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Spring 2015 Test Coordinator’s Manual

Developed and published under contract with the Association of Christian Schools International (“ACSI”) by CTB/McGraw-Hill LLC, 20 Ryan Ranch Road, Monterey, California 93940-5703. Copyright © 2015 by CTB/McGraw-Hill LLC. All rights reserved. Only ACSI educators may copy, download, and/or print the document located online at: www.purposefuldesign.com. Any other use or reproduction of this document, in whole or in part, requires prior written permission of publisher. TerraNova, TerraNova 3, Primary Test of Cognitive Skills, and InView are trademarks of McGraw-Hill School Education Holdings, LLC. The ACSI logo is a registered trademark of the ACSI. All other trademarks are the property of their respective owners.

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Copyright © 2015 by CTB/McGraw-Hill LLC

Contents

Schedule of Important Dates for the Spring 2015 Testing Program 1

Partners in Your Assessment Program 4

Introduction 4

Important Contact Information 4

Message to Test Coordinators 5

Administration 5

Test Administration Times and Number of Items 6

Reports 7

Paper Reports 7

Biographical Changes 7

Optional Reports 8

Electronic Reports (PDF Format) 9

ACSI Data Online Email Notification 9

ACSI Data Online for Parents 10

Benefits of ACSI Data Online and ACSI Data Online for Parents 10

Longitudinal Tracking 13

Calculators 17

Webinars 18

Online Enrollment (Registration for Machine Scoring) 19

Ordering Precoded Barcode Labels (Optional Service) 20

Important Information About Test Security 21

Before Testing 21

During Testing 21

After Testing 22

Important Additional Instructions 22


Steps in Handling Test Materials

Step 1—Preparation for Testing 23

Step 2—Review Your Test Materials 24

Step 3—Apply Precoded Barcode Labels (If Ordered) 25

Step 4—Distribute Test Materials 27

Step 5—Check Answer Documents 28

Physical Condition 28

Invalidation of Tests 29

Large Print 30

Student-Identifying Information 31

Step 6—Check Group Information Sheets 34

Excluded Student Groups 36

Special Circumstances 37

Step 7—Complete the School/Group List 40

Step 8—Prepare Answer Documents for Shipping 42

Test Book Matching Rules for Grades K–3 42

Packaging Rules for Answer Documents for Grades 4–12 43

Packaging Rules for Excluded Groups 45

Stack Cover Card 47

Step 9—Package and Ship Test Materials 49

Appendices

Appendix A. Customer Checklist 53

Appendix B. Classroom/Teacher Checklist 55

Appendix C. Test Coordinator Checklist 59

Appendix D. Applying Precoded Barcode Labels 63

Appendix E. Region Numbers 65

Appendix F. Special Handling Form 67


Test Coordinator’s Manual Page 1

Schedule of Important Dates for the Spring 2015 Testing Program

Please observe the following schedule so that CTB/McGraw-Hill may serve all of the ACSI schools most efficiently:

March Test Administration—Important Dates:

November 3, 2014– Online Enrollment and Precode Upload windowJanuary 16, 2015 for schools testing during the early test administration

window in March. Schools that order Precoded Barcode Labels for answer documents must submit student ID information files to CTB/McGraw-Hill in the same window. The Precoded Barcode Labels will be sent with the Test Coordinator’s Kit.

February 27, 2015 Test Coordinator’s Kits will arrive no later than this date at schools completing Online Enrollment by January 16, 2015. Please complete an inventory of materials immediately upon receipt.

March 2015 Early test administration window. Only schools that have logged 136 days of instruction before test administration may test in this window.

April Test Administration—Important Dates:

January 26, 2015– Online Enrollment and Precode Upload window forFebruary 20, 2015 schools testing during the April test administration

window. Schools that order Precoded Barcode Labels for answer documents must submit student ID information files to CTB/McGraw-Hill in the same window. The Precoded Barcode Labels will be sent with the Test Coordinator’s Kit.

March 31, 2015 Test Coordinator’s Kits will arrive no later than this date at schools completing Online Enrollment by February 20, 2015. Please complete an inventory of materials immediately upon receipt.

April 2015 Official test administration window.

June 1–July 15, 2015 Biographical changes window. All biographical changes on student scoring reports due to packaging or bubbling errors that require reprocessing of reports will incur a set-up fee and a per-student fee. (See Pages 7–8 for additional information.)


Page 2 Test Coordinator’s Manual

Late Enrollments

Late enrollments are discouraged. However, ACSI schools that did not complete the Online Enrollment process by February 20, 2015, may request and submit an “ACSI Online Enrollment Alternative Form” to receive a Test Coordinator’s Kit and be able to have their answer documents machine-scored. All ACSI schools are required to complete Online Enrollment before the February 20, 2015, deadline to receive Test Coordinator’s Kits based on Spring 2015 estimated student counts.

Precoded Barcode Labels may be ordered in either Online Enrollment window, and student data files must be uploaded and verified as complete by February 20, 2015.

If you are not able to complete Online Enrollment for any reason, contact ACSI Customer Service for assistance.

Materials Return—Important Date:

May 29, 2015 Last day for CTB/McGraw-Hill to receive scorable materials from schools. Any materials received at the CTB/McGraw-Hill scoring center after the materials return deadline will be subject to a late materials fee.

Additional Materials Return

Please follow this process if additional scorable answer documents or test books are found after returning the rest of materials for scoring.

Package all additional materials for return following the same processes used for the initial materials return (Steps 5–9, Pages 28 through 51). If you do not have blank Stack Cover Cards, School/Group Lists, Group Information Sheets, or Scoring Center labels, please contact ACSI Customer Service at 800-367-0798 to request additional copies of the packaging materials needed.

Additional materials returned to the CTB/McGraw-Hill Scoring Center will be processed as received and are subject to the following:

1) All data for the school is reposted to ACSI Data Online and ACSI Data Online for Parents.

Note: Any materials received after the deadline will be subject to a late materials fee.



2) Paper reports for the subsequent additional materials returned are limited to:

TerraNova 3 Individual Profile Report (IPR)Student LabelBible Student Report

3) If you receive your paper reports before additional materials have been received by CTB/McGraw-Hill, you will not receive updated Summary and Optional reports.

Reports—Turnaround Times

Scoring reports will be shipped to ACSI schools within the following turnaround times from the receipt of scorable materials by CTB/McGraw-Hill:

5 business days PDF versions of reports posted and student data loaded to ACSI Data Online.

10 business days ACSI Score Reports Package shipped to schools. Optional reports will be shipped separately.

21 business days Optional reports shipped to schools. Optional reports will be invoiced separately from the ACSI Base Scoring & Reporting Package.

Please inventory all reports for every class and grade. Please report any discrepancies to ACSI Customer Service at 800-367-0798 or email: [email protected].

Note: Email notification that reports have been posted in ACSI Data Online will be sent to the email address or addresses indicated in Online Enrollment. Password information to access the PDF reports is found at www.ctb.com where you accessed Online Enrollment and Precode Upload.

mailto:order%40acsi.org?subject=

http://www.ctb.com



Partners in Your Assessment Program

IntroductionACSI and CTB/McGraw-Hill have designed this manual to help you organize and assemble the TerraNova 3TM, ACSI Edition; Primary Test of Cognitive SkillsTM (PTCS); and InViewTM test materials that will be sent to CTB/McGraw-Hill for scoring. We have sequentially described the steps you should follow in checking and assembling test materials to ensure that your testing program is successful for students, teachers, parents, and schools.

Other optional assessments from CTB/McGraw-Hill are available through ACSI. Please contact ACSI for ordering and score processing information.

Important Contact Information If you have any questions, you may contact ACSI Customer Service by any of the options below. Before contacting ACSI Customer Service, see “Appendix A. Customer Checklist.” This checklist will help you prepare information before contacting us and will also help us answer your questions quickly and accurately.

ACSI Customer Service

Telephone: 800-367-0798

Fax: 719-531-0716

Email: [email protected]

Website: http://www.purposefuldesign.com


http://tinyurl.com/ACSIDashboard

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Message to Test Coordinators

AdministrationThe ACSI Spring 2015 test administration may include the following:

• TerraNova 3, ACSI Edition—composed of TerraNovaTM, Third Edition, Form G Complete Battery; PLUS tests; and ACSI Bible Assessment

• Primary Test of Cognitive Skills (PTCS) (grades K–1)—if administered with TerraNova 3, ACSI Edition

• InView (grades 2–12)—if administered with TerraNova 3, ACSI Edition

Please review all supplementary materials as soon as possible. As the Test Coordinator, please ensure Test Administrators are familiar with the information provided in this manual, as applicable. They should also be thoroughly familiar with the appropriate Test Directions for Teachers for TerraNova 3, ACSI Edition and Examiner’s Manuals for PTCS and InView. These directions contain important information that must be reviewed prior to the day of testing.

This manual contains specific information necessary for completing Student Answer Documents, Group Information Sheets (GISs), and the School/Group List (SGL) and for packaging completed materials for return to the CTB/McGraw-Hill Scoring Center. It is imperative that the directions be followed exactly as written to ensure proper scoring.

Note: Student Answer Documents sent to CTB/McGraw-Hill without appropriate packaging will be assessed a fee and grouped and processed at grade level, not by individual teacher. Appropriate packaging encompasses current-year forms such as SGL and GIS, Stack Cover Cards, and CTB/McGraw-Hill Scoring Center labels.



Test Administration Times and Number of Items

For each test section, add 5 to 10 minutes for administering the sample test questions and reading introductions and directions.

TerraNova 3, ACSI EditionAdministration Times/# of Items

Level Grade

TerraNova, Third Edition—Complete Battery PLUS Tests

Bible TotalReading Language Math ScienceSocial

StudiesWord

Analysis Vocab.Language

Mechanics SpellingMath

Comput.

10 K :55/40 :40/30 N/A N/A N/A N/A N/A N/A N/A :30/40 2:05

11 1 1:00/45 1:05/47 :20/20 :20/20 :15/20 :15/20 N/A N/A :20/20 :30/40 4:05

12 2 1:15/60 1:00/47 :25/25 :25/25 :15/20 :15/20 :15/20 :15/20 :20/20 :30/40 4:55

13 3 1:00/42 :35/28 1:10/50 :40/35 :40/35 :15/20 :15/20 :15/20 :15/20 :20/20 :25/40 5:50

14 4 1:00/46 :35/34 1:10/57 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

15 5 1:00/46 :35/34 1:10/57 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

16 6 1:00/46 :35/34 1:10/56 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

17 7 1:00/46 :35/34 1:10/57 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

18 8 1:00/46 :35/34 1:10/56 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

19 9 1:00/46 :35/34 1:10/46 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

20 10 1:00/46 :35/34 1:10/46 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

21/22 11/12 1:00/46 :35/34 1:10/46 :40/40 :40/40 N/A :15/20 :15/20 :15/20 :20/20 :25/40 5:35

Primary Test of Cognitive Skills (PTCS)Administration Times/# of Items

Grade Spatial Memory Concepts Verbal *Total

K/1 :30/21 :30/21 :30/28 :30/24 2:00

InViewAdministration Times/# of Items

Level Grade Sequences AnalogiesQuantitative

Reasoning

Verbal Reasoning—

Words

Verbal Reasoning—

Context Total

1 2/3 :15/20 :20/20 :30/20 :20/20 :20/20 1:45

2 4/5 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

3 6/7 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

4 8/9 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

5 10/11 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

6 11/12 :15/20 :10/20 :30/20 :20/20 :20/20 1:35

*Note: PTCS is not timed. When planning administration, allow 30 minutes for each of the four tests.



