Spring 2011 Computer-Based Test Grade 10 Mathematics Reading & Mathematics Retakes

Spring 2011Computer-Based Test

Grade 10 MathematicsReading & Mathematics Retakes

TRAINING MATERIALS

2

Replace Pages in CBT Manual

• There are two separate correction sheets (page 27 and page 40) for the Spring 2011 Computer-Based Test Administration Manuals. (These sheets are included in the manual shipment.) Please staple or tape the replacement sheets

over the current sheets. (The current pages should not be completely removed from the manuals because the replacements are not double-sided.)

• Other updates made since the Manual was printed: Session Creation information Invalidating tests in PearsonAccess

3

PHASE III: CBT READINESS ACTIVITIES

• Email sent from Chancellor Haithcock on 1/26/2011 includes instructions and reference materials. (See Weekly Briefing #9330.)

• Phase III: Guide to the 2010-11 Computer-Based Assessments Certification (FCAT and EOC) Final Certification is posted at www.FLAssessments.com/CertificationGuide.

• Complete Final Phase of Computer-Based Assessments Certification. All schools who will participate in the FCAT or EOC

computer-based assessments this spring must complete the survey in the tool.

• Survey deadline is March 1 for FCAT Retake and FCAT Grade 10 Mathematics.

4

WEB-EX TRAINING SESSIONS

• Technology Coordinator Training will demonstrate computer-based setup tasks for technology coordinators. Tuesday, February 15 - 10:00 am Wednesday, February 16 - 1:00 pm Thursday, February 17 - 3:00 pm

• District Coordinator Training will demonstrate PearsonAccess activities schools will complete before, during, and after testing. Tuesday, February 22 - 10:00 am Wednesday, February 23 - 1:00 pm Thursday, February 24 - 3:00 pm

• Registration information will be forthcoming.

5

CBT GLOSSARY

• PearsonAccess: is the vendor’s website (www.pearsonaccess.com/fl) used for all CBT test preparation activities.

• TestNav 6.9: is a testing platform that will be used for all CBT assessments and requires an application download.

• TestHear: is a software platform to access accommodated forms (e.g., large print, color contrast, zoom, screen reader) for eligible students.

• ePat (electronic practice assessment test): is an online practice test to help students become familiar with the computer-based testing platform.

• Proctor Caching: is a process of loading or “caching” test content locally on a computer at the school level to reduce test delays due to network congestion.

6

CBT GLOSSARY (cont.)

• Class: is a required field in PearsonAccess. Students are assigned to a class through the PreID upload or Create a New Student Wizard. You not required to manage students through

class assignments.• Test Session: is a required field for scheduling

students to take a test. The three ways that you can set up sessions are: Test Group, Test Day, or Test Administration.

• Student Authorization Ticket: is a secure ticket with a unique login ID and test code assigned to a student.

• Session Roster: is a roster of students that are scheduled to test together in a test session.

7

Spring 2011 Computer-BasedTest Administration Schedule

Test Testing Window Duration

Reading Retake*Mathematics Retake

March 30 – April 7, 2011

Untimed

Grade 10 Mathematics

April 13 – April 25, 2011

160 minutes

*Approved schools only.

CBT sessions may be scheduled during the entire one-week testing window.

Any deviation from this schedule requires written approval from the FDOE prior to implementation.

8

Spring 2011 Computer-BasedTest Administration Schedule (cont.)

FCAT Retakes (March 30 - April 7) Mathematics Retake - Untimed

Computer-based test (CBT) ONLY

– A paper-based version will be provided only for students with allowable paper-based accommodations and for students in Department of Corrections facilities, excluding DJJ facilities.

CBT sessions may be scheduled during the entire one-week testing window.

Reading Retake - Untimed Paper-based or Computer-based (at approved

schools only)– Paper-based: Miami-Dade schools must test

March 30, 2011.

– Computer-based: Sessions may be scheduled during the entire one-week testing window.TAM 2

9

Spring 2011 Computer-BasedTest Administration Schedule (cont.)

Grade 10 Mathematics (April 13-25) Computer-based test (CBT) ONLY

A paper-based version will be provided only for students with allowable paper-based accommodations and for students in Department of Corrections facilities, excluding DJJ facilities.

One 160-minute session

Scheduled 10-minute break after 80 minutes

Individual breaks, as needed

Mathematics sessions may begin on Day 3 (April 13, 2011)

TAM 2

10

Grade 10 Mathematics Students to be Tested

• The following students participate in Grade 10 FCAT Mathematics: First time Grade 10 students English Language Learners (ELLs) Students with Disabilities

All students with disabilities participate in one of the following manners:

– FCAT without accommodations– FCAT with accommodations– Florida Alternate Assessment

TAM 2

11

RETAKE (READING/MATHEMATICS)Students to be Tested

• The following students participate in the FCAT Reading Retake and/or Mathematics Retake: Retained Grade 10 and Grades 11-AD

students who have NOT previously taken or passed one or

both parts of the FCAT, or who have NOT achieved an ACT or SAT concordant

score(s) to meet their graduation requirement Adult high school students who have not yet passed

both parts of the FCAT required for graduation with a standard diploma

Certificate of Completion students Students in the second or third year of the Three-Year

Graduation ProgramTAM 2

12

RETAKE (READING/MATHEMATICS)Students to be Tested (CONT.)

