Page 1 of 15 Staff Health and Safety Induction Declaration by new members of staff I, (Please print your name) --------------------------------------------------------------------- Have read and understood the contents of the documents listed below and agree to observe all conditions and rulings contained within them:- • Staff Health and Safety Guide • University Health and Safety Policy • List of Area Safety Managers • First Aid personnel list / Accident Form • Fire Instruction Sheet • Fire and the Disabled guide • Fire Assembly Points • PEEP – Personal Emergency Egress Plan School/Department: ----------------------------------------------------------------------------- Position/Status: ---------------------------------------------------------------------------------- Signature: ------------------------------------------------------- Date:---------------- Please return completed form to the Safety, Health and Environment Office in NP DY G12 within a week of completing your induction course.
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Staff Health and Safety Induction
Declaration by new members of staff
I, (Please print your name) ---------------------------------------------------------------------
Have read and understood the contents of the documents listed below and agree to
observe all conditions and rulings contained within them:-
Please return completed form to the Safety, Health and Environment Office in
NP DY G12 within a week of completing your induction course.
Page 2 of 15
Introductory Staff Health and Safety Guide
Policy Statement
The Governors and management of Bath Spa University consider the Health and Safety of
all staff, students and visitors to be of paramount importance. Accordingly, the
promotion of health and safety measures is a prime objective for all who use the
campus.
The Law - Why do you need to know?
Health and Safety Legislation requires that as far as is reasonably practicable, The
University does not expose staff to risk whilst at work. In order to achieve this objective
as successfully as possible, senior management promote a positive ‘safety culture’
through Area Safety Managers and by employing a specialist Health Safety and
Environment Adviser. However, to succeed with this complex objective, staff must
appreciate that they also have an obligation to follow all health, safety and fire directives
set out by the University. Thus staff are expected to:-
“Take reasonable care of the health and safety of themselves and of all other
persons who may be affected by their acts or omissions.”
Promoting a positive ‘Safety Culture’.
Safety is the responsibility of every member of staff, even though responsibility for the
implementation of the University Health and Safety Policy lies with Area Safety
Managers, to whom staff should direct all concerns in the first instance. There is
extensive H&S advice published by the Safety, Health and Environment Office on the
University website. However, where staff are faced with serious safety hazards or
concerns, they should book a job with The SHE Office using the University ‘Works
management System’. Teaching staff are particularly asked to ensure that students ‘in
their care’, are always fully aware of all safety arrangements within their immediate
teaching environment including emergency evacuation arrangements and all hazards
associated with tasks or processes with which they are asked to participate.
Risk Assessments
These are required for all premises, work operations and processes. However, it is
particularly important for staff using workshops, studios and laboratories, to familiarise
themselves with all safety procedures and observe all official working practices and
guidance set out in Risk Assessment documents. Particular attention should be paid to
the use of: -
• Protective guards on machines,
• Ventilation and extraction systems for dust and fumes,
• Protective clothing,
• The storage of solvents,
• The disposal of waste materials, particularly glassware and hazardous material.
Risk Assessment files must be available for all procedures and hazardous materials,
including office based work. All staff should receive the appropriate training to deal
with their work risks, such as manual handling, fire and computers.
Electricity
Electrical faults are responsible for many serious accidents and fires which is why all
portable electrical equipment supplied for staff use, both in offices and teaching areas, is
checked annually for electrical safety by an independent specialist contractor. Before use
staff are asked to check that all such equipment has an up-to-date testing label attached.
They are also advised to examine equipment for physical damage before use and
definitely not to use any form of ‘home-made’ electrical equipment or wiring such as
extension leads, etc.
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Computer Workstations – Display Screen Equipment (DSE)Training is mandatory, and you'll be automatically enrolled on the LearnUpon, platform – DSE module. The DSE Assessment form should then be completed (https://forms.gle/zUxrkJ1gCg8D3MTR7) the results of which must be sent to your Manager (as per the form's instructions). Based on the results, your Manager may give advice or decide to contact the SHE Administrator, to organise an equipment trial or assessment (if more specialised knowledge is needed): [email protected]
If after a while, you find your circumstances have changed or you feel that a refresher is needed (every three years is recommended (at least), please follow the steps (as detailed above), again.