Reports

Paper ReportsAfter the tests have been scored at CTB/McGraw-Hill, your school will receive the following paper reports:

ACSI Score Reports Package—Spring 2015

TerraNova 3, ACSI Edition—Complete Battery and PLUS tests

• Assessment Summary* (1 copy)• Group List Report* (2 copies)• Objectives Performance Summary (1 copy)• Objectives Performance Report (1 copy)• Individual Profile Report* (2 copies)• ACSI Parent Report#

• Student Record Label*+ (1 copy)*The report version varies when PTCS or InView is administered.#The ACSI Parent Report will be included in electronic format on ACSI Data Online only.

* +The Student Record Label will not be available in electronic format.

Bible Assessment• Summary Report (2 copies)• Roster Report (1 copy)• Student Report (2 copies)

The Assessment Summary, Group List Report, Individual Profile Report, and Student Record Label will vary depending on the products administered. All reports for properly coded and packaged scorable test materials received from ACSI schools by May 29, 2015, will be shipped ten business days after receipt.

Biographical ChangesTo avoid discrepancies, Test Coordinators must review the student biographical data bubbled on the answer documents, as well as the packaging of materials, before returning them to CTB/McGraw-Hill for machine scoring. Even with strong quality assurance measures in place, a student name or other biographical data that are incorrectly bubbled or missing can be overlooked.



If Precoded Barcode Labels are used, it is important to review the Barcode Roster Report that was shipped with the Precoded Barcode Labels to make sure the student biographical information is complete and accurate before the label is applied to the answer document. TerraNova and InView level information is not part of the student ID information uploaded for Precoded Barcode Labels. Please ensure that the TerraNova level and the InView level (if applicable) are bubbled on the answer documents for grades 4 through 12.

If you discover an error in the biographical information on the reports that your school received, ACSI has a process in place to allow schools a window of time to request changes to student biographical data (see Page 1). Within the window, you may request one or more changes per student within each category for the current test administration only. Listed below are the categories and changes that may be requested:

• Category 1— General Changes:0 Student First Name0 Student Middle Initial0 Student Last Name0 Birth Date0 Gender0 Grade (if form/level is bubbled correctly)0 Student ID Number

• Category 2—Grade and Form/Level Changes:0 Grade (if form/level not bubbled for grades 4–12)0 Form/Level (not bubbled on answer document for

grades 4–12)

There are fees associated with these changes if the changes are due to incorrect bubbling or packaging of test documents. A fee will be assessed based on the category of the change requested. See cover letter for additional details. Please contact ACSI Customer Service via email at [email protected] for additional information.

Optional ReportsIn addition to the reports included in the ACSI Score Reports Package, you can order the following Optional reports by grade or for your entire school population. There is a fee for these additional reports. These reports are provided in paper format only. You can find the current pricing in the ACSI Assessment Catalog and in the description of the Optional reports in the Survey within Online Enrollment.




Optional Reports (see the current ACSI Assessment Catalog for pricing)• Home Report*• Student Report with Grade Equivalents (GE)• Student Rank Order Report with Lexiles• Reading Links Report• Student Performance Level Report• Group Performance Level Report• Item Analysis Report• Item Analysis Summary• State Proficiency Reports are available for the following states

and grades:0 Alaska (grades 3 through 10)0 California (grades 3 through 10)0 Florida (grades 3 through 10)0 Hawaii (grades 3 through 10)0 Indiana (grades 3 through 10)0 Massachusetts (grades 3 through 11)0 Michigan (grades 3 through 8)0 New Jersey (grades 3 through 11)0 New York (grades 3 through 8)0 Ohio (grades 3 through 9)0 Pennsylvania (grades 3 through 10)

• Student Data File (on CD)—A “.csv” file for use with a student data management system to import data

*Although this is titled “Home Report,” ACSI schools are already provided with excellent reports for parents within the ACSI Scoring Package. These include ACSI Data Online for Parents with the ACSI Parent Report attached, and the Individual Profile Report (paper).

Call ACSI Customer Service at 800-367-0798 for additional information.

Electronic Reports (PDF Format)ACSI schools will have access to electronic copies of the scoring reports in the ACSI Score Reports Package (except for Student Record Labels) through ACSI Data Online. These reports are provided at no additional cost.

ACSI Data Online Email NotificationACSI schools will have access to all ACSI Data Online features five business days after receipt by CTB/McGraw-Hill of properly coded and packaged scorable test materials.

Notification that your students’ scores are available on ACSI Data Online is sent to your school to the email address of the user who completed Online Enrollment, as well as to the two additional addresses entered



into Online Enrollment on the Site Information page under the heading “Additional Email Addresses for ACSI Data Online.” These email recipients are responsible for distributing the login information to teachers for access to ACSI Data Online. (Login information is not sent directly from CTB/McGraw-Hill to individual teachers.) The email recipients should keep a copy of the attachments received from CTB/McGraw-Hill containing teacher user names and initial passwords on file for reference.

ACSI Data Online for ParentsACSI schools receive parent access letters containing “Activation Codes” to distribute to parents so they may access TerraNova 3 and Bible Assessment results online. The information is sent as a second attachment with the ACSI Data Online school email notification. It is the responsibility of the school to securely distribute the parent access letters containing the activation codes to parents and to maintain copies of the parent access letters for reference.

Benefits of ACSI Data Online and ACSI Data Online for Parents

Administrators/teachers and parents/guardians can log in to ACSI Data Online and ACSI Data Online for Parents at https://acsi.ctb.com.

ACSI Data Online, a web-based data analysis system, is part of each school’s score reporting package at no extra cost. This powerful online tool enables ACSI educators to review and analyze test data in order to identify academic strengths, challenges, and critical needs of students and instructional programs. ACSI school data are loaded into this system throughout the ACSI testing window as schools turn in their testing materials and tests are scored.

https://acsi.ctb.com



Once loaded, the data for all ACSI Assessment components are available online, including TerraNova 3, ACSI Bible Assessment, and, if administered, InView and PTCS cognitive abilities assessments. These data are available continuously through assigned logins and passwords at three levels: association, school, and teacher. Additionally, an administrative sign-in is provided for the association and each school.

ACSI Data Online Dashboards: ACSI Data Online consists of a series of dashboards, or data panels, that present the different types of test data available, e.g., TerraNova 3 data or Bible Assessment data. These dashboards allow administrators and teachers to see student data as graphic displays and, with many of the dashboards, to drill down for more specific analyses. For example, you may drill down to a student’s Individual Student Report (ISR) by clicking on that student’s name on the TerraNova 3: Class Dashboard. The ISR lists not only test scores but also the student’s Relative Objective Strengths and Challenges (highest and lowest performing areas) and a Lexile score for Reading.

Filters to Create Specific Data Reports: All dashboards have filters for creating specific reports not available on paper. For example, an ACSI educator can request a report of fourth-grade Reading scores in rank order by National Percentiles (NPs) for students attending Christian schools for two or more years. Categories for aggregating and disaggregating data are defined based on the student demographic information recorded on the Student Data Grid section of the answer documents. Scored test data are then linked to each of the online system’s disaggregation categories. For example, when demographic data have been recorded on students’ answer documents, TerraNova 3 scores can be disaggregated by males and females, by different ethnicities, or by years attended in your Christian school.

PDF Reports: Certain paper reports will also be delivered in PDF form in the ACSI Data Online system. Most of the PDFs are exact copies of TerraNova 3, InView, or PTCS paper reports; their content is fixed and cannot be changed but can be printed. Reports available as PDFs in ACSI Data Online include Assessment Summary, Group List Report, Objectives Performance Report, Individual Profile Report, and ACSI Parent Report for parents/guardians.

Additional Resources: In addition to tabs that access test data, ACSI Data Online provides a Resources tab with information to assist ACSI educators in navigating the ACSI Data Online system or interpreting assessment data. These resources include documents such as the Guide to ACSI Data Online, a Quick Start Guide, and additional information sources such as the Performance Level Look-up Tables.



ACSI Data Online for Parents is a segment of the ACSI Data Online system where parents can log in and view their child’s assessment results and access resources to support their child’s learning. Initially, parents receive a parent access letter with an activation code used to log in and create an account. Once their account is created, parents can access their child’s TerraNova 3 and Bible Assessment results and all available resources on this parent site. If parents have more than one student enrolled in an ACSI school, they will log in one time to see all of their children’s assessment results; however, they will receive a separate parent access letter with an activation code for each child.

Two dashboards, two reports, and a Resources tab are available on ACSI Data Online for Parents. When parents log in, they land on the TerraNova 3 Student Report dashboard. This dashboard graphically shows an individual student’s TerraNova 3 results for all subtests completed, including PLUS tests, if administered. No InView or PTCS results are shown. The Bible Student Report dashboard displays a graphic of the student’s performance on the Bible Assessment if the student completed that test.

Two reports are provided as PDF files that can be printed. One report is the ACSI Parent Report, a multi-page report with explanations of TerraNova 3 Complete Battery subtests (Reading, Language, Mathematics, Science, and Social Studies, if all are administered). In addition, the report has specific suggestions for ways parents can help their child, as well as a list of websites or related resources. Sample pages from the ACSI Parent Report are included below. For additional information on the ACSI Parent Report, refer to the ACSI Guide to Data Online posted under the Resources tab.



Longitudinal Tracking

Longitudinal tracking is a feature that is provided in ACSI Data Online. It was introduced with the Spring 2013 assessment. Longitudinal tracking of TerraNova 3 subtest results allows you to track student progress in the TerraNova 3 content areas from year to year. Students are matched from year to year based on an exact match of the Student ID Number and the student’s last name. The PTCS, InView, and Bible Assessments will not have longitudinal tracking. The information below is intended to assist you in applying Student Identification Numbers to Student Answer Documents, so that the longitudinal tracking feature may be utilized in future years for new students and for students whose ID numbers were not entered on their answer document during the previous test administration.

Assignment of Student Identification Numbers:

Schools need to follow the guidelines below for Student ID Numbers to enable longitudinal tracking after two consecutive use years.

a) If Student ID Numbers were used in the prior administration year, please use the same number for the same student, as assigned. To ensure longitudinal tracking, the Student ID Number and Last Name must match from year to year.

b) New Students: Schools need to assign a Student ID Number for incoming students. Follow the six-digit formula and DO NOT reuse numbers from the past.

c) Former Students: If a student has left the school for more than a year, please assign a new Student ID Number because the student’s longitudinal data has disconnected from the non-consecutive use. Schools may choose to use the student’s prior number, but it might be easier to assign a new one.