• The following students MAY NOT participate in Retake administrations: Students who have received a GED diploma Students enrolled in grade levels below Grade

10 Home Education Program students FTC Scholarship Program students McKay Scholarship Program Private School

students

TAM 2

GRRADE 10 Students to be tested: other programs

13

Program District Numbe

r

School Number Participati

on StatusRegistration/Reports

Miami-Dade Online Academy

13 7001 MUST Miami-Dade Online Academy

Home Education (FHEP) 13 9998 MAY Home Education Office

McKay Scholarship 13 3518 Private-MAY

Public-MUST

ESE Office

Florida Tax Credit Scholarship (FTC)

97 9999 MAY Registration –

Region Center

Reports - FLDOE

Merrick Hospital/Homebound*

13 9732 MUST Merrick HHIP

*District program not in the Test Administration Manual

14

CBT Administration Accommodations

• CBT Accommodations Large Print

– 18-point font Color Contrast

– White Text/Black Background – Black Text/Beige Background – Black Text/Light Green Background

Zoom– 1x, 1.25x, 1.5x, 1.75x, 2x, 2.25x, 2.5x,

2.75x, 3x, 3.5x, 4x, 5x, 6x, 7x, 8x, 10x. Screen Reader

– text-to-speech audio presentation

TAM 2-3

15

CBTAdministration Accommodations (CONT.)

• Accommodated CBT Forms Administered through TestHear(Flexible Presentation must be documented on the student’s IEP or Section 504 plan) TestHear is a separate computer-based

system that runs on Windows PC workstations Macintosh workstations that can run

Windows and Mac OS 10.5 or later (e.g., via Boot Camp)

TAM 2-3

16

CBT Materials Required

• Student Authorization Tickets (secure materials) Session/Test/Location Student Name Date of Birth Student ID Student Signature Line URL Login ID Test Code (password)

• Students need a Login ID and Test Code (password) for each test session.

• Students need a pencil or pen to sign their tickets.TAM 3

17

Samples (3 types) Of Printed Student Authorization Tickets

Detail View/Single TicketDetail View/Single Ticket

List View/3 TicketsList View/3 Tickets

Grid View/6 TicketsGrid View/6 Tickets

18

Test Group Code Test CodeA unique four-digit number used to identify groups of students tested together which is created by school assessment coordinators. This is entered after the Welcome screen in TestNav (or TestHear) and before students see the first question.

A six-digit code (password) created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav (or TestHear).

Test Group Code vs. Test Code

TAM 4

19

SESSION ROSTER

• Session Roster can be used to record or verify most of the required administration information.

TAM 13

20

• The following information must be recorded and retained: Students assigned to your room

Student Name and Student Florida ID Number Attendance Information

P=Present, A=Absent, W=Withdrawn, P/I=Present but Invalidated Accommodations provided

Codes are in the Spring 2011 Computer-Based Test Accommodations Guide for Grade 10 Mathematics and Reading & Mathematics Retakes

Test Group Code (to identify groups of students tested together) Grade Level Signatures of test administrator and school assessment coordinator

and dates for when secure materials (e.g., Work Folders, Student Authorization Tickets, Session Rosters, Reading Passage Booklets, Mathematics Reference Sheets) are received and returned

REQUESTED ADMINISTRATION INFORMATION

TAM 12

21

TEST Materials Needed

• Florida Computer-Based Testing Work Folders A blank piece of yellow 11x17 paper folded in

half that students use to work Mathematics problems

• Reading Passage Booklets (Accommodation) Students are eligible if their IEPs or Section

504 plans include this accommodation Booklets contain Reading passages but do not

contain test items Students will respond to test items on the

computer

TAM 13

22

OTHER Materials Needed

• Calculators Computer-based Mathematics tests

have a built-in, four-function calculator (TI-108).

Students may request to use a hand-held FCAT calculator instead of the online TI-108 calculator after participating in a CBT practice test.

• Reference Sheets, optional Computer-based Mathematics tests

have a pop-up window that includes the Grade 10/Retake FCAT Mathematics Reference Sheet.

Schools may provide paper copies of reference sheets to students; however,

schools must make their own copies.TAM 14

23

PROCTORS FOR CBT

1-25 students Test Administrator*

26-50 students Test Administrator and 1 Proctor

51-75 students Test Administrator and 2 Proctors

*It is recommended that a proctor be assigned to a room with 25 or fewer students whenever possible.

*It is recommended that a proctor be assigned to a room with 25 or fewer students whenever possible.

TAM 8

24

Missing Materials and Test Irregularities/Security Breaches

• Test administrators should report any test irregularities (e.g., power outage, fire alarm) and possible security breaches to the school assessment coordinator immediately.

• Maintain a record of interruption in connection / students “kicked out” of the test

• If a secure document, such as a Student Authorization Ticket, a used Work Folder, a Session Roster, or a Reading Passage Booklet, is lost or a test irregularity or security breach is identified, the school assessment coordinator must contact Student Assessment and Educational Testing at 305-995-7520.

• Missing Materials form and Test Irregularities/Security Breaches form can be found online at www.FLAssessments.com/SpringRMS.

TAM 9

25

Practice Test (ePAT)

• All students MUST participate in a practice test prior to taking the computer-based Grade 10/Retake Mathematics. Practice test takes approximately 45 minutes. Recommend completing at least three weeks

prior to administration. Must use ePat Practice test script provided on

CBT Manual pages 17 – 24. Provide students with URL so they can practice

on their own www.FLAssessments.com/ePAT.

TAM 11

26

Practice Test (ePAT) (cont.)

• About the ePAT Sample test will prepare students for types of

items in the Reading Retake and Grade 10/Retake Mathematics tests.

Familiarizes students with Mathematics Reference Sheets Online tools Process of responding to items on the computer

Practice test items are not intended to replicate the difficulty of the items on the test.

Work Folders and Reading Passage Booklets will not be provided for practice tests. Instruct students to bring their own scratch

paper and pencils/pens.

TAM 11

27

ePAT Online Tools

Pointer Available for all Subjects

Eliminate Choice Available for all Subjects

Highlighter Tool

Available for all Subjects

Eraser Tool Available for all Subjects

Help Tool Available for all Subjects

Notepad Tool Available for Reading Retake

Calculator Tool Available for Grade 10/Mathematics Retake

Straightedge Tool Available for Grade 10/Mathematics Retake

Exhibit Tool (reference sheet) Available for Grade 10/Mathematics Retake

28

PearsonAccess – OPERATIONAL SITE (blue)• Website: www.pearsonaccess.com/fl A website used for almost all test preparation (e.g.,

PreID), setup, administration, and reporting tasks. Correct test administration must be selected each time

you log in. Requires a username and password. Links to support materials:

www.FLAssessments.com/SpringRMSwww.FLAssessments.com/AdditionalResources

TAM 1

29

PearsonAccess - Training Center (Brown)

• Website: www.pearsonaccess.com/fl• Accessed from the Training Center tab on

PearsonAccess Home page.• Provides an opportunity to

• Practice PearsonAccess tasks• Manage the Infrastructure Trial in preparation for testing

• Requires a username and password.

TAM 1

PearsonAccess: School User Accounts

• School user accounts are necessary to complete the CBT test activities.

• Create or reset your password for each Pearson site (operational and training center).

• Create school user accounts for test administrators in Pearson site (operational).

• Two different school user accounts may be set up: Individual accounts for each test administrator

Test administrator will set up unique password. Generic accounts linked to the school assessment coordinator

The password will be the same for all test administrators. These accounts can be randomly assigned.

• Test administrators may monitor and resume students with a school user account.

30TAM 16

31

TEST PLATFORM: TESTNAV 6.9• Platform that Florida will use for high-stakes computer-

based statewide assessments.• Software application installed either on a file server or on

each computer that will be used for testing.• Every computer used for testing should have a TestNav

shortcut on the desktop.

TAM 1

32

PROCTOR CACHING• Proctor Caching is a process of loading or “caching” test content

locally on a computer at the school level. Does not require a separate caching server and can run on any

workstation on the network that meets minimum requirements. Proctor Caching software is provided by Pearson. Reduces test delays due to network congestion. Provides students with a more seamless testing experience. Required for all FCAT/EOC computer-based testing in Florida.

• Proctor Caching Network Diagram

TAM 1

33

MANAGING PEARSONACCESSSTUDENT INFORMATION

• PreID file was submitted January 21, 2011 School may add students using the Create New

Student wizard after the designated PreID window

• Access Session Roster Test sessions must be created in PearsonAccess Students must be assigned to a test session

BEFORE student data can be verified Test sessions can be modified at any time

• Verify the accuracy of Student Name and Student ID number prior to testing using a Session Roster

TAM 49-50

34

MANAGING PEARSONACCESSFilters and Search Fields

• Any column with can be filtered. To filter data, click the symbol and enter the filter

criteria.

• The column will be filtered according to the search term.

• Clicking on the column heading also allows you to sort the data in descending or ascending order. Once the data is sorted, an up or down arrow appears after the column heading.

35

MANAGING PEARSONACCESS SESSIONS: ORGANIZING TEST SESSIONS

• Three ways of organizing test sessions1. By Test Group – only includes students in a particular

group (e.g., class, testing room) who will be testing togetherAdvantage: PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing togetherDisadvantage: will require setup and management of more sessions

2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: it requires coordination of testing groups at the school

TAM 50-51

36

MANAGING PEARSONACCESS SESSIONS: ORGANIZING TEST SESSIONS (CONT.)

3. By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage: limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students

TAM 50-51

37

MANAGING PEARSONACCESS SESSIONS: CREATING TEST SESSIONS

1. Log in to PearsonAccess, select 2011 Writing, R/M/S, and Retake administration.

2. Go to Test Management>Manage Test Sessions.3. Click New Session to go to the New Test

Sessions screen.

38

MANAGING PEARSONACCESS SESSIONS: CREATING TEST SESSIONS (CONT.)

4. Enter the session details: Session Name School Test to be Administered Read Aloud – select No Default Form Group Type will usually be set to Main, except for when

computer-based accommodated test forms (e.g., large print, color contrast, zoom, screen reader) are used

Scheduled Start Date used for planning purposes – a test session will not start until you click START on the Session Details screen

5. Add students to test sessions by: Class (View By: Classes) Individual Student (View By: Students)

6. Select the check box for each class or student to be added to a session

7. Click Save8. Return to the newly created test session or to the Manage Test

Sessions screen9. Maintain a list of all test sessions

Ensure technology coordinator cached test content for all sessions and proctor caching is running for sessions prior to the first day of testing

TAM 50-51

39

MANAGING PEARSONACCESSSESSIONS: VIEW AND VERIFY STUDENT DATA

• Student Name and Student Florida ID Number MUST be correct in PearsonAccess.

• Confirm all students are in test sessions.1. Go to Test Management>Manage Test Sessions2. Select “View By: Students”3. Select the Show All Students box and click Search

TAM 52-53

40

MANAGING PEARSONACCESSSESSIONS: VIEW AND VERIFY STUDENT DATA (CONT.)

4. Review the Session Name column for any empty/blank fields. Click twice on this column heading to sort descending by

name. Students who have not been placed in a session will have

an empty/blank field in this column.

5. Add students with blank fields to test sessions.

TAM 52-53

41

MANAGING PEARSONACCESSSESSIONS: ADDING STUDENTS TO TEST SESSIONS

1. Go to Test Management>Manage Test Sessions.

2. Select “View By: Test Sessions.”

3. Click on the Session Name to go to the Session Details screen.

4. Click Add Students.

5. Select “View By: Classes” or “View By: Students.”

6. Select the check box for the class or the student you want to add, and then click Add to Session. After you add students, you can verify Form/Form

Group Type by clicking Edit.

7. Click Save after you make changes.

TAM 57

42

MANAGING PEARSONACCESSSESSIONS: MOVING STUDENTS TO ANOTHER SESSION

1. Go to Test Management>Manage Test Sessions2. Select “View By: Test Sessions”3. Click on the Session Name to go to the Session Details screen4. Select the check box for each student to be moved

Only students with a Ready, Exited, Resumed, or Resumed-Upload status may be moved

Students with a Submitted, Processing, Completed, or Marked Complete status may not be moved to another session

5. Click Move to go to the Move Students screen6. Select an existing test session or create a new test session to which

the students will be moved

TAM 57-58

43

MANAGING PEARSONACCESSSESSIONS: REMOVING STUDENTS FROM A SESSION

Remove Students from a Session1. Go to Test Management>Manage Test Sessions.2. Select “View By: Test Sessions.”3. Click on the Session Name from which you want to

remove a student. On the Session Details screen, check the box for each

student you want to remove. Click the Remove button. Click Yes – Remove Students to confirm this action.

TAM 58

44

MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 1

• To successfully create a new student, complete the following five-part registration process.

• Part 1 – Add a new Student1. Go to Student Data>Student Data Information.2. Click New Student.

TAM 53-54

45

MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 2• Part 2 – Edit Student Details

1. Enter test data for all required fields - Florida Student ID Number (FSID), Student Last Name, and Student First Name. Student Name must be entered in all CAPS. FSID can be a 10-digit Florida Student ID Number (e.g.,

1234567891) or the 9-digit Social Security Number followed by an X (e.g., 123456789X).

2. Scroll down and select the Enrolled School.3. Click Save and Next to save your entered data.

46

MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 2 (CONT.)

• Note: If a student is created for this administration with the same Florida Student ID Number (or Social Security Number followed by an X), the same first 11 characters of the first name, and the same first 12 characters of the last name as an existing student profile at this school, the duplicate student error message will appear. Click Back to Student Entry Form and cancel the process. Existing student profile must be used unless there is an error in

the Student Name or Student Florida ID Number. See the instructions to Update Student Information on pages 68-69

of the manual.

TAM 53-54

47

MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 3• Part 3 – Edit Test Registration Details

1. Select the appropriate Test Administration.2. Enter the student’s Date of Birth.3. To record ethnicity, use the drop-down box to select Yes or

No.4. To record race, use the drop-down boxes to select Yes or No

next to each race category. Yes may be selected for more than one race category.

5. Select the appropriate Gender and Grade.6. Click Save and Next.

TAM 53-54

48

MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 4• Part 4 – Edit Class Registration

1. To assign the student to an existing class, select the box next to the class name and click Save and Next.

2. To assign the student to a new class, click New Class and follow the steps to create a new class. Class name has a limit of 9 characters and must be in all CAPS

(e.g., THOMAS). When the class has been created and added to the list, select the

box next to the class name and click Save and Next.

49

MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 5• Part 5 – Edit Assigned Tests and Enable the Student to Test

on Computer (Set Online Indicator)1. Student must be assigned to a test. Select the box(es) next to

the appropriate test(s).2. Set the student’s Tested Grade and Online Indicator for each

test. Tested Grade is the grade level of the student to be tested. Online Indicator indicates that the student will participate in

the computer-based administration. Yes must be selected for a student to be scheduled into a test session.

3. Click Save and Exit to complete the registration process for this student.

50

MANAGING PEARSONACCESSDELETING A STUDENT

• If a Student Name and Student Florida ID Number is INCORRECT, delete the student’s test assignment and create a new record in PearsonAccess.

• Delete a student’s test assignment1. Go to Test Management>Manage Test Sessions.2. Select “View By: Registered Students” on the Student Registration

screen. To view all students, select the Show All Students check box and

click Search. To search for an individual student, enter the search criteria, and

then click Search. Must enter or select at least one search field The more specific the criteria, the more focused the search will be

3. Click the name of the student, and then click the Assigned Tests tab.4. Select all Online tests assigned to that student and then click

Remove Test. Do not remove any paper tests assigned to the student.

5. Click Yes – Continue with Removal to confirm.TAM 53

51

MANAGING PEARSONACCESSScenario/Action Required

Scenario Action Required

If Student Name or Student ID Number is incorrect…

Delete the student (pg. 53) from PearsonAccess, and then add the student (pg. 53) with correct information.

If student information other than Student Name or Student ID Number is incorrect…

Contact your school student database manager after testing is complete. You are not required to update PearsonAccess with this information.

If student was not included in PreID upload…

Add the student to PearsonAccess (pg. 53).

If the student is new to the school and/or the district…

Add the student to PearsonAccess (pg. 53).

If the student transfers from another district and/or school…

Add the student to PearsonAccess (pg. 53). Do not attempt to change the student’s enrollment in PearsonAccess.

If a new test assignment needs to be added or changed for a student…

Follow the instructions in To change the tests assigned to a student (pg. 60).

If the test format (online or paper) is incorrect for a student…

Follow the instructions in To change the test assignment details for a student (pg. 60).

If the student does not participate in this administration…

No further action is needed. If the student was scheduled for a test session, remove the student from the session (pg. 58).

52

MANAGING PEARSONACCESSCLASSES: CLASS INFORMATION

• Class is a required field in PearsonAccess – students are assigned to a class either through PreID upload OR Create New Student wizard. PreID upload

Students were automatically added under generic class names, depending on the student’s test assignment (e.g., M10-Class, MRT-Class, or RRT-Class).

Prefixes: Mathematics Grade 10 = M10 Mathematics Retake = MRT Reading Retake = RRT

Create New Student wizard Coordinator must enter class assignment for students, but

there are no prefixes automatically added to these class names.

TAM 58-60

53

MANAGING PEARSONACCESSCLASSES: ADDING A NEW CLASS AND STUDENTS TO A CLASS

Add a New Class1. Go to Test Management>Student Registration.2. Select “View By: Classes,” click Add Class.3. Enter the class name – limit 9 characters and must be all CAPS

(e.g., THOMAS).4. Select your school name from the drop-down menu (required field).5. Click Save to add the class.Add Students to a Class1. Go to Test Management>Student Registration.2. Select “View By: Classes”, click the name of the class to view Class

Details.3. Click Add Students.4. Check the box next to each student to be added to the class. Click

Save and then click Yes –Continue with Add to confirm.

54

MANAGING PEARSONACCESSCLASSES: ASSIGNING STUDENTS IN A CLASS TO A TEST

1. Go to Test Management>Student Registration.

2. Select “View By: Classes,” click the name of the class to view Class Details.

3. Click Add Students.

4. Check the box next to the student name(s) to be assigned to a test and select Assign Students to Test.

5. From the Test drop-down box, select the name of the type of test the student will take and click Next.

6. Select Yes for the Online Indicator. Select a grade for the Tested Grade, then click Save.

TAM 59

55

MANAGING PEARSONACCESSCLASSES: CHANGING A STUDENT’S ASSIGNED CLASS

1. Go to Test Management>Student Registration.2. Select “View By: Registered Students.”

To view all students, check the “Show All Students” box and then click Search.

To search for an individual student, enter search criteria and click Search.

3. Click the name of the student to go to the Registered Students screen.

4. Click the Assigned Classes tab. To add class assignment, click Add Class Assignment, select

the class, and then click Add. To remove class assignment, select the class, and then click

Remove Class Assignment. Click Yes – Continue with Removal to confirm.

If a student has already been assigned to a class and a test, you must remove the test assignment before you can remove the class assignment.

TAM 60

56

MANAGING PEARSONACCESSTESTS: CHANGING THE TEST ASSIGNED TO A STUDENT

1. Go to Test Management>Student Registration2. Select “View By: Registered Students.” 3. Click the name of the student to go to the Registered

Students screen.4. Click the Assigned Tests tab.

Add test assignment, click Add Test, and select the test. Select Yes for the Online Indicator and select a grade for

the Tested Grade. Select any optional indicators or accommodations, if needed. Click Save.

Remove test assignment, select the test, and then click Remove Test.

TAM 60

57

MANAGING PEARSONACCESSTESTS: CHANGING THE TEST ASSIGNED DETAILS FOR A STUDENT

1. Go to Test Management>Student Registration.

2. Select “View By: Registered Students.”

3. Click the name of the student to go to the Registered Students screen.

4. Click the Assigned Tests tab.

5. Click the name of an assigned test to go to the Registered Student Test Details screen.

6. Click Edit and make the changes to the allowable fields.

7. Click Save.

TAM 60

58

MANAGING PEARSONACCESSTESTS: CHANGING THE TEST ASSIGNED DETAILS FOR A STUDENT (CONT.)

• The following fields will be available for editing before and after online testing. ONLY enter the accommodations that are actually used.Online Indicator (only editable before testing)Class NameAll ESE/504 and ELL accommodation typesELLSection 504Primary ExceptionalityBrailleLarge PrintOne-Item-Per-PageReading Passage BookletRegular Print Accommodations

TAM 60-61

59

MANAGING PEARSONACCESSTESTS: SCHEDULING MAKE-UP SESSIONS

1. Go to Test Management>Manage Test Sessions.

2. Click New Session.

3. Fill in the required fields to create a new test session for students testing during a make-up session.

4. Once session is created, move students to this test session.

5. Provide the technology coordinator with information about this session so he/she can complete the Proctor Caching process prior to testing.Note: Testing window allows for multiple test sessions to be

scheduled throughout the week. It is also possible to reassign absent students to existing session scheduled later in the week, rather than creating make-up sessions.

TAM 61

60

MANAGING PEARSONACCESSTESTS: PRINT STUDENT AUTHORIZATION TICKETS

Student Authorization Tickets and Session Rosters are SECURE materials.

1. Go to Test Management>Manage Test Sessions.2. Click the session name for which you wish to print

authorization tickets.3. From the authorization drop-down menu, select Student

Authorizations. Authorization Tickets can be downloaded in three

different formats: Detail View (one ticket per page) List View (three tickets per page) Grid View (six tickets per page)

TAM 61-62

61

MANAGING PEARSONACCESSTESTS: PRINT SESSION ROSTER

Student Authorization Tickets and Session Rosters are SECURE materials.

1. Go to Test Management>Manage Test Sessions.2. Click the session name for which you wish to print

Session Roster.3. Click Session Roster.4. Click Save, save the file to your computer, and

then click Open (a PDF file containing the Session Roster will open).5. Print the Session Roster.

TAM 61-62

School Assessment Coordinator

ResponsibilitiesBefore, During, and After

Testing

63

School Assessment Coordinator BEFORE Testing Train Test Administrators and Proctors and ensure that they,

as well as all school administrators, sign the FCAT CBT Administration and Security Agreement.

Create or reset your password for each Pearson site (operational and training center).

Create school user accounts for test administrators in Pearson site (operational).

If your school will provide paper reference sheets (Mathematics tests only), ensure an adequate supply is available for all students.

Verify student information and complete scheduling activities. Print Session Rosters and Student Authorization Tickets and

store in a secure locked room. Manually start the test session the evening before or the

morning of each scheduled session.TAM 141

64

School Assessment CoordinatorDURING testing

• School assessment coordinator must be notified if the following occurs: A student exits the test to finish later and logs out of

the test session. A student has trouble logging in the first time. A student has not participated in a practice test. A test administrator does not have a Student

Authorization Ticket. A student’s name is not correct (e.g., misspelled) on

the Student Authorization Ticket. A test administrator is concerned that a student is

unable (e.g., too ill) to finish the test.

TAM 141

65

School Assessment CoordinatorAFTER testing

• Verify that all distributed materials have been returned.• Report any missing materials immediately.• Make copies of required administration information and

Security Logs.• Organize and pack test materials for return.• Update student information, if applicable.• Mark test sessions complete, if applicable.• Stop test sessions. • Invalidate student results and record accommodations,

if applicable. • Delete PDF copies of the Student Authorization Tickets

and Session Rosters from your computer. • Verify software removal.

TAM 141

66

School Assessment CoordinatorSTART TEST SESSIONS

• Test sessions must be started in PearsonAccess before students in the session can log in and begin taking the test.

• FDOE recommends that sessions be started no earlier than the day before testing.

1. Click Start on the Session Details screen.

2. Click Yes – Start Session to confirm.

TAM 63-64

67

School Assessment CoordinatorMonitor Test Sessions

• Monitoring test sessions and resuming students in PearsonAccess Test administrators may resume students if PearsonAccess accounts

have been created by the school.

• Securing a student’s computer if a student leaves the room and will resume testingRecommended Long breaks:

Student must exit the TestNav system by clicking the X or the red circle in the top corner and then clicking Yes, exit the test

– Student will not be able to continue testing until the school assessment coordinator or test administrator authorized him/her to resume testing in PearsonAccess.

Short breaks: visual block (e.g., a file folder) must be applied to obscure the

computer screen or turn off the monitor

TAM 67

68

School Assessment CoordinatorMonitor Session Status

Ready The student has not started the test.

Active The student has logged in and started the test.

Exited

The student has exited the test but has not submitted his/her answers. (The student cannot resume the test unless authorized by the school assessment coordinator or the test administrator, if applicable.)

Resumed The student has been authorized to resume the test.

Resumed-UploadThe student has been authorized to resume the test and any responses saved locally have been uploaded.

Submitted The student has finished testing and submitted his/her answers.

ProcessingThe student’s test has been submitted and the system has begun processing the data.

Completed The student’s submitted test data have been processed.

Marked CompleteThe student has exited the test and will not resume the same test. Click the Marked Complete icon to view the reason why the test was marked complete.

TAM 64

69

School Assessment CoordinatorResume Students’ Tests

1. On Session Details screen, click the check box next to the name of the student.

2. Click Resume Test (resumes the student’s test from the point at which the test was interrupted).

3. Resumed student can now log in to TestNav and resume the test.

Student can log in using the same Login ID and test code (password) from the original authorization ticket if the student is in the same test session.

TAM 64-65

70

School Assessment Coordinator Resume a Test Within TestNav

Early Warning System (EWS)• Certain circumstances, such as loss of an Internet

connection, trigger the EWS. 1. Click the Test Proctor – Click Here button on the EWS

warning screen and follow the on-screen directions.2. Return to the Session Details screen and click Resume

Test.

TAM 66

71

School Assessment CoordinatorSUPERVISE TEST ADMINISTRATION

Monitor Student Progress• Start test sessions in PearsonAccess.• Monitor testing rooms.• Resume tests, as needed.

Test Administrators may resume tests if they have been provided appropriate PearsonAccess accounts.

Supervise Test Administration/Maintain Test Security• School Assessment Coordinator and Technology Coordinator

must be available to answer questions and assist with computer problems/error messages.

• Ensure that Security Logs and required administration information are being maintained.

• Provide test administrators with additional Work Folders, reference sheets, and calculators, if necessary.

TAM 67

72

School Assessment CoordinatorSUPERVISE TEST ADMINISTRATION (cont.)

• If the Internet connection is interrupted during testing: Student will still be able to complete the test. Student responses are automatically saved and, once

Internet connection has been restored, will be sent to Pearson.

IF the Internet connection is not restored by the time the student has finished the test, the test administrator should contact the school assessment coordinator or technology coordinator for assistance.

If there are issues on a specific computer Shut down the first computer and move student to another

computer that has been properly set up for testing. Student should be able to resume testing where he/she left

off if the responses were saved to the network. If a student cannot continue testing, document the

issue and determine whether invalidation is appropriate.

TAM 67

73

School Assessment CoordinatorUpdate Student Information

• When a students’ status in PearsonAccess is “Completed” Certain demographic fields can be edited for

Computer-based Retake (Reading or Mathematics) students until April 15, 2011.

Computer-based Grade 10 Mathematics students until April 29, 2011.

Following fields will be available for editing after testing: Tested Grade Tested Last Name Tested First Name Tested Middle Initial Tested Date of Birth Tested Gender Tested Ethnicity All Tested Race Categories Do Not Score Do Not Score Reason

Class Name All ESE/504 and ELL

accommodation types ELL Section 504 Primary Exceptionality Braille Large Print One-Item-Per-Page Reading Passage Booklet Regular Print Accommodations

TAM 68-69

74

School Assessment Coordinator Update Student Information (cont.)

1. Go to Test Management>Student Registration.2. Select “View By: Registered Students.”

View all students, check the “Show All Students” box and then click Search.

Search for an individual student, enter the search criteria and then click Search. You must enter or select at least one search field; the more

specific the criteria, the more focused the search will be.3. Click the name of the student to go to the Registered

Students screen.4. Click the Assigned Tests tab.5. Click the name of an assigned test to go to the Registered

Student Test Details screen.6. Click Edit and make the changes to the allowable fields.7. Click Save.

TAM 68-69

75

School Assessment CoordinatorMarking a Student’s Test Complete

• You MUST manually mark the student’s test complete if Student exits TestNav and will not resume testing Student accidentally exited a test instead of clicking Submit

• Ensure that you understand the reason the student exited the test without submitting it. A reason must be entered in PearsonAccess.

• Marking the test complete only submits the student’s test, but it does not automatically invalidate a test. Invalidating a test – mark the test complete and complete the

necessary steps to invalidate.

• NEVER submit a student’s answers or mark a student’s test complete because of technical issues without first receiving directions from FLDOE and/or Pearson.

TAM 70-71

76

School Assessment CoordinatorMarking a Student’s Test Complete (cont.)

1. Go to Test Management>Student Registration.2. Click the session name to which the student was

assigned.3. Select the check box for the student(s) on the Session

Details screen, and then click Mark Test Complete.4. Enter the reason for marking the test(s) complete in the

text box.5. Click Save.

77

School Assessment CoordinatorStopping Test Sessions

1. Once students have completed the test and submitted their responses, click Stop to stop the session.

2. Click Yes – Stop Session to confirm.

3. A test session cannot be stopped until all students in the session are in Complete or Marked Complete status.

TAM 71

Technology Coordinator

Before, During, and AfterTesting

79

Technology CoordinatorBEFORE Testing Sign the FCAT CBT Administration and Security Agreement. Ensure all workstations meet the minimum requirements. Ensure TestNav 6.9 software has been installed (file share or local

install) on all computers to be used for testing. Implement plans for handling possible technical interruptions

during testing. Run the TestNav System Check to determine the amount of

bandwidth needed for testing. Verify that specified applications have been disabled prior to

computer-based testing, including screen savers, automated virus scan software, remote access applications, and the Macintosh control strip.

If a firewall is used appropriate destination/port/protocol combinations are allowed through the firewall.

Any proxy servers have been checked to ensure that the appropriate URLs are not blocked.

TAM 143

80

Technology CoordinatorBEFORE Testing (cont.)

Proctor Caching computers have been set up and configured to computers used for testing.

Confirm that test content has been cached for all scheduled test sessions.

Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp and Test Nav/Logs directories.

Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations.

Establish URL links to TestNav and student survey on every computer.

Install visual barriers.TAM 143

81

Technology CoordinatorDURING Testing

Ensure Proctor Caching software is running on all Proctor Caching computers.

Monitor each testing room to ensure that there are no technical issues.

Be available to answer questions from test administrators.

TAM 143

82

Technology CoordinatorAFTER Testing

Purge Test Content from the Proctor Caching Computer It is strongly recommended that test content be

purged from the Proctor Caching computer after each test administration window.

Complete CBT Technology Coordinator Comment Form online.

TAM 143

83

Technology CoordinatorWorkstation Specifications

General Specifications (Windows/PC and Apple/Macintosh)

Each computer must meet or exceed the following General Specifications in addition to the applicable Operating System Specifications below: 500 MB available disk space 1024x768 screen resolution Keyboard and mouse (or other pointing device) High-speed internet connection

Operating System Specifications

Windows/PC

Windows XP (Service Pack 3) Pentium III 733 MHz processor 512 MB RAM

Windows Vista (Service Pack 1) Pentium III 1 GHz processor 1 GB RAM

Windows 7 Pentium III 1 GHz processor 1 GB RAM

Apple/Macintosh

Mac OS X 10.4G3, G4, G5 500 MHz processor512 MB RAM

Mac OS X 10.5Intel, G4, G5 867 MHz processor512 MB RAM

Mac OS X 10.6Intel processor1 GB RAM

TAM 73

84

Technology Coordinator TestNav System Check• Tool used to perform an initial bandwidth and configuration test

for a district or school infrastructure.• Go to www.FLAssessments.com/SystemCheck

TestNav 6 tab instructions for verifying TestNav has been installed correctly tests any computers that did not participate in the Infrastructure Trial

or any new computers that have been added Network User Capacity tab

tests the bandwidth among student workstations, Proctor Caching computer(s), and Pearson servers

tool provides an estimate of how many students can be tested on the designated Proctor Caching computer

Testing Volume Calculator tab tool estimates how many students are able to test concurrently while

taking the amount of available bandwidth and network traffic volume into account

TAM 74-76

85

Technology Coordinator TestNav System Check (cont.)

Testing Volume Calculator Tab Tool will estimate how many users can be tested with

the available bandwidth.

TAM 74-76

86

Technology Coordinator TestNav System Check (cont.)

The “Outputs” box will be white, yellow, or red.

TAM 74-76

87

Technology Coordinator TestNav System Check (cont.)

• In order for the test administration to be successful, it is highly recommended that the Outputs box display a WHITE background. Red and Yellow backgrounds – you may

encounter difficulties during testing Make adjustments on the calculator to create

the ideal testing situation (e.g., reduce the number of students testing at once)

• Create a testing plan for your school based on the number of students, Proctor Caching machines, and bandwidth needed.

TAM 74-76

88

Technology CoordinatorProctor Caching• Computers used for Proctor Caching do not need to be server-

class machines but should meet the system requirements Proctor Caching can run on either a Windows or Mac

operating system, and each can support both Windows and Mac-based testing workstations.

• Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content. If more than one computer is being used for Proctor

Caching, make sure to specify the specific IP address of the correct Proctor Caching computer during the TestNav installation process.

• Proctor Caching Computer Placement Proctor caching can be implemented at either the lab- or

the school-level. Computer should be located as close as possible on the

network to the student workstations.TAM 76-77

89

Technology CoordinatorProctor Caching security • Proctor Caching software stores a copy of the test content

on the local hard drive of the machine on which it runs.• Software only needs to be downloaded to the Proctor Caching

computer(s) once per school year, unless otherwise indicated by FDOE or Pearson.

• Test content transmitted and stored by the Proctor Caching computer is in encrypted format.

At no time does the Proctor Caching computer un-encrypt the test items.

• “Purge cache” function deletes all encrypted test content from the hard drive of the Proctor Caching computer.

FLDOE and Pearson require that test content be purged at the end of each administration window.

• Software only needs to be downloaded to the Proctor Caching computer(s) one per school year, unless otherwise indicated by FLDOE or Pearson.

TAM 76-77

90

Technology CoordinatorINSTALLING TEST NAV• Two options for installing TestNav are provided:

TAM 89

Pros ConsFile Share

-Single point of installation and configuration changes-Easier to implement in a large-scale testing environment-Centralized location for log files

-Adds a potential point of failure

Local -Quicker launch time-Limits potential points of failure

-Increases installation time (Note: System automation tools, such as SMS [Windows] and Apple Remote Desktop [Mac] can make local installs easier-Requires that configuration changes be made on each machine

91

Technology CoordinatorINSTALLING TEST NAV (cont.)

• Specify two save locations - a primary (network location) and, an alternate (local workstation) when installing TestNav.

• By designating one more file save locations, a student’s response will be saved if the connection to the testing server is interrupted. Each student workstation needs to have

read-/write-access to the primary and alternate save locations, as well as full permissions (read-/write-/modify-access) for the temp and logs directories in the TestNav folder.

• Each student workstation must have a TestNav shortcut on the desktop.

TAM 88-94

92

Technology CoordinatorConfiguring TestNav to Use Proctor Caching • If TestNav has been installed on a file share or locally and has

not been configured to use Proctor Caching or if you need to add or modify existing Proctor Caching configurations, follow these steps:1. Go to the TestNav installation directory X:\.....\TestNav\2. Within the TestNav directory, there will be a file named

proxysettings.properties. Open the file with Notepad or TextEdit.

3. To configure TestNav for use with Proctor Caching, enter the IP address of the Caching computer into Proxy_Host= line AND enter port number 4480 into the Proxy_Port= line.

4. Save the file and TestNav will be configured to use Proctor Caching.

TAM 95

93

Technology CoordinatorPRE-CACHING CONTENT

Configuring Browser Settings for Pre-Caching Content• Once test session(s) have been created, the next step is to pre-

cache test content. Tests can be pre-cached one week prior to the first day of the

administration window.• Test content should be pre-cached so that it is locally available

on the Proctor Caching computer when students begin testing. PearsonAccess includes “pre-fetch” functionality to enable test

proctors to load the Proctor Caching computer with content. “Pre-fetch” functionality can be accessed by clicking the Proctor

Caching link on the Session Details screen in Test Setup>Manage Test Sessions.

• Tests will be available to cache one week prior to the first day of the test administration window (unless otherwise indicated by FDOE).

• Cache tests from a computer that is not the Proctor Caching computer. A test can be cached from any computer on the same network as the Caching computer.

TAM 95-98

94

Technology CoordinatorPRE-CACHING CONTENT (CONT.)

Configuring Browser Settings for Pre-Caching Content• Complete Steps 1-3 to cache a test on Windows machines. Go to

Step 3 for Mac machines.1. To cache a test, go to the Proctor Caching computer and start the

caching service by going to Start>All Programs>Proctor Caching>Proctor_Caching.

2. A window will open with the status of the Proctor Cache. Minimize the window while Proctor Caching is running, but do not close

the window.

3. To cache a test, change the proxy settings within the browser: Internet Explorer (Windows), Mozilla Firefox (Windows/Mac), Safari (Mac).

TAM 96-98

95

Technology CoordinatorCACHING TEST CONTENT Complete the following steps:1. Go to Test Management>Manage Test Sessions. 2. Select a session to cache and click Proctor Caching.

Note: While proxy settings are in place, the PearsonAccess website is the only website that can be accessed.

3. A page will be displayed with the instructions. Click Next.4. A page will be displayed with the contents to be cached. Click Next. 5. A page will now be displayed showing the progress of the caching process.6. After all test items have been received (100% cached), the status page on

the workstation will present a confirmation page. Now, the Proctor Caching computer should be ready for students to begin testing.

TAM 98-106

96

Technology CoordinatorTEST NAV ERROR CODES

Launching TestNav1. TestNav is launched by double-clicking the TestNav icon

on the desktop.

Common Error Codes and Solutions

Testnav.lnk

TAM 106-107

97

Technology CoordinatorTEST NAV ERROR CODES (CONT.)

TAM 106-107

98

• Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. If a student is found to be in possession of ANY electronic

device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy.

• Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Carefully read the Test Security Policies and Procedures to

ensure that you are following the correct procedures. District assessment coordinators must require school

administrators, school assessment coordinators, test administrators, and proctors to sign an FCAT CBT Administration and Security Agreement.

Security of all test materials, including Student Authorization Tickets, must be maintained before, during, and after test administration.

Schools are required to maintain an accurate Security Log for each testing room.

Reminders for Spring 2011Computer-Based Testing

99

Comment Forms

Complete Comment Form

• Please provide feedback that will be meaningful to the FLDOE and the test contractor.

Go to www.FLAssessments.com/SpringRMS

Click the CBT School Assessment Coordinator or CBT Technology Coordinator Comment Form and complete the form.

THAT WASTHAT WASTHAT WASTHAT WAS

100

Training Materials Links

•Training materials from today’s training are available at: http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

•Pearson’s Training Materials are available at: www.FLAssessments.com/SpringRMS

(www.FLAssessments.com links are redirects for materials posted to www.PearsonAccess.com/fl)

101

Contact InformationPearson Support and PearsonAccess• Contact Pearson Support

Phone Number: 1-877-847-3043

• Appendix C in the manual provides the following information:

PearsonAccess User Accounts Browser requirements Logging in for the first time Resetting passwords

Training Center Test Setup Exercise

Note: PearsonAccess will timeout after 14 minutes of inactivity.

CONTACT INFORMATION

Student Assessment and Educational Testing Maria C. Bruguera, Director I

Email: [email protected] or Mara Ugando, Staff Specialist

Email: [email protected]

Infrastructure and System SupportMr. Javier Perez, Executive Director

[email protected]

102