St. Theresa PTO General Meeting January 26, 2016
St. Theresa PTOGeneral Meeting
January 26, 2016
Agenda• Opening Prayer• School Financial Report & Fundraiser Update• PTO Financial Report• 2016-2017 PTO Elections• Upcoming Events• Special Topic: Strategic Plan
• 1:1 Computer Program• Exploring our Future: Proposed Building Plans
• Q&A
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School Financial Report
3
Raffle $17,574
Other Fundraisers
$1,531
HarvestParty
$10,800
FundThe Mission*
$68,627
Fundraising Goal
$225,750
Fundraising Update*Denotes year-long fundraiser
Upcoming Fundraisers:
Steps for Students / Gala
Total as of1/25/2015$98,532
Total stillneeded
$127, 281
PTO Financial Report2015 Jun Jul Aug Sep Oct Nov Dec YTD ($)Net 866 252 3,399 6,445 642 -1,668 9,935Income Total Income 866 1,313 3,805 6,445 1,649 1,650 15,728Previous Year Balance 846 846Fundraisers Used Uniform and Spirit wear sales 866 467 3,670 65 54 55 5,177 Other Fundraisers 135 135 Total Fundraisers 866 467 3,805 65 54 55 5,312Membership PTO Dues 0 2,320 580 580 3,480 Home Room Dues 0 4,060 1,015 1,015 6,090 Total PTO and HR Dues 0 0 0 6,380 1,595 1,595 9,570Expenses Total Expenses 0 1,061 406 0 1,007 3,318 5,793Community WC: Back to School Picnic 304 304 Box Tops 50 50 Other (Tuition) 500 500 Total Community 804 0 0 0 50 854Fundraisers Volleyball Tournament 130 130 Spirit Wear 2,632 2,632 Harvest -Pottery 358 358 Total Fundraisers 130 358 0 0 2632 3120PTO PTO Meetings 94 94 New Family Orientation 127 48 175 Total PTO 127 48 0 0 94 269Homeroom Expenses Halloween Parties 727 311 1,038 Thanksgiving Teacher's Luncheon 280 280 Christmas Parties 232 232 Total Homeroom 0 0 0 0 1,007 542 1,550
As of December 31, 2015
2016-2017 PTO Elections
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Election Notice
Emailed
Nomination Forms
Emailed
NominationForms
Due
VOTINGBEGINS
VOTINGENDS
OfficersAnnouncedAt PTO Mtg
Upcoming Events • Open House Sun, Jan 31• Catholic Schools Week Jan 31 – Feb 6• Tue, Feb 2
• with Mrs. Ilski Wed, Feb 3• Teacher Appreciation Luncheon Fri, Feb 5• Steps for Students Warm-Up Sat, Feb 6• Mardi Gras Parade & Parties Tues, Feb 9• President’s Day – No School/No KV Mon, Feb 15• Steps for Students Sat, Feb 20• Spirit Sunday Sun, Feb 21• Tue, Mar 1
• with Mrs. Ilski Wed, Mar 2• Spring Break Mar 14 – Mar 18• Spirit Sunday Sun, Mar 20• Parent Teacher Conferences Mar 23 – Mar 24• Easter Break Mar 25 – Mar 28• Tue, Apr 5
• with Mrs. Ilski Wed, Apr 6• CogAt & IOWA Testing Apr 11 – Apr 21• Spirit Sunday Sun, Apr 17• Kentucky Derby Gala Sat, Apr 30
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Special Topic: Strategic Plan
Guest Speakers:• Andy Erich (School Board President)• Melissa Ilski (Principal)• Johanna Bransford (Capital Campaign Manager)• Robert and Melissa Swanson (School Parents & Building
Committee Co-Chairs)• Bill and Cindy Featherston (Parishioners & Building Committee
Co-Chairs)8
Purpose – Why are we doing This?To make St. Theresa even BETTER!
• The Strategic Plan for St. Theresa Catholic School is a detailed 5 year plan which summarizes:• Why our school exists• How we want to make it BETTER• How it will go about doing so• 5 year budget needed to successfully accomplish the plan
• The plan deals with all aspects of the school and strategic recommendations for enhancing our school. Recommendations were made for the following areas:• Catholic Identity• Governance and Leadership• Academic Excellence• Operational Vitality• Advancement
• The Strategic Plan is developed, implemented and evaluated by the principal and school board, with appropriate input by the pastor and other stakeholders
• Pastor has final approval of document
Strategic Planning Process
St. Theresa Catholic School26 January 2016
Strategic Planning Process and Timeline
• Fall 2014• Hired Dr. Regina Haney, Executive Director of School Boards at NCEA, as a consultant for the 2015-2020
St. Theresa Catholic School Strategic planning process• Spring of 2015
• Strategic Planning Committee formed• The Strategic Planning Committee met with Dr. Haney and completed a SLOT analysis to identify
Strengths, Limitations, Opportunities and Threats for St. Theresa Catholic School• Subcommittees formed and assigned sections of the plan, in particular the 5 areas identified through
the SLOT analysis • Dr. Haney guided strategic planning meetings in person, via GoToMeetings, emails and phone
conferences as subcommittees continue to work on Goals and Recommendations • The principal, Strategic Planning Committee and other board committees present progress reports at
each board meeting.• Progress reports are communicated to staff at Parish and School Staff Meetings and to parents and
community members through PTO meetings• Fall 2015
• School Board approves the Strategic Plan budget and Annual Actions Items.• Spring 2016
• Strategic Plan is finalized and submitted to Pastor and Superintendent.• All school and parish stakeholders are invited to attend a general assembly for the presentation of the
Strategic Plan.
