St. Sephen AYPA 2011 Youth Week - Full Report

YOUTH WEEK CELEBRATION REPORT

PRESENTD TO

THE PAROCHIAL CHURCH COUNCIL (PCC)

ST. STEPHEN’S ANGLICAN CHURCH, TEMA

AUGUST, 20112011

YOUTH WEEK CELEBRATION REPORT

2011

THEME - ‘SUSTAINING THE YOUTH; OUR CHALLENGES, OUR FUTURE’

Content Page

Introduction 3

Report on activities 5

Youth week committee members 13

About the youth week celebrations 14

Acknowledgements 14

Financial Statement 15

Appendices 18

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INTRODUCTION

This document presents a report to the Parochial Church Council of St. Stephen’s Anglican church

on the year 2011 youth week celebrations.

BACKGROUND AND RATIONALE

At this year’s African Union conference of the Assembly of Heads of States and government, one

major issue that cropped up was youth development. Heads of states and presidents of member

countries discussed ways of providing resources to equip the youth to enhance their personal

development and the development of their countries. Heads of member countries were therefore

charged to do more and come out with innovative strategies and policies to tackle youth

development.

EFFORTS MADE TO SUSTAIN AND DEVELOP THE YOUTH BY THE CHURCH

The church has over the years come out with strategies to overcome social vices and societal

problems affecting the youth and preventing them from their development. Various forums,

conferences and camps have been organized by the church to sustain the youth. These

programmes have over the years centred on the following;

Promoting Christian fellowship and unity amongst the Youth.

Providing and offering effective leadership to the Youth of the Church.

Fulfilling the tenets of the Great Commission through Evangelism.

Building and enhancing the capacities of the Youth through its programmes

Unravelling and utilising the God given talents in the youth

THE YOUTH WEEK CELEBRATIONS

The question of how to attract and keep our young people close to the Church is one of major

concern in our troubled age. To remain indifferent to this problem can only be regarded as a grave

sin and is an indication of soul-destroying self-love.

We, the youth of St Stephen’s Anglican Church believe that the government and the church

leadership cannot do this alone. We must supplement their effort by getting involved at the local

level. To achieve a real change in people’s attitude and behaviours, it is important to create an

enabling environment but also implement strategies, which can motivate the youth since they are

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the future of Ghana and the church. In line with this realization, the youth of the church decided to

celebrate this year’s Youth Week to use as a platform to help the youth discover their God given

potentials and build their self-confidence to make them more committed to the work of God and

the church and the development of Ghana.

This year’s youth week celebration was held under the theme, “SUSTAINING THE YOUTH; OUR

CHALLENGES, OUR FUTURE”

Tailor-made programmes and activities were organised to help sustain the youth of the church for

the development of their future and the church.

ACTIVITIES

Programmes for this year’s youth week celebrations included: Health walk, Revival, career

guidance, relationship summit, drama and networking the church.

Very prominent resource persons who are well vest in the various areas were invited to address

many issues. They included; Prof. John Gyapong the Pro-Vice Chancellor of the University of Ghana,

Legon, Dr. Mrs. Gyapong of the Ghana Health Service, Mr Ebo Quarm the Human Resource Manager

for Merchant Bank Ghana Limited and Rev.Dr.Mrs. Susie Lamptey a marital counsellor.

Topics discussed were: what employers want in prospective employees, what our parents did not

tell us, though it tarries, what the youth can do for the growth of the Church, How to discover and

utilise your potential. Special prayers were said for the Nation, the Anglican fraternity and the

church.

The youth week brought together other parishioners within the Tema Metropolis. They included;

St. Albans Anglican Church, Holy Gabriel Anglican Church, Christ the King Anglican Church, Bethel

Methodist, Central Assemblies of God, Pentecost, First Baptist, St. Joseph the Worker Catholic

Church, Christ Embassy.

We are very grateful for their presence.

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LAUNCHING

Official launch of the 2011 youth week celebrations(Francis Kofi Somuah - in blue and John Essien - in brown)

The youth week was officially launched on Sunday 24th July, 2011 at the St.Stephen’s Anglican

Church. This was an opportunity to throw more light on the activities slated for the weeklong

celebration and outdoor the official youth week attire.

