Spring 2013 Computer-Based Testing Training Materials

Spring 2013Computer-Based Testing

Training MaterialsFCAT/FCAT 2.0

1

OverviewThese training materials are designed to highlight important information for computer-based test administrations.

Not all information from the Spring 2013 Computer-based Test Administration Manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the in addition to using these training materials.

These training materials should be used in conjunction with the Spring 2013 Reading, Mathematics, and Science training materials for paper-based tests to ensure that all general information regarding test administration policies and procedures is covered. 2

CBT Readiness Activities

• Complete Certification Tool• Install TestNav 6.9 and TestHear • District-wide Infrastructure

Trial: April 2, 2013− Run System Check

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Glossary of Terms

• PearsonAccess: is the vendor’s website (www.pearsonaccess.com/fl) used for all CBT test preparation activities.

• TestNav 6.9: is a testing platform that will be used for all CBT assessments and requires an application download.

• TestHear: is a software platform to access accommodated forms (e.g., large print, color contrast, zoom, screen reader) for eligible students.

• ePat (electronic practice assessment test): is an online practice test to help students become familiar with the computer-based testing platform.

• Proctor Caching: is a process of loading or “caching” test content locally on a computer at the school level to reduce test delays due to network congestion. 4

Glossary of Terms

• Class: is a required field in PearsonAccess. Students are assigned to a class through the PreID upload or Create a New Student Wizard. – You are not required to manage students through class

assignments.• Test Session: is a required field for scheduling students to

take a test. The three ways that you can set up sessions are: Test Group, Test Day, or Test Administration.

• Student Authorization Ticket: is a secure ticket with a unique login ID and test code assigned to a student.

• Session Roster: is a list of students that are scheduled to test together in a test session.

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PearsonAccess: Blue Site

Website: www.pearsonaccess.com/fl • A website used for almost all test

preparation (e.g., PreID), setup, administration, and reporting tasks.

• Requires a username and password.• Verify that you are working in the correct

test administration each time you log in.• Links to support materials:

www.FLAssessments.com/SpringRMS • PearsonAccess will timeout after 14

minutes of inactivity.

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Website: www.pearsonaccess.com/fl • Accessed from the Training Center tab

on PearsonAccess Home page.• Provides an opportunity to

Practice PearsonAccess tasks. Manage the Infrastructure Trial in

preparation for testing.• Requires a username and password.

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PearsonAccess Training Center: Brown Site

PearsonAccess Tutorials

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Proctor Caching

• Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level.

• Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements.

• Proctor Caching software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT/FCAT 2.0/EOC computer-based testing in

Florida.

9

TestNav 6.9 (TestNav)

• Platform for Florida’s high-stakes computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

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Note: This is the URL used for testing this Spring; it is different from the URL used for the Infrastructure Trial.

TestHear 2.1.0.7(TestHear)

• Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodations.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

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ePAT

• Electronic Practice Assessment Tool• Provides students an opportunity to practice using the computer-

based platform prior to testing. • Available for download at www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test content.• Accommodated ePATs are also available. Launcher is bundled

with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the

Resources tab.

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ePAT Online Tools

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Student Tutorials

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Pearson Support and PearsonAccess

Contacting Pearson Support• Phone Number: 1-877-847-3043 (ask for Level 2 Tech)• E-mail: [email protected]

Appendix C in the Spring 2012 CBT Manual provides the following information:• PearsonAccess

User Accounts− Instructions for setting up user accounts are posted on PearsonAccess.

Browser requirements Logging in for the first time Resetting passwords

• Training Center Test Setup Exercise

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Technology Coordinator Guide

• Information and instructions for technology coordinators to follow before, during, and after testing are now provided in a separate online Spring 2013 Technology Coordinator Guide.

• Technology coordinators must familiarize themselves with all information in this guide prior to the test administration.

• The Technology Coordinator Guide is available at www.FLAssessments.com/SpringRMS.

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CBT Resources

CBT Training Resources • A new website has been created to compile several

resources for computer-based testing. The site includes information about test setup, best practices, and training resources.

• This site is located at www.FLAssessments.com/CBTTrainingResources.

Spring 2013 CBT Manual • Appendix D on page 310 is the CBT Test Administrator

Quick Reference Guide.• This guide lists possible error messages students may

encounter, explanations for each message, and possible solutions. 17

CBT Materials Needed, as applicable:

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Student Authorization Tickets

• For each test session, each student needs a Login ID and a 6-digit test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• Students taking will log in using the same Student Authorization Ticket for each session.– Students will use the same ticket for Session 1 and 2 of the Reading test.

• Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

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Samples Of Printed Student Authorization TicketsDetail View/Single Ticket

List View/3 Tickets

Grid View/6 Tickets

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Session Roster• A Session Roster is a list of all students scheduled in a test session that

displays important information including: Test Administration Session Name Test to be Administered Test Code (password) Student Name Florida ID Student Date of Birth Class Information Login ID Blank space to record attendance information and accommodations used

• The Session Roster may be used to record required administration information.• Session Rosters must be handled in a secure manner and returned to the

school assessment coordinator immediately after each test session is completed.

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Session Roster

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Test Code vs. Test Group Code

Test Code Test Group CodeA six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen and Testing Rules Acknowledgment and before students see the first question.

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Seal Code

• A seal code is a unique four-digit number used to allow

students to access Session 2 of the computer-based FCAT 2.0 tests (FCAT 2.0 Reading Retake, Grades 6, 7, 9, and 10 Reading tests, and Grade 5 Mathematics in TestNav and TestHear) after they have completed Session 1.

• Seal codes are provided in PearsonAccess, and all students in a test session will use the same seal code.

• Seal codes should not be given to students until Day 2 when Session 2 is administered.

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Sample Seal Code

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Sample of Entry

Seal Code (cont.)

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Students enter the seal code here

Reading Passage Booklets

• Reading Passage Booklets will be provided for eligible students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans. – The accommodation code used in ISIS to record Reading Passage Booklet

is “R”.• The booklets contain reading passages but do not contain test items.

These booklets have a security number that must be tracked at all times. – Students will respond to test items on the computer.

• On the day of testing, ensure that students with this accommodation receive the correct booklet for the assessment they are taking.– The School Assessment Coordinator must specify the correct form in the

TestNav FCAT 2.0 Reading test sessions for each student who will use a Reading Passage Booklet.

• Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing. 27

CBT Work Folders• The Florida Computer-Based Testing Work Folder is a blank piece of

yellow 11x17 paper folded in half with grid paper on the back page. • For the Mathematics test sessions, students are provided with work

folders to work the problems. • Two work folders will be provided for each student taking Grade 5

Mathematics (one for Session 1 and one for Session 2).• Distribute work folders to students at the beginning of each

Mathematics test session. • Ensure that students have enough desk space to use their folders.• Once students complete the Mathematics test, collect all work folders

and return them to the school assessment coordinator. • Used work folders are secure materials.

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CBT Worksheets• The CBT Worksheet is an 8 1/2x11 page (located in Appendix E) that

may be copied and distributed to students at the beginning of a test session.

• If your school is providing hard copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment.

• Students must be provided new worksheets for Session 2. • Students must have enough desk space to use their worksheets.

• Once students complete a test session, collect all worksheets and return them to the school assessment coordinator.

• Used worksheets are secure materials.29

Mathematics Reference Sheets

• The FCAT Mathematics Retake Reference Sheet and the Grade 5 FCAT 2.0 Mathematics Reference Sheet are provided in an online format only for computer-based testing.

• The computer-based test has a pop-up window that includes the applicable reference sheet.

• The reference sheets are also available at www.FLAssessments.com/SpringRMS and as perforated sheets in Appendix E of the manual. Schools may provide hardcopy reference sheets to students taking computer-based assessments.

• Students will use the same reference sheet for both sessions of the Grade 5 Mathematics test.

• Once students complete the test, the test administrator should collect all reference sheets and return them to the school assessment coordinator.

• Used reference sheets are secure materials.30

Approved Four-Function Calculators• The TestNav computer-based FCAT Mathematics Retake

has a built-in, four-function calculator. Schools may provide a handheld four-function calculator to use during testing.– Students taking the Grade 5 Mathematics test may NOT use a

calculator.

• Students taking the FCAT Mathematics Retake using TestHear accommodated forms must be provided with a handheld four-function calculator to use during testing.

• Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FLDOE.

