Sport Club Council 2/26/14
Dec 15, 2015
Sport Club Council
2/26/14
Marketing Presentation
Sport Club Assignments• Tyler Spencer – all clubs
• Kendall [email protected] (785) 864-4519
• Baseball, Bowling, Crew, Jiu Jitsu, Men’s Lacrosse, Women’s Lacrosse, Marksmanship, Quidditch, Sailing, Men’s Soccer, Women’s Soccer, Softball, Swimming, Tennis, Men’s Ultimate, Women’s Ultimate, Waterski
•Mykala [email protected] (785) 864-4519
• Badminton, Boxing, Cycling, DanceSport, Disc Golf, Fencing, Judo, Ki Aikido, Kumdo/Kendo, Racquetball, Rock Climbing, Men’s Rugby, Women’s Rugby, Running, Table Tennis, Tae Kwon Do, Women’s Volleyball
Tyler Spencer◦ Sport Club Coordinator◦ 206 ASRFC◦ 864-0792◦ [email protected]
Mary Chappell◦ Director – Recreation
Services◦ 103 ASRFC◦ 864-0789
◦Jill Urkoski◦ Associate Director,
Program Management◦ 103E ASRFC◦ 864-0798
Patti Anderson◦ SOFAs Account
Coordinator◦ 20 Caruth-O’Leary◦ 864-5942◦ [email protected]
Aaron Quisenberry◦ SILC Coordinator◦ 400 Kansas Union◦ 864-4861
Rec Info Line◦ Field Conditions
Hotline◦ 864-3456
Contact Information
• Consist of Supplemental Requests &/or Capital Improvement Requests
• About once a month (refer to schedule in Handbook) the Executive Board will meet to hear Budget Requests
• The deadline for any requests is the Friday before the next meeting
• Eligibility:• New clubs can request funds to help with initial
expenses• Clubs ineligible for restricted fee allocation can request
funds but they will not exceed the amount they would have received if eligible, up to Executive Board discretion
• Requests should be for one-time or reasonably unexpected purchases
• Requests can be for travel if unexpected (regional/national tournament) and is not a yearly custom of the club
• Form T (“Budget Request”)
Budget Requests
CAPITAL IMPROVEMENTGuidelines:
• Must submit proposal to Sport Club Executive Board (SCEB) by spring deadline (5/2/14)
• Proposal will be voted on by SCEB and final approval will come from SC Coordinator
• All/some/none of the proposal can be approved
• Cannot be used for travel. Examples of items that can be purchased: jerseys, boat (partial), ergometer, blocking dummies, goals, etc.
• Each year based on $9000 and nine initial clubs ($1000 each possible).
• If there is at least $1000 not used in a year, the next club on the list will be given an opportunity to submit a proposal. This will continue within a given year if another $1000 becomes available.
• Trades can be made spot for spot. Must be approved by both club presidents and Sport Club Coordinator.
• Clubs can combine their allocation with another club for a larger purchase as long as both clubs fall within the same year.
• Clubs that would like to delay their purchase will be moved to the bottom of the list.
Capital Improvement
• Women’s Ultimate
• Jiu Jitsu
• Softball
QuidditchDisc GolfBoxingBowling JudoRock ClimbingKi AikidoDanceSportMen’s Rugby
Eligible Clubs
Wait List Clubs
Eligible Clubs
• Must have 8 members
• Must charge at least $5 per member (with a minimum GI of $40)
• Restricted fee allocation is $75
• Requirements:
• Must attend both Workshop Policy Meetings (Beginning of each semester)
• Do not have to attend Sport Club Council Meetings
• May not apply for Supplemental Requests
• Not eligible for Capital Improvement
• May travel 1 time per semester
• Necessary Paperwork:
• Constitution, Officer’s List, Facility Agreement, Coaches Applications, SILC Registration, Facility Requests, Renewal of Recognition
Level 5 Clubs
SC TravelPolicies
Please fill out
in detail
• The following vendors have approached the Sport Club offices to offer their products. Some offer special discounts, some offer product longevity, some are simply reasonable prices on equipment/services clubs normally need, etc. Clubs have previously used most, but not all of these companies, please notify sport club staff of a good or bad experience with them so we can continue to recommend the companies that will benefit you most!• Remember, all sport club policies apply
towards purchases (even with these vendors)!