Fire Action
On hearing a Fire Alarm, all occupants must leave buildings immediately and not re- enter until the ‘all clear’ is given by the person in charge, usually the senior Fire Brigade Officer. Blue ‘FIRE ACTION’ notices are on display in all buildings on campus to remind personnel of ‘What to do’ in the event of a fire. Staff are strongly advised and expected to familiarise themselves with all escape routes from every location they occupy during their working week.
Please be aware that it is illegal and therefore a disciplinary offence, to interfere with any fire equipment, sign or alarm system, or to obstruct any escape route. Fire doors are in place to delay the spread of fire to other parts of the building; at no time should they be wedged open particularly with a fire extinguisher. All roof areas are out of bounds and must not be used as a means of escape.
Use of Fire ExtinguishersFire extinguishers are sighted around campus for emergency use only.On no account should they be used to hold open doors or removed from their 'Fire Point' unless to fight a fire. Fire extinguishers should only be used if the user is confident that they:-
• Will not put them self or other people in danger.• Have a colleague to keep watch and alert the user to danger.• Know the correct type of extinguisher to use for the particular type of fire.• Are confident that they know how to operate the extinguisher correctly.• Have a clear escape route at all times.
Visitors Staff are responsible for the safety and welfare of their visitors at all times whilst on campus. Children must be supervised at all times by an adult, who must appreciate that they are fully accountable for the welfare and deeds of such children. Please also recognise that what may be quite safe for adults may well behazardous for children, particularly if very young.
Medical Care Fully trained and equipped First Aid staff are available on both sites between 9am - 5pm Mondays to Fridays, in addition all security staff are first aid trained and will be able to offer assistance. Security should be advised if you have called an ambulance so that they can promptly direct them to the site of the incident. The first aider’s purpose is to provide remedial medical attention for minor accidents and emergency care before professional help arrives. An up to date list of First Aid staff is published on the University H&S website and on specific green First Aid notices at various locations throughout both sites.
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BATH SPA UNIVERSITY HEALTH & SAFETY POLICY STATEMENT
The Board of Governors of Bath Spa University is committed to the provision of a safe
and healthy working environment for its students, staff, visitors and contractors. It
recognises that Health & Safety is everybody’s right and everybody’s responsibility and
will take all reasonably practicable steps to ensure that the stakeholders contribute
positively to the achievement of the Board’s ambition. The policy also applies to any
subsidiary company of the University and includes all sites and locations used for Bath
Spa University business (UK and international).
Policy
The Board acknowledges that Health & Safety is a core management function and looks
to the Vice-Chancellor to implement policies through the executive structure to ensure
statutory compliance and best practice in all areas of activity. The University will follow
the Health and Safety Executive (HSE) guidance HSG65 as the basis of its health and
safety management system.
In particular, the Board of Governors affirms its commitment to the following:
• integration of Health & Safety into all management tasks including planning
• demonstration of leadership in Health & Safety management at all levels
• provision and maintenance of appropriate accommodation, equipment and plant.
• promotion and retention of safe working practices
• provision of information, instruction, training and supervision as are necessary to
alert students, staff, visitors and contractors to hazards and the elimination of risk
so far as reasonably practicable
• monitoring, evaluation and continual improvement of Health & Safety
performance.
• maintenance of effective systems of consultation and communication with all
employees including Safety Representatives nominated by the recognised Trade
Unions
• provision of appropriate instruction, training and guidance to staff and students,
in order to carry out tasks in a manner that safeguards themselves and others
Organisation
The University will employ or commission Health, Safety and Environment Adviser (as a
competent person within the law) with sufficient training, knowledge and experience of
the University’s activities to advise on Health, Safety and Fire issues including statutory
compliance and risk assessment. The University will ensure that sufficient resources are
available to effectively undertake this role.
