St. Paul’s United Churchstorage.cloversites.com/stpaulschurch/documents/JNAC Report 201… · Saskatchewan Conference. 1 Profile 1 - Community Saskatoon is one of the fastest growing

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St.Paul’sUnitedChurch

JointNeedsAssessmentReportJanuary,2017

454EgbertAve.

Saskatoon,SKS7N1X3306.955.3766spuconline.com

[email protected]

RiverBendPresbyterySaskatchewanConference

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Profile1-Community

Saskatoonisoneofthefastestgrowingcentresinthecountrywithacivicpopulationof260,900andanestimatedmetropolitanpopulationof305,000asof2015.St.Paul’sUnitedChurchislocatedinhistoricSutherlandeastoftheSaskatchewanRiver,annexedtoSaskatoonin1956.TheareaincludesthematurecommunitiesofSutherland,CollegeParkandEastCollegePark,ForestGroveandErindaleandthegrowingneighbourhoodsofSilverspring,ArborCreek,UniversityHeights,WillowGrove,andEvergreen.Aswell,weareclosetotheUniversityofSaskatchewanandtheMuskegLakeCreeNationUrbanReserve.Also,ourareaishometomanyimmigrantfamilies.Achallengeforourchurchistomakeourselvesvisibletothesenewgrowingcommunities.Ourcongregation,likemost,wantstoattractyoungfamilies.Becauseofourlocation,wewouldalsoliketoaddresstheneedsofuniversitystudents.Otherchurchesservingourcommunityinclude:HolyFamilyCatholicCathedralTheDormitionoftheBlessedMotherofGodUkrainianCatholicSutherlandEvangelicalMennoniteSt.Matthew’sAnglicanChurchAbundantLifeLutheranChurchGraceLutheranChurchLC-CEbenezerBaptistChurchErindaleAllianceChurchForestGroveCommunityChurch-MennoniteBrethrenCollegeParkCovenantChurchSt.AugustineParishGoodShepherdLutheranChurchChurch15-5-BaptistReferenceWebsites:www.city.saskatoon.caCityofSaskatoon,SK.www.tourismsaskatoon.comTourismSaskatoonwww.spuconline.comSt.Paul’sUnitedChurchwww.sreda.comDevelopmentAuthorityInc.

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Profile2-MinistryofSt.Paul’sUnitedChurch

St. Paul’s faith community is vibrant, committed and growing. We are a small churchaveraging75peopleinworship.PeopleofallagesworshipatSPUC.Mostpeoplearefromthecommunity;howevertherearesomepeoplewholiveoutofcommunity. ThestoryofSPUCdatesbackto1893withthe100thAnniversarycelebratedin2010.SPUCisachurchthat has embraced the need to change in these times to be relevant and meaningful inpeople’slives.ThesechangeshaveincludedGovernance,WorshipandtheInclusionofAll.Pleasevisitourwebsitewww.spuconline.comOurvision“WearethehandsofChrist”islivedoutinsmallgroups,activemissionandradicalhospitality.Ourmission“ChangeYourLife?ExperienceGod.”isourpriorityinallwedo.Thecorevaluesandbedrockbeliefsserveasaguideforwhoweareandwhatwebelieve.www.spuconline.comSPUCadoptedthe“StreamlinedBoard”whichisapolicygovernancemodelthatfocusesandincreasestheaccountabilityoftheministerandtheboard.Italsodecentralizesauthoritybydelegatingpowertoteamswithinclearboundariesestablishedbytheboard.Weembracelearning,workingwithcoaches,mentoring,trainingatalllevelsandevaluation.www.spuconline.comCommunicationisvitalinthelifeofSPUC.Theweekly“Happenings”providesinformationatthedoor.Enewsissentoutregularlytodrawattentiontoeventsorpriorities.Alawnsignprovidesourfocustothecommunity.Weareonfacebookandtwitterandupdateourwebsiteregularly.www.spuconline.comThefocusofministryatSPUCincludes:

1. SpiritualGrowthGroupswereintroducedin2007.Thesegroupsserveasaplaceforpeopletoformfriendshipsandtogrowspirituallywithincommunity.ThesegroupslearnwhatitmeanstofollowChristinasafeandcaringenvironment.Groupshaveusedbooks,videosandotherresourcesasaguide.Asignificantbook“WeMaketheRoadbyWalking”byBrianMcLarenwasusedasayearlongstudyforsmallgroupsandworship.

