SPSDFW Bottom Up SharePoint Design

Building Your Intranet From The Bottom UpSharePoint Saturday DFW2015March 7th, 2015

What is an Intranet?

2

The four verbs of the Intranet

Intranet

Engage

Produce

Innovate

Decide

How have we always built them?

Landing Page

Division Front Doors

Department Collaboration

Ad Hoc Collaboration

OneDrive for Business

Messaging

Collaboration

Governace

But…it takes so long

Nielsen Norman Group – Intranet Design Annual 2013,2014,2015

A highly

structured

organization is at

risk of becoming

irrelevant in a

quickly changing

marketplace…

And it’s hard to change

True or False?

What matters most to the user?

The traditional approach…

Focus on the Landing Page

9

What is the Landing Page?

What is the Landing Page?

The Pyramid of SharePoint Value

Landing Page

Division Front Doors

Department Collaboration

Ad Hoc Collaboration

OneDrive for Business

The Information Portal as Landing Page

HEB Grocers – Information Portal

Case Study

HEB – Regional GrocerScenario:

• 60,000 users across many locations

• Onboarding process is unique for each job level

• Security of information is essential.

Need:

• Personalized portal for each of my users where they can find life event information, benefit forms, online training and access to other applications quickly and easily.

• Especially for the Store Leaders because they manage all types of employees.

HEB Regional Grocer

Traditional Top Down

How does it get built?

1

MSF Waterfall Approach – In Theory

Envisioning•Vision/Scope

Document

•Project Plan and Schedule

Planning•BRD

•TSD

•Governance

•Test Plan

Developing •Code Assets

•Test Scripts

Stabilization •Test Results

•Training

Deploying•Deployment

Guide

•Project Close-Out

MSF In Reality

19

Envisioning

•Vision/Scope Document

•Project Plan and Schedule

Planning•BRD

•TSD

•Governance

•Test Plan

Developing •Code Assets

•Test Scripts

Stabilization•Test Results

•Training

Deploying

•Deployment Guide

•Project Close-Out

So, what’s the big issue?

Build from the Bottom Up

A New Approach

2

What are our Goals?

Oh, well, that’s simple then…

Transcontinental Railroad Approach

Top Down and Bottom Up

Landing Page

Division Front Doors

Department Collaboration

Ad Hoc Collaboration

OneDrive for Business

Turning This…

Envisioning

•Vision/Scope Document

•Project Plan and Schedule

Planning•BRD

•TSD

•Governance

•Test Plan

Developing •Code Assets

•Test Scripts

Stabilization•Test Results

•Training

Deploying

•Deployment Guide

•Project Close-Out

Into This…

Envisioning

Planning

Developing

Stabilization

Deploying Planning

Developing

Stabilization

Deploying

Planning

Developing

Stabilization

Deploying

Bending the Value Curve

Day 1 -OneDrive

Month 1 – Ad Hoc Sites

Month 2 –Department Sites

Month N –Continual Improvement

Coming all together…Landing

page

Functional Areas

Perm Collab

Ad Hoc Collaboration

Personal Collaboration

What does the journey look like?

Oil and Gas Services Company

Practical Example

3

Oil and Gas Services CompanyScenario:

• 3,000 users across many locations, 700 Information Workers

• No “owner” for intranet

• Currently on SharePoint 2003 with unstable farm

• Own Office 365 E1 Plan for 700 users

Need:

• Promote culture of Safety throughout company

• Provide reports to decision makers throughout the company

• Must get off unstable farm

• Build momentum with quick wins to gain traction across the company

Define the Vision

Map to Value

Work the Solution

Evaluate, Adapt, & Iterate

Wrap Up

Pros and Cons

Questions?

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