It is strongly recommended that you do not use any previously assigned Student ID Numbers.

Retrieving Student ID Numbers:

It is strongly advised that a school store TerraNova 3 Student ID Numbers in its Student Management System or maintain them in a secure Excel data file. If the school is unable to locate the file, there are a few troubleshooting steps to follow:

a) Use the Group List Report for a grade-level classroom to retrieve the Student ID Number manually. To find the Student ID Numbers used the previous spring, please refer to the Spring 2014 Class



Group List Report, Part III. It lists each student by name and includes the Student ID Number, if included. You will need both the student’s last name (exactly as spelled in spring 2014) in addition to the Student ID Number in order to match the student records from spring 2014 to spring 2015.

b) Check server/computer files with key words such as “student id number,” “precode,” “Terranova,” “TN3,” “testing id,” “testing file,” etc.

The assignment of the Student Identification Numbers follows these guidelines:

a) The longitudinal scoring may be matched or tracked over time only with the ACSI Member ID number for that school/campus as used in Online Enrollment.

b) It is the school’s responsibility to maintain and properly use the Student ID Numbers and create new numbers for new students.

c) It is highly recommended that you do not use any previously used Student ID Numbers.

d) When a new student enters a school for any reason, the student cannot reuse the Student ID Number assigned from the previous school. A new number must be assigned to that student.

e) There is no longitudinal tracking across schools or campuses within ACSI.

f ) Longitudinal tracking is only available for consecutive test administration years.

g) It is important for your school to keep accurate and consistent information from year to year to ensure reliability of longitudinal tracking results. Maintain the list of Student ID Numbers assigned each year to ensure that you do not unintentionally duplicate Student ID Numbers. The Student ID Numbers master file contains:

• For each school:0 Region number0 ACSI Member ID0 School name



• For each new and returning student:0 Grade (from previous test administration, if applicable)0 Student last name0 Student first name0 Student middle initial0 Birth date0 Gender 0 Student ID Number

It is recommended that the list be sorted alphabetically by student last name within the school and grade. This will assist with bubbling Student ID Numbers when preparing and/or packaging materials and assigning new numbers.

If your school is participating in the TerraNova 3, ACSI Edition administration for the first time, please follow these guidelines to establish the Student ID Number across your school:

a) It is the school’s responsibility to assign, maintain, and properly use the Student ID Number.

b) When a new student enters your school, he or she cannot reuse a Student ID Number assigned from the previous school. Also, the school may not reuse a Student ID Number from a student that is no longer enrolled at your school. The school must assign a new number to each new student.

c) Assign a unique six-digit numeric identification number to each student in your school. It must be unique across the school (all grades included). Do not begin with blanks or zeros. Begin with 1, for example: 100001, 100002, 100003, etc.

d) This same Student ID Number and last name (spelled exactly the same each year) must be accurately used each year. The six-digit number must be coded on the student’s answer document (in the ID Number columns A through F only) or included in the Precoded Barcode Label data file if Precoded Barcode Labels are used.

Schools with existing Student Information System (SIS) ID Numbers:ACSI is aware that some schools have existing Student Information Systems and may be using a Student ID Number within those systems. However, for purposes of the TerraNova 3, ACSI Edition assessment program, these numbers may not be used for longitudinal tracking. It is imperative for longitudinal tracking that you begin and continue with the same unique number for each student to be tracked during all the years the student is enrolled in your school.



Entering Student ID Numbers in Student Biographical Data on answer documents: Please refer to Page 31 for a graphic description of placement of the Student ID Number on the Student Data Grid. Schools are encouraged to use the optional service for Precoded Barcode Labels, which helps to eliminate errors in bubbling critical student biographical data on the answer document. Order Precoded Barcode Labels during the Online Enrollment process. For additional information, contact ACSI Customer Service at 800-367-0798 or email [email protected].




Calculators

Unless a student has a special accommodation allowing the use of a calculator:

• Calculators are permitted in grades 3–12 only and only where specified in the ACSI Test Directions for Teachers.

• Calculators are not permitted in the Science Assessment.

By design, the test items do not require the use of a calculator to solve them. ACSI does not provide, endorse, or recommend a list of calculator brands or types that students are permitted to use. Test Examiners should follow their own general education policy for the types of calculators permitted during quizzes, benchmark tests, common assessments, chapter/unit tests, and final exams.

Calculators cannot contain stored equations or functions at the time of the Mathematics Assessments. Test Examiners are responsible for ensuring and verifying that calculators that have the ability to store equations and functions, e.g., a graphing or a scientific calculator, have the memory cleared before and after each Mathematics Assessment.

Calculators cannot have Internet connectivity or be able to connect to anyone inside or outside the classroom during testing. Students cannot use a calculator on a laptop or other portable computer, pocket organizer, cell phone, device with a typewriter-style keyboard, electronic writing pad, or pen-input device unless a particular assistive device is required for a student and is specified on his or her IEP.



Webinars

To help ACSI educators deepen their knowledge about TerraNova 3, InView, and PTCS tests and reports, ACSI provides a library of professional development webinars. The webinars, typically 30–60 minutes in length, address a range of topics, such as understanding norm-referenced reports, assessing exceptional students, making connections to classroom instruction, and using ACSI Data Online. The webinars can be found at http://www.purposefuldesign.com.





Online Enrollment (Registration for Machine Scoring)

After placing your order with ACSI for testing materials, please go to http://www.purposefuldesign.com for complete information and instructions for entering your school’s information into Online Enrollment.

Online Enrollment is a mandatory online registration for schools to have tests machine scored. Each school must complete Online Enrollment each year on CTB/McGraw-Hill’s website as a prerequisite to sending in tests for machine scoring. Online Enrollment provides CTB/McGraw-Hill’s Scoring Center with essential school information so that it can have a check system in place when tests finally arrive to be scored. The process provides for quality control and for the fastest scoring turnaround time in the assessment industry. Information entered into Online Enrollment also provides CTB/McGraw-Hill with your school’s current shipping address for sending your Test Coordinator’s Kit and scoring reports, as well as providing CTB with the school contacts’ valid email address(es) so that ACSI Data Online logins may be sent to you once scoring has been completed.

You will be asked to provide an estimate of the number of students that will be tested at each grade level in the spring. Once you have entered your enrollment estimates for each grade level into Online Enrollment, the system will guide you through the School Demographics and Optional Scoring Services survey. The enrollment process and survey sections take approximately 30 minutes to complete.

In Online Enrollment you will have the opportunity to order Optional reports in addition to the ACSI Scoring Package of reports that comes automatically when scoring through ACSI. To review descriptions and costs of the Optional reports available, please refer to the ACSI 2015 Assessment Catalog or go to http://www.purposefuldesign.com and select TerraNova 3 Spring 2015 Information.

After completing Online Enrollment (which must be done in the date-range window detailed on Page 1), CTB/McGraw-Hill will prepare a packet of pre-filled forms, Scoring Center labels, and other Test Coordinator materials customized for your school based on the information provided in Online Enrollment. CTB/McGraw-Hill will ship your Test Coordinator’s Kit via FedEx after the close of the Online Enrollment window in which you participated. The forms and materials found in your Test Coordinator’s Kit are essential for use in packaging your tests correctly and sending them in to CTB/McGraw-Hill’s Scoring Center for machine scoring.

(Note: If a school does not have access to a computer and the internet, ACSI Customer Service will provide an alternative Online Enrollment process upon request.)





Ordering Precoded Barcode Labels (Optional Service)

Precoded Barcode Labels that contain student biographical data may be ordered in Online Enrollment to later be affixed to your students’ test books and answer documents. These labels reduce administration time and enhance accuracy by eliminating the need to enter individual student data manually on test documents. For CTB/McGraw-Hill to create the Precoded Barcode Labels, schools must submit student biographic and demographic information in the designated format, using the Student PreID Upload System available at www.ctb.com/login. Complete instructions may be found in the Student ID Upload System (For Precoded Barcode Labels) User Guide, also available at www.ctb.com/login and at http://www.purposefuldesign.com.

To make sure you receive your Precoded Barcode Labels in a timely manner, you must:

1. Format your Precoded Barcode Label file according to the Spring 2015 ACSI Administration PreID File Layout, which may be found in Appendix B of the Student ID Upload System (For Precoded Barcode Labels) User Guide.

2. Finish uploading your Precoded Barcode Label file to CTB/McGraw-Hill during the appropriate window of Online Enrollment:

• 1st Window: November 3, 2014–January 16, 2015 (for those completing Online Enrollment by January 16, 2015, and to receive your Precoded Barcode Labels as part of your Test Coordinator’s Kit package by February 27, 2015)

• 2nd Window: January 26, 2015–February 20, 2015 (for those completing Online Enrollment between January 26 and February 20, 2015, and to receive your Precoded Barcode Labels as part of your Test Coordinator’s Kit package by March 31, 2015)

If Precoded Barcode Labels are ordered in Online Enrollment, you must then submit an electronic student data file to CTB/McGraw-Hill. Student data must be formatted per the instructions detailed in the Student ID Upload System (For Precoded Barcode Labels) User Guide, with no error flags in your student data, for the order to be complete. After ordering Precoded Barcode Labels in Online Enrollment, if you later decide against using the labels and do not upload your student data files, your order will be canceled and you will not be invoiced for the service.

If you order the optional Precoded Barcode Labels and upload the required Precoded Barcode Label data file, please refer to Step 3 on Pages 25–26 for instructions on how to use the Precoded Barcode Labels and apply them to test materials.

Note: Please see “Appendix D. Applying Precoded Barcode Labels” for more information.

http://www.ctb.com/login

http://www.ctb.com/login





Important Information About Test Security

The Test Coordinator must take full responsibility for security of all test materials and for communicating security requirements to appropriate staff. A breach of security carries significant consequences. Depending on the nature of the breach, your school, class, or student(s) may be disqualified from testing. Your school may be allowed to purchase an alternate assessment for the breach population.

If you feel there may have been a breach of security, please contact ACSI immediately at 800-367-0798.

Before TestingTest materials—Teacher Directions, test books, and answer documents—must always be kept in a secure location. Students should never have prior knowledge of test content or have access to test books. This is a secure, high-stakes summative assessment. TerraNova 3, ACSI Edition test materials are copyrighted and must not be photocopied under any circumstance. To review the alignment of the school’s curriculum to the test’s objectives, the school should use such resources as the Teacher’s Guide to TerraNova 3 and The Bible Assessment Subtest Administrator’s Guide. The school should never use actual test books/items for this purpose.

Do not use the operational test book for practice test items. Practice test books are available for purchase from ACSI.

Materials should be distributed to teachers/proctors just prior to testing, providing just enough time for them to become familiar with directions, testing format, and how the directions and test book correlate. Teachers/proctors may also need to complete student demographic information on the test books and generally organize materials. They should also make sure materials are kept out of sight and in a secure location.

During TestingTest Coordinators and teachers/proctors should:

• Make sure that students have cleared their desks of all materials but their test books and No. 2 pencils. For the Mathematics test, students may also have scratch paper.