HEALTH WALK

Participants ready to embark on health walk Brass band possession and police escort

Good health and physical fitness is needed to go through any activity. As a result, a health walk was

organised on the 30th of July 2011 to put them in good shape and fit to go through the youth week.

Participants walked through the principal streets of Tema with a brass band possession and police

escort. There was an ambulance from Port Clinic to provide medical assistance for any unforeseen

contingency.

After the walk, participants were taken through aerobics at the forecourt of the church with John

Essien as the instructor. Health professionals from Steph’s Herbal clinic took participants through

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medical screening to check their blood pressure, sugar levels, body mass index and general

diseases and ailments after which they advised participants on good eating habits and the need for

exercising. Fruits and ‘sobolo’were served to participants as refreshment.

Participants going through aerobics after the health walk fruits and ‘sobolo for refreshment

Medical screening to check sugar levels and general ailments

As the saying goes, Cleanliness is next to Godliness. Participants teamed up to clean and tidy the

church premises to host the rest of the youth week’s activities.

Tidying the youth hall to host the week’s programmes

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REVIVAL

Prof. JohnGyapong – Pro-Vice Chancellor University of Ghana, Legon Dr. Margaret Gyapong – Ghana Health Service (Resource persons for the two day revival)

A two day revival dubbed ‘Heaven on Earth’ was organised to pray for the Nation, the Anglican

fraternity and the Church. It was also used as a plat form to thank God for how far He has brought

us. Speakers at the revival were Prof. John Gyapong (Pro-Vice Chancellor of the University of

Ghana, Legon) and Dr. Mrs. Gyapong (Nutritionist at the Ghana Health Service). They stressed on

the need for the youth to commit themselves to Gods work for His goodness and mercies to follow

them.

The congregation listens with rapt attention praying for Ghana and the church

Speaking on the theme for the youth week, Dr. Margaret Gyapong urged the youth to identify what

they can do for the church and not what the church can do for them. She said the youth should

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take up certain roles like singing, leadership positions and offering voluntary services like

sweeping and dusting chairs in the church.

The congregation listens with rapt attention

Rev.Fr.Prof. Ankra-Badu presenting the items to the guest speakers on behalf of the church

To show appreciation to the guest speakers, the church presented T-Shirts and key holders

embossed with the St. Stephen’s logo for honouring our invitation and making time to be with us

throughout the revival.

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CAREER GUIDANCE

Speaking on the topic ‘what employers

want in prospective employees’, Mr

Ebo Quarm, the Human resource

manager for Merchant bank Ghana

Limited took participants through

effective CV writing, interview skills

and rising through the corporate

ladder. He said the youth should take

up professional courses in other to

diversify and increase their chances of

gaining employment. He urged the youth to have and set their career goals early and not wait to

the time they have completed school before they learn how to write a CV. He also touched on

dressing in the cooperate world. He addressed and answered many questions pertaining to career

development.

A participant asking a question some participants at the programme

Participants described the programme as relevant and successful because of the total transformation

of career models that was addressed, as well as the wide range of opportunities in the corporate world;

it also addressed topics that were relevant to today's aspiring young leaders.

Mr. Ebo Quarm – HR Merchant Bank Gh. Ltd (Speaker at the Career Guidance)

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Sis. Yvone Ankrah(National secretaryA.Y.P.A) doing the presentation on behalf of the church

A T-shirt and key holder embossed with the St. Stephen’s logo was presented to Mr. Ebo Quarm

for honouring our invitation and making time to be with us.

DRAMA

The Bethel Act’s Group; a drama and performing club based in Tema, educated participants with a

splendid play dubbed ‘Though it tarries’. This was held on Thursday 4 th August 2011 at the St.

Stephen’s Anglican Church Youth hall. The play centred on faithfulness in God.

RELATIONSHIP SUMMIT

Rev. Benson – Speaker for the relationship summit The speaker for this programme was Rev. Dr. Mrs. Susie Lamptey, a marital counsellor at the Full

Gospel International Church, Tema. She was however represented by Rev. Benson, a host of a

relationship talk show on radio. He said, every relationship is built and survives on two ‘legs’;

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Trust and Understanding. Any relationship without these two ingredients will not stand. He said,

as Christians, we need God in our lives and all our endeavours to sustain our relationships.

