ST. MARY’S COUNTY PUBLIC SCHOOLS Division of Supporting Services DEPARTMENT OF MAINTENANCE 27190 POINT LOOKOUT ROAD P O BOX 641 LEONARDTOWN, MD 20650-0641 (30l) 475-4256 Ext. 106 REQUEST FOR QUOTES (RFQ) Quote Title: Elms Environmental Education Center – Main Deck Replacement RFQ Number: RFQ‐SMCPS‐2020‐DoM‐454 RFQ Responses Due: April 13, 2020 at 2:00 p.m. Term: 30 days after receipt of order, not to exceed $49,999 Work Completion: Acceptance Completion by June 30 th , 2020 Return Quotes via: Email: [email protected]or Fax to: 301‐475‐4255 (Choose one) Attn: Steven Whidden, Director of Maintenance Refer all questions with regard to this RFQ in writing to [email protected]no later than April 8, 2020. ALL QUOTES MUST BE COMPLETED AND RETURNED ON THIS RFQ FORM TO BE CONSIDERED _________________________________________________________________________________ St. Mary’s County Public Schools (SMCPS) is requesting price quotes for the material, service, tools, delivery, and labor required to replace the main deck located on the beach at Elms Environmental Education Center as specified in Attachments A, B, C and D. Site Location: Elms Environmental Education Center 49300 Saint James Church Road, Lexington Park, MD 20653 A site visit is not required but can be arranged 24 hours in advance by contacting the Department of Maintenance at 301-475-4256 x 34160. Vendor will provide a signed W9 with quote. Vendor will complete the attached Business Relationship Affidavit and submit with their response Work will be scheduled with SMCPS, Department of Maintenance, and performed between the hours of 9:00 a.m. until 3:30 p.m., Monday through Fridays except when “all schools and offices closed” as indicated on the SMCPS operational calendar. The SMCPS’ calendar and school closing updates are available for view at www.smcps.org. WARRANTY ‐ The product specified shall be free from defects in materials and workmanship for a period of 1 year and for a period of 2 years for all parts. Warranty period shall start from date of installation as stated on warranty card. No Vendor will be allowed to offer more than one price for each item or service even though the Vendor may feel that they have two or more choices that meet specifications. Vendors must determine for themselves which to offer. If the Vendor should submit more than one price on any item or service, all prices for that item or service will be rejected. Vendor shall ensure that all employees report to the main office in school buildings daily to sign‐in and sign‐out while work is being performed General terms and conditions are attached. Secure all permits and licenses necessary for the execution of the work at Contractor's expense.
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ST. MARY’S COUNTY PUBLIC SCHOOLS Division of Supporting Services
DEPARTMENT OF MAINTENANCE 27190 POINT LOOKOUT ROAD
P O BOX 641 LEONARDTOWN, MD 20650-0641
(30l) 475-4256 Ext. 106
REQUEST FOR QUOTES (RFQ) Quote Title: Elms Environmental Education Center – Main Deck Replacement RFQ Number: RFQ‐SMCPS‐2020‐DoM‐454 RFQ Responses Due: April 13, 2020 at 2:00 p.m. Term: 30 days after receipt of order, not to exceed $49,999 Work Completion: Acceptance Completion by June 30th, 2020 Return Quotes via: Email: [email protected] or Fax to: 301‐475‐4255 (Choose one) Attn: Steven Whidden, Director of Maintenance Refer all questions with regard to this RFQ in writing to [email protected] no later than April 8, 2020.
ALL QUOTES MUST BE COMPLETED AND RETURNED ON THIS RFQ FORM TO BE CONSIDERED _________________________________________________________________________________ St. Mary’s County Public Schools (SMCPS) is requesting price quotes for the material, service, tools, delivery, and labor required to replace the main deck located on the beach at Elms Environmental Education Center as specified in Attachments A, B, C and D.
Site Location: Elms Environmental Education Center 49300 Saint James Church Road, Lexington Park, MD 20653
A site visit is not required but can be arranged 24 hours in advance by contacting the Department of Maintenance at 301-475-4256 x 34160.
Vendor will provide a signed W9 with quote.