• Except for appropriate use of calculators (see Page 17), do not allow electronic devices of any kind (including cell phones, digital cameras, handheld scanners, pagers, or games). Also not allowed in the testing area are mechanical pencils, pens, highlighters, crayons, colored pencils, or correction fluid.

• Be certain that students are working quietly and independently in the correct section of the test book. Make sure that they are marking their answers in the correct subtests.

• Encourage students to do their best. If asked for assistance, encourage students to continue working. As appropriate, suggest that they go back and check their work if they have finished early.

• Do not discuss test questions or answers; follow teacher directions precisely.

• Begin a subtest only if there is time for its completion. Never break up the administration time of a single subtest. Also, do not allow students to complete a subtest at a later time.

• Strictly adhere to the time limits. TerraNova 3 and InView are timed tests.

After TestingAfter testing, teachers/proctors should package test books according to the Test Coordinator’s instructions. Again, all test materials must be kept secure at all times.

Important Additional InstructionsThe “Classroom/Teacher Checklist” is Appendix B, beginning on Page 55.

The “Test Coordinator Checklist” is Appendix C, beginning on Page 59.



Preparation for Testing

The following instructions are necessary for each Test Administrator to administer the test. They must

q announce the test dates to students in advance and prepare students by explaining the purpose of the test.

q read the appropriate TerraNova 3, ACSI Edition Test Directions for Teachers and Primary Test of Cognitive Skills or InView Examiner’s Manuals and become thoroughly familiar with their contents.

q review the security requirements outlined on Pages 21–22. Test security is critical to successful test administration.

q If using practice activities/tests, administer them prior to the actual testing. Careful checking of the practice activities/tests will identify those students who may need extra help with the mechanics of taking tests.

q prepare the testing schedule. The schedule should be paced to avoid rushed sessions and fatigue.

q gather materials for the test administration:

• several No. 2 pencils with erasers for each student

• a sufficient number of test books

• a sufficient number of answer documents for students who are using reusable test books (grades 4–12)

• appropriate Test Directions for Teachers (for TerraNova 3) and Examiner’s Manuals (for InView)

• Group Information Sheet(s)

• a Do Not Disturb sign (not furnished)

• a watch or clock with second hand (a stopwatch is recommended)

• scratch paper

• punch-out rulers, for TerraNova 3, ACSI Edition only

• calculators, where applicable for TerraNova 3, ACSI Edition only.Test Directions for Teachers must be followed because calculators may not be used in specified sections of the tests. (See Page 17, “Calculators,” for a description of ACSI’s calculator policy.)

If students are able to complete the student-identifying information themselves, the Test Administrator may display a model of the answer document’s data grid to guide them in completing this form.

If students are not able to complete the student-identifying information, the Test Administrator must complete all the student-identifying information on each student’s answer document prior to distributing the documents, including correct birth date, which is essential for certain scores to be complete.

Step1



Review Your Test Materials

This section will explain the procedures for securing and distributing test materials and returning them to CTB/McGraw-Hill for scoring to ensure accurate reporting of the test results. Please read the directions carefully before distributing any test materials to the Test Administrators. (See Pages 21–22 for security requirements.)

The following items should be noted:

• We use the term “Test Coordinator” to refer to the person who will be responsible for receiving test materials from ACSI before testing, distributing the materials to the teachers who will be administering the test, collecting the materials after testing, and shipping the materials to CTB/McGraw-Hill for scoring. If you will not be acting in this capacity, please provide the new contact person’s email address to ACSI Customer Service. To ensure that the testing and packing procedures are followed, it is important that the Test Coordinator receives this Test Coordinator’s Manual.

• Save the sturdy boxes in which test materials were shipped so that you can use them to return answer documents to CTB/McGraw-Hill, providing they are still in usable condition.

• If, after reading this manual, you have any questions about the test materials or the instructions for organizing and returning the materials to CTB/McGraw-Hill for scoring, please call ACSI Customer Service at 800-367-0798.

• Inventory and check all test materials and Test Coordinator’s Kit materials immediately upon receipt. The Test Coordinator’s Kit is sent to your school upon completion of Online Enrollment according to the windows described on Page 1. Please report any shortages to ACSI Customer Service as soon as identified.

• Please verify that you have sufficient answer documents or scannable test books (grades K–3) for each student expected to test. TerraNova 3, ACSI Edition test materials may not be photocopied under any circumstance.

Step2



Apply Precoded Barcode Labels (If Ordered)

Precoded Barcode Labels are an optional service that schools elect to pay for during Online Enrollment. (See Page 20, “Ordering Precoded Barcode Labels.”) If you selected this option and uploaded student data, labels were created and distributed to your school with your Test Coordinator materials. Follow these instructions to apply the labels to test books and answer documents before testing:

1) Using your Precode Roster, verify that each student’s biographic and demographic information is accurate. If there are any errors in the student’s data, DO NOT use the Precoded Barcode Label. Destroy the label and bubble in student demographic information on the test book/answer document.

2) Affix only one Precoded Barcode Label to the designated area on the front cover of the student’s answer document or the back cover of the student’s test book.

3) The Precoded Barcode Label will not scan if placed outside the designated area on the front of the answer document or on the back cover of the test book.

4) Even when applying Precoded Barcode Labels, the TerraNova level and, if appropriate, the InView level MUST BE BUBBLED for each student. This information is not captured by the precoded barcode data your school supplied. It is critical that this information be bubbled for each student. “Grade” on the Group Information Sheet (GIS) does NOT determine which TerraNova level or InView level was administered to each student.

5) TerraNova 3, ACSI Edition (Levels 10–13, Grades K–3), PTCS (Levels 10–11, Grades K–1), and InView Level 1 (Grades 2–3)

The Precoded Barcode Label placement for TerraNova 3, ACSI Edition (Levels 10–13, grades K–3), and InView, Level 1 (grades 2–3) books is on the back cover of the test book. PTCS test books are not designed to accept Precoded Barcode Labels. Do not apply Precoded Barcode Labels to the PTCS books. Instead, follow these steps:

• Bubblethestudent’slastname,firstname,birthdate,andgenderon the PTCS biographic information sheet (front cover of PTCS book).

• Forallscannablebooks,carefullyfollowthedirectionsonPages 42–43 under “Test Book Matching Rules for Grades K–3.”

Step3

Note: Please see “Appendix D. Applying Precoded Barcode Labels” for more information.



6) Answer Documents (Levels 14–21/22, Grades 4–12) and InView (Levels 2–6)

Precoded Barcode Label placement is on the front cover of the answer document in the area (upper left) indicated “Place Student Label Here.”

7) If the Precoded Barcode Label is damaged or if an incorrect Precoded Barcode Label is affixed to an answer document or test book, cover the incorrect student label with a blank, white label and either (a) ensure that the biographic and demographic information for the correct student is bubbled on the front cover of the answer document or the inside front cover of the test book or (b) place the correct student label on top of the blank label. Multiple copies of the Precoded Barcode Labels are provided to ensure that you can replace damaged Precoded Barcode Labels, if needed.

8) Do not use a Precoded Barcode Label if any data on it are incorrect. Destroy the label and bubble in student demographic information on the test book/answer document

9) If any of the following data were not entered into the pre-code upload and are missing on the Barcode Roster Report, you may use the Precoded Barcode Label, and, in addition, bubble this information on the test book/answer document:

• Gender• Ethnicity• GiftedandTalented• NumberofYearsinYourChristianSchool• SpecialPrograms(IEP,504,LEP/ELL)

10) The “Home Language” and “Accommodations” sections are not recorded for ACSI schools. Do not bubble these two sections.



Distribute Test Materials

Shortly before the testing date, distribute the test books, answer documents, and precoded Group Information Sheets to the teachers who will be administering the test. Each school should also have a School/Group List and enough Stack Cover Cards with paper bands for shipping. The GIS and SGL must be for the current test administration.

When you distribute these… do this:

test books and answer documents Distribute test books and answer

documents in appropriate numbers to

each class.

If you are distributing Large Print

TerraNova 3, Complete Battery

documents, include the corresponding

TerraNova 3, ACSI Edition machine-

scorable Student Book or Student

Answer Document. (See Page 30.)

Group Information Sheets (GISs)—

scannable documents, one for

each set of answer documents to

be scored and reported as a single

group

School/Group List (SGL)—document

to check the information used to

group the answer documents

Stack Cover Cards with paper

bands —used with the GIS and the

SGL to group answer documents for

scoring

Distribute Group Information Sheets to

each class. Give the teachers one GIS

for each group to be scored. (GISs are

scanned with the answer documents

and cannot be photocopied.)

One School/Group List must be filled

out by the Test Coordinator. (SGLs may

be photocopied if needed.)

Bind documents using the Stack Cover

Cards as described in Step 9. (Stack

Cover Cards may be photocopied on

heavy paper if necessary.)

Note: If you need additional Group

Information Sheets or any additional Test

Coordinator Kit materials, please call

ACSI Customer Service at 800-367-0798.

Place all documents in the boxes materials were received in, provided they are still in usable condition, for return to the scoring center.

Note: For information on administering the tests, please refer to the appropriate test directions.

Step4

Test Book

Answer Document

STACKCOVER CARD

Paper Band

adhesive

ANY SCHOOL

B R O W N AB R O W N AS M I T H MH A N S O N JL A R S O N P

5

Mr. Mike Smith

555 123-4567

5566

00000

20322

62 Excl Grp259

1

23

4

5



Check Answer Documents

Immediately after the testing session, the teacher collects the test documents from the students and checks the physical condition of the responses, including whether bubbles are filled in with solid, dark markings. Invalidated tests are also identified and documents are checked for accurate student-identifying information.

If manufacturing defects are discovered (such as upside-down pages, loose pages, large ink blotches), follow the instructions in “Appendix F. Special Handling Form.”

Physical ConditionThere are some conditions that interfere with the electronic scoring process. Please check documents that are to be machine-scored for the following:

If you find this... do this:

scratch paper

tape of any kind

Post-it® Notes

staples

pins

paper clips

loose sheets

Remove them.

incomplete or light marks

stray marks

completed bubbles in sections not

tested

Fill in marks or make heavier as needed.

Use a No. 2 pencil only.

Use a soft eraser to completely remove

stray marks.

Invalidate the test section.

(See invalidation instructions on the

next page.)

bent corners

folds in document

creases in document

paper damaged by erasures

ripped or torn sheets

Transcribe the filled-in circles onto a

clean, unused document.

Use a No. 2 pencil only. Use a soft eraser.

Mark responses with solid, dark,

filled-in circles.

Note: Please carefully count answer documents to ensure that a document has been collected from each student who was tested.

Step5



Invalidation of TestsStudents who mark multiple or random responses to test questions, experience sudden illness, or become unduly disturbed by the testing situation should have their tests marked as invalid. If a teacher has determined that a test section must be invalidated, all circles for the first five items must be filled in for the test section that is to be invalidated, as described in the Test Directions for Teachers or PTCS/InView Examiner’s Manuals.