The Vice-Chancellor will establish a Health & Safety Committee, to be chaired by a senior
manager. The Committee will include the Health, Safety and Environment Adviser, the
Deans of the School of Art and Design, the College of Liberal Arts, the Faculty of
Education Area Safety Managers, Operational Area Safety Managers, other Senior
Managers from Professional Services departments and representatives of the recognised
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Trade Unions and the Students’ Union. The Committee will monitor the University’s
performance in all matters related to Health & Safety. It will also review policy and
procedures in the light of statutory requirements and best practice and will recommend
changes and improvements as appropriate.
Within the executive, the University will establish and maintain a clear structure of
responsibility and accountability on Health & Safety performance at all levels including
the appointment of Area Safety Managers, First Aiders and Fire Wardens with defined
duties and assigned areas. All staff fulfilling these duties will receive formal notification
of their appointments and will be provided with appropriate equipment, training and
time to meet their responsibilities.
Planning
The University will implement a health & safety planning process to identify how best to
deploy resources and to foster a culture that eliminates or controls risks. This will
include the systematic identification of workplace hazards, their analysis and evaluation
via risk assessment and appropriate methods of risk control.
Performance Measurement
The University will implement a Performance Measurement System to capture, record
and analyse the necessary qualitative and quantitative data to meet statutory obligations
and to enable corrective action to be taken.
Performance Review
The University will undertake periodic audits of its systems and procedures at each
managerial level to determine whether actual activities and results conform to planned
arrangements, whether these arrangements are implemented effectively, and actively
support achievement of the institution’s policy and objectives.
Compliance
The University requires all students, staff, visitors and contractors to comply with Health
& Safety regulations and any policy / procedure agreed by the University, and to act
accordingly. Disciplinary procedures will be invoked against any individual who is
deemed to have intentionally or recklessly, interfered with or misused anything provided
in the interest of Health & Safety or Fire Management or to have blatantly failed to fulfil
their managerial responsibilities at any level.
Publication
The Policy will be reviewed annually and a copy of the Policy Statement will be made
available to all staff and students of the University.
The Policy Statement will be signed by the Vice-Chancellor and the Chair of the Board of
Governors.
Professor Christina Slade Terence Jagger
Vice-Chancellor Chair of the Board of Governors
December 2016 December 2016
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AREA SAFETY MANAGERS – AREAS OF RESPONSIBILITY
Anita Taylor
Operational ASM
David Tinkham
Bath School of Art &
Design
Sion Hill, 4 The Circus,
Dartmouth Avenue
Riverside Court, Palace Yard Mews
John Strachan
Operational ASM
John Edwards
Research & Graduate
Affairs
Corsham Centre
Kate Reynolds
Operational ASM
Helen Eastwood
Institute for Education Compton & Twiverton
(except Computer Server room), Culverhay School
Kerry Edwards Day Nursery Nursery
Rob Mears (ASM
Executive)
Operational ASMs to be
agreed
College of Liberal Arts Commons, Paintworks,
Ashton, MTC & University
Theatre, Burdalls Yard,
Ashmans Yard, Stanton,
Corston Twinhoe, Wellow
Operational ASM
Jane Conibere
Student Services Main House
Alison Baud
Operational ASM
Fay Dowding
Library & Learning Services NP Library & shops,
excluding Computer
Services offices
Rachel Roberts Catering Services NP & SH Commons &
Corsham Centre
Refectories
Richard Jordan
Operational ASMs
James Turvey/ Craig
Smith/ Penny Snowden/ Andrew Williams
Estates Security, Grounds, Plant
rooms, Farm and Walled
Garden NP, Dairy, Vinery
Sarah Dawes
Operational ASM
Sally Savage
Students’ Union SU Building
Chris Stedham Planning Support Stable, Kewstoke, Sophia
John Beaver Computing Services Computer Services offices in NP Library, Twiverton
Ann Hitchings
Operational ASM
Karen McGinty
Student Services All Student Residences
Barrie Grey Careers & Enterprise Stewards Lodge, Careers areas in NP Library
Sarah McKenzie Bath Spa Global Newton
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Accident Reporting and First Aid
A list of BSU first aiders is available on our website –