Vendor will complete the attached Business Relationship Affidavit and submit with their response
Work will be scheduled with SMCPS, Department of Maintenance, and performed between the hours of 9:00 a.m. until 3:30 p.m., Monday through Fridays except when “all schools and offices closed” as indicated on the SMCPS operational calendar. The SMCPS’ calendar and school closing updates are available for view at www.smcps.org.
WARRANTY ‐ The product specified shall be free from defects in materials and workmanship for a period of 1 year and for a period of 2 years for all parts. Warranty period shall start from date of installation as stated on warranty card.
No Vendor will be allowed to offer more than one price for each item or service even though the Vendor may feel that they have two or more choices that meet specifications. Vendors must determine for themselves which to offer. If the Vendor should submit more than one price on any item or service, all prices for that item or service will be rejected.
Vendor shall ensure that all employees report to the main office in school buildings daily to sign‐in and sign‐out while work is being performed
General terms and conditions are attached.
Secure all permits and licenses necessary for the execution of the work at Contractor's expense.
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Item # Description Extended Price
1 Replace Main Deck at Elms Environmental Education Center per RFQ‐SMCPS‐2020‐DoM‐454.
The following pricing will only be used if work is needed beyond the scope described in the RFQ and referenced documents.
Item # Description Price Per Hour
2 Hourly rate for change orders if required
Item # Description Percentage
3 Material Fees for change orders if required
Vendor Name (Print): Date: Address: City, State, Zip Code: E‐mail Address: Telephone Number: Fax No.: Authorized Signature: Print or Type Name:
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ATTACHMENT “A”
Scope of Work
A. PROJECT DESCRIPTION The Board of Education of St. Mary’s County Public Schools (SMCPS) is requesting bids from experienced and qualified Contractors to remove approximately 480 sq ft of damaged deck and install new in its place as specified in Attachment “B” located at Elms Environmental Education Center, 49300 Saint James Church Road, Lexington Park, MD 20653. 1. Scope of Work
a. Demo existing deck except posts (contractor responsible for removal and disposal). b. Install new deck as shown on Attachment “B” reusing the existing posts (sandy and wet
location as shown on Attachment “C”). c. All wood to be pressure treated (yellow pine #2 or better grade). d. All hardware to be Grade 316 stainless steel. e. Screws are to be used in lieu of nails. f. Contractor responsible for permits and associated fees.
B. GENERAL RESPONSIBILITES OF CONTRACTOR The Contractor shall provide all equipment, operators, and laborers for work necessary to fully execute work specified in this contract. The contractor shall provide sufficient management, administration, supervision, and safety and quality controls to assure the safety, quality, completeness, and timely progress of the work. Contractor shall notify SMCPS prior to commencing work.
C. DAMAGES The Contractor shall repair all utilities, structures, and other features not designated for removal, which are damaged by Contractor operations. The Contractor shall respond to damage claims within seven (7) days upon receipt of same and shall settle valid claims within thirty (30) days. SMCPS shall have final authority over damage assessment and dispute resolution. The Contractor shall hold forever harmless SMCPS, its elected officials, agencies, boards and commissions, employees, representatives, servants and its insurers, from any and all claims, damages, losses, demands, expenses, fines, legal fees, and liability as a result of the actions or inactions by the Contractor, its employees, PDA, representatives, and/or Sub-Contractors in the performance of work under this contract and further from claims, damages, losses, demands, expense, fines, legal fees, and liability that may result from any compliance or non-compliance imposed by such regulatory authorities.
D. PERFORMANCE
The Contractor shall commence performance within seven (7) calendar days after receipt of Notice to Proceed. The Contractor shall work during daylight hours, for a maximum of 12 hours per day, 7 days per week or as directed by the SMCPS.
1. INSPECTION OF THE SITE
Bidders are required to examine the bidding and Contract Documents, to visit and inspect the site, to acquaint themselves with all governing laws, ordinances, etc. that may apply to or affect the work, and to take such other steps as are reasonably necessary to ascertain the
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nature, location and extent of the work, and the general and local conditions which may affect the work or the cost and/or time of performance thereof. The act of submitting a bid shall be considered a representation by the Bidder that the Bidder has satisfied these requirements. Failure to do so will not relieve bidders from responsibility for properly estimating the difficulty, cost, or timing or requirements of successfully performing the work. Bidders shall promptly notify the Owner of any ambiguity, inconsistency or error that they discover upon examination of the bidding and Contract Documents or of the site and local conditions.