Note that a student may have an invalidated test in one content area, but valid tests in others. If all test sections are to be invalidated for one student, these instructions must be applied to all content areas of the test. Only content areas the student has attempted (has made marks in) may be considered for invalidation. If any marks are made in a test section, those marks will be scored unless invalidated. If a test section is left blank, no invalidation is needed. It is not possible to invalidate one section within a subtest. Both sections must be invalidated at the beginning of the subtest.

Encourage teachers to ask students to refrain from making any stray marks in sections they will not be tested in. If stray marks are made, the section will be scored and erroneous score reports and billing will result.

If any student fills in one or more bubbles in the InView section of the Answer Document (Levels 14–21/22), a School Billing Report will be generated for the entire GIS grade. To avoid unexpected InView billing, please emphasize the importance of completely erasing any stray marks in the InView section.

Language

A

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15

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16

A B C D

A B C D

F G H J

F G H J

A B C D

F G H J

A B C D

F G H J

A B C D

F G H J

A B C D

F G H J

A B C D

F G H J

A B C D

F G H J

A B C D

F G H J

Sample Test Invalidation



Large PrintIf Large Print versions of the TerraNova 3, Complete Battery need to be ordered, please contact ACSI Customer Service at 800-367-0798.

Large Print versions are not available for Kindergarten, grade 1, or grade 2.

Large Print versions of TerraNova 3, Complete Battery (not including Plus Tests and Bible Assessment) are available for grades 3–12.

Schools may enlarge all Bible Assessment, Plus Tests, and TerraNova form GL for Kindergarten, grade 1, and grade 2.

Schools may enlarge Bible Assessment and Plus Tests for grades 3–12.

After administering the Large Print test, student responses must be carefully transcribed into the standard test book or answer document for the corresponding level. These transcribed test books or answer documents must be sent in with the materials for the regular student population.



Student-Identifying InformationCheck the student-identifying information on all answer documents. This information should have already been filled in during the test administration. Review the data for accuracy and check all handwritten entries for legibility. All marks should be solid and dark. Ensure that only No. 2 pencils were used to complete student-identifying information. Incorrect or incomplete information (including incorrect bubbling) will result in inaccurate student data and will have a negative impact on the final reports.

Below is a sample of the Student Data Grid from the Student Answer Document. Use it and the explanations on the following pages to check all data grids.

Sample Student Data Grid

11

5

4

3

2

6

1 M.I.Last FirstSTUDENT’S NAME

Birth Date

Month Day Year

Teacher Name

School Name

Region

Female

American Indianor Alaska Native

African American orBlack, Not Hispanic

Asian

Pacifi c Islander

Hispanic or Latino

White, Not Hispanic

Multiethnic

Other

January

February

March

April

May

June

July

August

September

October

November

December

Grade

Male

Gender

Ethnicity HomeLanguage

TerraNova Level14 15 16 17

18 19 20 21/22

InView Level

Program

IEP

504

LEP/ELL

2702464

Place Student

Label Here

ID Number Special Codes

A B C D E F G H I J K L M N O P

R L MA SC SS InV

CAT

EG

OR

Y

Testing Accommodations

1 1 1 1 1

2 2 2 2 2

3 3 3 3 3

1

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Complete Battery Form G

7 8 9 10



When you check this... look for this:Student’s last name, first

name, and middle initial

Letters must be printed, one per box, above

the lettered circles. Under each box, the circle

with the same letter must be filled in. If the

letter space is blank, fill in the empty circle at

the top of the column under that letter space.

Teacher Name, School

Name, Region (See

“Appendix E. Region

Numbers.”)

Names should be printed in the appropriate

spaces. Teacher names should be unique

within a school.

Birth Date The appropriate circles for the month, day, and year of the student’s date of birth must be filled in. (If the “day” is not

a two-digit number, the number should be

preceded by a zero.) This is critical in

receiving accurate Cognitive Skills Index (CSI)

scores when administering PTCS and InView.

Gender and Grade The circle indicating the student’s gender and

the circle corresponding to the student’s grade

level must be filled in.

TerraNova Level and

InView Level

The circle corresponding to the level of the

test taken must be filled in, as appropriate for

each test. (TerraNova 3, ACSI Edition Levels

14–21/22, and InView Levels 2–6 only.)

Precoded Barcode Label users must also fill in the TerraNova and InView level bubbles on the Student Data Grid. This information is NOT captured in the Precoded Barcode Label data.

ID number If your school is using Student ID Numbers

for Longitudinal Tracking, the first digit of

the student’s number should correspond with

a filled-in circle in column A, the second

in column B, etc. Columns A–F should be

filled and columns G–J left blank. Students

are matched from year to year based on

an exact match of the Student ID Number

and the student’s last name. (See the section

beginning on Page 13 for information on the

use of Student ID Numbers for Longitudinal

Tracking.)

1

2

3

4

5

6



Special Codes See the table on the left for a description

of the special codes. Bubble “1” in column K

if applicable; otherwise, leave the column

blank. One circle, and only one circle, in

column L must be filled in for each student.

Marking more than one circle in a column

will invalidate the coding. All other columns

(M–P) should be left blank. You can

disaggregate data by these special codes in

ACSI Data Online.

Ethnicity Enter student ethnicity here. You can

disaggregate data by ethnicity in ACSI Data

Online.

Home Language Home language may be left blank. It does not

appear on paper or electronic reports.

Program If the student has an IEP, 504, or LEP/ELL,

mark here. You can disaggregate data by

program in ACSI Data Online.

Testing Accommodations Unless ordering a Student Data File on

CD, this information is not reported back

to the school. Refer to the Assessment

Accommodations Supplement for coding

details if special accommodations were

given to any special-needs students.

Accommodations may be used but are not

required.

7

Special Codes

Column Bubble

Gifted and Talented

K 1

Number of Years in Your Christian School:

0–1 year L 1

2–3 years L 2

4–5 years L 3

6–8 years L 4

9 or more years

L 5

8

9

10

11



Check Group Information Sheets

The Group Information Sheet (GIS) provides data that will appear on your reports. It is essential that a complete and accurate GIS be placed on top of each stack of answer documents with scores that are to be reported together. One GIS is to be used for each class or group. Some information has already been filled in (pre-filled). Some information must be entered manually by the teachers. Please review both the precoded and hand-entered information for accuracy. Use only a No. 2 pencil to complete the hand-entered information. Only one grade per GIS may be selected. Please use only GISs for the CURRENT administration year! Please destroy all previous versions.

81119

TEACHER NAME

B R OWN A0 2 6

A N Y S C H O O L

SCHOOL NAME

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Organization Name: ACSI SPRING XXXX

Element/District Name: CALIFORNIA

SO #: 62200

State: CO

ORG-TP (CTB USE) STRUC/ELEMENT # (CTB USE)

Group Information Sheet

Published by CTB/McGraw-Hill LLC, 20 Ryan RanchRoad, Monterey, California 93940-5703. Copyright© 1996 by CTB/McGraw-Hill LLC. All rights reserved.

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A B C D E F G H I J K L M N O P Q R S T U

SPECIAL CODES

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PRE-FILLED

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CTB USE ONLY

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23 4

Bubble “0” in column T for excluded student groups. Leave blank for regular-population students.

Sample Group Information Sheet

Step6

Note: Make sure the GIS “GRADE” and “TEACHER NAME” are correctly matched to the student documents placed under the sheet. Refer to the following pages for details.



When you check this... look for this:TEACHER NAME

(or Group Name)

The teacher’s last name must be printed

in the boxes and then the initial of the

first name (or full name, if needed).

Under each box, the circle with the

same letter must be filled in. Teacher

names should be unique within a school

across classrooms (a teacher with an

excluded group may use the same

teacher name for the regular class and

the excluded group).

SCHOOL NAME The school name has been pre-filled. Be

sure that your GISs reflect your school

name and ACSI Member ID.

NUMBER STUDENTS TESTING The number of students whose answer

documents are grouped with the GIS

must be printed in the boxes and the

corresponding circles filled in. (The

number will be preceded by zero(s) as

needed to completely fill in the boxes.)

GRADE The circle that shows the grade of the

students being tested must be filled in.

Do not group multiple grade levels

under the same GIS unless testing one

or more students in a class off level (GIS

Grade is what is reflected as the student

grade level on reports). Do not bubble

more than one grade level per GIS.

Check to make sure the group of student documents placed under the GIS matches the Grade and count (“Number Students Testing”) on the GIS.

ORGANIZATION NAME,

ELEMENT/DISTRICT NAME,

SO #, STATE

These have been pre-filled. Note that

“Element/District Name” refers to

the ACSI region. (“CO” identifies the

location of ACSI headquarters, not

where the school is located.)

1

2

3

4

5



SPECIAL CODES This has been pre-filled with your ACSI

region and school identification numbers.

Please check columns A–B (Region

Number) and columns C–I (School

Number) for accuracy. Region codes

are listed in Appendix E. Column L

is pre-filled with a code identifying

the Online Enrollment window you

used. Please instruct teachers to bubble “0” in column T only if the group of answer documents is for excluded students and to leave it blank for regular-population students. (See

below for more details.)

Note: After a GIS has been checked for accuracy, place it on top of the students’ answer documents. Double-check that the Grade and count on the GIS match the student grade for all students (unless a student tested off-level) and that the count of documents under the GIS matches the count bubbled on the GIS (“Number Students Testing”). Then bind the GIS and the answer documents with a Stack Cover Card and paper bands.

Excluded Student GroupsIf there are excluded students, you must direct teachers to separate excluded students’ answer documents from those of the rest of the students. They must use a separate Group Information Sheet for each grade’s excluded students’ answer documents and bubble “0” in column T in the Special Codes field at the bottom of the sheet. For instance, a fourth-grade teacher with three excluded students must submit a Group Information Sheet for the excluded student group and another Group Information Sheet for the regular-population students. (See Page 45 for excluded student groups’ packaging instructions.)

Be sure to list all GISs on the School/Group List (SGL) and identify the excluded student groups in the Comments section of the SGL. Each GIS will go on top of its corresponding group of answer documents. If a group measures higher than three inches, separate the group into separate stacks, each with its own Stack Cover Card. The GIS will be placed under the first Stack Cover Card. The SGL will be placed on top of the bound documents in Box #1. (See Steps 7–10 for more details.)

6



For students who have documented education plans (an IEP, 504, or LEP/ELL) indicating that they may participate in educational tests with certain accommodations during testing (e.g., extra testing time), appropriate accommodations may be made. For a detailed explanation of categories of accommodations, refer to the Assessment Accommodations Supplement available through ACSI.

These students’ results may be either included in the school’s group norms or excluded. If the school chooses to exclude, that student’s test results will not be factored into group results on the paper reports, but will be included in the group results on ACSI Data Online.

If a student has special needs but does not have documentation on file, the teacher and administrator, at their discretion, may still choose to exclude that student’s results from the general population of students tested. In that case, the student’s parents must be notified and given reasons for the exclusion, and documentation must be included in the student’s permanent file.

Special CircumstancesOccasionally, schools come across unique situations that require extra attention to detail when packaging student responses for machine scoring. Highlighted below are some situations and special handling that is required:

q Off-Level (Off-Grade) Test Administration• Off-level individual students may be placed under the same

GIS as the regular population. Off-level students under a regular class GIS will be reported at the grade level bubbled on the GIS. Norms and comparative scores will reflect the student’s achievement as measured against the Grade bubbled on the GIS. The scores will be correct based on the test book the student completed (grades K–3/Levels 10–13) or the form/level bubbled on the answer document (grades 4–12/ Levels 14–22).

For example, an answer document marked Form/Level 15 (grade 5) found under a grade 6 GIS will be processed as a sixth-grade student taking the grade 5 test.

° Results: Norms and comparative scores that reflect the student’s achievement as measured against the Grade bubbled on the GIS. So a grade 5 test sent in under a grade 6 GIS will have scores that compare the student to other grade 6 students.



• Note that off-level answer documents will be processed as received.

• Off-Level Grade 4 Students (taking a grade 2/Level 12 test)

There is a special circumstance that arises if a grade 4 student (placed under a grade 4 GIS) is administered the grade 2 (Form/Level 12) test. Since the lower test levels (10–12) use Form GL, and the upper test levels (13–21/22) use Form G, the Language sections between the two forms have significant differences. In these cases, place the grade 2 (Form/Level 12) answer document under a separate GIS as an Excluded Student Group with “Ungraded” bubbled on the GIS to ensure the appropriate special handling and scoring. Avoid using grade 2 as the GIS Grade to prevent the student from receiving inflated scores. “Ungraded” is the grade recommended in these cases. Note, however, that National Norm Scores (NP, NS, and NCE scores) will not be available for these students.

The same process should be followed if any of the lower test levels (grades K–2; Forms/Levels 10–12) were administered to students in the upper levels (grades 3–12; Forms/Levels 13–21/22).

• Off-Level InView Test Administration

If a student is tested using a level of InView or PTCS that does not correspond to the TerraNova 3, ACSI Edition form/level, the student will not receive Anticipated Achievement scores. Always ensure that students taking both TerraNova 3, ACSI Edition and InView or PTCS are using test forms matched to the correct grades and levels.

InView/PTCS levels are matched as follows:

Primary Test of Cognitive Skills (PTCS):

PTCS Grades K/1 TerraNova3, ACSI Edition Forms/Levels 10–11

InView has six levels that are related to grade ranges as shown below:

InView Grades TerraNova3, ACSI Edition

Level 1 2/3 Levels 12/13




Level 5 10 Level 20


Note: TerraNova 3, ASCI Edition Forms/Levels 10–13 (grades K–3) test books should be submitted with the InView Level 1 test book.



q Special Groups

Schools have several options when handling situations that call for separating a special group of students from the mainstream students.

• Create separate Group Information Sheets by Grade and Teacher for special populations using the Excluded Student Group instructions beginning on Page 36.

• For a large special group of students, contact ACSI Customer Service early in your Online Enrollment window and request a separate ACSI Member ID number for that group. This approach will treat the special population of students as a completely separate entity with its own teacher groups, School/Group List, and reports. All reports—paper, PDF, and those within ACSI Data Online—will be only for the identified school group. Contact ACSI Customer Service at [email protected] for complete details on this process.




Complete the School/Group List

The School/Group List is CTB/McGraw-Hill’s way of double-checking that we have received all groups of answer documents. Every completed Group Information Sheet must have an entry on the School/Group List. Fill in information on the School/Group List as instructed on the following page. Keep a photocopy of the completed document for your records. You may photocopy the blank School/Group List if additional pages are needed, but use only the School/Group List for the CURRENT administration year or fees will apply! Please destroy all previous versions.

Step7

ANY SCHOOL


5

Mr. Mike Smith

555 123-4567

5566

00000

20322

62 Excl Grp259

1

23

4

5

XXXX

XXXX

Sample School/Group List



When you check this… look for/do this:DISTRICT/ELEMENT NAME The ACSI region name is pre-filled.

SCHOOL The school name is pre-filled. Make

sure the school name is printed as it

appears on each Group Information

Sheet.

AREA OR REGION

SCHOOL NUMBER

The region and school numbers are

pre-filled. Check that these numbers

correspond with the numbered circles

filled in for columns A through I on the

Special Codes field of each Group

Information Sheet.

CONTACT PERSON

PHONE NUMBER

Please provide the name and phone

number of a person CTB/McGraw-Hill

may contact. The contact person may

be the principal, Test Coordinator, or

another person.

TEACHER NAME

GRADE

NUMBER STUDENTS TESTED

COMMENTS

List each group by the name shown on

its Group Information Sheet—typically

the classroom teacher’s name. Teacher

names should be unique within a school

across classrooms. (A teacher with

an excluded group may use the same

teacher name for the regular class and

the excluded group.)

For each group, write the grade and

the number of students tested, which

must match the information on the

corresponding Group Information Sheet.

Please annotate excluded student groups in the Comments section.

Note: Please check that all information is accurate. Verify that all Group Information Sheets are listed on the School/Group List and that all counts on the School/Group List and corresponding Group Information Sheets match. Double-check that the correct group of student documents is under the correct Group Information Sheet. If any pre-filled information is in error, please contact ACSI Customer Service at 800-367-0798.

1

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4

5



Prepare Answer Documents for Shipping

Below are the steps that must be taken to prepare test books for grades K–3 and answer documents for grades 4–12 for shipment to the CTB/McGraw-Hill Scoring Center. To ensure that your test reports give you the full range of information they are designed to provide, proper completion of these steps is essential. Failure to follow these directions may cause a delay in processing your answer documents.

Follow these guidelines...

Group and order answer documents.

Answer documents should be grouped as follows:

• by class/teacher/group• alphabetized by students’ last names, from top (A) to bottom (Z)

in a stack• by grade level with lowest grade level on top to highest grade

level at bottom (ensure that all students match the grade bubbled on the GIS)

• if PTCS or InView is administered (grades K–3 only), alternate books as shown, placing each student’s PTCS or InView test book behind his or her TerraNova 3, ACSI Edition test book

• if testing a student at a different form level than his or her grade level (e.g., a Level 16 test for a grade 5 student), please see instructions under “Special Circumstances” on Pages 37–38

Test Book Matching Rules for Grades K–3In Kindergarten through grade 3, there are separate scannable test books for TerraNova 3, ACSI Edition and PTCS or InView. These separate books must be collated and returned following this procedure to ensure that each student’s results are correctly matched and reported together:

1) Place the PTCS or InView book for each student behind the TerraNova 3, ACSI Edition book. Place matched books under the same GIS, as shown in the illustration.

2) The following biographical information needs to be bubbled accurately on both test books for the student documents to be merged correctly:

• Student Last Name• Student First Name• Birth Date• Gender

Step8

1



3) Please note that Precoded Barcode Labels cannot be placed on PTCS books. PTCS books must be bubbled with the Student Last Name, Student First Name, Birth Date, and Gender to match the TerraNova 3, ACSI Edition book, which may have a Precoded Barcode Label affixed.

Packaging illustration for K–3 answer documents:

GROUP

INFORMATION

SHEET

Jane Alley’s

Student Book

John Bay’s

InView Test Book

John Bay’s

Student Book

Sue Bellow’s

Student Book

Sue Bellow’s

InView Test Book

InViewTest Book

Jane Alley’s

InView Test Book

Student

Book

Student

Book

Student

Book

InViewTest Book

InViewTest Book

Packaging Rules for Answer Documents for Grades 4–12Grades 4–12 test books are reusable because each student writes responses on an answer document for the TerraNova 3, ACSI Edition and InView. Each answer document provides a place for responses for both the TerraNova 3, ACSI Edition and InView tests, so there is one answer document per student to send in for scoring. (After testing, test books for grades 4–12 must be promptly stored in a secure place until the next test administration.)

Use the following instructions to package grades 4–12 answer documents for scoring:

1) Verify that the TerraNova level and the InView level (if administered) are correctly bubbled for each student document. You must bubble TerraNova and InView levels on the answer document for grades 4–12 even if Precoded Barcode Labels are applied.



2) All answer documents for a single grade must be grouped under the GIS for that grade.

3) The following biographical information needs to be bubbled accurately on the Student Data Grid on each answer document:

• StudentLastName• StudentFirstName• BirthDate• Gender• TerraNova Level• InView Level (if administered)• StudentIDNumber(ifusingforlongitudinaltracking)

4) OR if Precoded Barcode Labels were ordered and the data were submitted per the date requirements (see Page 1), the labels may be affixed to each answer document instead of manually bubbling in each student’s biographical information except for TerraNova level and InView level, which must always be bubbled on the Student Data Grid.

5) The group of answer documents for each grade level should be banded together with the GIS on top and the Stack Cover Card on top of the GIS.

Packaging illustration for grades 4–12 answer documents, and for K–3 when only TerraNova 3 is administered:

Steven Crown’sStudent Answer Document

Ann Block’sStudent Answer Document

Sue Bellow’sStudent Answer Document

John Bay’sStudent Answer Document

George Ash’sStudent Answer Document

Jane Alley’sStudent Answer Document

Student AnswerDocument






Group Information Sheet GROUP INFORMATIONSHEET



Packaging Rules for Excluded GroupsIf you have students on documented education plans (IEP, 504, or LEP/ELL) or homeschoolers testing with traditional students, you may want to place these students in an excluded group. (See Pages 36–37 for a complete explanation and implications of Excluded Group status.)

If you choose to exclude some or all of these students, you must follow the packaging directions below. Excluded student groups must be packaged separately from the general population.

• Separateexcludedstudenttestbooks/answerdocumentsfromtherestof the students’ test books/answer documents in their class/group.

• UseaseparateGroupInformationSheetfortheexcludedstudents,and bubble “0” in column “T” in the Special Codes field at the bottom of the GIS. For instance, a fourth-grade teacher with three excluded students must submit a Group Information Sheet for the regular-population students and another Group Information Sheet for the excluded student group of three.

• Donotgroupdifferentgradelevelsofexcludedstudentstogether.Each banded excluded-student group must be stacked under the separately-banded group(s) of regular population students’ test books/answer documents for their grade level.

• BesuretolistallGISsontheSchool/GroupList(SGL)andidentifytheexcluded student groups in the Comments section of the SGL. (See SGL illustration on Page 40.)

• EachGISwillgoontopofitscorrespondinggroupofanswerdocuments, and each group is to be bound with a Stack Cover Card on top of the GIS. The SGL will be placed on top of all of the bound documents in Box #1.

Packaging illustration for excluded student groups:

Student Answer Document(for excluded students only)

Student Answer Document(for excluded students only)



GROUP INFORMATIONSHEET (for excluded students only)

Group Information Sheet

Note: There may be one or two books per student, depending on grade level and tests administered.



Use Stack Cover Cards and paper bands to bind stacks of answer documents.