2. Outreachhasacommitmenttocommunity.Thesouplunchandbasementstorerunweeklymostoftheyearandserveawaytobuildcommunity.Wehavereachedouttoourcommunityschoolandthiscontinuestodevelop.AteamcoachesdriversthroughourImmigrantInitiativeProgram.ThePiecemakers(Quilters),aninterdenominationalgroupmeetsatSPUCandsharestheirbeautifulwork.SPUCsponsoredaSyrianrefugeefamilywithGrosvenorParkUnitedin2016.SpiritualGrowthGroupsalsoparticipateinmissionprojects.

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3. Connectionsministryhasstrong,vibrantteamsthatserveupwarmandwelcominghospitalitytothosewhocometoworship.Thesetrainedteamsprovidesupportandcaring.ConversationsaboundwhichareencouragedthroughConnections.CelebrationsandgatheringsalsohappenthroughConnections.

4. FaithForwardministryistoencouragebelonging,accompanyingandparticipatinginafaithjourneyforbelieversandseekersofallages.Wefocusonbuildingpan-generationalrelationships.WearelearningtotalkopenlyaboutourfaithandwhatitmeanstoliveinthewayofJesus.

5. WorshipDesignworksasateaminthecreation,coordinationandimplementationofweeklyworship.Thisteamworkscloselywiththeminister.Thegoalistoprovideanexperiencewhichinspiresandchallenges.

SPUCisuniquefor:Ø RadicalhospitalityØ Stream-linedgovernanceØ Inclusionofchildren,youthandallagesinworshipØ Livingwithourcorevalues,bedrockbeliefs,visionandmissionØ StyleofworshipØ Strategicplanning(introducedin2011)

SPUCdoesthefollowingverywell:ü Missione.gsouplunchservedweeklyü Reachingouttocommunityü Meetingsandgatheringse.g.monthly“Bacon,FaithandFriends”breakfastü SpiritualGrowthGroupsü Worship

Peoplecomebackbecauseof:v Worshipwhichisupbeatandrelevant(includingthemusic)v Howtheyaregreetedandwelcomedv Clarityastowhoweare

PeoplecangetinvolvedinSpiritualGrowthGroups,hospitalityteams,worshipteams(music),Outreach,VisionaryBoard,ManagementTeamandotherteamsasformed.

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Profile3-Resources

1.PhysicalPlant:St.Paul’sUnitedChurch,454EgbertAvenue,Saskatoonconsistsofaworshipspace,hall,auditorium,frontlounge,churchofficesandacommercialkitchen.Thetotalfloorareais15,700sq.ft.Thefrontloungeareaisair-conditioned.Theworshipareacanaccommodateupto250peopleintheoakpewsandbistrostyletableandchairsonthemainfloorandbalcony.Anelectricpiano,drums,andbosesoundsystemandworshipteamareaislocatedinthefrontoftheworshipspace.Screensarelocatedatthefronttofacilitatetheadditionofdigitalandmultimediaintoourcelebrations.Behindtheworshipspacearewashrooms,furnaceroomandstorage.St.Paul’shas4Maccomputersand1PC,andaphotocopier.Thehallisimmediatelyadjacenttotheworshipareawiththekitchenattherearandtheauditoriumontheotherside.Thehallisusedforthecommunitysouplunch,weddingsandfuneralreceptions.Theseatingcapacityis100.Theauditoriumhasastageandseats150people.Thisfacilityisdesignedforlargerfunctionssuchasourmonthlybreakfastreceptions.Adescriptionofthephysicalplantfollows;3furnaceswhichwereinstalledin2007andthewaterheatingsystemwhichareingoodcondition.2.FinancialResources:ThefinancialresourcesforSt.Paul’saregeneratedbypledges,offeringsthroughthegreybox,churchrentalsandmissionmatterscampaign.Salarieswhichincludeallowancesandbenefitsconstitutethemajorshareofchurchexpenditureswiththeremainingfundsbeingspentonfacilities,programming,missionoutreachandadministration.Ourpropertycommitteehasbudgetedfor$16,450.00inbuildingprojectsfor2017.Thereareconsiderationsrelatedtothelightingintheworshipspace,basementwindowreplacementsandtreeremovalsfor2017.PleaserefertoSt.Paul’sUnitedChurch2016BudgetappendixA.3.HumanResources:St.Paul’shasbeenservedbyonefulltimeordainedministeraswellaspart-timeWorshipArtsDirector(20hoursperweek)andapaidAdministrationAssistant(22hoursperweek).Therearealso3contractpositionsatSPUC:

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a. CommunitySoupLunchCoordinator(lessthan14hoursperweek)b. Custodian($1425.00permonth)c. BargainBasementStoreCoordinator.

St.Paul’shasavolunteermanagementteamwholeadinallaspectsofchurchlife.Thisteamisdividedinto6areas;

1. Connections2. WorshipDesign3. SpiritualGrowthGroups4. FaithForward5. AssetsManagement6. Outreach

4.WorshipResources:MusicresourcesusedatSt.Paul’sareMoreVoicesandVoicesUnited.St.Paul’scurrentlyhasaWorshipArtsDirectorand4worshipteamsconsistingofsingersandmusicianswhoarewillingtocontributetheirtalentsduringtheservice.Therearealso4hospitalityteamswhoareprovidingRadicalHospitalityonSundaymornings.5.KidscornerandthePrayground:Kid’scornerislocatedatthebackofthechurchandthebrandnewPraygroundislocatedatthefrontofthechurch.Thesetwoareascanbeusedbyallagestoread,colour,andjournalordootheractivitiesduringworship.Fortheyoungermemberswealsohaveaplayroom.

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Profile4-SPUCCongregationalSurveyTheJNACcongregationalsurveywascompletedOctober2,2016.Atotalof31responseswerereceivedwith100sentoutviaemailand5writtenresponsessubmittedwhichisa31%responserate.Thisisaboutaverageforasurveyresponserate.Thefollowingquestionswereused:

1. PictureSPUCin10yearsfromnow.WhattypeofMinisterwouldberequiredtogetusthere?

2. WhatskillsdoestheSPUCcongregationvaluemostinits’Minister?3. Whatshouldbethefocusofministryatourchurch?4. Whatisyourcomfortzoneintermsofministerialstyle?(leftwastraditional,middle

wasbalancedandrightwasemerginganddynamicapproach)5. WhattypeofMinisterdoweneedtosupportourmissionof“ChangeYourLife–

ExperienceGod.”?6. WhatdoyouappreciatemostaboutSPUC?7. Onascaleof1-5(1=don’tlikeand5=it’sgreat),pleaseratehowyoufeelaboutthe

wayourcurrentSundayservicesaredelivered(energy,format,music,etc.).8. WhatdoyouwantMinistrypersonneltofocuson?(choicesincludedworship,

pastoralcare,mission,programming,administration,children&youth,other)

Ingeneral,thecongregationislookingforayouthful,energetic,andinclusiveMinistertoleadSPUCintothefuture.Inmanyoftheanswersprovided,regardlessofthequestion,itwasrepeatedthatayouthfulMinisterwhoisproactive,pan-generationalandinclusiveiswhatSPUCneeds.AlargemajorityofthecongregationwantsadynamicMinisterasopposedtomoretraditionaloneasillustratedinthedatafromquestionfour,where76%oftherespondentsmadethedynamicchoice.Lastly,thecongregationlikeshowSPUCusestechnologyinitsSundayservice.Therefore,havingaMinisterwhoiscomfortableusingtechnology,andlettingotherscreateanduseit,isanimportantfactortoconsideraswell.Thecongregationappreciatesthepeople,themusicandthesmallsenseofcommunitythatSPUCcurrentlyenjoys.Amajorityofrespondentsfeelthequestionoftheday,coffeeandconversation,snacksandgreetersatthedooraregreatwaystomakethechurchfeelinviting,warmandhospitable.Therewereseveralmentionsthatthecurrentapproachtoworshipcouldbefarmoreinclusiveforchildrenandyouth,somethingtoothatthenewMinistercouldbeactivelyengagedin.Intermsofwhatpeoplethoughtaboutthecurrentwayservicesdelivered(Question#7)mostpeoplelikethewaythecurrentservicesarebeingdelivered,butthereisalwaysroomforimprovement.Mostratedtheserviceasa4/5where5waslabeledas“great”.Thelastnoteworthycommentisthequestionaskingthecongregationwhereweshouldfocusourefforts.Thetoppriorityidentifiedbythecongregationwasworship,followedbythemission,programming,childrenandyouth,pastoralcare,administrationandlastwasother(noadditionalcommentsprovided).