Preferred Vendors
Francis Sporting Goods (Adidas
Apparel)
Patrick Woods
785-856-2189 *104
www.francisteamsales.com
Ultimate Athletics (UA)Mike Bergkamp800-496-4339
www.ultimateathletic.com
Motel 6 / Studio 6
800-671-2089
www.motel6.com
www.staystudio6.com
Corporate ID #: CP545316
Holiday Inn (for hosting in town)
Katy McConnell785-749-8920
Preferred Vendors – Apparel/Gear
Preferred Vendors - Hotels
GTM1008 W. 23rd
Lawrence, KS 66046785-838-3000
www.gtmsportswear.com
Premier Auto Co.
Ryan Blum
2332 Haskell Ave, Ste A
Lawrence KS 66046
(785) 841-6200 office
Business Hours: 8am-5:30pm M-F, 9am-1pm
Sat
Preferred Vendors – Car Rental
Hertz
(800) 654-3131 office
Only for out of state airport rental cars.
Please book rental and then contact Tyler to
make payment
All appendices on the website are now electronically editable
You can also access the appendices through the SC printer
Website: http://recreation.ku.edu/sport-clubs
*** Please use a pdf editor OTHER THAN Adobe PreviewAND DO NOT use Internet Explorer
Editable Appendices Online
New EFT
For all sport clubs, there is a Weight Room available for use in the basement of the ASRFC.
If your club is interested in using the weight room, schedule a training session with the Personal Training Program Manager at [email protected]
You can only use the weight room when your club has it scheduled
Two people must be present whenever it is being used.
Must have an Omni lock passcode to useAll rules are in the handbook
SC Weight Room
• Low profile cones w/ carrier• Tall Cones• Igloo 5 Gallon Cooler• Field painting string• 2 point and shoot digital
cameras• Digital SLR Camera• Sony Handycam video
camera
• Tripods• GPS• Extension Cords• Field Liners• Tables and chairs• Folding Canopy• White and orange field
paint• 6 ft by 8 ft trailer
Submit an equipment request form
Equipment Checkout
• Please submit a form to Tyler for Coaching IDs approval, once it is approved your coaches can come get IDs from the administrative office.• Don’t forget YOUR OWN Student ID (or set up your
biometric scan) to get into the ASRFC every time you use the facility. Simply being a Sport Club member does NOT grant you entry to the ASRFC.• Coaches will only be able to enter the ASRFC during
your club’s practice times.
Coaching and Student IDs
• Obtaining an OMNI Code:• Email Tyler regarding obtaining an OMNI code• Email him with a 4 digit code
• You will then receive confirmation and instructions
• These are personal codes not to be shared with people in your club• You are responsible for EVERYONE and EVERYTHING
in the Weight Room
OMNI
• Remember that if you need anything for practice or games at Shenk please ask us first. • While out at Shenk the SC Supervisor on duty
will be your point of contact.• IMPORTANT: Shenk fields will be closed
through the end of Spring Break!
Shenk
• Can be used for:• Travel• Tournament/Game
official’s pay• Equipment costs
• NOTE: This will be inventoried so this equipment MUST stay with the club!
• Advertising (up to $175)
• CLUB membership to associations or organizations
• Guest Instructor • Workshop with
Expert
• CANNOT be used for:• Coaching services• Social functions• Insurance• Personal items (Items
you intend to take when you are finished)
• Individual memberships to associations or organizations
• Individual event registration for alumni, ASRFC faculty/staff or coaches
• Food or Alcohol
Restricted Fee
Levels MembersGenerated
Income Allocation
Range
I 50 + $13,500 + $10,000 - $20,000
II 30-49 $5,000 + $3,500 - $7,000
III 15-29 $1,300 + $1,000 - $3,000
IV 8-14 $200 + Match Generated (up to $500)
Restricted Fee Allocation
Allocation Hearing
Exec Board presentation
Clean out your
mailboxes!!!
Upcoming Important Dates