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Before Testing

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Organizing Test Sessions• Three ways of organizing test sessions

1. By Test Group – only includes students in a particular group (e.g., class, testing room) who will be testing togetherAdvantage: PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing together. Can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage: will require setup and management of more sessions

2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school

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Organizing Test Sessions

3. By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage: limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students

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Creating Test Sessions

1. Log in to PearsonAccess, select Spring 2013 R/M/S and Retakes administration.

2. Go to Test Management>Manage Test Sessions.3. Click New Session to go to the New Test Sessions screen.

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4. Enter the session details: Session Name (50-character limit) School Test to be Administered Default Form Group Type (Main) Scheduled Start Date (used for planning purposes – a test session will

not start until you click START on the Session Details screen)

Creating Test Sessions

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5. Add students to test sessions by:• Class (View By: Classes) (FL CLASS)• Individual Student (View By: Students)

6. Select the check box for each class or student to be added to a session.

7. Click Save.8. Return to the newly created test session or to the Manage

Test Sessions screen.9. Maintain a list of all test sessions. Ensure technology

coordinator cached test content for all sessions and Proctor Caching is running for sessions prior to the first day of testing.

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Creating Test Sessions

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View and Verify Student Data • Student Name and Student Florida ID Number MUST be

correct in PearsonAccess.• Confirm all students are in test sessions.

1. Go to Test Management>Manage Test Sessions2. Select “View By: Students”3. Select the Show All Students box and click Search

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View and Verify Student Data

4.Review the Session Name column for any empty/blank fields.− Click twice on this column heading to sort descending by name.− Students who have not been placed in a session will have an empty/blank

field in this column.

5.Add students with blank fields to test sessions.

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MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 1• To successfully create a new student, complete the following

five-part registration process. • Part 1 – Add a new Student

1. Go to Student Data>Student Data Information.2. Click New Student.

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MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 2• Part 2 – Edit Student Details

1. Enter test data for all required fields - Florida Student ID Number (FSID), Student Last Name, and Student First Name. Student Name must be entered in all CAPS. FSID can be a 10-digit Florida Student ID Number (e.g., 1234567891) or

the 9-digit Social Security Number followed by an X (e.g., 123456789X).

2. Scroll down and select the Enrolled School.3. Click Save and Next to save your entered data.

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MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 2• Note: If a student is created for this administration with the same Florida

Student ID Number (or Social Security Number followed by an X), the same first 11 characters of the first name, and the same first 12 characters of the last name as an existing student profile at this school, the duplicate student error message will appear.– Click Back to Student Entry Form and cancel the process.– Existing student profile must be used unless there is an error in the

Student Name or Student Florida ID Number.• See the instructions to Update Student Information on pages 139-140 of the

manual.

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MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 3

• Part 3 – Edit Test Registration Details1. Select the appropriate Test Administration.2. Enter the student’s Date of Birth.3. To record ethnicity, use the drop-down box to select Yes or No.4. To record race, use the drop-down boxes to select Yes or No next to

each race category. Yes may be selected for more than one race category.

5. Select the appropriate Gender and Grade.6. Click Save and Next.

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MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 4• Part 4 – Edit Class Registration

1. To assign the student to an existing class, select the box next to the class name and click Save and Next.

2. To assign the student to a new class, click New Class and follow the steps to create a new class. Class name has a limit of 9 characters and must be in all CAPS

(e.g., THOMAS). When the class has been created and added to the list, select the box next to

the class name and click Save and Next.

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MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 5• Part 5 – Edit Assigned Tests and Enable the Student to Test on Computer

(Set Online Indicator)1. Student must be assigned to a test. Select the box(es) next to the

appropriate test(s).2. Set the student’s Tested Grade and Online Indicator for each test.

Tested Grade is the grade level of the student to be tested. Online Indicator indicates that the student will participate in the

computer-based administration. Yes must be selected for a student to be scheduled into a test session.

3. Click Save and Exit to complete the registration process for this student.

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MANAGING PEARSONACCESSSESSIONS: ADDING STUDENTS TO TEST SESSIONS1. Go to Test Management>Manage Test Sessions.2. Select “View By: Test Sessions.”3. Click on the Session Name to go to the Session Details

screen.4. Click Add Students.5. Select “View By: Classes” or “View By: Students.”6. Select the check box for the class or the student you want to

add, and then click Add to Session.– After you add students, you can verify Form/Form Group Type

by clicking Edit.7. Click Save after you make changes.

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MANAGING PEARSONACCESSSESSIONS: MOVING STUDENTS TO ANOTHER SESSION1. Go to Test Management>Manage Test Sessions2. Select “View By: Test Sessions”3. Click on the Session Name to go to the Session Details screen4. Select the check box for each student to be moved

– Only students with a Ready, Exited, Resumed, or Resumed-Upload status may be moved

– Students with a Submitted, Processing, Completed, or Marked Complete status may not be moved to another session

5. Click Move to go to the Move Students screen6. Select an existing test session or create a new test session to which the

students will be moved

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MANAGING PEARSONACCESSSESSIONS: REMOVING STUDENTS FROM A SESSIONRemove Students from a Session1. Go to Test Management>Manage Test Sessions.2. Select “View By: Test Sessions.”3. Click on the Session Name from which you want to remove a

student.– On the Session Details screen, check the box for each student

you want to remove.– Click the Remove button.– Click Yes – Remove Students to confirm this action.

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MANAGING PEARSONACCESSDELETING A STUDENT• If a Student Name and Student Florida ID Number is INCORRECT,

delete the student’s test assignment and create a new record in PearsonAccess.

• Delete a student’s test assignment1. Go to Test Management>Manage Test Sessions.2. Select “View By: Registered Students” on the Student Registration screen.

To view all students, select the Show All Students check box and click Search.

To search for an individual student, enter the search criteria, and then click Search. Must enter or select at least one search field The more specific the criteria, the more focused the search will be

3. Click the name of the student, and then click the Assigned Tests tab.4. Select all Online tests assigned to that student and then click

Remove Test. Do not remove any paper tests assigned to the student.

5. Click Yes – Continue with Removal to confirm.

Managing PearsonAccessCBT: Scenario/Action Required

Scenario Action RequiredStudent Name or Florida ID Number is incorrect

See Delete a Student (pgs. 131-132) then Add a Student (pgs. 132-135).

Other student information is incorrect besides Student Name or Florida ID

See Manage Other Student Information (pgs. 139-140) and Update Student Information (pgs. 150-152).

Error in Student Name after first 11 characters of the first name or after the first 12 characters of the last name.

Student profile entered incorrectly via Create a New Student wizard can be updated before or after testing by contacting Student Assessment. Student profile entered incorrectly via the PreID file, Delete student (pgs. 131-132) and Add student (pgs. 132-135).

Student not included in PreID upload, student is new to school, or student transfers from another school or district.

See Add a Student (pgs. 132-135). (For a student transfer, do NOT attempt to change the student’s enrollment in PearsonAccess.)

New test needs to be added or changed for an existing student, or incorrect test format is assigned (e.g., changing paper to online).

See to change the tests assigned to a student (pgs. 138). (Note: changing a test to paper in PearsonAccess will not automatically order materials or print a PreID label.)

Student not participating in the administration.

Remove from test session. No further action required. 50

Proctor Caching

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• Browser settings must be configured for caching content by school technology coordinator

• Ensure each test session has been cached prior to the first day of testing.

− Proctor caching may be completed a week prior to each test administration window.

During Testing

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Proctor Caching • Ensure Proctor Caching software is running on all

Proctor Caching computers each day of testing.−Turn on Proctor Caching software

oWindows: go to Start>All Programs>Proctor Caching>Proctor_Caching

oMac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped.

• Note: Proctor cache computer(s) cannot be used by students or test administrators during testing.

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CBT: Manage Test SessionsTest Session Management

TASK DESCRIPTIONMANUA

L PAGE(S

)

Start test sessionsA session must be started in PearsonAccess before students can begin the test.

146

Monitor session details

Keep track of each student’s testing status in PearsonAccess.

146-147

Resume students’ tests

If a student exits the test (intentionally or unintentionally) and will finish later and at the end of Session 1 to access Session 2 on Day 2.

147-149

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Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FLDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

After Testing

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Test Session Management

TASK DESCRIPTIONMANUA

L PAGE(S)

Mark a student’s test “complete”

Mark a student’s test complete if a student exits the test and will not resume the same test.

152-153

Stop test sessionsA test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed.

153

Invalidate tests Any tests that should not be scored must be invalidated. 154-155

Record accommodations

All accommodations used by students must be recorded in PearsonAccess. 154-155

56Important Note: Manually “stop” test sessions by the end of each testing window. Record invalidations and accommodations, if applicable, by the end of each testing window.

CBT Clean-Up Activities• Delete all “not started” sessions and Stop all started sessions.• Please remember the following:

– Absent students should be removed from the test session (not marked complete).

– If absent students have already been marked complete, nothing else needs to be done. 

– Students in “Ready” status must be removed from the session before it can be stopped.

– If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete. 

• CBT clean-up activities must be completed on the last day of the testing window by 4:00 pm. – Retake: April 19– Reading (Grades 10 and 7): April 24– Reading & Mathematics (Grades 5, 6, & 9): April 30

• School technology coordinators should purge test content from the Proctor Caching Computer by May 3rd. 57

Thank you for ensuring a secure and successful Spring 2013 FCAT/FCAT 2.0 CBT

administration.

Questions?

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