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Profile5–JobDescription

TheLeadMinisterLeadMinisterpositionwithOrderedMinistrydesignationandfulltime. OurLeadMinisteristhespiritualleaderofSt.Paul'sUnitedChurch,andmanagerofthedisciple-makingprocess.OurLeadMinisterhasoverallauthorityandresponsibilityfortheadministrationofsacraments,preachingofGod'sWord,andcareforthecongregation.TheLeadMinisteriscalled/appointed,supervised,andreleasedfollowingUnitedChurchofCanadapoliciesasoutlinedinthemostrecentversionofTheManual.TheLeadMinisterisaccountabletothecongregation,alongwiththeBoard,forthedirectionofthechurch:

• Thearticulationofthevisionandmission;• ThepursuitofGod'svisionforthecongregation;• Thefocusandfacilitationofthecongregation’smission;• Thehonouringofcorevaluesandbedrockbeliefs;• Theoverallhabitsofdecision-making;• Thegoalswithwhichthecongregationmeasuressuccess.

TheLeadMinisterisamemberoftheBoard,andinaccordancetheBoardcannotmeetwithouttheLeadMinister(TheManual,2013).TheLeadMinisterisalsoaTrustee(TheManual,2013).TheLeadMinisterisaccountabletotheBoardtopursuethelong-rangeplanoftheBoardandtoworkaccordingtothepoliciesoftheBoard.TheLeadMinistercarriesoutmostofthesetasksthroughdirectionofpaidstafforMinistryTeams.TheBoarddelegatesresponsibilityandauthorityfordaytodaymanagementandoperationaldecisionsrelatedtoprogramstotheManagementTeam,whichisledbytheLeadMinister.Thisincludesofficeprocedures,allocationofresources,andotheraspectsoftheweeklylifeandworkofthechurchexceptforthoseauthoritiesandaccountabilitieswhichpertaintotheBoard. JobDescription:LeadMinister(PoliciesoftheChurchregardingLeadMinisterFunctions) MissionPurpose:ThemissionoftheLeadMinisteristoguideandequipthechurchtochangelivesbybeingthehandsofChrist;andtomultiplydiscipleswhowilldothisoverandoveragain.Mandate(endspolicies):

• Connectwiththefulldiversityofthepublicthroughrelevanthospitalityandexcellentcommunications.(ConnectionsTeam)

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• Designworshipoptionsthatmeetthespiritualneedsofseekersanddisciples,motivatingthemtoleaddisciplinedspirituallives.(WorshipDesignTeam)

• Educatechildrenandyouth,andassimilatenewmembers,andgrowpeopletoward

maturityinChrist.(FaithForwardTeam)

• Developopportunitiesforadultfaithformation,sothatlaitydiscernstheirowncallingintoministries.(SpiritualGrowthGroupsTeam)

• Equipvolunteersforserviceinthechurch,community,andworld.(OutreachTeam)

• Developand/ordeployproperty,technologyandmoneytoresourceandaccelerate

thedisciplemakingprocessofthechurch.(AssetManagementTeam) DecisionMakingProcedures(processpolicies):Inordertoensuretheintegrityofcongregationalboundariesandhabits,theLeadMinisterwill:

• Strivetopreach,teach,andtrainwithreferencetoscripture,history,sensitivitytotheHolySpirit,andhumanreason.

