Spring 2012 End-of-Course Training Materials

Spring 2012End-of-Course

Training Materials

Algebra 1 EOC AssessmentBiology 1 EOC AssessmentGeometry EOC AssessmentU.S. History EOC Field Test 1

Overview

• These training materials are based on the Spring 2012 End-of-Course Test Administration Manual.

• Training materials are available in PearsonAccess under the Support tab.

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Overview

These training materials highlight important information for computer-based test administrations and the use of paper-based accommodations. Not all information from the test administration manual is included in this presentation, so district and school staff must read and familiarize themselves with all information in the manual, in addition to using these training materials. 3

Manual

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• One manual (Spring EOC Manual) is provided for this administration. Instructions for computer-based (CBT), paper-based (PBT), and accommodated form administrations are included in this manual.

Glossary of Terms

PearsonAccess – www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID),

setup, administration, and reporting tasks.• Correct test administration must be selected each time you log

in.• Requires a username and password.• Link to support materials:

www.FLAssessments.com/SpringEOC • PearsonAccess will timeout after 14 minutes of

inactivity.

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Glossary of Terms

PearsonAccess Training Center

• Accessed from the Training Center tab on PearsonAccess home page.

• Provides an opportunity to8 Practice PearsonAccess tasks8 Manage the Infrastructure Trial

in preparation for testing

• Requires a username and password.

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Glossary of Terms

TestNav 6.9 (TestNav)• Platform for Florida’s high-

stakes computer-based statewide assessments.

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Note: This is the TestNav address used for testing this spring; it is different from the address used for the Infrastructure Trial.

Glossary of Terms

TestHear• Platform used to deliver accommodated forms (e.g., large

print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodations. Please contact Veronica Gonzalez by Friday, April 20, 2012 if you will need the software installed.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

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Glossary of Terms

ePAT• Electronic Practice Assessment Tool• Provides students an opportunity to practice using the

computer-based platform prior to testing. • Available for download at www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test

content.• Accommodated ePATs are also available. Launcher is

bundled with the practice test content for accommodated forms.

• Scripts and instructions for downloading ePATs are under the Resources tab.

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EOC Test Administration Schedule

Spring 2012 End-of-Course (EOC) Test Administration Schedule

Geometry April 30–May 4, 2012 160 minutes*

Biology 1 May 7–May 11, 2012 160 minutes*

Algebra 1 May 14–May 18, 2012 160 minutes*

U.S. History Field Test April 23–June 1, 2012 60 minutes

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*Any student not finished by the end of the allotted time may continue working; however, testing must be completed within the same school day.

EOC Test AdministrationSchedule

Scheduling• Subjects must be tested in the following order:

– Geometry – Biology 1– Algebra 1

• All testing for a single subject must be completed in a district before testing for the next subject may begin.

• U.S. History may be tested at any time during the field-test window.

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Scheduling• Since the testing window allows for

multiple test sessions to be scheduled throughout the week, absent students may be reassigned to an existing session scheduled later in the week rather than creating separate make-up sessions.

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Testing Duration• Each Algebra 1, Biology 1, and Geometry EOC

Assessment will be administered in one 160-minute session with a scheduled 10-minute break after 80 minutes. Students are not allowed to talk during the break. Individual restroom breaks are permitted as needed. Any student who has not completed the test by the end of the allotted time may continue working; however, testing must be completed within one school day.

• Students may be dismissed from the testing room after the 10-minute break as they complete testing. However, no special incentives should be given to students to encourage them to finish early.

• The U.S. History EOC Field Test will be administered in one 60-minute session with individual breaks as needed.

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What’s New for Spring 2012

Student Pledge• Prior to testing, students are required to read and

agree to a student pledge.• Students taking a computer-based test must read

and check a box indicating that they agree to adhere to the pledge. Students who do not check the “I agree” box should still be allowed to test.

• Students taking a paper-based test sign beneath the pledge on page 2 of the test and answer book.

• If a student refuses to agree to the pledge, the test administrator should note this in the record of required administration information and check the box for the student (CBT only). 14


Seating Charts• Test administrators are required to maintain an

accurate seating chart for each group of students in their rooms during testing. A generic seating chart can be found at http://www.osceola.k12.fl.us/depts/ResearchEvalAcct/Computer-BasedTesting.asp

• All seating charts must indicate the front and back of the room, as well as the direction the students are facing.

• If students are moved to a different location during

testing, a new seating chart must be created and maintained for this location.

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Test Administrators• ALL test administrators must be certified

educators.

• Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Certification numbers must be recorded on this document.

• The EOC Administration and Security Agreement has been revised to emphasize the importance of proper training and the possible consequences of test administration irregularities. 16


TestHear• Accommodated computer-based test forms (large print,

color contrast, zoom, screen reader, assistive devices) are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans.

• These forms will be accessed using the TestHear software, which is similar to the TestNav 6.9 software but provides accommodations and allows the use of assistive devices.

• Students who require accommodated forms must practice using the accommodated ePAT for the specific accommodated form or form combination that they will use during testing. 17


Reference Sheets• For Algebra 1 and Geometry EOC

Assessments, hardcopy reference sheets will be provided for ALL students, not just for students with a paper-based accommodation.

• Reference sheets for computer-based tests will be included in test administration manual shipments.

• Reference sheets for paper-based tests are included with test materials. 18


Periodic Tables• Periodic tables for the Biology 1 EOC

Assessment are available in an online format. Hardcopies are not provided for computer-based testers.

• Schools will provide hardcopy periodic tables to students. Any hardcopy periodic tables must be photocopies of the perforated page in Appendix E of the manual.

• Check each copy before distributing to students, and follow the instructions in the administration script.

• Reference sheets for paper-based tests are included with test materials.

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Hand-Held CalculatorsAlgebra 1/Biology 1• After participating in a practice test, a student may request an

approved four-function calculator on the day of testing. Test administrators should have a supply of approved calculators for these students.

• **TestHear forms of the Algebra 1 and Biology 1 EOC Assessments do not include an online calculator. Hand-held calculators must be provided for students using TestHear accommodated forms.

Geometry• After participating in a practice test, a student may request an

approved scientific calculator on the day of testing, if available.• **TestHear forms of the Geometry EOC Assessment do not

include an online scientific calculator. Hand-held scientific calculators will be provided by FDOE for students taking the Geometry EOC Assessment using TestHear accommodated forms.20

TestHear Scripts

• As stated on the previous slide, the TestHear forms of the EOC Assessments do not include an online calculator.

• The Spring 2012 EOC Manual was printed prior to this functionality change; therefore the scripts in the manual should be replaced with the updated scripts distributed by FDOE and available at www.FLAssessments.com/SpringEOC.

• Please pay special attention to updated instructions regarding hand-held calculators and scripts for TestHear forms (denoted by **). 21

Reminders

• Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences including test invalidations and/or loss of teaching certification.

• District assessment coordinators must ensure that all school administrators, school assessment coordinators, test administrators, and proctors receive adequate training prior to test administration.

• All personnel involved in test administration must read and sign an EOC Administration and Security Agreement, provided in Appendix E, and test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix E.

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Reminders

• Students may not have any electronic or recording devices, including, but not limited to, cell phones and smart phones, at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them.

• If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. Please contact REA before making the final decision.

• Students and parents must be made aware of this policy prior to testing.

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Reminders

• If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

• No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy.

• If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student in a different test session or on another day. 24

Reminders

• The following resources for this administration can be found at www.FLAssessments.com/SpringEOC 8 Test administration manual8 Forms to report test irregularities/security breaches and missing materials8 Training materials8 Comment forms8 Blank Administration Record/Security Checklist8 Security Log8 Test Administrator Prohibited Activities Agreement8 Test Materials Chain of Custody Form8 Florida EOC Test Administration and Security Agreement8 Materials Return Lists8 Braille Scripts8 Reference sheet and periodic table8 ** Updated TestHear scripts

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Reminders

• Schools must administer an ePAT using the appropriate script provided in the Spring 2012 EOC Manual to all students to be tested to ensure that students have enough time to become familiar with the item types and features of the testing platform.

• **TestHear ePAT scripts in the manual should be replaced with the scripts distributed by the FDOE and available at www.FLAssessments.com/SpringEOC.

• ePATs can be used at any time up to the day of the test.

• The ePAT is also available for students to practice with on their own.

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Students to be Tested

Algebra 1

The following students must participate in the Algebra 1 EOC Assessment administration:

• All students who are enrolled in and completing one of the following courses:– Algebra 1 – 1200310– Algebra 1 Honors – 1200320– Algebra 1-B – 1200380– Pre-AICE Mathematics 1 – 1209810– IB Middle Years Program/Algebra 1 Honors – 1200390

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Algebra 1 (cont.)

The following students are eligible to participate in the Algebra 1 EOC Assessment administration:

• Students who need to retake the assessment to earn a passing score for course credit

• Students who entered 9th grade in the 2010–11 school year– who have not yet taken the assessment to be averaged as 30% of

their course grade – who are in grade forgiveness programs and wish to retake the

assessment to improve their course grade• Students in a credit acceleration program (CAP) who wish to

take the assessment to earn course credit28


Biology 1

The following students must participate in the Spring 2012 Biology 1 EOC Assessment administration:

• All students enrolled in and completing one of the following courses:– Biology 1 – 2000310– Biology 1 Honors – 2000320– Pre-AICE Biology – 2000322– Biology Technology – 2000430– Biology 1 PreIB – 2000800– IB Middle Years Program Biology Honors – 2000850– Integrated Science 3 – 2002440– Integrated Science 3 Honors – 2002450 29


Biology 1 (cont.)

• Any student who completed one of the courses on the previous slide during the 2011–12 school year must take the Biology 1 EOC Assessment.

• Students who entered grade 9 in the 2011–12 school year who are taking AP Biology 1 to meet the Biology 1 credit requirement for high school graduation must take the Biology 1 EOC Assessment.

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GeometryThe following students will participate in the

Spring 2012 Geometry EOC Assessment administration:

• All students enrolled in and completing one of the following courses:– Geometry – 1206310– Geometry Honors – 1206320– IB Middle Years Program Geometry Honors – 1206810– Pre-AICE Mathematics 2 – 1209820

• Any student who completed one of the above courses during the 2011–12 school year must take the Geometry EOC Assessment.

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U.S. History Field Test• All grades 9–12 students enrolled in and completing one

of the following courses at schools selected in the field test sample will be tested. (Gateway, Harmony High, Liberty and New Dimensions)– 2100310 – United States History– 2100320 – United States History Honors

• Students who completed one of the above courses at the end of semester one should not participate in the Spring 2012 U.S. History EOC Field Test.

• Students with disabilities who are able to access computer-based assessments should participate in this field test administration. Any students who require paper-based accommodations, accommodated CBT forms, or assistive devices will not participate.

• ELLs who are able to access computer-based assessments should participate in this field test administration.

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Special Program Students

• Make arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship).

English Language Learners (ELLs)

• All ELLs who complete the relevant courses are expected to participate in the EOC Assessments no matter how long these students have been receiving services. 33


Students With Disabilities• All students with disabilities participate in the statewide

assessment program by taking one of the following: 8 EOC Assessment without accommodations,8 EOC Assessment with accommodations, or8 Florida Alternate Assessment.

• All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.

• See Appendix A of the manual for information regarding accommodations.

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Test Invalidation

• A test MUST be invalidated if either of the following circumstances occurs:8 A student has an electronic device during testing8 A student is cheating during testing

• A test MAY be invalidated if one of the following circumstances occurs:8 A student becomes ill and is unable to finish8 A student is not allowed the correct amount of time8 An error occurs in the administration of an accommodation8 An error occurs in test administration or procedures8 A student is disruptive during testingPlease contact REA before making the final decision. 35

Test AdministratorBefore, During, and After

Testing

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Test AdministratorBefore Testing Read the test administration manual.

Read the Test Administration Policies and Procedures and sign the Florida EOC Test Administration and Security Agreement.

Read and sign the Test Administrator Prohibited Activities Agreement.

Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room.

Assemble and prepare all materials needed for test administration.

Ensure that your students and parents understand the testing policies prior to the first day of testing.

If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided.

Ensure that you are familiar with how to open TestNav or TestHear to the login screen for each student computer prior to testing.

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Establish an Appropriate Setting• Tests should be administered in a room that has comfortable

seating, good lighting, adequate ventilation, and sufficient workspace.

• Students must not be able to easily view other students’ computer screens, work folders, or test and answer books. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks.

• Post the sign that reads TESTING—Please Do Not Disturb and display starting and stopping times as soon as testing begins.

• Remove or cover all visual aids in the room. Students may not have access to any unauthorized aids. Discuss any concerns with your school assessment coordinator. 38

Establish an Appropriate Setting

• When you arrive on the day of testing, open each student workstation in the testing room to the student login screen as indicated in the script, but do not log in for students.

• A shortcut of the student comment form is on student workstations to ensure each student is able to complete a form after testing.

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended. 39

Materials Needed for Testing

Test Administration Manual• You will need the Spring 2012 End-of-Course Test

Administration Manual to read the test administration scripts to students.

• When testing students who are allowed certain accommodations, you may need to modify the scripts. It is especially important that you review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items.

• Scripts and instructions for the administration of paper-based forms are provided in Appendix A.

• **Updated scripts for the administration of accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) are available at www.FLAssessments.com/SpringEOC. 40


Test Administration Manual (cont.)

• Appendix D on page 333 is the CBT Test Administrator Quick Reference Guide.

• This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.

• This guide is a helpful resource for test administrators during testing.

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Student Authorization Tickets• The School Assessment Coordinator sections of the

manual provide instructions for scheduling students into test sessions and printing Student Authorization Tickets.

• For each test session, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

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Student Authorization Tickets (cont.)• Student Authorization Tickets must be handled

in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

• The test administrator will give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

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Student Authorization Tickets (cont.)


Session Roster• A Session Roster is a list of all students scheduled in a

test session that displays important information including: 8 Test Administration8 Session Name8 Test to be Administered8 Test Code (password) 8 Student Name8 Student ID8 Student Date of Birth8 Class Information8 Login ID8 Blank space to record attendance information and accommodations used

• The Session Roster may be used to record required administration information. 45


Session Roster (cont.)• Session Rosters must be handled in a

secure manner and returned to the school assessment coordinator immediately after each test session is completed.

• The School Assessment Coordinator sections of the Spring 2012 EOC Manual provide instructions for creating and printing Session Rosters.

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Session Roster (cont.)


Test Group Code• A test group code is a unique four-digit number used

to identify a group of students testing together.

• Each group of tested students, initial or make-up, in a testing room should receive a unique test group code.

• District has created and distributed test group codes

to all school assessment coordinators.

• Students will enter the test group code before beginning the test, as indicated in the scripts.

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Test Code & Test Group Code

Test Code Test Group CodeA six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number created by the district used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav and before students see the first question.

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Reference Sheets and Periodic Tables

• Paper reference sheets are provided to all students taking the Algebra 1 and Geometry EOC Assessments.

• Make sure a sufficient number of paper copies

of periodic tables are available to students taking the Biology 1 EOC Assessment.

• Reference sheets and periodic tables are also available in the TestNav and TestHear software.

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Reference Sheets and Periodic Tables

(cont.)• Once students complete the test, the test

administrator should collect all reference sheets and periodic tables, and the school assessment coordinator should place them in the district coordinator box.

• Used reference sheets are secure materials.

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Four-Function Calculators• The computer-based TestNav Algebra 1 and Biology 1 EOC

Assessments have a built-in four-function calculator.• Once a student has participated in a practice test, he or she

may request to use an approved hand-held four-function calculator.

• Your school should have an adequate supply of approved four-function calculators provided by the FDOE. No other calculators may be used.

• **Students who will test using TestHear accommodated forms of the Algebra 1 and Biology 1 EOC Assessments must be provided hand-held four-function calculators.

• Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FDOE.

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Scientific Calculators

• The computer-based TestNav Geometry EOC Assessment has a built-in scientific calculator.

• Once a student has participated in a practice test, he or she may request to use an approved scientific calculator, if one is available. (See page 20 in the Spring 2012 EOC Manual for a list of approved scientific calculators.)

• Students who will test using TestHear accommodated forms of the Geometry EOC Assessment will be provided with handheld scientific calculators by FDOE. 53


Computer-Based Testing Work Folders• The Florida Computer-Based Testing Work Folder is a blank piece

of yellow 11x17 paper folded in half with grid paper on the back cover. Work folders will arrive in your shipment of test administration manuals.

• For the CBT Algebra 1, Biology 1, and Geometry EOC

Assessments, students are provided with work folders to work the problems. One work folder should be sufficient for each student; however, students may request additional folders.

• Work folders are to be distributed to students at the beginning of each test session.

• School assessment coordinators and test administrators must

ensure that students have enough desk space to use their folders.

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Computer-Based Testing Work Folders (cont.)

• Once students complete the test, the test administrator must collect all work folders.

• The school assessment coordinator should

package the used folders in the District Assessment Coordinator ONLY box.

• Used work folders are secure materials.55


Security Log

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A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

Materials Needed for TestingSeating Chart• An accurate seating chart must be maintained for each testing room

for each test session. Seating charts must capture the following information:8 the room name/number8 student names and their location in the room during testing8 date8 session starting time8 test administrator name8 names of proctors (if applicable)8 test group code

• All seating charts must indicate the front and back of the room, as well as the direction students are facing.

• If students move around or change seating during a test session, a new seating chart must be created.

• A generic seating chart can be found at http://www.osceola.k12.fl.us/depts/ResearchEvalAcct/Computer-BasedTesting.asp 57


Additional items• Pens and/or pencils• Clock or watch• Signs

8 Do Not Disturb Sign8 Electronic Devices Sign

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Communicate TestingPolicies

Communicate Testing Policies to Parents and Students

• Electronic Devices Policy—If students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.

• Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test.

• Student Pledge—Students will be asked to read and agree to a pledge prior to testing indicating that they will not give or receive unauthorized help during the test. If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated. 59

Missing Materials and Test Irregularities/Security Breaches

• Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

• If a secure document, such as a test and answer book, a Student Authorization Ticket, a used Work Folder, a used reference sheet, or a Session Roster, is not found or a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator.

• Missing Materials form and Test Irregularities/Security Breaches form can be found online at www.FLAssessments.com/SpringEOC.

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Accommodations

• Appendix A of the Spring 2012 EOC Manual contains detailed information regarding administration accommodations, TestHear accommodated CBT forms, and paper-based accommodations.

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

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Test AdministratorDuring Testing

Maintain the seating chart, Security Log, and record of required administration information for your room.

Ensure that each student has a pen or pencil and distribute testing materials as indicated in the scripts.

Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes.

Keep accurate time for each test session and display times for students.

Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately. 62

Supervise Test Administration

During testing, Test Administrators should ensure the following:

•Students have cleared the area around their workstations of all materials except for Student Authorization Tickets, pens or pencils, and the following materials, as applicable: work folders, calculators, periodic tables, and reference sheets.•Students agree to the student pledge and enter the correct test group code.•Students do not talk or make any disturbance.•Students are working independently.•Students are working in the correct test.

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Supervise Test Administration

• It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing.

• While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.

• If students indicate they have finished the test before the allotted time for the session has elapsed and they have not yet submitted, you may encourage them to go back and check their work.64

Test AdministratorAfter Testing

Verify that you have collected all required administration information, including accommodations actually used by each student.

Verify that your seating chart and Security Log have been completed correctly.

Make copies for your files. Report any missing materials to your school

assessment coordinator. Organize materials and return them to your school

assessment coordinator. Complete the Spring 2012 EOC Test

Administrator Comment Form at www.FLAssessments.com/SpringEOC.

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School Assessment Coordinator

Before, During, and After

Testing

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School CoordinatorBefore Testing

Read the test administration manual.


Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement.

Train your test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

Receive test materials from your district assessment coordinator.

Inventory the materials within 24 hours of receipt and report missing materials or request additional materials immediately.

For the Algebra 1 and Geometry EOC Assessments, ensure an adequate supply of reference sheets is available for all students.

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Communicate the process for collecting required administration information to your test administrators.

Distribute test group codes to test administrators.

Assign proctors, as needed.

Arrange practice test sessions.

Ensure that appropriate test settings are available for all test sessions.

Verify student information and create test sessions.

Distribute Session Rosters and Student Authorization Tickets on the day of test administration. 68


Make arrangements to test any special program students (Home Education Program, etc.) who may be testing at your school.

If any students who require accommodations are testing at your school, discuss with test administrators how accommodations will be provided (Appendix A).

Complete Computer-Based Assessments Certification district readiness activities as directed by the FDOE.

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Receive Test Materials

• Your district assessment coordinator will provide you with the following materials, as appropriate for your school:

8 Computer-Based8 Work folders8 Algebra 1 and Geometry EOC Reference Sheets8 Other materials, as indicated in the Spring 2012 EOC Manual (as applicable)

8 Paper-Based 8 PreID labels and rosters8 School Boxes (contents listed on pages 98-99 of the manual)8 Special Document Boxes, if applicable (braille only)

8 Calculators 8 Contact your district assessment coordinator if you do not have an adequate supply of approved handheld calculators.

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Receive Materials/Maintain Security

• Keep materials secure at all times.• No more than three individuals may have

access to the locked storage area.• Do not open shrink-wrapped materials or

begin preparing (applying student labels) more than one week prior to testing.

• Save the original boxes for returning To Be Scored special document materials.

• If you need additional materials or if you have questions, email Veronica Gonzalez at [email protected] or call 66153/(407) 870-4056. 71

Proctors

• When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator.

• Refer to the table below for the required number of proctors.

* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students whenever possible. 72

1-25 students Test Administrator*

26-50 students Test Administrator and 1 Proctor

51-75 students Test Administrator and 2 Proctors

Arrange ePATs

• Schedule and arrange ePAT practice sessions, as described in the Spring 2012 EOC Manual.

• Before a student can participate in each computer-based administration, the student must complete the correct ePAT to learn how to use the computer-based system.

• Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination they will use during testing.

• Accommodated practice forms are available at www.FLAssessments.com/ePATs. 73

Create Test Sessions

• You will need to create test sessions before you can verify student information.

• These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing.

• Detailed instructions on how to create a test session and verify student information are on pages 104-107 of the EOC manual.

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Computer-Based Assessment Certification

• The Computer-Based Assessments Certification process must be completed and submitted, as directed by the FDOE.

• Schools are responsible for providing information about the number and types of computers to be used for computer-based testing and the number of students to be tested on each day of the administration window.

• Schools must also respond to questions about whether readiness activities have been completed. 75

School CoordinatorDuring Testing Ensure that test sessions have been started in

PearsonAccess (page 128).

Provide test administrators with additional materials, as necessary.

Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

Be available during testing to answer questions from test administrators.

In PearsonAccess, monitor session status and resume students’ tests, if necessary (pages 129-131).

Arrange for and supervise make-up administrations.76

School CoordinatorAfter Testing Verify that all distributed secure materials have been returned.

Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

In PearsonAccess, stop test sessions and invalidate student tests, if necessary.

In PearsonAccess, record accommodations actually used by students by 4:00pm Friday of the week the student tested.

Organize materials and return them to your district assessment coordinator.

Complete the Spring 2012 EOC School Assessment Coordinator Comment Form in PearsonAccess, and encourage test administrators to complete a form.

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Organize and Return Materials• Return all approved four-function calculators.

• Return in your District Coordinator box all Student Authorization Tickets, reference sheets, Session Rosters, and work folders.

• File your school’s Florida EOC Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements. Return your signed Security Agreement in your District Coordinator Box.

• Copy the seating charts, required administration information, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.

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Technology CoordinatorBefore, During, and After

Testing

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Technology CoordinatorBefore Testing Read the test administration manual.


Ensure all workstations meet the minimum requirements posted at www.FLAssessments.com/MinimumSpecs.

Confirm TestNav 6.9 software has been installed on all computers to be used for testing.

Install TestHear on all computers to be used for testing students requiring accommodated CBT forms.

Ensure all student workstations have successfully loaded the Infrastructure Trial.

Meet with the school assessment coordinator to discuss the administration of the computer-based test, to walk through the test administration procedures, and to discuss plans for handling possible technical interruptions during testing.

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Technology CoordinatorBefore Testing

Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks.

Ensure appropriate security protocols are used.

Confirm that the computers used for test administration have the appropriate required version of a standard Internet browser based on the operating system and that the pop-up blocker is disabled (see Appendix C).

Ensure the school has a high-speed connection to the Internet AND the connection is not over-allocated.

Ensure a printer is available for printing the Student Authorization Tickets, seal codes, and Session Rosters (color is not required).

Analyze the network to determine whether network bottlenecks exist.

Confirm that student computers have not been updated with any additional software and will not be updated before testing begins.

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Technology CoordinatorBefore Testing

Verify that the performance of your Internet connection is consistent with expected levels of performance for computer-based testing.

Verify, as needed, that no high bandwidth network activity other than computer-based testing will be occurring during the computer-based testing window.

Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device).

Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.

Ensure that test administrators are familiar with how to access TestNav and TestHear software from student workstations and how to access the student comment forms. The student comment form will be available as a shortcut on the desktop and at: www.FLAssessments.com/SpringEOCStudentCommentForm. 82

Monitor Display and Shading

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• To ensure students will see all of the content in the test, students are asked to confirm that they can see the 15% shading on the Test Group Code screen when they first log into the test.

• If students cannot see the shading, they must exit the test and their monitor settings must be adjusted.

• General instructions for adjusting monitor settings are provided on pages 185-186 of the Spring 2012 EOC Manual. The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor.

TestHear ePATs

• Students are required to participate in a practice test using the ePAT with the same accommodations that will be provided to them on the operational assessment.

• The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test.

• TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear ePATs will not work on Mac OS 10.4 or on Macs that cannot also run Windows.

• Instructions for installing and running TestHear ePATs are provided in Appendix A. Please contact Veronica Gonzalez by Friday, April 20, 2012 if you will need the TestHear software installed. 84

Technology CoordinatorDuring Testing

Adjust monitors that are not correctly displaying test items with shading.

Monitor each testing room to ensure that there are no technical issues.

Be available during testing to answer questions from test administrators.

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Technology CoordinatorAfter Testing

Complete the Spring 2012 EOC Technology Coordinator Comment Form at www.FLAssessments.com/SpringEOC.

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Paper-Based Tests (PBT)

The following slides relate to the administration of paper-based tests (regular print or braille), which are only offered as accommodations for the Algebra 1, Biology 1, and Geometry EOC Assessments. There are no paper-based accommodations for the U.S. History EOC Field Test.

Each slide contains an icon of a pencil and a test to indicate that the information pertains to paper-based tests only.

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For paper-based testing only: • You will receive a PreID label for each paper-based test being

administered if these students were indicated in your PreID file upload. Affix the label to the correct test for that student.

8 The following four categories must be correct on a label in order for it to be used: Student Name, Student ID Number, District Number, and School Number.

• School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information.

• Test administrators must refer to the Braille Test Administration section in Appendix A of the manual for braille responsibilities. School and district assessment coordinators should refer to their respective Responsibilities After Testing sections for instructions.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess. 88

PBT Reminders

PBT Materials Needed for Testing

• Test Documents8Algebra 1 EOC Test and Answer Books8Biology 1 EOC Test and Answer Books8Geometry EOC Test and Answer Books

• Reference Sheets and Periodic Tables – packaged in packs of ten and shipped with test materials

• Calculators 89

PBT Chain of Custody Form

• The Test Materials Chain of Custody form is available in Appendix E of the Spring 2012 EOC Manual and in PearsonAccess.

• The form must be completed by every individual who handles test materials before, during, and after testing.

• A certified educator must be present at all times that test materials are handled directly.

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PBT Sample Student Grid Sheet

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PBT Security Numbers

• Used to account for each test and answer book• Consists of a nine-digit number followed by a check

digit• Packing list will indicate the number ranges assigned

to the school, and written documentation of the number ranges must be maintained at all times during distribution and return of books.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

• Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

• See page 15 of the manual if a document becomes soiled.

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PBT DNS and UNDO Bubbles

• Located in the SCHOOL USE ONLY box on the student grid sheet.

• See page 19 of the manual for circumstances when the bubble should be gridded.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

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PBT Student Demographic Information

• Student grid sheet captures student demographic information.8 A document is preidentified if it has a student label

affixed.

• Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil.

• For more information about specific demographic fields, see pages 120-122 of the 2012 Spring EOC Manual.

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PBT Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels: student name, student ID number, district number, and school number.

• If the student name, ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded.

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PBT Student Enrollment Information/Testing History

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• On the back of the paper-based test and answer book, complete the Student Enrollment Information box to indicate whether the student is taking the EOC Assessment for the first time (Algebra 1 only) and whether the student is currently enrolled in, was previously enrolled in, or has never been enrolled in one of the courses in the Course List box.

• See page 123 of the Spring 2012 EOC Manual for samples of the boxes for the different subjects.

PBT Test Administrator: After Testing

Return Test Materials

Organize your paper-based materials according to the list below:•TO BE SCORED – Cover sheet and documents•NOT TO BE SCORED – Cover sheet and documents (includes unused documents and documents with the DNS bubble gridded)•Test administration manuals, security log, required administration information, seating chart, used and unused work folders, and used and unused reference sheets and periodic tables

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PBT School Assessment Coordinator: After Testing

Return Test Materials to Your District Assessment Coordinator

Mispackaged materials will delay reporting of student results. 1. Verify that all distributed secure materials have been returned. Notify your

district assessment coordinator immediately if any secure materials are missing.

2. Check for and remove any stray reference sheets or periodic tables from the test and answer books.

3. Make copies of the records of required administration information. 4. Make copies of all Security Logs and seating charts and file the copies. 5. If a test has been invalidated, verify that the DNS bubble has been gridded

and that the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on a defective document and that

the document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that the

DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

6. Use the cover sheets to separate test materials for return.98


Complete Document Count Forms

1.Verify that all documents from make-up sessions are included.

2.Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

3.Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books. 99


Paper Bands

• Each document type must be banded separately. You may use more than one paper band per document type, if necessary.

• Complete all fields on the paper band.

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Package Materials for Return

Prepare the following types of boxes for return to your district assessment coordinator (as appropriate):• Algebra 1 TO BE SCORED documents—

Purple-labeled boxes• Biology 1 and Geometry TO BE SCORED

documents—Green-labeled boxes• All NOT TO BE SCORED materials—Yellow-

labeled boxes• Special Document TO BE SCORED materials,

if applicable—White-labeled boxes• District Assessment Coordinator ONLY boxes

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PBT TO BE SCORED Test and Answer Books Packaging Diagram

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PBT Special Documents (Braille) Packaging Diagram

Comment Forms

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• After testing, test administrators, school coordinators, and technology coordinators are encouraged to complete a CBT comment form located at www.PearsonAccess.com/SpringEOC.

• Thank you for your valuable feedback!