Participants took turns to ask many questions.

A participant asking a question Mr. Ashalley Anthony – Comminications Dir, A.Y.PA (middle) presenting souvenir to Rev. Benson (Extreme right)

T-shirts and key holders embossed with the St. Stephen’s logo were presented to Rev. Benson for

honouring our invitation and making time to be with us.

TRIP

The children were not left out

To crown the youth week activities, we embarked on a trip to the Sajuna Beach Club along the

Akosombo road in the Eastern region. We seized the opportunity to socialise and network amongst

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ourselves and other parishioners who had also come there to relax. Various recreational facilities

including; swimming pool, table tennis, cruise on the Volta River, volley ball and tag of peace were

present to facilitate our socialisation.

Ready to embark on the trip

Cruising on the Volta River

There was plenty of food to eat

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THANKS GIVING

Thanking God for a successful youth week At the Great Entrance(F.K. Somuah Chairman of the 2011Youth week committee)

A thanks giving service was held on Sunday, 7th August 2011, to show appreciation to the almighty

God for our lives and good health throughout the youth week activities. All those who in diverse

ways contributed to the success of the youth week were thanked. Various assorted items were

offered to God at a great entrance.

YOUTH WEEK PLANNING COMMITTEE MEMBERS

The under listed persons were appointed by the youth executives to organize and steer the affairs of the youth week celebrations.

Bro. Francis Kofi Somuah - Chairman

Sis. Emelia Lamptey - Secretary

Bro. Joseph Emmanuel Peter Brown - Treasurer

Bro. Jeffery Aikins - Member

Bro. John Essien - Member

Sis. Monica Sakyi Amah - Member

Bro. Joseph Peter Brown - Member

Bro. Theophilus Obeng - Member

Bro. Cyril Ghansah - Member

Bro. David Adotey Acquaye - Member

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ABOUT THE YOUTH WEEK CELEBRATIONS

The youth week is organised annually to empower the youth of the church to discover and utilise their God given potentials to be more committed to the work of God and the church for the betterment of Ghana.

It is a time to embrace innovation, creativity and create solutions with immediate and lasting impacts.

ACKNOWLEDGEMENTS

We are very much grateful to the under listed persons for their contributions in kind and cash.

Parochial Church Council

Dr. Nii Aryeh and the Health professional guild

Miss Delphina Jones

Mr. Ato Brown

Mr and Mrs Ashworth Ashalley-Anthony

Miss. Aba Essien

Mr and Mrs Andrew Attram

Mr. Edward Ofori Adjei

Miss Helen Lamptey

Motor Traffic and Transport Unit (MTTU) - Tema Region

All the Guilds of the Church

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FINANCIAL STATEMENT

ST. STEPHEN ANGLICAN CHURCH –TEMA

INCOME AND EXPENDITURE FOR THE YOUTH WEEK CELEBRATION 2011

ACCOUNTING POLICIES

The principal accounting policies adopted in the preparation of the fund accountability

statements are:

A. INCOME RECOGNITION

All Incomes are based on sponsorship received from the church, patrons and some

members of the A.Y.P.A.

B. EXPENDSES

All expenses were subsidized

NOTES GH ₵

INCOMES

Donations 1 2,622.00

Transportation 715.00

Sale of T’ Shirts & Lacoste 644.50

Offering 2 425.70

TOTAL INCOME 4,407.20

EXPENDITURE

Publicity 3 1192.80

Transportation 4 1160.00

Refreshment 5 430.00

Sound 6 160.00

Events 7 817.00

Miscellaneous 8 270.00

TOTAL EXPENDITURE 4,029.80

377.40

Amount deposited at bank (150.05)

