Sponsored Research Project Financial Reports: Real time and Online! Mary Martinowicz, SNRE Mary Maguire Byrkit, MAIS.

Sponsored Research ProjectFinancial Reports:

Real time and Online!

Mary Martinowicz, SNRE

Mary Maguire Byrkit, MAIS

Topics

• Background• Overview of Sponsored Research Reports• Using Sponsored Research Reports in SNRE• Q&A

BACKGROUND

Sponsored Reports

Current Process

Run on-line anytime

Mailed at monthend to P/G Administrator

Some depts give M-Pathways reports to PIs

Some depts augment with departmental data …

… and give custom

reports to PIs

Sponsored Reports

Major Challenges

• Volume and delivery of paper reports

• Effort to augment with department data

• Direct access to information

• Ability to see current available balance

Directive from University Leadership

• Joint charge to MAIS from the Provost, Executive Vice President/Chief Financial Officer and the Vice President for Research:

Provide faculty with ready access

to timely information about the

budget / fiscal status

of their research projects

Laying the Foundation: “Timely Information”

Getting Richer Data In

Real-Time Financials (RTF) Project

M-Pathways(FinProd, FinODS, Data Warehouse)

ENHANCEMENTS

Reduced time to post transactions to GL

System-generated estimates for: - Salary - Benefits - Financial Aid

Unit-Defined Commitments

eReconciliation: - Richer annotations - Flags

All Funds budget variance reporting

Laying the Foundation: “Ready Access”

Getting Richer Data Out

Real-Time Financials (RTF) Project

M-Pathways(FinProd, FinODS, Data Warehouse)

ENHANCEMENTS

Reduced time to post transactions to GL

System-generated estimates for: - Salary - Benefits - Financial Aid

Unit-Defined Commitments

eReconciliation: - Richer annotations - Flags

All Funds budget variance reporting

M-Reports

AUDIENCE - Leadership - Faculty - Managers(~10,000 users)

PURPOSEGuided Data Analysis

Future: Dept data

M-Pathways(FinProd, FinODS, Data Warehouse)

OVERVIEW OF SPONSORED RESEARCH

REPORTS

M-Reports Research

Advisors• Collaboration with working

group of campus research administrators

• Outreach to campus groups

• Report samples provided by UM departments and other Universities

• Faculty volunteers who piloted the reports

Working Group

Carol Cottrell Medical School

Deb Lennington Ross School of Bus

Christina Luo Law School

Mary Martinowicz SNRE

Jolena Nollar Medical School

Scott Stanfill LSA

Bryan Van Sickle FinOps Spon Prgms

Bonnie Viets College of Engineering

M-Reports Research

Advisor Recommendations

• Keep it simple• Display key information in only a few columns• Expand the report to see more information, when desired• Round dollar amounts

• Make it timely• Official Balance: As of the last month closed• Projected Balance: Use the “Real-Time Financials” enhancements in

M-Pathways to compute projected balance

M-Reports Research

DEMO

http://www.bi.umich.edu/projects/web_reporting.html

M-Reports Research

Report Highlights

“Ready Access …– View information at any time from any internet-accessible location– See your project/grants automatically displayed when you open the

M-Reports Research tab– Choose from many report output options when needed (e.g., print,

export to Excel / PDF)

… To Timely Information”– Drill quickly from project/grant summary balance information to the

underlying transaction detail– View projected project/grant balances, recalculated daily to reflect

recent activity and upcoming project/grant commitments (salary, benefits, financial aid, purchasing, departmental)

M-Reports Research

Access to M-ReportsWho has access? How are they identified? What projects can they see?

Faculty Principal Investigators(PIs)

Designated as the PI on a sponsored p/g in M-Pathways

Only their own sponsored project/grants

Deans, Directors, Department Chairs, Financial Managers

Have access to M-Reports Internal Controls – Employment

All sponsored project/grants

Research Administrators Designated as the Single Admin Contact (“SAPOC”) on a sponsored p/g in M-Pathways

All sponsored project/grants

Financial Operations Coordinators

Designated as the FinOps Coordinator on a sponsored p/g in M-Pathways

All sponsored project/grants

Other non-faculty staff with a business need to view this data

OARS/M1 process submitted by Financial Unit Liaison

All sponsored project/grants

M-Reports Research

Future Plans

• Continually enhance– Information and Features– Check M-Reports Announcements regularly for latest

additions

• Currently underway (a few examples)– Non-Sponsored Project reports– All Funds Source/Use reports

• Share Your Suggestions– M-Reports “Contact Us” link

USING SPONSORED RESEARCH

REPORTS IN SNRE

M-Reports Research

School of Natural Resources & Environment

• Profile of SNRE Sponsored Research

• Sponsored project financial reporting• Before M-Reports• Using M-Reports

• Suggestions for using M-Reports

Q&A

Additional Questions?

• Mary Martinowicz, SNRE [email protected])• Mary Maguire Byrkit, MAIS [email protected]

Thank You!