E. SERVICES
The Contractor shall provide all management, administration, supervision, labor and equipment necessary to complete this work. No explosives will be permitted. Burning of any materials will not be permitted.
F. DISPOSAL SITES AND TIPPING FEES
The Contractor will be responsible for identifying and utilizing approved landfills for disposal of debris from this contract. The Contractor shall be responsible for the segregation of debris to facilitate disposal in approved sites and in accordance with all local, state, federal regulations. Landfill tipping fees, taxes, and all other costs associated with disposal shall be paid by the Contractor. All fees associated with disposal shall be included in the quoted prices.
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ATTACHMENT “B”
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ATTACHMENT “C” LOCATION
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ATTACHMENT “D” PHOTOGRAPHS
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GENERAL TERMS AND CONDITIONS
INDEMNIFICATION
To the fullest extent permitted by law, Contractor agrees to defend, indemnify, pay on behalf of, and save harmless the
Board of Education of St. Mary’s County, its elected and appointed officials, agents, employees, and authorized volunteers
against any and all claims, losses, damages, expenses, including attorneys’ fees and all other costs connected therewith,
cause of action or liability arising out of or connected to the supply, delivery or installation of any products or materials
by Contractor under this Contract, provided that any such claim, loss, damage, expense, cause of action or liability is
caused in whole or in part by any negligent act or omission of the Contractor or any of the Contractor’s employees, agents,
officials or volunteers or anyone for whose acts the Contractor may be liable, regardless of whether or not it is caused in
part by a party indemnified hereunder. This obligation to indemnify, defend and hold Board of Education of St. Mary’s
County, its elected and appointed officials, agents, employees, and authorized volunteers harmless shall survive the
termination of this Agreement.
REPAIRS TO DAMAGED PROPERTY
Any damage to SMCPS’ facilities caused by the Contractor, its agents or employees shall be repaired to its original
condition. All repairs shall be performed at no cost to the SMCPS.
TOBACCO FREE AND ALCOHOL/DRUG FREE ENVIRONMENT
SMCPS maintains a tobacco and alcohol/drug free environment. The Contractor shall not permit its employees, the
employees of any subcontractors, suppliers, customers or others to use tobacco products (smoke or smokeless) on the
premises or on property owned or operated by SMCPS.
CHANGES
SMCPS may order changes in the contract consisting of additions, deletions, or modifications, the contract sum and the
time for performance being adjusted accordingly. Such changes in the contract shall be authorized only by written Change
Order issued by SMCPS. The contract sum and the time for performance shall be changed only by Change Order signed
by SMCPS.
PERIOD OF THE CONTRACT
Project completion no later than June 30, 2020. SMCPS reserves the right to cancel the contract, at its discretion, for any
reason. It is the intent of SMCPS that should a bid be accepted and awarded, the bid documents, bid response, notice of
award, and subsequent purchase orders will become the contract.
ASSIGNMENT
The Contract shall not be assigned, sublet or transferred, in whole or in part, by operations of law or otherwise, by either
of the parties hereto except with the prior written consent of the other. Unless specifically stated, no written consent to
an assignment shall operate to release or discharge the assignor from any duty or responsibility under the Contract.
COMPLIANCE WITH LAWS
The Contractor hereby represents and warrants that:
a. It is qualified to do business in the State of Maryland and that it will take such action as, from time to time hereafter,
may be necessary to remain so qualified;
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b. It is not in arrears with respect to the payment of any monies due and owing the State of Maryland, or any department
or unit thereof, including but not limited to the payment of taxes and employee benefits, and that it shall not become
so in arrears during the term of this contract;
c. It shall comply with all federal, state and local laws, regulations and ordinances applicable to its activities and
obligations under this contract; and
d. It shall obtain, at its expense, all licenses, permits, insurance and governmental approvals, if any, necessary to the
performance of its obligations under this contract.
