board.
ALTERNATIVE ACTIONS:
There are no alternatives to the course of action recommended in this report.
PRIOR RELEVANT BOARD ACTIONS/POLICIES:
Board Policy 180A - Travel and Meeting Expense Reimbursements for Directors and Board Officers.