227.35

Cash in hand 137.80

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FUND BALANCE 365.15

ST. STEPHEN ANGLICAN CHURCH –TEMA

INCOME AND EXPENDITURE FOR THE YOUTH WEEK CELEBRATION 2011

NOTES TO THE FUND ACCOUNTABILITY STATEMENTS

1. Donation

Sponsorship from church (P.C.C.) 1,550.00

Miss. Delpina Jones 500.00

Mr. and Mrs. Ato Brown 100.00

Sis. Aba Essien 110.00

Mr. John Nana Kojo Essien 100.00

Mr. and Mrs. Attram 50.00

Bro. Ofori Adjei 50.00

Bro. Ashworth Ashalley Amanor Anthony 150.00

Miss. Helen Lamptey (10 bags of sachet water) 12.00

2,622.00

2. Offertory

Revival day one 1/8/2011 150.05

Revival day two 2/8/2011 122.70

Career Guidance 3/8/2011 62.20

Drama night 4/8/2011 51.55

Relationship summit 5/8/2011 39.20

425.70

3. Publicity

Banner 60.00

Printing of letter heads 50.00

Printing of letter 50.00

Printing of programme 62.80

Tshirts and lacoste production 970.00

1192.80

4. Transportation

Hiring of bus for excursion 1,040.00

For feasibility studies 55.00

For brass band team 10.00

For bus enquiries 15.00

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For technicians and to convey ice chest 32.00

To convey furniture 8.00 1,160.00

5. Refreshment

Fruit for health walk 80.00

Soobolo for health walk & career guidance 50.00

Pop corn for career guidance 20.00

Drinks for excursion 120.00

Food for excursion 160.00

430.00

6. Sounds

Amplifier 60.00

Brass band 100.00

160.00

7. Events

Medicals fee 197.00

Drama 120.00

Gate fee 500.00

817.00

8. Miscellaneous

Packaging of fruit 10.00

Honorarium 10.00

Purchasing of flag 10.00

Purchasing of Bible 170.00

Great entrance 70.00

270.00

……………………………………… ……………………………………

FRANCIS KOFI SOMUAH JOHN ESSIEN(Chairman - Youth Week Planning Committee) (President – A.Y.P.A) 22nd August 2011 22nd August 2011

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APPENDICES

APPENDIX 1 – PROGRAMMES FOR THE YOUTH WEEK

ST. STEPHEN ANGLICAN CHURCH – COMMUNITY 10, TEMA20II YOUTH WEEK ACTIVITIES

24 TH JULY TO 07 TH AUGUST 2011

THEME: “SUSTAINING THE YOUTH; OUR CHALLENGES OUR FUTURE”

Date Programme Resource Person Time/Venue

Sun. 24th July launching Committee members 9:00am/Church Hall

Sat. 30th July Health walk Church Congregation 6:00am/Church forecourt

Mon. 1st August Revival Prof. and Dr. Mrs. Gyapong

(Motivational speakers)

6:00pm/Church Hall

Tues. 2nd August Revival Prof. and Dr. Mrs. Gyapong

(Motivational speakers)

6:00pm/Church Hall

Wed. 3rd August Career Guidance Mr. Ebo Quarm(HR. Merchant bank)

6:00pm/Youth Hall

Thu. 4th August Drama Youth of St. Stephen 6:00pm/Youth Hall

Fri. 5th August Relationship summitRev. Mrs. Susie

Lamptey(Marital and family life

Counselor)

6:00pm/Youth Hall

Sat. 6th August Trip Sajuna Beach 7:00am

Sun. 7th August Thanks giving Youth of the Church Church Hall

CoMe OnE cOmE aLl…

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APPENDIX 2 – BUDGET FOR THE YOUTH WEEK

ST. STEPHEN ANGLICAN CHURCH – COMMUNITY 10, TEMA

20II YOUTH WEEK BUDGET

Item Quantity Unit PriceGH¢

AmountGH¢

Sachet water 15 bags 1.50 22.50

Bottle water 2 boxes 15.00 30.00

Fruits 70.00

Health professionals 300.00

T-shirt printing 150pcs Round neck 5.50Lacoste 8.00

1,000.00

Invitation letters 50 0.80 40.00

Posters for Advertisement 100.00

Banner 1pc 100.00

Drama 250.00

Great Entrance 100.00

Honorarium 5 50.00 250.00

Trip 600.00

Accountable imprest (Miscellaneous)

300.00

Total GH¢ 3,162.50

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PICTURE GALLERY

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T H A N K YOU…..

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St. Sephen AYPA 2011 Youth Week - Full Report

Documents

brass band

key holders

francis kofi

human resource

aba essien

mr ebo quarm

parochial

youth week