• Strivetomeasurethecostofdiscipleshipinreferencetochangesinattitude,

tradition,leadership,organization,property/technology,andfinance(andinthatorder).

• ProvideinputtotheHumanResourcesCommitteeontherecruitment,trainingand

evaluationofpaidstaffandcontractedservices.

• WiththesupportandadviceoftheHumanResourcesCommittee,recruit,trainandevaluatevolunteerMinistryTeamLeadersoftheManagementTeamaccordingtomissionattitude,highintegrity,skills/competenciesandteamwork.

Note:moreinformationonDecisionMakingProcedurescanbefoundintheGovernanceDocumentforSt.Paul’sUnitedChurchathttp://spuconline.com/information/governance-document/?view=mobile.

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ChartofDelegationofAuthorityandResponsibility

Spiritual Growth Groups Discovery Recovery Mentoring Faith Dev

Congregation Vision and Mission

Mandate Overall Decision-Making Procedures

Human Resources Ministry and Personnel Oversight

Compensation, Continue. Ed. Grievance Policy

Conflict Resolution Human Rights

Lead Minister Spiritual Leadership

Manager Disciple Making Process Mentoring and Modeling

Aligning Vision and Mission

Staff Admin support

Contracted Services Worship Arts Director

Management Team Connections

Worship Design Faith Forward

Spiritual Growth Groups Outreach

Assets Management

Assets Management

Finance Property

Stewardship Treasurer

Connections

Hospitality Communications

Spiritual Gifts Membership

Worship Design Message

Music Liturgy

Technology

Faith Forward

Pangenerational Faith

Formation Spiritual Habits

Outreach Major Ministry

Mission Projects M&S Fund

Recommendations and

Communication Calling

and Communication

Board of Trustees Asset Management Financial Oversight

Visionary Board Policy Governance

Long Term Planning Mentoring and Modeling

Networking

Presbytery Representatives

Liaison Presbytery meetings

Conference

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Mission and Ministry Teams

Profile6-Skills,KnowledgeandExperience

Whatleadershipskills,knowledge,experienceandpersonalcharacteristicsinaministerwouldhelpSPUCmoveintoourvisionofWearethehandsofChrist.Skills

• Leader• Management• Preachingandteachingwhichisaliveandengaging• Technologyuseandapplication• Abilitytoinviteandembracediversity• Pro-active• Teamplayer• Empoweringofothers• Communicationskills• Reachingouttocommunity• Open,flexible,andinclusive

Knowledge• Lifelonglearnerandreader• Attendsconferencesrelatedtochurchinthesetimes• Passionfordisciplemaking• EncourageworkingwithaSpiritualDirectorforspiritualgrowth• Embracesscripture• Seeksjustice

PersonalAttributes• Visionary• Extrovert• Dynamic• Prayerlife• Activespiritualpractices• Expandsresources,learningandsupportthroughcoaching• Energetic• Senseofhumour• Listener• Compassionate• Approachable• Stronginfaith• Empathetic

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Experience

• Passionformission• Thinksoutsidethebox• Volunteerexperience• Leadershipofstaffandgoals• Interestinallgenerations• EPICworship(Experiential,Participatory,Image-rich,Connecting)

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Profile7-WhatWeCanOffer

1. CompensationmodelsalarylevelwouldbeaccordingtotheMinimumSalariesfor

MinistryPersonnel(2017)–TheUnitedChurchofCanada.

2. Categorytobedeterminedbyyearsofservice.

3. Willpaysalaryoverminimumaccordingtoexperience,knowledgeandskills.

4. “CostofLiving”(COL)groupforSt.Paul’sisLevel4accordingtotheMinimum

SalariesforMinistryPersonnel.

5. ContinuingEducationandLearningAmount:$1,500.00.

6. ContinuingEducation/EducationalLeaveofthree(3)weeksperpastoralyear.

7. Sabbatical:nolessthanthreeconsecutivemonthsofsabbaticalafterfiveconsecutive

yearsofserviceonthesamepastoralcharge.

8. Travel:loggedtravelatrateof$0.39/km.

9. Telephone:thecostofthetelephoneandlong-distancechargesforchurch-related

business.

10. Vacation:onemonthperyear,includingfiveSundays.

11. Technicalequipmentsupportandservices

12. Moving/relocationbudgetasrequired.

AllothertermsasstipulatedintheManual.

St.Paul’sUnitedChurchJNACRecommendations

1. TheJointNeedsAssessmentCommitteeofSt.Paul’sUnitedChurch,SaskatoonrequestthatRiverBendPresbyterydeclareavacancyforonefull-timeministrypositioneffectiveimmediately.

2. ThatRiverBendPresbyteryandSt.Paul’sUnitedChurchformaJointSearchCommitteetofillthisposition.

3. ItisfurtherrecommendedthattheJNACbedisbanded.

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ST. PAUL'S UNITED CHURCHIncome and Expense Statement

01/17/2017 10:43 AM Consolidated - January 2016 - December 2016

Current Period Year to Date Budget

Prior Year Annual Budget

Page: 1

INCOMECONTRIBUTIONS

Contributions - Open $1,338.30 $3,000.00 $2,852.45 $3,000.00Contributions - Local 177,564.60 212,850.00 199,004.64 212,850.00Mission & Service 0.00 0.00 2,376.00 0.00Contributions - Memorial 0.00 0.00 100.00 0.00Syrian Refugee Sponsorshi 0.00 0.00 12,268.20 0.00

Subtotal Contributions 178,902.90 215,850.00 216,601.29 215,850.00

MISCELLANEOUS INCOMERentals 32,440.20 24,000.00 30,855.00 24,000.00Weddings and funerals 355.00 2,000.00 2,490.00 2,000.00Mission Matters 0.00 35,000.00 22,286.70 35,000.00

Subtotal Miscellaneous Income 32,795.20 61,000.00 55,631.70 61,000.00

TOTAL INCOME 211,698.10 276,850.00 272,232.99 276,850.00

EXPENSESGENERAL EXPENSES

SALARIESSalaries $90,077.82 $99,980.00 $100,142.29 $99,980.00Allowances - Housing 14,666.64 22,000.00 21,999.96 22,000.00Allowances - Travel, tel 1,493.91 1,750.00 2,006.24 1,750.00Allowances - Book & Study 100.00 1,500.00 89.26 1,500.00Employer Benefits-CPP&UIC 7,207.74 8,400.00 6,792.11 8,400.00Employer Benefits-Pension 14,885.48 18,000.00 16,923.46 18,000.00Workers' Compensation -248.82 600.00 198.05 600.00Contracted services 13,447.00 18,920.00 25,420.00 18,920.00

Subtotal Salaries 141,629.77 171,150.00 173,571.37 171,150.00

OTHER EXPENSESOffice Operations 5,861.68 6,000.00 5,694.89 6,000.00Bank Charges 1,042.88 1,200.00 932.28 1,200.00Advertising 0.00 500.00 0.00 500.00Insurance 7,337.00 7,500.00 6,987.00 7,500.00Presbytery Dues 10,393.00 9,000.00 10,251.00 9,000.00

Subtotal Other Expenses 24,634.56 24,200.00 23,865.17 24,200.00

UTILITIESUtilities 18,577.75 20,500.00 19,284.13 20,500.00

REPAIRS AND MAINTENANCEBuilding Maintenance 21,031.22 10,000.00 11,436.93 10,000.00

COMMITTEE EXPENSESChristian Education 281.99 500.00 0.00 500.00Hospitality 2,873.62 3,000.00 3,466.09 3,000.00Observer 1,171.40 2,000.00 1,561.90 2,000.00Worship 1,625.18 2,000.00 2,778.79 2,000.00Immigrant Intiative 0.00 0.00 420.49 0.00Board Expense 178.37 3,000.00 3,257.07 3,000.00Auditor 3,300.00 3,500.00 3,225.00 3,500.00Local Mission 0.00 35,000.00 3,386.00 35,000.00Faith Forward 0.00 0.00 789.35 0.00Winds of the Spirit 331.24 2,000.00 1,815.67 2,000.00

Subtotal Committee Expenses 9,761.80 51,000.00 20,700.36 51,000.00