Staff and School Board will review the plan annually, reassess major issues and challenges, and revalidate and update recommendations and strategies. All progress and updates will be communicated to stakeholders via the Annual Report
Strategic Planning Committees
Strategic Plan Highlights1. Mission & Catholic Identity-
St. Theresa Catholic School is an educational community rooted in the Catholic faith and committed to providing students with a comprehensive, creative, and challenging program of studies. In a nurturing environment, students are encouraged to discover their full potential and to generously put their gifts at the service of God and others.
• Supplementing costs to teachers for FTCM• Implementing the ACRE for 5th & 8th graders; IFG for
staff• Increase service opportunities for ALL students &
service hours for middle school students
2. Governance & Leadership In collaboration with the School Board and School Board
subcommittees, St. Theresa administration provides strategic leadership by setting direction, advising on policy and strategy decisions, overseeing and monitoring organizational performance, and ensuring overall accountability.
• Focus efforts on goal setting and training• Evaluate and reviewing processes, procedures and goals
annually• Strategically plan for increased school/parish
integration of committees and planning meetings to foster more effective communication & collaboration
3. Academic ExcellenceSt. Theresa Catholic School is committed to academic
excellence and making Catholic education accessible to diverse learners of the 21st century.
• Implementation of a Curriculum & Instruction Committee
• Expand the LRC• Create a “Digital Immersion Program”
• 1:1 Computers• Outline a strategic Professional Development Plan
4. Operational Vitality (Facilities and Finance)Systems and protocols are implemented which
provide accountability and ensure financial viability with sustainable growth. • Address the demands of increased enrollment through
a Feasibility Study to expand the school• Improve overall campus safety & security
• Maintenance Software & Firestorm Emergency Preparedness
• 5 year Financial Plan to include:• General Operating Budget• Advancement Plan (including Enrollment Management) and
Budget• Professional Development Plan and Budget• Technology Plan and Budget• Strategic Plan and Budget
5. Advancement (Enrollment, Retention, Marketing)An integrated approach to advancing the Mission of St.
Theresa Catholic School, focused on implementing marketing and stewardship operations and strategies to generate the necessary resources required to meet the needs of our students, while also supporting the school’s current operational expenses.
• Create annual Advancement Plan with goals, calendars, deadlines and enrollment management plan
• Facilitate more effective means of communication with all stakeholders
• Focus on MISSION driven events and opportunities
How much is ALL this going to Cost??
Exploring the Future
Catholic Church and School
Exploring the FutureThis weekend in Place of the
HomilyFr. Phil shared some dreams for
our parishBoth the Church and the School
And invited us to dream and participate in the first stage of planning for our next capital campaign
Catholic Church and School
Exploring the FutureThe readings this weekend
reminded usOf the joy of gathering as God’s
holy peopleOf the many roles we have in
the one Body of ChristThat we are anointed by the Holy
Spirit to do great things!
Catholic Church and School
Exploring the FutureOur Journey began with
The success of the All Are Welcome CampaignThe growth of Mass attendance and school enrollmentAn extraordinary gift from a devoted parishioner
Catholic Church and School
Exploring the Future
Leo Etlinge
r
1916 - 2012
Catholic Church and School
Exploring the FutureWith Leo’s gift ahead of us we
began to plan2013 – Liturgical design consult & architects retained Parish workshops are held2014 – Renewed the Master Plan for the entire campus2015 – Master plan shared with parishioners & school families
Rectory conversion to the Pastoral Center begins
Catholic Church and School
Exploring the Future2015 – Building Committee works
with architects as schematic designs are developed and preliminary cost estimates are obtained2016 – We take our first steps into the testing of what we can raise. Guidance in Giving leads our Feasibility Study
Catholic Church and School
Exploring the FutureWe would like to invite you to
dream togetherWe will share the plans as they exist todayWe will ask you to consider whether together we can do great things!
Catholic Church and School
Exploring the Future
The Proposed Renovation of the Sanctuary
and New Narthex
Catholic Church and School Exploring the Future
Sanctuary
Catholic Church and School Exploring the Future
Font and Loft
Catholic Church and School Exploring the Future
Church and Narthex Exterior View
Catholic Church and School Exploring the Future
Narthex Building
Catholic Church and School
Exploring the FutureThe Proposed New School
Building(Durford Street side of the
property)
Catholic Church and School Exploring the Future
School Exterior View
Catholic Church and School Exploring the Future
School Entry
Catholic Church and School Exploring the Future
Pre-K Classroom
Catholic Church and School Exploring the Future
Science Lab
Catholic Church and School Exploring the Future
Catholic Church and School
Exploring the Future
Bringing It All Together
Catholic Church and School
Exploring the FutureProjected Project Costs
Church & Narthex $ 6,200,000School Building $ 4,700,000Rectory $ 700,000Total Projects $11,600,000
Building tax $ 1,100,000Total Campaign $12,700,000Less Gifts to Date ($ 2,500,000)Balance to Raise $10,200,000
Catholic Church and School
Exploring the FutureThe Feasibility Study – January &
FebruaryWith some parishioners & school families participating in interviews with Guidance in GivingWith all parishioners & school families asked to participate in a surveyAs we plan, every willing voice will be heard
Catholic Church and School
Exploring the FutureIn closing, we ask you to do
three thingsStudy these drawings, ask questions, dreamPray for our parish & school – that we might do great things Consider what you / your family might give or pledge
Catholic Church and School
Thank You for the growth,
vitality, welcome &
mission of this our
St. Theresa Church and
School
Exploring the Future
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