MARYLAND SEX OFFENDER LAW
Maryland Law requires certain child sex offenders to register with the State and with the local law enforcement agency in
the county in which they will reside, work and/or attend school. Section 11‐722(c) of the Criminal Procedure Article of
the Annotated Code of Maryland states that “[a] person who enters into a contract with a county board of education or a
nonpublic school may not knowingly employ an individual to work at a school if the individual is a registrant.” Section 11‐
722(d) provides that “a person who violates this section is guilty of a misdemeanor and on conviction is subject to
imprisonment not exceeding five years or a fine not exceeding $5,000 or both.” If a registered sex offender, as determined
by the definition contained in the Criminal Procedures Article of the Annotated Code of Maryland, is employed by the
Contractor, then the Contractor is prohibited from assigning that employee to perform management, delivery, installation,
repair, construction, or any type of services on any Board property. Violation of this provision may result in Termination
for Cause.
It shall be the responsibility of all Contractors submitting a bid or offer to SMCPS to comply with this provision. If a
Contractor is found to have violated this provision subsequent to an award by SMCPS, the Contract may be immediately
terminated at SMCPS’ sole option, and that Contractor may be liable to SMCPS for all re‐procurement cost and may be
debarred from bidding future SMCPS requirements.
CHILD SEXUAL ABUSE/SEXUAL MISCONDUCT EMPLOYMENT HISTORY REVIEW
If the Contractor’s employees will have “direct contact with minors” while providing the services called for under this
Contract, Contractor acknowledges that it is a “contracting agency” for purposes of, and shall fully comply with Section 6‐
113.2 of the Education Article of the Maryland Annotated Code (SB 541/HB 486‐2019 Legislative Session), including, but
not limited to the following requirements:
Contractor shall conduct the required child sexual abuse/sexual misconduct employment history review, either at
the time any employee is initially hired by the Contractor, or before they are assigned to work at SMCPS.
Contractor shall maintain a record of the employment history review for any employee who is assigned to work
at SMCPS.
Contractor shall provide access to the record of the employment history review for any employee who is assigned
to work at SMCPS upon request by SMCPS.
If the Contractor receives any affirmative child sexual abuse/sexual misconduct‐related responses from any
employee’s current or former employers, the Contractor shall obtain SMCPS’ approval before assigning the
employee to work at SMCPS; and
Contractor may not assign any employee to work at SMCPS if SMCPS objects after receiving the foregoing notice.
As defined in Section 6‐113.2 of the Education Article, “direct contact with minors” means the possibility of care,
supervision, guidance or control of a minor or routine interaction with a minor.
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EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS
SMCPS is in compliance with Executive Order 11246 entitled “Equal Employment Opportunity”, as amended by Executive
Order 11375, and as supplemented in Department of Labor regulations (41CFR part 60). The successful Contractor must
also be in compliance with the Order as amended and supplemented.
SMCPS does not discriminate on the basis of race, color, religion, national origin, sex, age or disability in its programs,
activities or employment practices. All Contractors shall affirm that they do not discriminate with regard to individual
political affiliation, religious beliefs, race, creed, national origin, sex, age or handicap in employment practices by so
stating in the response to the bid.
SUBCONTRACTORS
A Subcontractor is a person or entity that has a direct contract with the Contractor to perform any of the Work at a SMCPS
site.
Within ten (10) days after the Notice of Award, the Contractor shall submit to SMCPS the names of those Subcontractors
the Contractor proposes to use, for acceptance by SMCPS. SMCPS reserves the right to accept or reject the use of any
Subcontractor. The Contractor shall not employ any Subcontractor to whom SMCPS may have a reasonable objection.
The Contractor shall not be required to contract with anyone to whom he has a reasonable objection. Contracts between
the Contractor and the Subcontractors shall (1) require each Subcontractor, to the extent of the Work to be performed by
the Subcontractor, to be bound to the Contractor by the terms of the Contract Documents, and to assume toward the
Contractor all the obligations and responsibilities which the Vendor, by these Documents, assumes towards SMCPS, and
(2) allow to the Subcontractor the benefit of all rights, remedies and redress afforded to the Contractor by these Contract
Documents.
Contractor shall provide, upon request, a copy of all contracts executed between the Contractor and his Subcontractors/
Suppliers.
CONTRACTOR’S INVOICE
The contractor shall submit an original and one (1) copy of their invoice upon completion to: