Staff Induction Policy · Staff induction is an important aspect of LJBC’s strategic plan and Culture. All staff are eligible for induction, and equal opportunity applies to access

©Lake Joondalup Baptist College 1 Staff Induction Policy

February 2019

Staff Induction Policy

Title of Policy/Procedure

Staff Induction Policy

Endorsed by College Principal

Responsibility Secondary Manager Staff Development/Executive Business Manager

Reviewed date February 2019

Next review date November 2019

To whom issued New or returning staff

118

Policy Number


February 2019


February 2019

Rationale The College plays an influential role in establishing and supporting new staff to the College as a process of continuous improvement. The Lake Joondalup Baptist College Induction Program contains checklists and resources which are to be used for up to the first twelve months after commencement or return to a position. It delivers key information about the College Vision and Mission, culture, values and policy settings to guide responsible and appropriate behaviour and decision making. In addition, induction provides staff with support, direction and feedback about their work.

Purpose An employee who has participated in an induction program will:

understand their role and the work required of them

develop effective work practices

feel valued, supported and involved in the College community

work within the bounds of College policies and the College Strategic Plan

understand and know how to access relevant policies, guidelines and procedures

understand the professional standards and behaviours expected of them

receive feedback through the formal feedback process

successfully use the necessary facilities and resources needed to carry out their work

establish productive and harmonious working relationships with colleagues

develop clear work goals

complete a development plan that addresses individual development needs and the College needs

participate in professional development activities and programs consistent with their development plan

know whom to approach for support and guidance. Work in relation to these outcomes is however an ongoing and a developmental process which continues after the formal induction program has been completed.

Participants The policy applies to all staff whose employment is based on the:

Lake Joondalup Baptist College Inc. Operational School Staff Agreement

the Lake Joondalup Baptist College Inc. Education Assistants Enterprise Agreement

the Lake Joondalup Baptist College Inc. Teachers Collective Agreement.

Alignment with the College’s Strategic and Annual Implementation Plans Staff induction is part of the broader framework of Lake Joondalup Baptist College’s Strategic Plan. It aims to provide feedback and direction both to the College and the individual by providing opportunities for reflection, measurement and goal setting. It further aims to support staff as they adapt to the external environment bringing about changes in roles. This will also improve job satisfaction, personal and career development and College outcomes.


February 2019

Responsibility Line Manager Staff Induction is the responsibility of the Secondary Manager Staff Development and Executive Business Manager, Dean of Primary PK-2 and Dean of Primary 3-6. These staff are therefore responsible for enabling employees to complete the induction process and support the staff member as they work towards goals that have been set. Individual Staff induction is a shared task between the staff mentioned in 1.1 and the individual staff member. Ultimately, each individual is responsible for their own development and is expected to manage their own personal and professional development, as well as contribute to the development of their colleagues by sharing their expertise. Equal Opportunity Staff induction is an important aspect of LJBC’s strategic plan and Culture. All staff are eligible for induction, and equal opportunity applies to access and participation by all staff. Timing Staff are required to take part in the Induction process for at least the first twelve months of their appointment. Process The Induction Process includes all activities and meetings required to successfully complete the process. It will involve a variety of staff depending on the role/position held by the employee. Specific details of the process may vary according to the needs of the role/position.


February 2019

Guiding Principles of Induction

• Responds to individual staff needs in developing work practices

• Supports staff to develop their sense of self (identity)

• Builds on and extends the employee's moral purpose

Induction is focussed on outcomes

• Is immediate and responsive to the core work where learning is transferred to practice

Induction is focussed on and embedded in

work practices

• Deepens employee's knowledge about work practices

Induction is informed by the best available research on effective

work practices

• Enables a professional dialogue within the learning area

• Promotes self reflection and resilliance, enabling growth as an educator

Induction is collaborative involving

reflection and feedback

• Is monitored and evaluated to ensure needs are met (students, teacher and College)

Induction is evidence-based and data driven to guide improvement and to measure impact

• Is a sustained Professional Development process with three key phases: Pre commencement, Mentoring process and continued professional development

Induction is ongoing, supported and fully integrated into the

culture and operations of the College


February 2019

Review and Evaluation This policy and associated procedures will be reviewed annually.

Related policies

#75b Staff Development and Review Policy


February 2019

Appendix 1

Pre-Employment Induction Checklist (HR)

Name ______________________________________________________________ Learning Area _______________________________________________________ Probation/Leave Replacement __________________________________________ % FTE _____________________________________________________________ Start of Employment Date ______________________________________________ The purpose of the Pre-employment Induction Checklist is to assist the College to prepare for the arrival of new employees, and to help them to settle in as quickly as possible.

Date Completed

Comments

Line Manager

new employee name

mentor assigned

Human Resource Manager

badge ordered

payroll set up

disability requirements (if relevant)

diversity requirements (if relevant)

employee file prepared

induction meetings booked

commendation stamp ordered

ICT

login organised

Laptop/other organised

HR

Print Name

Signature

Date

Lake Joondalup Baptist College


February 2019

The employee has been made aware of, introduced to, and given appropriate documentation on the following (if applicable)

Policies and Procedures

Date Completed

Bullying In The Workplace (#086)

Child Abduction Response Plan (#041c)

Child Protection Policy (Including Mandatory Reporting) (#041a, 041b)

Children Of Staff – Out Of Hours Supervision (#063)

Digital Images And Photographs Of Students – Use And Privacy (#010)

Duty Of Care To Students (#056)

Emergency And Critical Incident Policy K-12 (#135a, 135b)

Evacuation Emergency Procedures (#135a, 135b)

Lockdown Policy And Procedures (#135a, 135b)

Use Of College Data Management Systems (#037)

Use Of Electronic Facilities By Staff (#040)

Social Media Policy (#034)

Staff Code Of Conduct And Ethics (#120)

Staff Grievance Policy And Procedures (#087)

Staff Induction Manual And Policy (#118)

Staff Laptop Program (#039)

Staff Professional Dress Code (#119)

Strategic Plan Staff

Support Services Reference Guide

Assembly Protocols (#100) T

Attendance At Teachers Meetings And PD Days (#053) T

Attendance Marking And Follow Up Procedures Secondary (#047)

T

Co-Curricular Policy (#084) T

Co-Curricular And After Hours Supervision Of Students (#051) T

Contact With Parents On Student Progress (#102) T

Countering Bullying Policy (#038) T

Excursions Policy K-12 (#113) T

Homework Policy (#131) T

Responsible Behaviour Policy T


February 2019

Secondary Assessment Policy Lower (#015) Senior (#128) T

Secondary Cap Policy (#110) T

Secondary Student Management And Care Handbook T

Student Health Care Policy K-12 (#059) T

Sun Safe Policy (#018) T

Teaching Staff Handbook T

Yard Duty Instructions (#055) T

T – policies specific to teaching staff only


February 2019

Three month Induction Checklist Performance and accountability

Provide new employee with (if applicable) Date

Completed Comments

Staff induction checklist (Appendix 2)

Staff Review (Policy #75b)

Complispace new staff PD

Code of Conduct PD

Teacher induction checklist (Appendix 3)

Written feedback on first classroom observation

Written feedback on second and subsequent classroom observation(s)

To be signed at the end of initial three month period Statement that the induction process has been completed I wish to confirm that I have received an Induction as set out above.

Line Manager

Print Name

Signature

Date

Employee

Print Name

Signature Date

HR

Print Name

Signature Date


February 2019

Appendix 2

Staff Induction Checklist (Line Manager) Name ______________________________________________________________ Area _______________________________________________________________ Start of Employment Date ______________________________________________ Staff Mentor _________________________________________________________

The purpose of the Induction Booklet is to provide information to new employees, and to help them to settle in as quickly as possible.