Place the corresponding Group Information Sheet (GIS) on top of the first answer document in a group. Fill out one Stack Cover Card for each group and place it on top of the GIS. Do not combine groups. If the group of answer documents measures higher than three inches, separate the group into separate stacks, each with its own Stack Cover Card. Be sure the GIS is under the first Stack Cover Card. See the next pages for information on how to fill out Stack Cover Cards.

Wrap a paper band horizontally around the width of the answer documents with the adhesive side facing up. Remove the waxed paper and fasten the band together securely. Cut off any excess paper from the end. Repeat with a second paper band, wrapping it snuggly around the answer documents vertically.

2

STACK

COVER CARD

Note: The design of the Stack Cover Card will be changed during the Spring 2015 test administration. Information collected on the Stack Cover Card is consistent across both the existing and the redesigned versions. Existing stock of the Stack Cover Card (see image at left) may be used if on hand. You will receive the new version (see next page) when existing stock of the current form is depleted.



Stack Cover CardComplete the Stack Cover Card by filling out the information in the upper-right corner.

Placement for Paper Bands

Step 1: Place a completed stack cover card on top of every bundle of scannable test booklets or answer documents.

Step 2: If more than one bundle is needed for grade or content area, use a separate stack cover card for each bundle. Number each bundle consecutively (“bundle 1 of 3, bundle 2 of 3,” etc.). Make sure that the GIS is in bundle 1 under the stack cover card.

Step 3: Use the paper bands to secure each bundle.

Teacher Name

Grade

Bundle/Stack of

School Name

School Code

District* Code

Total number of students listed on

the GIS: Pl

acem

ent f

or P

aper

Ban

ds

XXXXXXX

If found return box and contents to:

CTB/McGraw-Hill Document Processing Center 6901 N. Michigan Road Indianapolis, IN 46268-2740 (800) 538-9547

could be a “system,” “region,” “corporation,” * “District” is the level above “school.” This

or other designation.

Place a Scoring Center Label on the side of the box in the place provided. The carrier label goes on the top of the box.

Stack Cover Card

Sample Stack Cover Card



Where you see this… do this: TEACHER NAME (or Group) Write in the name of the teacher (or

Group) as it appears on the Group

Information Sheet (GIS).

GRADE Write the number of the grade of the

group of students.

BUNDLE/STACK In the first space, write “1” if this is the

first stack of this group, “2” if this is the

second stack, and so on. In the second

space, write the total number of stacks

for this group. If the group has only

one stack, write “1 of 1.” Note that the

number of test books associated with a

GIS may not match the total number of

students listed on the GIS. For instance,

for a group of grade 2 students taking

both InView and TerraNova, there will

be twice as many test books as students.

SCHOOL NAME Write the name of the school as it

appears on the GIS.

SCHOOL CODE Write the school number as it appears in

columns C–I on the GIS.

DISTRICT CODE Write the Region Number. The list

of Region Numbers is available in

Appendix E.

TOTAL NUMBER OF STUDENTS

LISTED ON THE GIS

Write the total number of students

(“Number Students Testing”) listed on

the GIS.

Note: Student Answer Documents sent to CTB/McGraw-Hill without appropriate packaging will be assessed a fee and grouped and processed at grade level, not by individual teacher. Appropriate packaging encompasses current year forms such as SGL and GIS, Stack Cover Cards, and CTB/McGraw-Hill Scoring Center labels.



Package and Ship Test Materials

When all the test materials have been returned to and checked by the Test Coordinator, the materials should be packaged according to the following guidelines to ensure safe shipment. All completed answer documents and Group Information Sheets, with the School/Group List, are to be sent to CTB/McGraw-Hill. All reusable test books, Test Directions for Teachers, Examiner’s Manuals, and unused answer documents are to be inventoried and stored in a secure location at the school. Do NOT return unused and non-scannable materials to CTB/McGraw-Hill or ACSI. Testing materials are not returnable. Retain for use in the next testing season.

Follow these guidelines…

Obtain shipping boxes.

Use corrugated cardboard boxes that are sturdy and dry. The boxes in which testing materials were delivered to you are ideal, provided they are still in usable condition. Ensure that labels and other markings have been removed or covered. Reinforce the bottom of each box by adding packing tape to form an “H” pattern.

Before binding documents for shipping, complete one final quality check. Specifically check:

a) Each group of student documents is from the same grade and teacher and is placed under the appropriate Group Information Sheet (GIS) with the correct Teacher Name, student count (“Number Students Testing”), and Grade bubbled.

b) Review the School/Group List (SGL) and make sure that all GIS groups are listed and that Teacher Name, student count, and Grade match the SGL.

c) Review the Stack Cover Cards against the GIS and student documents to ensure they are placed over the correct group.

Step9

1

ANY SCHOOL


5

Mr. Mike Smith

555 123-4567

5566

00000

20322

62 Excl Grp259

1

23

4

5

XXXX

XXXX

2



Place all stacks of answer documents in boxes.

Stack the bound answer documents flat in the boxes with the Stack Cover Cards facing up and in the same direction. If a group is divided and bound into separate stacks, order the stacks from top to bottom, with the topmost stack containing the Group Information Sheet. Keep all of a group’s answer documents together in one box.

Once all bound stacks of answer documents are placed in boxes, place the School/Group List (SGL) on top of the first stack of Box #1.

Add packing material and seal the boxes.

Add enough packing material to hold the documents securely in place during transit. Use crumpled, recycled paper; do not use foam packing “peanuts” or “popcorn.” Fold the top flaps of the box over, covering the flap that says “URGENT!” The topmost flap should show the words “PLACE RETURN SHIPPING LABEL HERE.” Then seal each box tightly with packing tape.

Attach required Scoring Center labels to boxes.

You must attach or affix a Scoring Center label on the side of the box where it is labeled “PLACE SCORING CENTER LABEL HERE.” These labels were included with your Test Coordinator’s Kit and ensure proper identification of test materials once they reach the CTB/McGraw-Hill Scoring Center.

Mark the Scoring Center labels on the side of each box with a unique number where it says “BOX OF .” For example, if you are returning three boxes to CTB/McGraw-Hill, label one box “BOX 1 OF 3,” another box “BOX 2 OF 3,” and the last box “BOX 3 OF 3.”

The Scoring Center labels can be photocopied if additional copies are needed.

3

ANY SCHOOL


5

Mr. Mike Smith

555 123-4567

5566

00000

20322

62 Excl Grp259

1

23

4

5

XXXX

XXXX

4

ANY SCHOOL


5

Mr. Mike Smith

555 123-4567

5566

00000

20322

62 Excl Grp259

1

23

4

5

XXXX

XXXX

5

ANY SCHOOL

Sample Scoring Center Label



Attach FedEx Return Shipping labels to boxes.

Attach or affix a FedEx return shipping label on the top of each box where it is labeled “PLACE RETURN SHIPPING LABEL HERE.” When the top is sealed, this flap should be facing up. These labels were included with your test materials sent to you by ACSI in a bright pink envelope. If you do not have those shipping labels, please use FedEx or another traceable shipping method to send materials to the CTB/McGraw-Hill Scoring Center. Do NOT use the U.S. Postal Service to return scorable documents!

IMPORTANT: Please retain the tracking number from the bottom tab of your peel-off FedEx shipping label. ACSI does not have a record of the tracking number(s) that are sent to each school, so if your shipment to the Scoring Center is lost, ACSI cannot provide assistance in locating it.

Shipping from International Schools, Alaska, and Hawaii

FedEx shipping labels were sent to schools in the continental U.S. only. International schools, Alaska, Hawaii, and U.S. territories are responsible for shipping their materials via a traceable shipping method.

Send only scorable documents. CTB/McGraw-Hill must receive scorable documents no later than May 29, 2015. Any materials received at the CTB/McGraw-Hill scoring center after the materials return deadline will be subject to a late materials fee.

For questions regarding shipping testing materials to CTB/McGraw-Hill for scoring, please contact

ACSI Customer Service at 800-367-0798.

6

7





Appendix A. Customer Checklist

Before Calling ACSI Customer Service (800-367-0798):Having information prepared before calling ACSI Customer Service will help the representatives answer your questions quickly and accurately. When you call, please have the following information available:

q ACSI Member ID Number

The category(ies) of help you need:

q Testing schedules q Status of reports

q Materials received q ACSI Data Online

q Filling out information on materials q Explanation of scores and score reports

q Shipping answer documents to CTB/McGraw-Hill

Test MaterialsIf you have questions regarding test materials, please prepare the following information:

q Materials title

q Materials code number

q Grade level

q Quantity needed (if there is a shortage)

Test Coordinator MaterialsIf you have questions regarding materials used to ship answer documents to CTB/McGraw-Hill, please prepare the following information:

The material(s) you have questions regarding:

q Group Information Sheets (GISs) q Scoring Center labels or return shipping labels

q School/Group List (SGL) q Boxes for shipping

q Stack Cover Cards and/or paper bands

q Quantity needed (if there is a shortage)

Score ReportsIf you have questions regarding score reports, please prepare the following information:

q Report title

q Group or class name (name of teacher)

q Grade level





Appendix B. Classroom/Teacher Checklist

Photocopy this appendix for each teacher administering the test. Distribute to the teachers along with the test materials prior to test administration.

q Announce the test dates to students in advance. Prepare students by explaining the purpose of the test.

q Read the appropriate TerraNova 3, ACSI Edition Test Directions for Teachers and Primary Test of Cognitive Skills or InView Examiner’s Manuals. Become thoroughly familiar with their contents. Be sure the test directions and InView manual are for the levels of tests you are administering. There is only one PTCS manual.

q Review the security requirements outlined on Pages 21–22. Test security is critical to successful test administration.

q Administer the appropriate practice activities/tests prior to the actual testing. Careful checking of the practice activities/tests will identify those students who may need extra help with the mechanics of taking tests.

q Prepare the testing schedule. Pace the schedule so that you avoid rushed sessions and fatigue.

q Gather your materials:

• several No. 2 pencils with erasers for each student

• a sufficient number of test books

• a sufficient number of answer documents for students who are using reusable test books

• appropriate Test Directions for Teachers and Examiner’s Manuals


• a Do Not Disturb sign (not furnished)

• a watch or clock with second hand (a stopwatch is recommended)

• scratch paper

• punch-out rulers, for TerraNova 3, ACSI Edition only

• calculators, where applicable for TerraNova 3, ACSI Edition only. Test Directions for Teachers must be followed because calculators may not be used in specified subtests. (See Page 17, “Calculators,” for a description of ACSI’s calculator policy.)

q If students are able to complete the student-identifying information themselves, you may display a model of the answer document’s data grid to guide them in completing this form.