Preparation in Advance

Provide new employee with Date

Completed Comments

Contact new employee before start date

Choose mentor and inform HR

Prepare workspace for the new employee

Organise keys required

Organise provision of laptop/other

Obtain timetable from Dean of Administration/Primary

Inform the LEC of the new staff members’ classes for IEP/CAP purposes



February 2019

Staff Induction Checklist

Introduction


Completed Comments

Introduction to other members of staff, briefly explaining responsibilities

Access to College Directory containing list of staff and contact details

Details of frequency of meetings

Details of how information is communicated through the College

Laptop

Keys

Photocopy code

Information about copyright regulations

Work hours and entitlements


Completed Comments

Details of hours of work, start, breaks, finish.

Procedure for applying for leave

Details on how to report absences/late arrivals, including who and when to notify

Access to relief template/SEQTA

Co-curricular opportunities


February 2019

Familiarise with environment

Make new employee familiar with Date

Completed Comments

Entrances/exits and facilities

Car parking facilities and/or public transport

Disabled access and/or swipe card for lift (if applicable)

Workspace location

Phone/email/internet/intranet procedures and etiquette

Access to grounds tracker for any furniture/maintenance issues

Tea and coffee-making and canteen facilities

Staff room and staff notice-boards

Toilets

Staff changing facilities

Information on after-hours procedures, eg: times of locking

Health and Safety


Completed Comments

Procedures if you injure yourself or become unwell while at the College

Contact details for College First Aid

Contact details for Employee Assistance Service:

Lockdown procedures

Information regarding location of fire equipment, map of fire assembly points, and details of evacuation procedure

Information about who is in charge of first aid and safety, where to find the nearest first-aid box, and what to do if an accident or emergency occurs

Details of incident/near-miss reporting procedure


February 2019

Performance and accountability (teachers)

Provide new employee with (if applicable) Date

Completed Comments

Written feedback on first classroom observation

Written feedback on second and subsequent classroom observation(s)

Academic report procedures

Plan for ongoing contact with new staff member

Access to appropriate PD and College PD form/procedures

Opportunities to observe other teacher’s lessons

First Aid Training List specific training and date(s) completed

Mandatory Reporting Date Completed _____________________________________________________


February 2019

Appendix 3

Teacher Induction Checklist – (Mentor)

College


Completed Comments

What time to arrive on student free days and program set for those days

Location of resources

Information regarding the locking of offices and classrooms

Information on how to enter a notice into the Student Notices

Details about yard duties

Information regarding the location and content of the College Calendar

Procedures for College Assemblies

Information regarding attendance at out of school hours events (parent nights etc)

Information regarding whole College events

Planning with a Purpose


Completed Comments

Access to syllabus documents, course and assessment outlines

Expectations in regards to programming and lesson planning – use of SEQTA

Clarify planning expectations when setting reliefs

Introduction to support and administration staff

Procedure for using volunteers in the classroom

Access to SCSA/AISWA website

Lesson times and use of bells/music

Details regarding how to organise an excursion if applicable

Instructions on how to book the library for classes

Procedures to borrow resources and/or access equipment



February 2019

Cultivating a Positive Learning Environment


Completed Comments

Use of commendation stamp and merits

College procedure for students entering and leaving the classroom during class time

Access to IEP/CAP information and discuss classroom implications

Procedures for emergency/incident in classroom

Details of how to record student behaviour and pastoral care notes

Procedure for communicating with parents

Instructing with Intention


Completed Comments

Procedures regarding Connect time

Procedures for recording attendance

Location of daily notices on SEQTA/email and procedures for reading to students

Information regarding stacking of chairs for cleaning

Assessing with a System


Completed Comments

Assessment and reporting processes

Procedures on returning/storing student assessments

Staff Induction Policy · Staff induction is an important aspect of LJBC’s strategic plan and Culture. All staff are eligible for induction, and equal opportunity applies to access

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