Before Testing



q If students are not able to complete the student-identifying information, complete all the student-identifying information on each student’s answer document prior to distributing the documents, including correct birth date, which is essential for certain scores to be complete.

q Prepare a quiet environment with proper lighting and good ventilation.

q Plan a smooth method of distributing and collecting test materials.

q Have extra No. 2 pencils and scratch paper available in an accessible place.

q Have your Test Directions for Teachers or PTCS/InView Examiner’s Manual open and ready.

q Be sure that each student has the following:

• a machine-scorable test book or an answer document and a reusable test book

• two No. 2 pencils

• erasers

• scratch paper

• a punch-out ruler, for TerraNova 3, ACSI Edition only

• calculators (see Page 17)

q Place the Do Not Disturb sign outside the closed door of the testing room.

q If students will complete the student-identifying information themselves, explain the model of the data grid while guiding students in completion of the form.

q Review the rules for using machine-scorable forms:

• Marks must be made with No. 2 pencils only.

• Marks must be dark and completely fill the circles.

• Erasures must be clean so that no extraneous marks are visible.

q Administer the test as directed in the Test Directions for Teachers or PTCS/InView Examiner’s Manual.

q Make sure students are marking in the correct section of the answer document. Make sure students do not leave stray marks in the InView section if that test is not being administered to the class. This will avoid additional charges.

q TerraNova 3 and InView are timed tests. Observe all stop and start commands and time limits. (See Page 6 for test administration times.)

During Testing



q Collect all answer documents.

q Check the condition of the answer documents to be sure

• marks are dark and completely fill the circles.

• there are no accidental or extraneous marks.

• there are no marks in sections not tested. (If found, follow invalidation instructions in Step 5 to invalidate the section.) Make sure students do not leave stray marks in the InView section if that test is not being administered to the class. This will avoid additional charges.

• erasures are clean.

• answer documents are flat and straight.

• all scratch paper and manipulatives have been removed. Ensure there are no Post-it® Notes, staples, paper clips, or other notations on the answer documents.

• student-identifying information is completely and correctly filled in, including birth dates, the form/level of the test, and special codes, as directed. (Anticipated achievement, ability, and CSI scores cannot be produced for students with incorrect or incomplete birth date entries.)

• the TerraNova level and the InView level (if administered) are bubbled on all grades 4–12 answer documents whether or not Precoded Barcode Labels are applied. These levels must be indicated on the answer documents.

• invalidated tests have been marked according to the instructions in Step 5.

q Complete the Group Information Sheet by

• using only a No. 2 pencil to complete the Group Information Sheet.

• entering the teacher’s name, the number of students tested (this is the number of students whose answer documents are in the group being identified), and the grade. (Mark only one grade per GIS.)

• bubbling “0” in column T of the Special Codes field only if the group is of excluded students or checking that this column is empty if the group is of regular-population students.

q Alphabetize the students’ answer documents. Be sure to separate excluded students’ answer documents.

After Testing



q Place your completed Group Information Sheet on top of the answer documents for each group of tests you are submitting for scoring.

q Return all machine-scorable answer documents to your Test Coordinator.

q Assemble all reusable or unused test materials separately and return them to the Test Coordinator or principal marked as “Test materials to be retained.”



Appendix C. Test Coordinator Checklist

This checklist will be provided to you in the Test Coordinator’s Kit.

q Inventory and check all test materials and Test Coordinator’s Kit materials immediately upon receipt. Please report any shortages to ACSI Customer Service as soon as identified. Your materials should include sufficient quantities of:

• School/Group Lists (SGLs)

• Group Information Sheets (GISs)

• Scoring Center Labels

• Stack Cover Cards and paper bands

• Federal Express Return Shipping Labels received from ACSI with the testing materials in a bright pink envelope

q Save the sturdy boxes in which test materials were shipped.

q Read this Test Coordinator’s Manual. Read and be familiar with the content in the Test Directions for Teachers and Examiner’s Manuals for all tests and levels.

q Should testing accommodations for special-needs students be categorized for reporting purposes, obtain a copy of the Assessment Accommodations Supplement from ACSI and be familiar with its contents.

q Provide the Test Administrators with the appropriate materials for their classroom:

• practice activities/tests and directions

• Test Directions for Teachers (by level of TerraNova 3, ACSI Edition) and Examiner’s Manuals (for Primary Test of Cognitive Skills or by level of InView)

• sufficient numbers of test books and answer documents

• copies of the “Classroom/Teacher Checklist” from Appendix B of this Test Coordinator’s Manual


q For missing or additional materials, contact ACSI Customer Service at 800-367-0798.

q Provide the Test Administrators with information on how to fill out the ID Number, Special Codes, Program, and Testing Accommodations fields on the Student Data Grid of each answer document.

Before Testing



q Provide the Test Administrators with information on how to fill out the Special Codes field on the Group Information Sheets.

q Ensure Test Administrators have all the information and materials they need to administer the test. Be available to answer any questions before, during, and after the test.

q After testing, collect all materials:

• machine-scorable test books and answer documents

• Group Information Sheets (GISs)

• reusable or unused test materials

q Retain reusable or unused test materials in a secure and dry place.

q Check the condition of each answer document to ensure the physical condition will not interfere with machine scoring and that all student-identifying information is complete and correct. The birth date must be accurate: no Anticipated Achievement, ability, or Cognitive Skills Index (CSI) scores can be produced for students with incorrect or incomplete birth date entries. Please ensure there are no Post-it® Notes, staples, paper clips, or loose papers attached to or inside the answer documents.

q Make sure students do not leave stray marks in the InView section if that test is not being administered to the class. This will avoid additional charges.

q For Large Print versions of the test, transcribe all responses to the corresponding TerraNova 3, ACSI Edition Student Book or Student Answer Document.

q Count answer documents to ensure that a document has been collected from each student who was tested. Alphabetize answer documents by student last name.

q Check that each group of answer documents has one Group Information Sheet (GIS), with excluded students’ answer documents and GISs in separate groups. Ensure all information on the GISs is accurate:

• Check the preassigned region and school numbers in columns A through I of the Special Codes field and check whether “0” is filled in for column T for excluded groups only.

• Check that all other pre-filled and hand-filled information is correct, including the number of students testing for the group, and the grade level is correctly assigned for the class. Ensure that all hand-written information was completed using a No. 2 pencil only.

After Testing



q Fill out the School/Group List (SGL), being careful to list every group that has a GIS and matching the GIS count to number of students tested on the SGL.

q Bind each group of answer documents, including the GIS, using a Stack Cover Card and two paper bands. Divide a group into separate stacks if higher than 3 inches, using a Stack Cover Card for each stack. Complete the information on the Stack Cover Cards.

q Place the bound stacks in reinforced boxes with the SGL on top of the contents of Box #1. Place labels on the boxes and number them.

q Ship the boxes of scorable material to CTB/McGraw-Hill at the Indianapolis address indicated on the Scoring Center labels. Be sure to ship materials using the Federal Express Return Shipping labels supplied with your test materials from ACSI.

q If you have any questions about the test materials or the instructions for organizing and returning the materials to CTB/McGraw-Hill for scoring, please call ACSI Customer Service at 800-367-0798.





Appendix D. Applying Precoded Barcode Labels

Precoded Barcode Labels are an optional service that schools elect to pay for during Online Enrollment. If you selected this option and have uploaded the Precoded Barcode Label data file, labels were created and distributed to your school with your Test Coordinator Kit.

Please pay special attention to the following:

q Using your Precode Roster, verify that each student’s biographic and demographic information is accurate. If there are any errors in the student’s data, DO NOT use the Precoded Barcode Label.

q Affix only one Precoded Barcode Label to the designated area on the front cover of the student’s answer document or the back cover of the student’s test book.

q Grades 4 through 12 Answer Documents must have the TerraNova 3 level and the InView level (if administered) bubbled on the Student Data Grid and, in addition, must have a Precoded Barcode Label. The levels for TerraNova 3 and InView are NOT captured in the precoded barcode data.

q The Precoded Barcode Label will not scan if placed outside the designated area on the front cover of the answer document or on the back cover of the test book.

q The Precoded Barcode Label placement for TerraNova 3, ACSI Edition (Levels 10–13) and InView, Level 1 test books is on the back cover.

q Do not apply Precoded Barcode Labels to the PTCS books. Instead, follow these steps:

• Bubble the student’s last name, first name, birth date, and gender on the PTCS biographic information sheet (front cover of PTCS book).

• For all scannable books, carefully follow directions on Pages 25–26 of this Test Coordinator’s Manual (“Apply Precoded Barcode Labels”).

q If the Precoded Barcode Label is damaged or if an incorrect label is affixed to an answer document or a test book, cover the incorrect Precoded Barcode Label with a blank, white label and either (a) ensure that the biographic and demographic information for the correct student is bubbled on the front cover of the answer document or the inside front cover of the test book or (b) place the correct student label on top of the blank label.

q Any information bubbled on the same test book or answer document on which a Precoded Barcode Label has been applied will override the Precoded Barcode Label data.

Important Notes





Appendix E. Region Numbers

Region Name States Region Number

California California, Hawaii 01

Florida Florida 02

Mid-America Illinois, Indiana, Iowa, Michigan, Minnesota, Nebraska, North Dakota,

South Dakota, Wisconsin

03

Northeast Connecticut, Delaware, DC, Maine, Maryland, Massachusetts,

New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island,

Vermont

04

Northwest Alaska, Idaho, Montana, Oregon, Washington

05

Ohio River Valley Kentucky, Ohio, West Virginia 06

Rocky Mountain Arizona, Colorado, Nevada, New Mexico, Utah, Wyoming

07

Southeast Alabama, Georgia, Mississippi, North Carolina, South Carolina,

Tennessee, Virginia

08

South Central Arkansas, Kansas, Louisiana, Missouri, Oklahoma, Texas

09

International Outside of Continental U.S. 10





Appendix F. Special Handling Form

ACSISPECIAL HANDLING FORM

Use this form when returning defective test books and answer documents (loose, missing, or duplicate pages, etc.).

INSTRUCTIONS: 1. Confirm there are no scorable responses in the defective book. If the defective book does contain valid

scorable responses:

• Transcribe responses into a clean book, and mark the defective book “DO NOT SCORE” on the front cover.

• Process the non-defective book according to the standard instructions in the Test Coordinator’s Manual.

2. Complete the requested information below, and rubber band this form to the front of the defective book.

3. If the defective book is a consumable test book or an answer document:

• Verify that this form is rubber-banded to the front of the book.

• Place it on the top of the stack of the scorable books for the same teacher group, under the Group Information Sheet (GIS). Do not list on GIS.

• Continue processing according to Steps 5–9 in this manual.

4. If the defective book is a non-consumable test book:

• Verify that this form is rubber-banded to the front of the book.

• Return the defective book with the scorable materials. Place it loose (NOT under a GIS or Stack Cover Card) at the top of the first box for your school. Do not list on School/Group List (SGL).

REGION/SCHOOL INFORMATION:

Region Name: Region Number:

School Name: School Number:

DEFECTIVE BOOK INFORMATION:

Student Name: (if book was used before issue was identified)

Grade:

Litho Code*: (unique 8-digit code on lower-right corner of cover)

Page Number(s) Affected:

Description of Issue: (loose, missing, or duplicate pages, etc.)

*Litho code applies to consumable test books and answer documents only. Leave blank for non-consumable test books.

Please contact ACSI Customer Service at 1-800-367-0798 with any questions.

~You may photocopy this page as needed.~
